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HomeMy WebLinkAbout2009-01-08 Council on Aging PacketCOUNCILO~N AGI®NG ME/~ETING JANUARY ®y 2®®~J KENAI SENYOR CENTER 4:30 P.M. AGENDA ITEM 1: CALL TO ORDER & ROLL CALL ITEM 2: AGENDA APPROVAL ITEM 3: ELECTION OF CHAIR AND VICE CHAIR ITEM 4: APPROVAL OF MEETING SUMMARY -- November 13, 2008 ITEM 5: PERSONS SCHEDULED TO BE HEARD a. Tonya Whitney, UAA student intern ITEM 6: OLD BUSINESS a. Discussion -- By-Law Changes ITEM '7: NEW BUSINESS a. Discussion -- FY 10 Budget b. Discussion -- Card Room ITEM 8: REPORTS a. Council on Aging Chair b. Director c. Council Liaison ITEM 9: ITEM 10: PERSONS NOT SCHEDULED TO BE HEARI3 ITEM 11: a. Council Action Agendas of December 3 and 17, 2008. b. Kenai City Council Policy for Commission, Committee, Board and Council on Aging Meetings and Work Sessions ITEM 12: PLEASE CNTACT l1S IF YOU 4!/ILL N®T BE ABLE T® ATTN® THE 641E NG: CARL -- 283-8231 ®R RACHAL -- 283-4156 'Ltem ~. COUNCIL ON AGING MEETING NOVEMBER 13, B®®8 KENAI SENIOR CENTER 7:00 P.M. ITEM 6: a. Discussion/Recommendation -- Bylaws Change -Meeting Times ITEM 7: REPORTS a. Council on Aging Chair b. Director c. Council Liaison ITEM 8: QUESTIONS ~ COMMENTS ITEM 9: PERSONS NOT SCIiEDULED TO I3E HEARD ITEM 1®: a. Council Action Agendas of October 15 and November 5, 2008. ITEM 12: COUNCIL ON AGING MEETING NOVEMBER 13, 2008 KENAI SENIOR CENTER °7:00 E.M. CHAIR JOANNA HOLLIER, PRESIDING MEETING SUMMARY ITEM I: CALL TO ORDER & ROLL CALL Chair * called the meeting to order at approximately 7:00 p.m. Roll was confirmed as follows: Members present: J. Hollier, L. Flowers, E. Jones, V. Geller, L. Nelson Members absent: R. Jurgensen, B. Osborn, M. Milewski, F. Wilson Others present: Senior Director Rachael Craig A quorum was present. ITEM 2: AGENDA APPROVAL MOTION: Member Jones MOVED to approve the agenda as presented. Member Flowers SECONDED the motion. There were no objections. SO ORDERED. ITEM s: APPROVAL Or MEETING SUMIViA~zY -- October 9, 2008 MOTION: Member Flowers MOVED to approve the October 9, 2008 meeting summary and Member C~xeller SECONDED the motion. There were no objections. SO ORDERED. ITEM 4: PERSONS SCHEDULED TO BE HEARD -- None. ITEM 5: OLD BUSYNESS 5-a. Discussion/Recommendation -- Letter to Legislators A brief discussion followed during which it was noted the letters were requiring signatures as well as approval by City Council prior to sending. ITEM 6: NEW BUSINESS 6-a. Discussion/Recommendation -- Bylaws Change -- Meeting Times It was noted, the change to the by-laws would remove reference to the meeting time to allow changes to the meeting time without having to amend the by-laws. Concern was expressed, changing the meeting time to 4:30 may prevent members who work to 5:00 p.m. to attend meetings. A suggestion was made to change the meeting time to 4:30 p.m. during the winter months and change back to 7:00 p.m. during the spring/summer months. MOTION: Member Jones MOi7ED to remove the reference to meetings beginning at '7:00 p.m. in the by-laws. Member Geller SECONDED the motion. There were no objections. SO ORDERED. YTEM 7: REPORTS 7-a. Council on Aging Chair -- Chair Hollier invited all to participate in the Blue Grass Jam light dinners on Thursday nights. Stated she was happy the new council liaison would be Rick Ross. 7-b. Director -- Director Craig reported a letter was received from AgeNet who is holding afly-in seminar with legislators from February 8-10, 2009. AgeNet encouraged seniors, senior caregivers, etc. to attend and discuss senior issues with legislators. 7-c. Council Liaison -- No report. ITEM 8: QUESTIONS & COMMENTS Jones -- Suggested Lunch tickets be considered as prizes for bingo. Other suggestions were cookies, lunches at McDonalds or Cares Junior, etc. Hollier -- • Invited all to encourage those who would be alone for Thanksgiving to join others at the Thanksgiving dinner at the Center. ® Noted the Brown Bears Hockey Team were asking for seniors to attend games and take tickets. ITEM 9: PERSONS NOT SCHEDULED TO BE HEARD -- None. ITEM 1®: INFORMATION 10-a. Council Action Agendas of October 15 and November S, 2008. %TEM 11: ADJOURNMENT MOTION: COUNCIL ON AGING MEETING NOVEMBER 13, 2008 PAGE 2 Member Jones MOVED to adjourn and Member Flowers SECONDED the motion. There were no objections. SO ORDERED. There being no further business before the membership, the meeting was adjourned at approximately 7:45 p.m. Meeting Summary prepared by: Carol L. Freas, City Clerk COUNCIL ON AGING MEETING NOVEMBER 13, 2008 PAGE 3 ~e~n I I o. ACTION AGENDA KENAI CITY COUNCIL -REGULAR MEETING vMBER 3, 2®®g ~:®o P.M. KENAI CITY COUNCIL CHAMBERS http: / /www.ci.kenai.ak.us WORK SESSION: LIBRARY EXPANSION PRESENTATION/ECI/flyer Architects -- 5:30 p.m., Council Chambers ITEM A: CALL TO ORDER 1. Pledge of Allegiance 2. Roll Call 3. Agenda Approval 4. Consent Agenda *All items listed with an asterisk (*) are considered to be routine and non- controversial by the council and will be approved by one motion. There will be no separate discussion of these items unless a council member so requests, in which case the item will be removed from the consent agenda and considered in its normal sequence on the agenda as part of the General Orders. ITEM B: SCHEDULED PUBLIC COMMENTS (10 minutes) John Bost, Mikunda Cottrell & Company -Presentation of the FY2008 Comprehensive Annual Financial Report (20 minutes) 2. Jim McConnell, Ken Duffy -- Frontier Community Services Update. 3. Robert Ruffner, Executive Director, Kenai Watershed Forum -- Convening of the Kenai Peninsula Fish Habitat Partnership. 4. Emily DeForest, Sal Mattero/Friends of the Library -- Presentation/ Library Expansion Project. ITEM C: UNSCHEDULED PUBLIC COMMENTS (3 minutes) ITEM D: REPORTS OF KPB ASSEMBLY LEGISLATORS AND COUNCILS ITEM E: PUBLIC HEARINGS (Testimony limited to 3 minutes per speaker.) PASSED UNANIMOUSLY. Ordinance No. 2360-2008 -- Increasing Estimated Revenues and Appropriations by $2,500 in the General Fund for Police Drug Abuse Resistance Education (DARE) Expenditures. PASSED UNANIMOUSLY. Ordinance No. 2361-2008 -- Amending the Official Kenai Zoning Map by Rezoning Kenai Peninsula Borough Parcel Number 04701009, the Kenai National Guard Armory (TSNRIIW SEC 6 Seward Meridian KN Commencing at the N1/4 Corner Run S 0 Deg 13 Min E 77.88 Ft Th S 86 Deg 05 Min E 35.09 Ft Along the Southerly ROW of the North Kenai Rd to the POB Th S 0 Deg 13 Min E 683.85 Ft Th N 89 Deg 47 Min E 330 Ft Th NO 0 Deg 1) From Conservation jC) to General Commercial (CG). TABLED, NO TIME CERTAIN. Ordinance No. 2362-2008 -- Amending the Official Kenai Zoning Map by Rezoning Tract A, Papa Joe's Subdivision, Chumley Replat From Rural Residential 1 (RR1) to Limited Commercial (LC). POSTPONED NO TIME CERTAIN Resolution No. 2008-68 - Approvirig the Financial Disclosure Statement Form for City of Kenai Municipal Officers and Candidates Pursuant to KMC 1.85. PASSED UNANIMOUSLY. Resolution No. 2008-69 -Approving a Contract to Blazy Construction for the Project Entitled Kenai Visitors Center Heating System Upgrade - 2009 for the Total Amount of $462,551.00. YTEM F: MINUTES *Regular Meeting of November 19, 2008. *Work Session Notes of November 19, 2008. ITEM G: iTEidl n` APPROVED. Bills to be Ratified APPROVED. Approval of Purchase Orders Exceeding $15,000 ITEM I: COMMISSION/COMMITTEE REPORTS 1. Council on Aging 2. Airport Commission 3. Harbor Commission 4. Library Commission 5. Parks Ss Recreation Commission 6. Planning 8v Zoning Commission 7. Miscellaneous Commissions and Committees a. Beautification Committee b. Alaska Municipal League Report c. Mini-Grant Steering Committee ITEM J: REPORT OF THE MAYOR ITEM K: ADMINISTRATION REPORTS 1. City Manager 2. Attorney 3. City Clerk ITEM L: 1. Citizens (five minutes) 2. Council ITEM M: PENDING LEGISLATION (This item lists legislation which will be addressed at a later date as noted.) Ordinance No. 2347-2008 -- Repealing the Existing KMC 1.15.040 and KMC . 1.15.050(c) Regarding Preparation, Distribution and Publication of the Agenda and Replacing Them with a New Section KMC 1.15.040 Entitled, Agenda and Packet - Development-Preparation-Distribution-Publication-Late Materials. Substitute Ordinance No. 2347-2008 -- Repealing the Existing KMC 1.15.040 and KMC 1.15.050(c) Regarding Preparation, Distribution and Publication of the Agenda and Replacing Them with a New Section KMC 1.15.040 Entitled, Agenda and Packet - Development-Preparation-Distribution-Publication-Late Materials. (Clerk's Note: Ordinance No. 234'7-2008 and Substitute Ordinance No. 2347-2008 are pending: The original Ordinance No. 2347-2008 was introduced at the September 3, 2008 meeting; a motion to moue Substitute Ordinance No. 2347-2008 is on the table from the September 7 7, 2008 meeting; a motion to postpone (with no time certain) and schedule a work session on the ordinances followed and was passed; and, a work session was scheduled fGY OCiGbei I5, 2008 in the council chambers.; EXECUTIVE SESSION -- None Scheduled YTEM N: ADJOURNMENT ACTION AGENDA KENAI CITY COUNCIL -REGULAR MEETING DECEMBER 17, 2008 7:00 P.M. KENAI CITY COUNCIL CHAMBERS htto:l /wwcsr.ci.kenai ak.us YTEM A: CALL TO ORDER 1. Pledge of Allegiance 2. Roll Ca11 3. Agenda Approval 4. Consent Agenda `'All items listed with an asterisk (*) are considered to be routine and non- controversial by the council and will be approved by one motion. There will be no separate discussion of these items unless a council member so requests, in which case the item will be removed from the consent agenda and considered in its normal sequence on the agenda as part of the General Orders. ITEM B: SCHEDULED PUBLIC COMMENTS (10 minutes) ITEM C: UNSCHEDULED PUBLIC COMMENTS (3 minutes) ITEM D: REPORTS OF I{PB ASSEMBLY LEGISLATORS AND COUNCILS ITEM E: PUBLIC HEARINGS (Testimony limited to 3 minutes per speaker.) 1. PASSED UNANIMOUSLY. Resolution No. 2008-70 -- Confirming the Assessment Roll on the Shamrock Circle Improvement Special Assessment District. 2. PASSED UNANIMOUSLY. Resolution No. 2008-71 -- Confirming the Assessment Roll on the Thompson Park, Beaver Creek Alaska, Mack, Valhalla Heights, and Sunset Rim Subdivisions Street Improvement Special Assessment District. PASSED UNANIMOUSLY. Resolution No. 2008-72 -- Authorizing the City Manager to Enter Into a Restaurant Concession Agreement for the Kenai Municipal Airport. 4. PASSED UNANIMOUSLY. Resolution No. 2008-73 -- Awarding the Bid to Univar USA, Inc. for Miscellaneous Chemicals - 2009. S. PASSED UNANIMOUSLY. Resolution No. 2008-74 -- Authorizing a Budget Transfer From the City Shop Department to Various City Departments for Fuel Cost Being Charged Directly to City Departments but Originally Budgeted in the City Shop. ITEM F: MINUTES *Regular Meeting of December 3, 2008. *Council Work Session Notes of December 3, 2008. ITEM G: UNFINISHED BUSINESS ITEM H: NEW BUSINESS 1. APPROVED. Bi11s to be Ratified 2. APPROVED. Approval of Purchase Orders Exceeding $15,000 3. INTRODUCED. *Ordinance No. 2363-2008 -- Amending KMC 4.30.010- .015 to adopt the National Electrical Code, 2008 Edition of the National Fire Protection Association with Local Amendments to the Above. 4. INTRODUCED. *Ordinanee No. 2364-2008 -- Increasing Estimated Revenues and Appropriations by $24;292 in the Senior Citizens Fund for Essential Program Equipment and Deferred Maintenance. INTRODUCED. *Ordinance No. 2365-2008 -- Amending KMC 1.80.010 by Increasing the Mayor's Salary From $900 to $1,000 Per Month and Council Members' Salaries From $400 to $500 Per Month. 6. INTRODUCED. *Ordinanee No. 2366-2008 -- Amending KMC 1.85.020 to Change the Threshold Amount of Income, Business Interests, Loans, Trusts and Other Financial Transactions that Must Be Reported on the Citys Financial Disclosure Form From One Thousand Dollars ($1,000) to Five Thousand Dollars ($5,000). 7. INTRODUCED. *Ordinance No. 2367-2008 -- (1) Reducing Estimated Revenues and Appropriations by $166,442.60 in the General Fund Non- Departmental for Transfer to the Visitor Center Heating System Capital Projects Fund; (2) and Reducing a Previous Appropriation in the Visitor Center Heating System Capital Projects Fund for Replacement of the Center's Heafing System. 8. dNTRODUCED. *Ordinance No. 2368-2008 -- Increasing Estimated Revenues and Appropriations by $16,016 in the Airport Fund and by $640,681 in the Runway Improvement Capital Project Fund for Capital Improvements. 9. INTRODUCED. *Ordinanee No. 2369-2008 -- Increasing Estimated Revenues and Appropriations by $140,000 in the Congregate Housing Enterprise Fund and the Congregate Housing Capital Project Fund for Window Replacement at the City's Vintage Pointe Manor Congregate Housing Facility. 10. INTRODUCED. *Ordinanoe No. 2370-2008 -- Increasing Estimated Revenues and Appropriations by $2,000 in the General Fund for Police Overtime Expenditures. 11. INTRODUCED. *Ordinance No. 2371-2008 -- Amending the Official Kenai Zoning Map by Rezoning Triompson Park Bergholtz (Preiiminary Plat) Consisting of Approximately 1.96 Acres From Rural Residential and Suburban Residential to Suburban Residential. 12. INTRODUCED. *Ordinance No. 2372-2008 -- Amending the Official Kenai Zoning Map by Rezoning Kenai Municipal Airport -- Float Plane Basin Replat (Preliminary Plat) Approximately 162 Acres Within the Airport Reserve in the City of Kenai From Conservation and Rural Residential to Light Industrial. 13. APPROVED. Approval -- Memorandum of Agreement/State of Alaska Department of Transportation & Public Facilities -- Various Road Improvements in the City of Kenai (SAFETEA-LU Earmark, Sec. 1702, No. 3683/Extending Improvements Along Baron Park Lane From the End of the Existing Roadway at Lowes North to the Intersection with HEA Access Road and Rehabilitation and Paving of HEA Access Road Frorn the Baron Park Intersection to Marathon Road). 14. APPROVED. Dasoussion -- Establishment of a City of Kenai Salmon Task Force. %TEM I: COMMISSION/COMMITTEE REPORTS 1. Council on Aging 2. Airport Commission 3. Harbor Commission 4. Library Commission 5. Parks 8v Recreation Commission 6. Planning ~ Zoning Commission 7. Miscellaneous Commissions and Committees a. Beautification Committee b. Alaska Municipal League Report c. Mini-Grant Steering Committee d. Advisory Cemetery Committee e. Kenai Convention 8v Visitors Bureau %TEM J: REPORT OF THE MAYOR ITEM K: ADMINISTRATION REPORTS 1. City Manager 2. Attorney 3. Ciry Clerk ITEM L: 1. Citizens (five minutes) 2. Council ITEM M: PENDING LEGISLATION (This item lists legislation which will be addressed at a later date as noted.) Ordinance No. 2347-2008 -- Repealing the Existing KMC 1.15.040 and KMC 1.15.050(c) Regarding Preparation, Distribution and Publication of the Agenda and Replacing Them with a New Section KMC 1.15.040 Entitled, Agenda and Packet - Development-Preparation-Distribution-Publication-Late Materials. Substitute Ordinance No. 2347-2008 -- Repealing the Existing KMC 1.15.040 and KMC 1.15.050(c) Regarding Preparation, Distribution and Publication of the Agenda and Replacing Them with a New Section KMC 1.15.040 Entitled, Agenda and Packet - Development-Preparation-Distribution-Publication-Late Materials. (Clerk's Note: Ordinance No. 2347-2008 and Substitute Ordinance No. 2347-2008 are pending: The original Ordinance No. 2347-2008 was introduced at the September 3, 2008 meeting; a motion to moue Substitute Ordinance No. 2347-2008 is on the table from the September 17, 2008 meeting; a motion to postpone (with no time certain) and schedule a work session on the ordinances followed and was passed; and, a work session was scheduled for October I5, 2008 in the council chambers.) Ordinance No. 2362-2008 -- Amending the Official Kenai Zoning Map by Rezoning Tract A, Papa Joe's Subdivision, Chumley Replat From Rural Residential 1 (RR1) to Limited Commercial (LC). Resolution No. 2008-68 -Approving the Financial Disclosure Statement Form for City of Kenai Municipal Officers and Candidates Pursuant to KMC 1.85. EXECUTIVE SESSION -- None Scheduled ITEM N: ADJOURNMENT ~ un KENAI CITY COUNCIL POLICY FOR COMMISSION, COMMITTEE, BOARD AND COUNCIL ON AGING MEETINGS AND WORK SESSIONS Commission, Committee Board Reappointment• If, after a term (or consecutive term) of appointment has been completed, a commission, committee or board member would like to be reappointed for an additional term, an application must be submitted to council for consideration and approval. Formation of Subcommittees of Commissions Committees or Boards: A subcommittee of a commission, committee or board may be formed for a specific function if upon review by administration, it is indicated the subcommittee would be a governmental body and a subcommittee of a public entity and if the formation is approved by Council. If a subcommittee is approved by Council, the meetings of the subcommittee must be open to the public; meeting notices shall be posted on the Official City Bulletin Board in Kenai City Hall and on the city website at least five (5) days prior to the meeting; and the meetings may be electronically recorded and the recordings (the official record) stored in the City Clerk's Office. Meeting Schedules: Until further notice, the commission/committee meeting schedule is as follows: Commission/Committee/Board Meetin Schedule Scheduled Meeting Days Planning & Zoning Commission .Twice monthly January through December, . Second 8v Fourth Wednesda s Libra Commission Monthl First Tuesda of the month. Council on A in Monthl Second Thursda of the month. Beautification Committee Meetings held March, Ma ,Jul & Se tember Second Tuesday of the month. i Parks & Recreation Commission Meetings held January; A ril, Jul Sv October First Thursday of the month. Air ort Commission Monthl Second Thursda of the month. Harbor Commission Monthly First Monday after first council meetin of the month. Adviso Cemete Committee Monthl Third Thursda of the month. 1. Commission, committees and boards, including Library, Parks Ys Recreation and Airport Commissions and Beautification Committee, shall meet as listed above. 2. Council on Aging shall meet monthly at the Kenai Senior Center. 3. Planning & Zoning Commission and the Personnel Arbitration Board is exempted from this meeting directive. 4. Commissions, committees, boards and the Council on Aging may, with the City Clerk's approval and notification of Council and City Manager, hold special meetings (for a specific purpose) on an as-needed basis. 5. Commission; committee and board meetings may be cancelled by the City Clerk, with notification of Council and City Manager, if cancellation is warranted, i.e. lack of agenda items, pre-knowledge of lack of quorum, etc. 6. All commission, committee and board meetings {except Council on Aging) will be held at Kenai City Hall and begin at 7:00 p.m. Council on Aging meetings will be held at the Kenai Senior Center and begin at 4:30 p.m. October through April, and 7:00 p.m., May through September. Exceptions for subcommittee meetings may be made with advance notice to and approval by the City Clerk. KENAI CITY COUNCIL POLICY FOR COMMISSION, COMMITTEE, BOARD AND COUNCIL ON AGING MEETINGS AND WORK SESSIONS PAGE 2 7. Any additional commissions, committees, or boards formed will be set and incorporated into the following meeting schedule by the City Council. Miautes/Meetin¢ Recordine: 8. Excepting the Planning & Zoning Commission and Personnel Arbitration Board, responsibility of taking notes and electronically recording the commission, committee, board meetings, falls to the department liaison (staff member) to the specific meeting group. 9. Summary minutes will be produced by the City Clerk from the department liaison notes and provided to the City Council as official records of the meetings. 10. Electronic recordings of the meeting group, except the Planning 8v Zoning Commission, shall be kept for two years. 11. Planning & Zoning Commission meeting recordings shall continue to be kept for six years. Work Sessions: 12. Commission, committees and boards shall receive the City Clerk's approval to hold work sessions to be held on a date other than that of a regularly scheduled meeting or at a time immediately prior to a regularly scheduled meeting, i.e. a 6:00 p.m. work session before a 7:00 p.m. meeting. 13. Work sessions may not be held without the approval of the City Clerk unless they occur on the night of and at the time of aregularly-scheduled advertised meeting. 14. During work sessions, only items on the work session agenda may be discussed and no formal actions may be taken. 15. All commission, committee and board meetings must be given appropriate public notice. This directive shall take effect November 20, 2008 and remain in effect until modified by the Kenai City Council. Approved by the Kenai City Council on the 19th day,of NQv~c~nber, 200$ _ ~~ f PAT PORTER, MAYOR ATTEST: '~ Carol L. Freas, City„Clerk ` ` clf Revised 11 / 19/ 08 "` .r, _: _ ,,,.