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Home My WebLink About2006-06-20 Mini-Grant Steering Committee PacketMINI-GRANT STEERING COMMITTEE MEETING TUESDAY, JUNE 20, 2006 10:00 A.M. CLERK/COUNCIL CONFERENCE ROOM KENAI CITY HALL AGENDA YTEM 1: CALL TO ORDER & ROLL CALL YTEM 2: AGENDA APPROVAL ITEM 3: MEETING SUMMARY -- ITEM 4: OLD BUSINESS ITEM 5: NEW BUSINESS a. Review of Applications 1. Jesse Carlson, Troop 151, Boy Scouts of America/Mile Sign Placement/Unity Pedestrian Pathway. 2. Beverly Nierstheimer, Kenai Fine Arts Center -- Refurbishment of Kenai Fine Arts Center Sign ITEM 6: ITEM 7: ~+++ Ja. City of Kenai ® YOUTH Mini-Grant Procedures ^ ADULT • Students make application and have signed/approved by goverament teacher. Application submitted to City of Kenai for Together We Can.° steering committee review. • Upon approval of application, 90% of grant funds will be issued through the finance department. • Letter will be written to students with recommendations or requirements of the steering committee. • Report will be given to City Council of the awarded project. • Upon completion of project or end of semester, students written report must be submitted to the Together We Can! steering committee. This final report is ':YIANDATOR~: ® Once the project/financial reports are completed a proclamation will be presented at a city council meeting. Note: This same procedure will be used if application is submitted by an adult applicant, with the exception getting approval from the government teacher. __. The projects most likely to receive funding are those that ~ benefit the community/neighborhood most. This includes projects that create the most visible and lasting change. ~~ ~ ~/ ftECE" ~~ ~ ~,., ~~ _ F i MAY 1 5 2006 ~~~c~ N CLEF: 210 Fidalgo Avenue Kenai, Alaska 99611 Phone (907} 2E3-7535 ext. 231 rax(y0i}°~33-3014 Name of Group/Indevidual: Jesse Carlson, Troop 151 BSA Contact Name: dense Carlson ldfailing Address: 27110 Taylor St. Kasilof, AK 99610 Phone: (907) 262-5442 Amount Requested: $70.00 Describe the project/event you or your group wish to accomplish including the datelperiod of time the event will take place. I am working on completing an Eagle Scout Project pu«irg sp mile signs every half-mile along the Unity Pedestrian Pathway between Kenai and Soldotna. Briefly describe yourself or your group. I am a member of Troop 151 of the Boy Scouts of America. Who will be responsible for keeping track of how the money is spc=nt? Jesse Cazlson. With the help of my parents and scoutmaster. How will you use the grant money? How will you know if your projeet is successful? I will use the grant money to help pay for the mile signs my scout t-, .pop and I put up. I akeady know the project is a success, because it has already been ::ompleted and has met all requirements. Statement: I hereby state that the grant funds, if granted, will be used only for the project or purpose described herein. 1 agree to provide receipt of all expenditures. Signature ~ ~ ~,/~_,v~_ Date 5 /q 1'!cC G~ 6.. ..1 ~,.,.-......... F ,_„ City of Kenai Mini-Grant oVe~iew Purpose: Together We Can! Provides funding in form ofmini-grants-for residents, school programs and organizations to use for projects that will have an immediate, positive, and long-lasting effect for their neighborhoods and the city of Kenai. Mini-grants are intended to provide start up funding for small innovative project within the city of Kenai. Our goal is for families, neighbors and all members of Kenai to work together to build healthier neighborhoods, help kids succeed in school and improve the quality of life for all residents. Who May Apply: Youth, neighborhood groups, organizations, and individuals who have a desire to improve the quality of life in their community. How To App(y: Complete a Together We Can! Mini-grant application. Co nn4vn~L p/~~. 4 4n '71 h 1. 6L 41,n ctnnri (.~1~y~++~ittnu annl~intnd }~ V6r16~i.1lV Ll• Vranb 11.V 11J1L/11LJ tl11Y1 Ve c11V JNn V~' Llll. JIV VIIng LVlllll L Lr V, 1./1.l 111 Y y the Mayor . The steering committee will include the Mayor, Kenai Economic Development member, representative from Kenai Central High School and the Chamber of Commerce. Funding: The City of Kenai will provide in their 2005-2006 budget $ 5,000 for distribution. The maximum grant amount the committee may award is $500.00. Grants larger than $500.00 must be approved by the city council. Review: Upon completion of project a report must be ~%`- , filed with the Together We Can! steering committee and _ _ the report will be submitted to the city council explain- ~ ~_- ing how the funds were spent and the outcome of the the uty ~' project. KENAI~v~ SKA 1. L`escribe t.M,e Project: Pravide as enuel°. detzil as possible about whNt evill be done and hc:v the major budget items you will list will be used in the project. Use additional pages if necessary. 2. When do you expect the project to begin and end? Estimated project start date: {~~ ~ /~,~=, Estimated project end date: `~ ~(j /~",(~; 3. Briefly describe yourself/group. Name all students/include contact numbers. 4. Amount of funds requested~~! _(~,C! 5. Who will be responsible for mini-grant funds? ~sse ~~~~~ 6. How will you know if your project is successful? ., a~ c~~~~ 6 ~~~,~~P~l c.~-~. ( a MP 1- AI ~-e~ u~ rn r~P r~~! Statement: I understand that the grant funds, if granted, will be used only for the project or purpose described in this application. I understand that 90% of the funds approved will be provided in advance. T'tte balance will be paid at the completion of the project and report filed with the steering committee. 1 understand the total payment will not exceed the grant amount without prior written approval from the city manager. Return this form eo the City of Kenai, 2I0 Fidalgo, Kenai, Alaska 9961 I City of Kenai Mini-Grant Report Form Due within 30 days of completion Name of Group/Individual ~ S~ ~~~ti , 1 ~cz~ ~~~ ~ ~S ~ Contact Name -~esS~~ Cc~c-\Scs~ Mailing Address ,~'~ ~ (O 'T~~ I~,c~ Sd . _ ~c l (~ ~~ ,Alaska Phone ~Qr1~l '1 ~- ~ - G: a c1 ~l F.-mail 1„~ I la ~~, ~r~a ~ r Ch; 1~,. ~,,.,,~; ~ _ r„M 2. How did you use the grant funds? // ` 1, pp f ~F hrw Itta r~ `P~®~ ~ l it'~inT'~r LJt~~ 'Rw ~~~ t n~ ~r~cyrStY~ 3. How successful was your project? ~.~- , ~~.~-icy-a ~~~+~ ~ ~ ~~ ,~~.~ < ,.tit ~lP ~~~:R ~~~_a~; ~~ ~F rte, 4. Who assisted with your project? Statements Following the submittal of the brief written report and all expense receipts are turned into City of Kenai's Together We Can! steering committee the final grant (10%) will be paid. ~i afore / ~ ~-Ne_ G~~,,~n~ Date ~ > ~ / Return this farmlreceipts to City of Kenai 210 Fidalgo Street Kenai, Alaska 996 t t ~G>1 C`. 1. Describe the completed project. Attach photo and documentation. Please complete a simple budget for this project: Grants are not to exceed $500.00 Item (Material or service needed To complete your project) Cost (Estimated cost ot'this item) Store or Supplier (Where you wilt purchase this item or service) e las $ ~ ~ >~ S - ~ ~ r_. rt' ~ ~ ~ , . C~~ ~~' r~ ~~ Total grant request: ~ ~~`°; ~~('" ~~~~-~~~~ 1~Tote: When using suppliers for materials or services preference should be given to those businesses located within the city of Kenai. WeCan`. INVOICE ®, .moo, -;-- ®. --- i~iiri ' ~' n ~' -~ 591 W: 67th Ave. ANCHORAGE, ALASKA 99518 PHONE: (907) 562-2724 "FAX 562.0473" :ATE - -~ SSUED TO ,- - - ADDRESS JTY TERMS AND CONDITIONS Of SALE THESE TERMS AND CONDITIONS ARE INTENDED TO CONFORM WITH THE ACCEPTED TRADE CUSTOMS OF THE ADVERTISING INDUSTRY. 1 . The Buyer certifies that this order is correctly written and that there are no conditions or agreements relating fo the purchase that are not written on this order. Stenographic and clerical errors and omissions are subject to torre<fion. 2. Due to the nature of custom printed signs, markings or garments, this order is not subject to cancellation or reduction by the Buyer. 3. Any changes or additions to the original designs or specifications requested by the Buyer are to be made at his expense. 4. If the Buyer issues a purchase order covering this order, all terms and conditions of said purchase order inconsistent with this order are null and void. 5. This order is subject to the acceptance of the Seller. Upon such acceptance, without further notice to the Buyer, this order becomes a valid contract governed by the laws of the Mate of Alaska. 6. Ideas in the form of sketches shall be identified by the Seller as an original submission and shown as the exclusive property of the Seller ~ not to be exhibited, ' shown or used for reproduction by the Buyer or any other parties unless paid for or released by agreement in writing. 7, Sketches, dummies, art work, tools, dies and plates made or altered by the Seller for this order will remain the property of the Seller and may not be used for any purpose except the completion of this order, without the written permission of the Seller. 8. Seller is not responsible for merchandise lost or damaged in transit. All claims are made to carrier by consignee. Seller is not liable for damnges resµlting ~- from delay in shipment, unless these are caused by negligence on his port. Any claim based on late deliveries regardless of cause are waived it shipment is accepted. ~ --- ...~ / , /`~ / Y. X i' NAME OF REPRESENTATIVE COMPANY P.O. NUMBER ' „~U i~ "~~ ,_„~ ~~ NUMBER . c,o:. - .~ __ .~~ A ®IVISIOfI Of ' WARNING lITES OF AIASKA, INC. ~ . _. _. ~«-<a ~ ._ .Y.r .• :`,~ --` 2. ~, -,,ter;.,.. -. ~~r _ __ n.~v. ^ YOUTH ~] ADULT • Students make application and have signed/approved by government teacher. • Application submitted to City of Kenai for Together We Can! steering committee review. • Upon approval of application, 90% of grant funds wilt be issued through the finance department. • Letter will be written to students with recommendations or requirements of the steering committee. • 1Feport Rill be given to City Council of the awarded project. • Upon completion of project or end of semester, students written report must be submitted to the Together We Can! steering committee. This final report is ATORY. • Once the projecbfinancial reports are completed a proclamation will be presented at a city council meeting. Note: This same procedure will be used if application is submitted by an adult applicant, with the exception getting approval from the government teacher. e projects most likely to receive funding are those that ......refit the community/neighborhood most. This includes projects that create the most visible and lasting change. City of Kenai Fine Arts Center Mini-Grant Application Kenai Fine Arts Center Contact person- Beverly Nierstheimer Mailing Address: P. O. Box 703, Kenai, Ak. 99611 Phone: (907)283-7040 I. Describe the project: The project is to acquire a new sign to replace the old sign already at the Kenai Visitors Center, refurbish the old sign and put it up a short distance from the corner of Cook Street. The new sign is going to be two bears carrying a board with the "Kenai Fine Arts Center" on it and a small arrow dangling under the board pointing the way toward Cook Street. The bears will co- ordinate with the bear at the Commerce Building and draw attention to the Visitors Center at the same time. The arrow under the board will remind everyone to come down to the Fine Arts Center. 2. When do you expect the project to begin and end? Estimated project start date? The sign has been found and is on hold until the moneys are appropriated to pay for it. Estimated project end date? We would like to put the sign up as soon as the city council approves the variance application; and should be installed within one working day thereafter as long as the sign is paid for and in our possession. 3. Briefly describe your group. The Kenai Fine Arts Center is a 501(c 3)non-profit organization that supports and displays pottery and fine art products to our visitors, residents and tourists 4. Amount of funds requested~csl~// Lj ~ 5. Who will be responsible for mini-grant funds? Beverly Nierstheimer, Supervisor of the project, and Marcia Beauchamp, Treasurer, Kenai Fine Arts Center. 6. How will you know if your project is successful? Many people who have lived in the area for many, many years do not know that the Fine Arts Center is here. We will know just by the increase of visitors to our little historical Center. Statement: I understand that the grant funds, if granted, will be used only for the project or purpose described in this application. I understand that 90% of the funds Approved will be provided in advance. The balance will be provided at the completion of the project and the report filed with the steering committee. I understand the total payment will not exceed the grant amount without prior written approval from the city manager. - i~ - a~ How Many Item Store or Supplier Totals Cost 3 Sakrete concrete $5.97 Home Depot $16.01 mix 2 Rebar .96 1.92 1 Qt. Paint- flat black 10.50 10.50 exterior aint 4 Qt. Other color 10.50 42.00 aints 1 Bear sign 350. Michael Atkins 350.00 Total $420.43 cjc~lo~ (~~eS t~ e !"~~d l.T Y` a ~n`F r L° ~/ ~ ~e s `~ 4- ~ ovy ~/ao•~3 ~. (. C~ J -JY/,t{3