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HomeMy WebLinkAbout2008-10-15 Council PacketAGENDA ENAI CITY COUNCIL-REGULAR MEETING OCTOBER 15, 2008 ~'-~' 7:00 P.M. ,~„~;yo/ KENAI CITY COUNCIL CHAMBERS NENPI.IIlA3NF httpa/www.ci.kenai.ak.us U Work Session: 5:30 P.M., Council Chambers/Ordinance No. 2347 ITEM A: 3. CERTIFICATION OF ELECTION (Laydown) 4. ADMINISTER OATHS OF OFFICE 5. ELECTION OF VICE MAYOR ITEM B: SCHEDULED PUBLIC COMMENTS (10 minutes) 1. Fred Braun, President, Kenai Convention & Visitors Bureau -- Heating System and Kitchen Remodel. ITEM E: PUBLIC HEARINGS (Testimony limited to 3 minutes per speaker. 1. Ordinance No. 2351.2008 -- Increasing Estimated Revenues and Appropriations by $6,350 in the General Fund for a Library Grant. 2. Ordinance No. 2352-2008 -- Establishing Requirements for the Proper Disposal of Dog Solid Waste (Excrement) Deposited on Public Property or Private Property Not Owned or Lawfully Possessed by the Owner or Keeper of the Dog. 3. Ordinance No. 2353-2008 -- Finding that Certain City-Owned Land, Identified as Fidalgo Commercial Municipal Square Replat, Third Recording District, Kenai, Alaska, (KPB Parcel No. 043-310-3e), is Dedicated for the Purpose of City Facilities. 4. Ordinance No. 2354-2008 -- Amending KMC 23.55.080 to Provide that Only Employees Receiving a Rating of Satisfactory or Better During Their Last Performance Evaluation are Eligible for Longevity Pay for that Year and Providing that for the Calendar Year 2008 the Longevity Pay Will be Paid Prior to the end of the Calendar Year. 5. Ordinance No. 2355-2008 -- Amending KMC 21.10.110(b) and KMC 21.15.130(b) Co Allow the City Council by Resolution to Authorize a Different Repayment Plan for Reimbursement of City Constructed Improvements on Leased Property. 6. Ordinance No. 2356-2008 -- Increasing Estimated Revenues and Appropriations by $19,000 in the General Fund Park Department for Rentals. 7. Resolution No. 2008-41 -- Terminating the Project Entitled "Ames Road South LID Special Assessment District." (Clerk's Note: At the August @ 2008 council meeting, Resolution No. 2008-47 was substituted and postponed to September 3, 2008. Af the September 3, 2008 council meeting, Resolution No. 2008-47 was postponed fo October 15, 2068. The motion to approve Resolution No. 2008-47 is active.) 8. Resolution No. 2008-80 -- Transferring $12,000 in the General Fund from the Parks Department to the Beautification Department to Provide Additional Funds for the Acquisition of a Mower. ITEM G: UNFINISHED BUSINESS --None ITEM H: NEW BUSINESS 1. Bills to be Ratified 2. Approval of Purchase Orders Exceeding $15,000 3, Discussion -- 2008 Dip Net Fishery Report EXECUTIVE SESSION -- None Scheduled. ITEM N: ADJOURNMENT The public is invited to attend and participate. Additional information is available through the City Clerk's office at 210 Fidalgo Avenue, or visit our website at http:/Iwww.ci.kenai.ak.us. Carol L Freas, City Clerk D/211 OCTOBER 15, 2008 REGULAR COUNCIL MEETING REQUESTED ADDITIONS/CHANGES TO THE PACKET ITEM REQUESTED BY: SUBSTITUTE: E-2, Ordinance Na. 23252-2008 -- Proper Disposal of Dog Solid Waste/inclusion of a fine amount. CITY ATTORNEY CONSENT AGENDA No changes. TESTIMONY SIGN-IN SHEET 0 d o. u: O z w w J U z O U w ~ ~No}~Q W~~md~ > : a d` 0 w O >- ~ ~ u » ~ O w w J 0 ~ .~ 0 0 0 0 ~; cn w ~ ~ m ~ O w c~ 0 o~~~~ X0000 W~~md ^^o lC d a ti.. > ' Otn J ~ O W W Z Z J ~ ~ J J I- ~ p ~ ~ 0 0 0 0 ''> ~ (n W ~ cG 0] ~ Cn ~ ~' ~L (~ Z s Z 1- O W } ~ W ~J~(nQJJF- ~` z ~ ~ (n J p;~~J0000 ~-c4W~~md U Z O U J ~ O J W W Z = O Q ~ p J tn 0 J 0 ~- 0 LY 0 Q ~ ~i (n W ~ ~ CO ~.. (n z O Z J J T ~ Cn O J W J W I- Z ~ p ~ ~ CnI 01 J 0 0 0 ~ -~: (n W ~ ~ m d (n AGENDA KENAI CYTY COUNCIL -REGULAR MEETING OCTOBER 15, 2008 7:00 P.M. KENAI CITY COUNCIL CHAMBERS httu: / /www.ci.kenai.ak.us Work Session: 5:30 p.m., October 15, 2008 Re: Ordinance No. 2347-2008 ITEM A: CALL TO ORDER 1. Pledge of Allegiance 2. Roll Call 3. CERTIFICATION OF ELECTION (Laydown) .................................................. 4. ADMYNISTER OATHS OF OFFICE S. ELECTION OF VICE MAYOR 6. Agenda Approval 7. Consent Agenda *All items listed with an asterisk (*) are considered to be routine and non- controversial by the council and will be approved by one motion. There will be no separate discussion of these items unless a council member so requests, in which case the item will be removed from the consent agenda and considered in its normal sequence on the agenda as part of the General Orders. ITEM B: SCHEDULED PUBLIC COMMENTS (10 minutes) 1. Fred Braun, President, Kenai Convention & Visitors Bureau -- Heating Systes. and Y~itcl-~en Remodel ......................................................................... ITEM C: UNSCHEDULED PUBLIC COMMENTS (3 minutes) ITEM D: REPORTS OF KPB ASSEMBLY LEGYSLATORS AND COUNCILS 1 3 ITEM E: PUBLIC HEARINGS (Testimony limited to 3 minutes per speaker.) 1. Ordinance No. 2351-2008 -- Increasing Estimated Revenues and Appropriations by $6,350 in the General Fund for a Library Grant .................... 6 2. Ordinance No. 2352-2008 -- Establishing Requirements for the Proper Disposal of Dog Solid Waste (Excrement) Deposited on Public Property or Private Property Not Owned or Lawfully Possessed by the Owner or Keeper of the Dog ......................................................................................................... 7 3. Ordinance No. 2353-2008 -- Finding that Certain City-Owned Land, Identified as Fidalgo Commercial Municipal Square Replat, Third Recording District, Kenai, Alaska, (KPB Parcel No. 043-310-36), is Dedicated for the Purpose of City Facilities ................................................................................................. 9 4. Ordinance No. 2354-2008 -- Amending KMC 23.55.080 to Provide that Only Employees Receiving a Rating of Satisfactory or Better During Their Last Performance Evaluation are Eligible for Longevity Pay for that Year and Providing that for the Calendar Year 2008 the Longevity Pay Will be Paid Prior to the end of the Calendar Year ....................................................................... 10 5. Ordinance No. 2355-2008 -- Amending KMC 21.10.110(b) and KMC 21.15.130(b) to Allow the City Council by Resolution to Authorize a Different Repayment Plan for Reimbursement of City Constructed Improvements on Leased Property ............................................................................................. 12 6. Ordinance No. 2356-2008 -- Increasing Estimated Revenues and Appropriations by $19,000 in the General. Fund Park Department for Rentals.... 14 7. Resolution No. 2008-47 -- Terminating the Project Entitled "Ames Road South LID Special Assessment District" .................................................................... 17 (Clerk's Note: At the August 6, 2008 council meeting, Resolution No. 2008-47 was substituted and postponed to September 3, 2008. At the September 3, 2008 council meeting, Resolution No. 2008-47 was postponed to October I5, 2008. The motion to approve Resolution No. 2008-47 is active.) 8. Resolution No. 2008-60 -- Transferring $12,000 in the General Fund from the Parks Department to the Beautification Department to Provide Additional Funds for the Acquisition of a Mower ............................................................... 35 ITEM F• MINUTES 1. *Regular Meeting of October 1, 2008 ................................................................ 36 ITEM G: ITEM H: NEW BUSINESS 1. Bills to be Ratified .......................................................................................... 48 2. Approval of Purchase Orders Exceeding $15,000 .............................................. 49 3. Discussion -- 2008 Dip Net Fishery Report ...................................................... 50 ITEM Y: COMMISSION/COMMITTEE REPORTS 1. Council on Aging ............................................................................................ -- 2. Airport Commission ........................................................................................ -- 3. Harbor Commission ....................................................................................... -- 4. Library Commission ....................................................................................... 83 5. Parks 8v Recreation Commission ..................................................................... 87 6. Planning 8v Zoning Commission ...................................................................... 91 7. Miscellaneous Commissions and Committees a. Beautification Committee ........................................................................... 97 b. Alaska Municipal League Report ................................................................. -- c. Mini-Grant Steering Committee .................................................................. -- ITEM J: REPORT OF THE MAYOR ........................................................ 98 ITEM K: ADMINISTRATION REPORTS 1. City Manager .................................................................................................. 109 2. City Attorney .................................................................................................. -- 3. City Clerk ...................................................................................................... -- ITEM L: Citizens (five minutes) 2. Council ITEM M: PENDING LEGISLATION (Items listed below are legislation which will be addressed at a later date as noted and are not action items for this meeting.) Resolution No. 2008-47 -- Terminating the Project Entitled "Ames Road South LID Special Assessment District." (Clerk's Note: At the August 6, 2008 council meeting, Resolution No. 2008-47 was substituted and postponed to September 3, 2008. At the September 3, 2008 council meeting, Resolution No. 2008-47 was postponed to October 15, 2008. The motion to approve is active.) Ordinance No. 2347-2008 -- Repealing the Existing KMC 1.15.040 and KMC L 15.050(c) Regarding Preparation, Distribution and Publication of the Agenda and Replacing Them with a New Section KMC 1.15.040 Entitled, Agenda and Packet - Development-Preparatson-Distribution-Publication-Late Materials. Substitute Ordinance No. 2347-2008 -- Repealing the Existing KMC 1.15.040 and KMC 1.15.050(c) Regarding Preparation, Distribution and Publication of the Agenda and Replacing Them with a New Section KMC 1.15.040 Entitled, Agenda and Packet Development-Preparation-Distribution-Publication-Late Materials. (Clerk's Note: Ordinance No. 2347-2008 and Substitute Ordinance No. 2347-2008 are pending: The original Ordinance No. 2347-2008 was introduced at the September 3, 2008 meeting; a motion to move Substitute Ordinance No. 2347-2008 is on the table from the September 17, 2008 meeting; a motion to postpone (with no time certain) and schedule a work session on the ordinances followed and was passed; and, a work session was scheduled for October 15, 2008 in the council chambers, beginning at 5:30 p. m.f -- None Scheduled. ITEM N: ADJOURNMENT INFORMATION ITEMS OCTOBER 15, 20®8 1. 2. 3. 4. 5. 6. 7. 8. 9. 10 11 12 10/ 15/2008 Purchase Orders Between $2,500 and $15,000 for council review ........................................................................................................... 10/9/08 Kenai River Special Management Area Advisory Board (KRSMA) agenda and 9/ 11 /08 board meeting minutes ................................................... 10/3/08 Department of Commerce Community and Economic Development letter regarding 2008 Full Value Determination ................................................ 9/ 1008 North Pacific Fishery Management Council letter related to limiting Chinook salmon bycatch in the Bering Sea Pollock Fishery ............................... 7/28 and 8/25/2008 Kenai Visitors 8~ Convention Bureau, Inc. board meeting minutes ........................................................................................................ . 10/8/08 T. Eubank memorandum entitled, Quarter Ending September 30, 2008 Investment Report ........................................................................................... 10/06/08 PZ Resolutions Third Quarter, 2008 ................................................. 10/7/08 N. Carver memorandum with Third Quarterly Report 2008/code violation information ....................................................................................... 10/7/08 City of Kenai Building Permits, Third Quarter, 2008 ........................... Parks & Recreation Commission Applicatiosi of Gary Oliver for consideration (no current openings on the commission -- application will be kept on file) .............. 9/08 Kenai Municipal Airport Enplanement and Float Plane Basin Activity Reports ......................................................................................................... . 10/ 14/08 Kenai Peninsula Borough Assembly Meeting Agenda ......................... Page No. 131 132 140 142 145 148 153 154 lss 160 161 163 CITY of xENAa REGULAR ELECTION OP` OCTOBER 7, 200$ WE, the members of the Kenai City Council, do hereby certify the results of a canvass of the ballots for the Regular Election of October 7, 2008, ABSEN ET E (in-person, by-fax, personal needs; by-mail} AND UESTIONED BALLOTS RECEIVED ABSENTEE/ UESTIONED BALLOTS REJECTED ABSENTEE/QUESTIONED BALLOTS COUNTED POLL VOTER TURN OUT ~ TOTAL VOTER TURN OUT ' NUN#BER OF KENAI REGISTERED VOTERS i VOTER TURN OUT __ l CITY COUNCIL/TI3REE-YEAR SEATS: CANDIDATE I POLL VOTES RECEIVED ABSENTEE, ETC. VOTES RECEIVED i~ TOTAL VOTES '. RECEIVED 80YLE Mike 675 i SWARNER, Linda 633 MOORS Joe 642 -~ Write-Ins 13 PROPOSITION AIOPT OUT OF APOC REPORTING ~ POLL ABSENTEE, TOTAL VOTES VOTES ETC. RECEIVED RECEIVED VOTES RECEIVED YES VOTES 699 NO VOTES 643 d*1:*****9:********Pr****•kd**Vaa'~****************h**A**i,:F***~':**kV:**********14******ix**********4*****#*{t Pat Porter, Mayor Linda Swarner, Council Member Robert J. Molloy, Council Member Linda Swarner, Vice Mayor Richard A, Ross, Council Member Mike Boyle, Council Member 1 CERTIFICATION OF ELECTION OCTOBER 7, 2008 GENERAL ELECTION Page 2 of 2 Barry Eldridge, Council Member Date ATTEST: Carol L. Freas, City Clerk 2 CITY OF KENAI REGULAR ELECTION OF OCTOBER 7, 2008 WE, the members of the Kenai City Council, do hereby certify the results of a canvass of the ballots for the Regular Election of October 7, 2008. ABSENTEE (in-person, by-fax, personal needs, by-mail) AND QUESTIONED BALLOTS RECEIVED 232 ABSENTEE/QUESTIONED BALLOTS REJECTED 24' ABSENTEE/QUESTIONED BALLOTS COUNTED 184 ' POLL VOTER TURN OUT 1,396 voters = 23.3% ~ TOTAL VOTER TURN OUT 1,580 voters = 31% I NUMBER OF KENAI REGISTERED VOTERS 5,122 CITY COUNCIL/TWO. THREE-YEAR SEATS: CANDIDATE POLL ( VOTES RECEIVED ~ ABSENTEE, ETC. VOTES RECEIVED TOTAL VOTES RECEIVED BOYLE, Mike 675 76 751 ', SWARNER, Linda 633 91 724 MOORE, Joe 642 104 746 i Write-Ins 13 1 14 PROPOSITION A/0PT OUT OF APOC REPORTING POLL ABSENTEE, TOTAL VOTES VOTES ETC. RECEIVED RECEIVED VOTES RECEIVED YES VOTES 699 106. 805 i NO VOTES 643 73 ~ 716 Pat Porter, Mayor Linda Swarner, Council Member Robert J. Molloy, Council Member Barry Eldridge, Council Member Date Linda Swarner, Vice Mayor Richard A. Ross, Council Member Mike Boyle, Council Member ATTEST: Carol L. Freas, City Clerk CITY OF Y{ENAI REGULAR ELECTION OF OCTOBER 7, 2008 CERTIFICATION OF RESULTS ABSENTEE, SPECIAL NEEDS AND QUESTIONED BALLOTS WHEREAS, the undersigned judges of City of Kenai Canvass Board for the Regular Election of the City of Kenai, held on October 7, 2008, do solemnly affirm the results of said election for absentee, personal needs, and questioned ballots, counted on October 14, 2008 as follows: FOR CITY COUNCIL TWO THREE-YEAR TERMS NAME NUMBER OF VOTES RECEIVED ` By YLE, Mike ~' to SWARNER, Linda Q MOORE, Joe ~ Write-Ins ~ PROPOSITION A/OPT OUT OF APOC REPORTING TOTAL VOTES RECEIVED I YES VOTES ~ l~ ~- I NO VOTES "1 ((~ U 21vvr~ IA~ REGULAR ABSENTEE, QUESTIONED AND PERSONAL NEEDS BALLOTS Absentee ballots voted: Questioned ballots voted: Personal Needs ballots voted: Total Ballots Voted: Rejected ballots: Not registered, registered too late or Registered out of the City of Kenai: Purged from voter rolls: Ballot envelope not signed or witnessed: No identifier provided on envelope: Voted twice: Signed/witnessed or postmarked after election day: Total Ballots Rejected bq Canvass Board: Absentee ballots counted: Questioned ballots counted: Personal Needs ballots counted: Total Absentee, Questioned and Personal Needs ballots counted: ~~~ r~~ ~ o'ZC~~ ~~ ~ ry ~ ~D~ 1 I~ (o ~~y REVIEW OF PRECINCT MATERIALS The Canvass Board further certifies we have examined in detail all original and questioned registers for the three polling precincts, AVO's and absentee by-mail of the City of Kenai and have found them to be in proper order. Upon completion of the canvass, it is our opinion the attached summary of election returns, as compiled by the City Clerk, accurately reflects the totals shown on the Certificate of Election Returns by the election board of each voting precinct and the returns of the absentee, questioned and personal needs ballots cast in this election. We, the undersigned, certify the foregoing to be true and accurate to the best of our knowledge and belief. Signed and dated this ~~ay of October, 2008, ~~ ATTEST: ~~~~~~ Carol L. Freers, C; y Clerk r~ hate: Tuesday, October 7, 2065 To: I9~Eayor Pat Porter and Kenai City Connef! and City Ivtanager Itfck Koch Pti from: Kenai Convention & Visitors Bureaus' IIoard of 1irectors T2E: Heating Renovation, and ICitehen Remodel at the Kenai Visitors & Cultural Center Since ['ebruary of this year, the Kenai Convention and Visitors Bureau Board of Directors has received a variety of reports and several opinions regarding a new heating and. mechanical system to be installed in the Center due to the failure of the current system. As replacement plans move forward, we need to reiterate our concerns that the new system to be installed in t<"e permanent exhibit areas, meat the following criteria as recommended by Alaska State Museum Conservator, Scott Carrlee. The Board of Directors would appreciate your immediate attention to the following concerns: • How evenly will heat be distributed throughout the exhibit area? Will auy area get a stronger flow of direct heat than another and will the heat be distributed evenly from floor to ceiling? • How consistent is the proposed mechanicalJheating system? Sensitive objects need a consistent temperature level 24 hours a day atherwise they become stressed and deteriorate with fluctuations in temperariue. • LVill the proposed system have dust control, dust filtration and humidity centrals? Objects in the exhibit area are sensitive to hmnidity level fluctuations. It's imperative that the exhibit area be kept at an even and constant humidity level. The KCVB boazd feels that the City of Kenai has both a responsibility and liability issues involved in the housing and caring for the collection. paused in the exhibit area. This means that pi°ofessionai coriservation standards need to be adhered to for Long-term safe keeping. Mary priceless objects have been loaned and donated to the City of Kenai. The Boazd feels the City has an obligation to sea that these objects are kept in a safe and environmentally controlled building. It should be noted that currently, there is not an exhibitor museum area surveillance system to guard against theft or damage. The Board of Directors strongly urges the City of Kenai to consider the installation of an interior security system during this remodel work. This would give staff the ahility to monitor building activity including the City's valuable Collection. As the caretaker of the City's collection, the KCVB Board of Directors takes this responsibility very seriously and we look forward to working with. the Council now and in the fuha~e as we both. seek to make the Center an even greater asset to the City of Kenai. 0 --~ N d O W m V 3 Qn another serious building issue, the Board of Directors feels they must alert Couneil to the fact that the kitchen within in the Center is literaIly falling apart. Cabinet doors can. not longer be attached to their hinges, trim is failing off and the fifteen year oid appliances are all failing. A kitchen remodel had been discussed as a componexrt of this construction project and remodel plans have been sabmitted to the City. This would ba the perfect (and probably mast cost effective) 6me to remedy this issue. As the City's only Convention Center, a DEC approved kitchen would be a tremendous asset if not a necessity for events large and smail, event caterers and Saturday Market vendors who need to use the kitchen to add value to their Alaskan Grown berries and produce. Not having a DEC approved kitchen, limits acid affects our ability to accommodate income producing events, meetings and conferences. The KCVB requests your consideration regarding these important issues. We look forward to working with Council. and the Administration to resolve our concerns. Respeetfull}+, .~ ~~ Vice President, Fred Braun 2 4 Bate: Tuesday, flctaber 7, 20@88 To: 19+1ayor Pat Porter, Kenai City Council and City 1Nlanager Rick Koch Froxiz: Kenai Canventiott & Visitors Bureaus' Board of Directors RE: Public 5urve}> Results Thanks to a generous grant from the Rasmussen Faundation, the Kenai Convention & Visitors Bureau (KCVB) conducted a visitor and local visitor public survey, in conjunction with. 30 other small Alaskan museums and the American Association of"State and Local History. One hundred visitors to the Kenai Visitors & Cultural Center were surveyed in December 2001 and another one hundred visitors were surveyed in July 2048. The fzndings are impressive and if it pleases Council we wauld like to present them in greater detail at a future date. Briefly, visitars gave the Center highest ratings as a well-kept facility; People valued their experience; Visitors would highly recommend the Center to others to visit; Visitors felt welcomed by staff and valuaateers; 94 % stated they would probably ma3te a return visit. The extensive survey information we received, shows how much visitors and area residents alike enjoy and value the cultueal experiences and exhibits on aisplay at the Center throughout the year and plan to pay a return visit. ._ Vice President, Fred Braun rJ r..~\ -y~. -. the i ty o/ '/ KENA~ SKA NO. 2351-2008 AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, INCREASING ESTIMATED REVEUES AND APPROPRIATIONS BY $6,350 IN THE GENERAL FUND FOR A LIBRARY GRANT. WHEREAS, the City of Kenai received a grant from the State of Alaska, Department of Educa.tian & Early Development for the purchase of books at the Library; and, WHEREAS, it is in the best interest of the City of Kenai to appropriate these grant funds for the purpose intended. NOW, THEREFORE, BE IT ORDAIA ED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA that estimated revenues and appropriations be increased as foIlows: General Fund Increase Estimated Revenues: Library -State Grants $6,350 Increase Appropriations: Library -Books $6 350 PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 15~ day of October, 2048. PAT PORTER, MAYOR ATTEST: Carol L. Freas, City Clerk Approved by Finance: (09/18J2008) hl Introduced: October I, 2008 Adopted: October 15, 2008 Effective: October 15, 2008 Suggested by: Administration CITY QF KENAI New Text Underlined; [DELETED TEXT BRACKETED] 6 i ~~ \.. _ - / Suggested by: Administration CITY ®F KENAI f)RIBThSANCE NO. 2352-2®08 AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAT, ALASKA, ESTABLISHING REQUIREMENTS FOR THE PROPER DISPOSAL OF DOG SOLID WASTE (EXCREMENT) DEPOSITED ON PUBLIC PROPERTY OR PRIVATE PROPERTY NOT OWNED OR LAWFULLY POSSESSED BY THE OWNER OR KEEPER OF THE DOG. WHEREAS, the ordinances of the City of Kenai do not currently require the person(s) in ownership or control of a dog that deposits its solid waste (excrement)on public property or private property not owned or controlled by the owner ar keeper of the dog to properly dispose of the dog's waste (excrement); and, WHEREAS, the owners or keeper of dogs who deposit excrement on public property or private property of another person should be required to immediately property dispose of such excrement; and, WHEREAS, requiring immediate disposal of such excrement will be beneficial to the public health and welfare. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, the City of Kenai Code of Ordinances is hereby amended by adding a new section to be numbered KMC 3.10.080 as set forth below. KMC 3.10.d80_Di posal of Doe Solid Waste ~(a)_ Definitions. u Immediate -shall mean that the net solid waste is removed at once without delay. (2j OwnerlKeeper -any person who shall possess maintain house or harbor any pet or otherwise have custody or control of any dos whether or not the owner of such pet. ll Person -any individual, corporation company partnership firm association ar political subdivision of this State subject to municipal jurisdiction. ,(4) Dos -doa shall mean domestic or domesticated member of the family canidae. i~ Dos solid waste -waste matter expelled from the bowels of the dog: excrement. ll Proper disposal -placement in a desienated waste receptacle or other spstem desisned to convey domestic sewase for proper treatment and disposal. tiew Text Underlined; !DELETED TEXT BRACKETED) 7 Ordinance No. 2352-2005 Page 2 of 2 public or private not owned or lawfullv possessed that person Jcl Exemptions Any owner or keeper who requires the use of a disabilitdassistant dog sha11 be exempt from the provisions of this section while such animal is being used for that purpose. PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 15th day of October, 2008. ATTEST: Carol L. Freas, City Clerk PAT PORTER, MAYOR Introduced: October 1, 2008 Adopted: October I5 2008 Effective: November 15, 2008 'Qew Text Underlined; [DELETED TEXT BRACKETED) 8 x -, .__/ CITY OF i£ENAI SUBSTITUTE Suggested by: Administration ORDINANCE NO. 2352-2008 AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, ESTABLISHING REQUIREMENTS FOR THE PROPER DISPOSAL OF DOG SOLID WASTE (EXCREMENT) DEPOSITED ON PUBLIC PROPERTY OR PRIVATE PROPERTY NOT OWNED OR LAWFULLY POSSESSED BY THE OWNER OR KEEPER OF THE DOG AND AMENDING THE CODE VIOLATION FINE SCHEDULE IN KMC 13.10.015 TO INCLUDE A STANDARD FINE OF $50 FOR VIOLATION OF THE REQUIREMENTS. WHEREAS, the ordinances of the City of Kenai do not currently require the person(s) in ownership or control of a dog that deposits its solid waste (excrement)on public property or private property not owned or controlled by the owner or keeper of the dog to properly dispose of the dog's waste (excrement); and, WHEREAS, the owners or keeper of dogs who deposit excrement on public property or private property of another person. should be required to immediately properly dispose of such excrement; and, WHEREAS, requiring immediate disposal of such excrement will be beneficial to the public health and welfare. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, that the City of Kenai Code of Ordinances is hereby amended by adding a new section to be number KMC 3.10.080 and amending the fine schedule in KMC 13.10.015 as set forth below. Section 1. KMC 3.10.080 Disposal of Doi Solid Waste (al Definitions. j 11 Immediate -shall mean that the pet solid waste is removed. at once, without delay. J2J Owner/Keeper -any person who shall possess, maintain, house or harbor any pet or otherwise have custody or control of any dog whether or not the owner of such pet. j31 Person -any individual, corporation, company, partnership, firm, association or political subdivision of this State subject to municipal jurisdiction. Lj Doi - dog shall mean domestic or domesticated member of the family canidae. New Text Underlined; (DELETED TEXT BRACKETED] Substitute Ordinance No. 2352-2008 Page 2 of 3 Doi solid waste -waste matter expelled from the bowels of the dog; excrement. 1~ Proper disposal -placement in a designated waste receptacle, or other suitable container and discarded in a refuse container which is regularly emptied by the municipality or some other refuse collector or disposal into a system designed to convey domestic sewaee for proper treatment and disposal. public or private not owned or lawfully possessed that person. (c) Exemptions Any owner or keeper who requires the use of a disability assistant doh shall be exempt from the provisions of this section while such animal is being used for that purpose. Section 2. 13.10.015 Minor offenses amendable to disposition without court appearance by payment of a fine. Cite Rule/Offense ~ Fine ANIMALS 55 KMC 3.10.010 Interference with peace or privacy (1st offense) $ 50.00 56 KMC 3.10.010 Interference with peace or privacy (2nd offense) 100.00 57 KMC 3.10.020(a, b and dj Control and confinement of animals (1st offense) 50.00 ~ 58 KMC 3.10.020(a, b and d) Control and confinement of animals (2nd offense) 100.00 59 KMC 3.20.010 Failure to license a dog 25.00 60 KMC 3.10.080 Failure to properly dispose of doh 50.00 waste PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 15th day of October, 2008. PAT PORTER, MAYOR New Text Underlined; [DELETED TEXT BRACKETED] Substitute Ordinance No. 2352-2008 Page 2 of 3 ATTEST: Carol L. Freas, City Clerk Introduced: October 1, 2008 Adopted: October 15 2008 Effective: November 15, 2008 New Text Underlined; [DELETED TEXT ERACKETEt~j j "V °lla9e wc`tk a Past ~c`ty wit~i a Future °` .~ -~,~r'~. 210 FidalgoAvenue, Kenai, Alaska 99611-7794 Telephone: (907) 283-7535 /Fax: (907) 283-3014 ~. www.ci.kenai.ak.us Ehe cc's o f ~ KENA~ SKA MEM® NDUM TO: Mayor Porter and the Kenai City Council FROM:C,/~'~ Cary R. Crraves, City Attorney DATE: October I5, 2008 RE: Substitute Ordinance 2352-2008 -Proper Disposal of Dog Solid Waste Substitute Ordinance No. 2352-2008 adds a fine of $50 for violation of the ordinance to the fine schedule. If Council wishes to adjust the fine amount in the ordinance, it can change it by motion. Please let me know if you have any questions or would like any further information. ~/ Suggested by: Administration CITY OF KENAI ORDINANCE NO. 2353-2008 AA' ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, FINDING THAT CERTAIN CITY-OWNED LAND, IDENTIFIED AS FIDALGO COMMERCIAL MUNICIPAL SQUARE REPEAT, THIRD RECORDING DISTRICT, KENAI, ALASKA, (KPB PARCEL NO. 043-310-36), IS DEDICATED FOR THE PURPOSE OF CITY FACILITIES. WHEREAS, Kenai Municipal Code 22.05.1 l0 provides for the dedication of lands for a public purpose if so determined by the City Council by ordinance; and, WHEREAS, considering the recent purchase of airport Iand in the area of the Public Safety Building and the future expansion of city facilities, lot lines were removed and platted into one parcel that incorporates the Public Safety Building, City HaII and the Library; and, WHEREAS, it is in the best interest of the City of Kenai to dedicate this property for the purpose of city facilities. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, that certain City-owned, identified as Fidalgo Commercial Municipal Square Replat, Third Recording District, Kenai, Alaska (KPB Parcel No. 043-3I0-36), is dedicated for the purpose of public facilities. PASSED BY THE COUNCIL GF THE CITY OF KENAI, ALASKA this 15th day of October, 2008. PAT PORTER, MAYOR. ATTEST: Carol L. Freas, City Clerk (9/ 16/o8}kn Introduced: October 1, 2008 Adopted: October 15, 2008 Effective: November I5, 2D08 New Text Undertined; DELETED TEXT BRACKETED] 9 Suggested by: Councilor S1naIley CIfiY BF KENAI ORDINANCE NO. 2354.2008 AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, AMENDING KMC 23.55.08D TO PROVIDE THAT ONLY EMPLOYEES RECEIVING A RATING OF SATISFACTORY OR BETTER DURING THEIR LAST PERFORMANCE EVALUATION ARE ELIGIBLE FOR LONGEVITY PAY FOR THAT YEAR AND PROVIDING THAT FOR THE CALENDAR YEAR 2008 THE LONGEVITY PAY WILL BE PAID PRIOR TO THE END OF THE CALENDAR YEAR. WHEREAS, KMC 28.55.080 provides for longevity pay of two percent (2%) far certain Iang time employees; and, WHEREAS, only employees receiving a rating of satisfactory or better during their last performance evaluation should be eligible for the longevity pay; and, WHEREAS, because the ordinance provides for payment of the longevity bonus in August and KMC 28.55.080 was enacted in September, for the calendar year 2008, the longevity bonus should be paid prior to the end of the calendar year, NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, that KMC 28.55.080 is hereby amended as follows: 23.55.080 Longevity Yay All regular employees who have received a ratine of satisfactory or better in their last performance evaluation and who have been at Step CC for a periad of at least two years as of July 31 shall be paid a longevity bonus of two percent (2%) of his/her annual salary (i.e. exc].udin.g overtime). The longevity pay shall be paid just once a year on the August payroll, except that the Ioneevity bonus in 2008 shall be ----- 2008. Notwithstanding the above, any employee who has received a Range increase or anon-cost of living pay increase within their current pay Range within the 12 months prior to July 31 is not eligible for a Longevity Pay bonus. PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 18th day of October, 20D8. PAT PORTER, MAYOR ATTEST: Carol L. Freas, City Clerk New Text Underlined; (DELETED TEXT BRACKETED] 10 Ordinance No. 2354-2008 Page 2 of 2 Approved hp Finance: _ Introduced: October 1, 2008 Adopted: October 15, 2008 Effective: November IS, 2008 New Text Underlined; (DELETED TEXT BRACKETED] 1 1 %' a ~ +, ~, P{re ci n( ~Ex v sus Suggested by: Administration CITY OF KENAI (3RD%RTANCE NO. 2355-2U0$ AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, AMENDING KMC 21.10.110(bJ AND KMC 21.15.130(b) TO ALLOW THE CITY COUNCIL BY RESOLUTION TO AUTHORIZE A DIFFERENT REPAYMENT PLAN FOR REIMBURSEMENT OF CITY CONSTRUCTED IMPROVEMENT5 ON LEASED PROPERTY, WHEREAS, IvMC 21.10.110 allows the City to include a provision ui leases of airport reserve property requiring the lessee to reimburse the City for certain improvement made on the property; and, WHEREAS, KMC 21.10.15.120 allows the City to include a provision in leases of airport property outside of the airport reserve requiring the lessee to reimburse the City for certain improvements made on the property; and, WHEREAS, the reimbursement provisions in KMC 21.I0.110(b) and KMC 21.15.130(b) require reimbursement by ten (10) equal annual payments with interest of eight percent (8%) per year on the unpaid balance; and, WHEREAS, the Council should have the flexibility to allow different reimbursement terms if the conditions of the development caIl far different terms in order far the development of the property to be economical; and, WHEREAS, it is in the best interest of the City of Kenai to allow the Council by resolution to set different reimbursement Perms for city constructed improvements under KMC 21.10.110 and KMC 21.15.130. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, that KMC 21.10.110(b) and KMC 21.15.130(b} are hereby amended as follows: SECTION ONE-KMC 2 L 10.110(b) (b) The lessee shall reimburse the City for the City's cost of constructing the improvements in ten (10} equal annual payments, plus interest at eight percent {8%} per year on the unpaid balance or under such terms and conditions as the Council may set by resolution. [IF THE LEASE IS FOR LESS THAN TEN (10} YEARS, T ]The repayment schedule may not be longer than the term of the lease. The lessee may pay the entire remaining balance to the City at any time during the term of the lease. SECTION TWO-KMC 21.15.130(bj (bj The lessee shall reimburse the City for the City's cost of constructing the improvements in ten (10j equal annual payments, plus interest at eight percent (8%} New Text Underlined; [DELETED TEXT BRACTfETED] 12 Ordinance No. 2355-2008 Page 2 of 2 per year on the unpaid balance or under such terms and conditions as the Council may set by resolution. [1F THE LEASE TS FOR LESS THAN TEN (lOj YEARS, T]The repayment schedule may not be longer than the terns of the lease. The lessee may pay the entire remaining balance to the City at any time during the term of the lease. PASSED BY THE COUNCIL OF THE CITY OF KENAT, ALASKA, this 15th day of October. 2008. PAT PORTER, MAYOR ATTEST: Carol L. Freas, City Clerk Approved by Finance: Introduced: October i, 2008 Adopted: October 15, 2008 Effective: November 1 S, 2008 New Text UnderSined; (DELETED TEXT BRACKETED] 13 ~~c,I', .. Suggested by: Administration :. .: t1irceh`°l CITY O&` KENAI KENAIv~AtASKA ORDINANCE NO. 2356-2008 AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI, ALASKA INCREASING ESTIMATED REVENUES AND APPROPRIATIONS BY $19,000 IN THE GENERAL FUND PARK DEPARTMENT FOR RENTALS. WHEREAS, Rental expenses incurred during the 2008 Dipnet fisherses exceeded expectations; and, WHEREAS, appropriation of these funds u211 cover the shortfall in the 2005 Dipnet projections and ensure funds are available for the start of the 2009 summer season; and, WHEREAS, funds are available ix1 the fund balance of the General Fund. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA that estimated revenues and appropriations be increased as follows: General Fund Increase Estimated Revenues: Appropriation of Fund Balance $19,000 Increase Appropriations: Parks -Rentals $19,000 PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 15th day of October. 2008. PAT PORTER, MAYOR ATTEST: Carol L, Freas, City Clerk Approved by Finance: ,.~, (09/24/2008} hi Introduced: October 1, 2008 Adopted: October 15, 2008 Effective: October 15, 2008 New Text Underlined; [DF,LETED TEXT 14 "~i'ffa~ge with a Past City with a Futcse~e" 210 Fidalgo Avenue, Keniai, Alaska 49611-7794 <-~~,~ ~'•, Telephone: 907-283-3692 /FAX: 947-283-3693 Elie a'ty a f KEN ~ K IVIEM®IiANDUM To: Riek Koch, Kenai City Manager Thru: 4Va}me Ogle, Public Works Director r~u From: Robert J. Frates, Parks & Recreation Director' Date: 9-24-08 RE: Increase to Parks Department Rental Account Due to the demand for increased service for portable restrooms and dumpsters during the persona[ use fishery, the Park's RentatAccount is short $19,000. An appropriation will need to be made. Approximately $4,300 ofthis amount will be used for May and June Rentals in 2009. Attached is a spreadsheet outlining the added costs. A bulk of the costs were the result: of extra pumping needed for the portable restrooms and the addition of three portable units placed at the end. of Spruce Street in order to supplement rho existing restroom facility. The remaining expense is 4he result of a fuel surcharge of 13.5% for service. City Administration will. be conducting an analysis and give consideration to whether or not an investment should be made in a more permanent structure on. the north shore (Kenai Avenue). Initial. constra.ction costs are projected to be high, however, it may be justified over the long ran. 15 0 0 0 0 0 0 0 m o o a m o.m ooooa ooNOOaryoN ~cV CV e'a CiN COO~fi W moo? ~ Pli N O O M 6+Y 0 0~ c0 W {O M ~ N3M p(0 ~ t0M fD COO CO (O N + -' V CO MC! NeY CON 6IN NCO ~ FO ~ ~ (fA MtA ffD N~ Hi Cn vl v3 Ct tPr ~ fA o a M Garay' d ~ (D a„ ~ M ~ tD' ~ L W d l%.. ~ N ~ O O ~ O w t- ~ ar ~ °~ ~.~, ~ C . 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Suggested by: Council A RESOLUTION OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, TERMINATING THE PROJECT ENTITLED "AMES ROAD SOUTH LID SPECIAL ASSESSMENT DISTRICT". WHEREAS, the Council finds the cost to benefit ratio for this project; and, WHEREAS, using available funding to improve roadways in more densely populated areas may be more effective; and, WHEREAS, the Council directs the City Administration to terminate this project is too high; and, WHEREAS, the Council directs the City Manger to investigate and prepare a report identifying potentiat special assessment districts in the city to include a discussion of cost/benefits; and, WHEREAS, the City Councr1 may use that report to initiate special improvement districts for the 2009 construction season. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI; ALASKA, the City will terminate the project entitled "AMES ROAD SOUTH LID SPECIAL, ASSESSMENT DISTRICT. PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 15th day of October, 2008. PAT PORTER, MAYOR ATTEST: Carol L. Freas, City Clerk Approved by Finance: New Test Underlined; [DELETED TEXT BRACKETED) 17 tr~~ i c~1 R-e. ~ ~J~ ~i~ ~ y~,-2rin.C-~ RECEI1dE63 JUL 2 S 2008 a ,/~~'~? ~ic7 frD S'm~-'`~ ~--~ ~ ~f~o ~ Cr~.~-C- ~8'~Y ~6.ERK ~ ~ P ~ ~s 7~ z ~~.~v~ ~d ~c cs ~~ ua~.~~~ ~~ 71~~ ~~~~ ~fSS~ ~~~~ tGf~S"r3~~ocl~ ~ ra~S t C'~11 tom.-e,°~t ~.~-n~v.,Q,~ + .L ~ ~17 ! S ~i^0 CiS ~-~, ~~'~-.~ ~1..! ~C3 m^ UlJ ~ k" ~1 0 u ~~~~~ 18 July 26, 2008 City of Kenai Carol L. Frees City Clerk Kenai, Ak. RE: Ames Rd Paving Proposal Dear Carol, 6~~tr~~ECE gut ~ ~ 2oaa ~~~~~` Ct~Ri~g I am writing in reference to the proposed paving improvements for Ames Road South. Currently there are 14 property owners on Ames Rd, 17 of those aze along the east side and 2 are along the west side. As things stand now, the 2 property owners would be paying 50% of the property owners' share of this paving, if assessments ware based on square footage, frontage, or a combination of the two. My husband Gary and I feel that this is just not equitable at this time. We have optional accesses to our property along Angler and along Beaver Loop Rds., and we notice on the Preliminary Assessment roil That we weren't given a SO% credit for those accesses. We also have a I S acre lake in the middle of our property and don't know how that figures in the square footage, but it looks as though it was all counted. This is not useable property and we don't feel that it should be included in the total square footage. If the assessment was based on an equal division, we would be willing to sign on to this project. if it is going to be based nn P;thPr of the other two criteria, +F~e would respectfully request that this paving be tabled, until such time as there are more residents to cost share this project. Ames Rd is a very short road, w/ little, if any, commercial traffic. We do understand that a paved road is very nice to have, and even though we paid a large share of the Angler L3r. paving, we had no problem with that. There were, however, quite a few more residents on that road, over 40, and it is heavily used for commercial purposes in the summer. Our main point is sirnpIy that there just aren't enough property owners at this time to make it a fair cost share, unless the cost is shared equally, Sincerely, Kathleen Foster 19 "d/clla~e wit~r a bast Gi~ witk a Futu~°e" L ~ 210 Fidalgo Avenue, Kenai, Alaska 99611-7794 ((~,;' ~-`- Telephone: 907-283-7535 /FAX: 907-283-3014 i!~' _,_ _:_ , 1992 EHa city a f KENA~ SKIT MEMO: TO: City Council FROM: Rick Koch DATE: July 30, 2008 SUBJECT: Special Assessment Petition -Ames Road South of Beaver Loop and a Portion of Basin View drive The purpose of this memorandum is to discuss the scope, estimated cost, assessment methodologies considered, and provide the administrations recorrunendatioivs regarding the above referenced proposed Local Improvement Dist7-ict (LID) Scowe of'~'ark The petitioners requested a scope of work to include only that portion of Ames Road south of Beaver Loop Raad. The Administration recommends that a portion of Basin View Drive approximately 200 lineal. feet (l.F) in Length be included in the proposed LID (this is included in post esfsmates provided by the administration). Basin View Drive is approximately 400 l.f. in length. During the LID that paved the adjoining Basin View Subdivision half of the length of Basin View Drive should have been improved, but was not given. available funding. If the LID is approved for Ames Road the 2001.£. portion of Basin View Drive should be included, and the remaining 2001.£. un-improved portion should be improved by the City and not included in the LID. Cost ,Estimate The cost estimate for the construction of the proposed LID, including approximately 200 l.f. of Basin View Drive is $ 339,592.50. ror purposes of this discussion, as in previous LID's the City would. bear the initial cost ofone-hundred percent of the LID and through a property assessment recover fifty percent of the LID costs. The estimated cost to improve approximately 200 Lf. of Basin V"iew Drive not included in the LID is $ 20,000 - $ 25,000. ~0 Assessment Methodologies Considered Administration considered four different assessment methodologies. T1us LFD presents challenges in attempting to determine a fair and equitable methodology. The challenges are as follows: 1. There ai~e varying lard uses within the proposed LID. The properties within this LID are used in very different ways. a. There is a guidelfishcamp which generates high volumes of traffic during the summer months of the year. b. There are single family residences. c. The majority of the properties within 1-2 acres in size, but there are two very large undeveloped properties, that in total are larger than the remainder of the proposed LID. 2. While a slight majority of the property owners in the proposed LID sued the petition (1.1 out of 21), with the exception of one assessment methodology, those property owners not signing the petition would be required. to pay from sixty percent to seventy-five percent of the total property owner assessment. The assessment methodologies I explored are as follows: 1. Assessment Based on Equal Division -This is of course the most simple, and in this case, arguably may be the fairest. When the petition was submitted to the City there were twenty-one properties within the proposed LID. As a result of platting action consolidating three properties the total number of properties is now nineteen. For purposes of this assessment methodology I also assumed that when two properties were adjacent, shared common ownership, and were presently used as a single parcel of property, I considered them as one property, This methodology would result in each property owner being assessed (estimated) $ 1 Q6I2.27 regardless ofproperty size, or front footage on either Ames Road or Basin. View Drive. Under this methodology those signing the LID petition would be required to pay fifty percent ($ 84,898.19) of the LIB cost and those property owners not siyring the LID petition would be required to pay fifty percent ($ 84,898.19} of the LID cost. 2. Assessment Based on Square rootage -For purposes of this methodology, if a property also had frontage on a road not included in the LID, I only used. fifty percent of the property size in the calculation. The logic in considering square footage as a deternuning factor is to address both present and future utility of the improvement. Based solely of square footages of the properties the estimated assessments range from $ 53,542.79 to $ 854.24. Property owners signing the petition would have estimated assessments of $ 68,537.83, and property owners not signing the petition. would have estimated assessments of $ 101,258.42. 21 3. Assessment Based on Front Footage -Assessments would be based solely on aproperties front footage along Ames Road. I did not include frontage along the portion ofBasin View Drive included in this proposed LID. The estimated assessments range from $ 43,621.43 to $ 1,803.59. Property owners signing the petition would have estimated assessments of $ 42,599.59, and property owners not signing the petition would have estimated assessments of $ 127,196.6&. 4. Assessment Based on 50% front Footage and 50% Square Footage -The estimated assessments range from $ 47,589.64 to $ 2,463.44. Property owners signing the petition would have estimated assessments of $ 55,568.71, and property owners not signing the petition would haue estimated assessments of $ 114,227.54. The Kenai Municipal Code (KMC) 16.050.030 provides in part "...the petition shall be signed by the owners of fifty percent { 50%) or more of the properties which will be benefited by the proposed improvement "This petition meets that requirement KMC 16.10.070 states in part, "The resolution directing continuation shall fmd that the improvement is necessary and of benefit to the properties to be assessed, and that it is not abjected to by owners of properties bearing fifty (50) percent or more of the estimated. costs to be borne by the property owners or, in the alternative, that is has been approved by at least six members of the Council." Administration has also considered the overall estimated cost of this project ($ 339,592.50) against the number of properties benefited (I9). The estimated cost per property would be $ 17,873.29. For comparison, the per lot cost for the Angler Drive. LID was $ 6,136.85, and the per lot cost for Thompson Park LID is estimated at $ 5,526.00. Administration believes there may be other areas in the City in which a better cost/benefit ratio is achieved. Administration also suggests it is appropriate to see what funding remains available after the completion of this season's construction projects prior to the creation of an additional LID. Additionally, the owners ofthe two largest properties, Angler Enterprises and Pelch, have stated they have no intention of using Ames Read as future access to their properties as they already have access from Beaver Loop, Angler Drive, or both. While administration believes these two large parcels of property will benefit in some degree from the improvement of Ames road, we also agree with the validity of their argmnent. Both Angler Enterprises and Mr. Pelch have submitted written objections to the proposed LID. The Angler Enterprises and Pelch properties would. bear the following percentage of the estimated assessment costs based on each proposed assessment methodology; 22 ~ Assessment Methodolo y An ler Ente rises Pelch Property Total 'Equal Division 6.25% 6.25% 12.50 Square Footatre 31.53% 16.1'7% 47.70% Front Footage j 24.52% 25.69% i 50.21% SO%Front FootageJSO% Square Footage ~ 28.03% ' 20.93% 48.96% Adminstration's Recommendation Administration. recommends that Council adopt a resolution terminating the improvement district for the Ames Road LID. Administration further recommends that Council instruct the City Manager to investigate and prepare a report identifying other potential LIDS withal the City which includes a discussion of the cosWanefit of proposed. projects, including this project, and report to Council at the November 5, 2008 meeting. The purpose of the report will be to determine if the Council desires to direct the City Manager to underta7;e Council initiated special assessment districts for the 2009 construction season. If Council decides to continue this project the administration recommends using the assessment methodology that divides the cost equally among the properties. Exhibits 1. Map ofproposed LID 2. Cost Estimate 3. Property Assessments Based on Different Assessment Methodologies 4. Spreadsheet Showing Estimated Assessments for Property Owners Signing Petition and Property Owners Not Signing Petition 23 ~~J~~ 5 ~• a ~ n Lia~ar~ y~ ~~ *~ c3 ~~ ~4 / ~\~Pw o ~° den ~- C c~ gyp. y~>'" 'V~G~~~I11fi~~rr~~ N0.7 t'1 ~T JACK VdEBB SUED. ~ ~~~~ ~~ ~~ C ~ O,V'~ y ~~ d e'S` The Lake ~/+ TlQE at Kenai HEIGHTS E 4 Y n p~ K IA 1 24 AMES ROAd ~ BASIN VIEW dRiVE COST ESTIMATE FO R Ltd Duty 15, 2008 Unit Cost Item Descripfion Unit Quantity Cost Sub•Total Prepare Existing Surfaces 14H Grader HR 25 $ 76.00 $ 1,750.00 Compactor HR 25 $ 40,00 $ 1,000.00 Water Truck HR 25 $ 35.00 $ 875.00 Pick-Up Day 3 $ 50.00 $ 150.OD Superintendent HR 25 $ 75.00 $ 1,875.00 Operator HR 25 $ 70.00 $ 1,750.OD Operator HR 25 $ 70.OD $ 1,750.00 Operator HR 25 $ 70.00 $ 1,750.00 $ 1D,90DD0 Type (I Classified Fill 14H Grader HR 1D $ 70.00 $ 700.OD Compactor HR 10 $ 40.OD $ 460.00 WaterTruck HR 10 $ 35.00 $ 350.00 Pick-Up Day 1 $ 50.00 $ 50.00 Type II F111 Ton 2D0 $ 14.00 $ 2,800.00 Superintendent HR 10 $ 75.00 $ 750.00 Cperatar HR i0 $ 70.00 $ 700.00 Operator HR 10 $ 70.00 $ 700.00 Operator HR 10 $ 70.00 $ 700.00 $ 7,150.00 Crushed Aggregate Base Cou rse (2") Crushed Aggregate Base Course Ton 2000 $ 36.00 $ 66,000.00 ' AsphalT Pavement (2"} Asphalt Pavement (2"} Ton 1250 $ 12D.00 $ 150,D00.00 16" CMP 18" CMP LF 400 $ 50.60 $ 20,000.00 Traffic Control Traffic Contra) LS 1 $ 3, 500.00 $ 3,500.D0 Sub-Total $ 251,550.00 Contingency @ 15% $ 37,732.50 Engi neering @ 20% $ 50,310.OD Total $ 339,592.50 1' 25 „ Fi ~! ~ •°• L C ® pl ~/ ® p ^^pp 0.+/ r 4 Z ~~ qq p ~ W I~ ~ N G p ~ ba d ~ / ~ ~ + ~ i ® ® p ~ p W q / 6 i ~ {q ym ~ y W I I~~ G Fii ~ 4 d~ C ro co n N N m n o~ : n ro n o ^ m n. r m M w rn ^ o w n co d~: ~ C v m m ~ m C; co N cu .. 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N N N N NQ i r M N N O tq ig O )Oe - M O N ^ : (O OJ O M N O N C O M :N N N m c d n ~ n n m m ro rn rn rn rn m . ^ G - a i '' N ~ 0 ~ d k .~ C ~ urt ~ ~ ci , ~ ~ + N m ~ 4 N O Y t w w U m m ;S m m * -. 'o `d ~C d ~ i m ~ ro ~n m i d'. m; a c a EO c om , d o 'a'~ m `d`m m X . - °' ~' U a m ~ W m`. ,d `d m m Y !~ a d ~m d cs4 ~c Nx sx >_ xt ~FS m ~s xF ~ ~ E o ~, ~ C 0 L G m c ~ d ~o G N c "~ ~ d ~ d E Y ° Y~ '-' c N 'E ` ' m = 5 c N v .m d ~ _ rn ^ N M C. N co n m O O S M V . N rD n W O) . ~~a~~~ rs s o a o m d E d U N R E d O 'O .m0 C O U = ~ r `'` f6n~~ o d O d N ti d 4 rn a a w c d d m y ~m o ~ ~ G a s a, ~~ w H .O W d y i, d ~ m d ~ G B~ 2 N C~ ah d °'= cuo. vi y c m c v Assessment Mefhodology Assessment Based on Equal Division $ Assessment Based on Square Footage $ Assessment Based on Front Footage Assessment Based on 50% Front Footage & 50% Square Footage $ Estimated Assessment for Property Owners in Favor of LID 27 Estimated Assessment for Property Owners NoE Signing LtD Petition 84,898.19 $ 84,898.16 68,537.83 $ 101,258.42 42,599.59 127.196.66 55,568.71 $ 114,227.54 ~ttt~~ ~~~ ~ ti ~~ ,~~ ! .. f{te~cr'ly a f KENA~LASKA "~i'lla~ye wit~r a Past; Gl°~r wit~i a Fc~tr~Ye" 210 Fidalgo Avenue, Kenai, Alaska 99611-7794 ,,~,,~ Telephone: 907-283-75351 FAX: 907-283-3014 '~~r~l iB92 MEMO: TO: City Council FROM: Rick Koch DATE: October 9, 2008 SUBJECT: South Ames Road LID, Resolution 2008-47 The purpose of this memorandmn is to discuss the above referenced proposed LID. At the September 3, 2008 Council meeting; Resolution 2008-47 to terminate the LID was substituted, and postponed until October 15, 2008, Administration has developed an additional assessment mothodolagy (option number six) that is a combination of a square foot assessment (for the large undeveloped tracts) and. a per lot assessment for smaller lots used primarily for residential purposes. Unfortunately this proposed LID is problematic in finding an equitable assessment methodology. The two large tract owners who front approximately one-half the rcad frontage, are opposed to any LID assessment methodology that bases the assessment on front-footage, or squaz~e footage of their properties. The fourteen smaller lot property owners are opposed to an LID assessment methodology that bases the assessment on an equal division. of costs. Attached is an informational packet T sent to the property owners regarding option. number six. Administration will hold a public meeting to discuss the proposed LID on Tuesday October 14`x'. I will repoL•f to Council the topics of discussion at that meeting, and the number of Ycs1No responses we receive regarding option number six. ~g .~~~;\ !~/, \~ eti~~~~~f/r' KENAI~ 5KA September 29, 2008 „V flee r~~'tl~ a bast, Gc roc°t~i ~ Fc~ctu~e,> 210 Fidalgo Avenue, Kenai, Alaska 99611-7794 ,,,,~,~„ Telephone:907-283-7535/FAX:907-283-3014 '~Bli 1952 Affected Property Owners in Proposed South Ames Road & a Portion of Basin View Drive LID Subject: South Ames Road LID, Scope of uTark and Assessment Methodology Dear .Property Owner: The City Council directed the administration to explore additional assessment methodologies for fire proposed South Ames Road LID, Adminish•ation looked at a number of possible methodologies and. developed Option Nnmber Six. This option is fundamentally different than the other methodologies which were explored in that it applies two different assessment methods based an whether the properties are large in size with usable undeveloped land or smaller in size in residential use and/or with und,evelopable land.. Tae assessment rnethadology for option number six includes the azea of the large undeveloped properties, two hundred feet in depth from. their frontage along Ames Road, and the estimated. assessments are based on the percentage of property area within the entire LID. The assessment for the remaining smaller properties was based on an equal division of the remainder of the total estimated assessment ($ 164,796.25). If there were two adjacent properties in common ownership and utilized for a single purpose they were considered as one property. The purpose of this correspondence is to provide you with the information that will be presented to the City Council at the regularly scheduled meeting of October 15, 2008, during which the Council will hold a public heaz-urg on this subject. There will be apublic meeting to discuss this LID on October 14, 200$ at 6:30 PM, in the Council Chambers at Kenai City Ha11. I have attached the most recant versions of the following documents for your review: 1. Cost estimate for the project 2. Comparison of assessment methodologies 3. A map of the affected properties 4. An estimate of annual assessment payments based on a 20 year term at '10% interest, The cost estimate is relatively straightforward. It identifies estimated costs associated with: 1. :Preparation of existing surfaces 2. Installation of crushed aggregate hase course 3. Installation. of asphalt pavement 4. Replacement of culverts (as-needed) 5. Other related. minor work items 6. Engineering & Inspection I welt to tell you. h1 my experience with LID's there has never been a method. of assessment that is viewed. as absolutely fair by all of the properly owners when there are varying lot sizes, varying frontages, and varying types of property use, The Ames Raad LID presents al] of these challenges. There are large properties anal small properties, there are properties that a~-e undeveloped, and there are properties that support single fa~srily homes. As I hope you understand, your LID has its challenges in developing a fair and reasonable assessment methodology. I have attached a sheet for your signature identifying whether you are in favor af, or not in favor of, the assessment methodology shown. in option number six. I have also included a stamped. addressed envaiope to return the signature sheet. If you are planning on attending the public meeting an October 14, 200$ you. can turn-in your signature sheets after that meeting. Thaa~k you for your attention in tlvs matter. If you have any questions please contact me at your convenience. Sincerely, C~ Y OT I ~NAI ~p~, RicPt I~ch City Manager Enclosures 30 AMES ROAD ~ 13A~Ifd vtEVV DRri/E COST ESTIMATE FQR LID July 15, 2008 t:osf Item Prepare Existing Surfaces Type II Classified Fill Description 14H Grader Compactor Water Truck Pick-Up Superintendent Operator Operator Operator Unit Unit Quantity Cost Sub-Total HR 25 $ 70.00 $ 1,750.00 HR 25 $ 40.00 $ 1,000.00 HR 25 $ 35.00 $ 875.00 Day 3 $ 50.00 $ 150.00 HR 25 $ 75.00 $ 1,875.00 HR 25 $ 70.00 $ 1,750.00 HR 25 $ 70.00 $ 1,750.00 HR 25 $ 70.00 $ 1,750.00 $ 1p,900.00 HR 10 $ 70.00 $ 700.00 HR 1D $ 40.00 $ 400.00 HR 10 $ 35.00 $ 350.00 Day 1 $ 50.00 $ 50.00 Ton 200 $ 14.00 $ 2,800.00 HR 10 $ 75.00 $ 750.00 HR 10 $ 70.00 $ 700.00 HR 10 $ 70.00 $ 700.00 HR 10 $ 70.00 $ 700.00 $ 7,150.00 Ton .2000 $ 30.00 $ 60,000.00 Ton 1250 $ 120.00 $ 150,000.00 LF 400 $ 50.00 $ 20,000.00 LS 1 $ 3,500.00 $ 3,500.00 Sub-Total $ 25i,550.0G 14H Grader Compactor Water Truck Pick-Up Type II Fill Superintendent Operator Operator Operator Crushed Aggregate Base Course (2"} Crushed Aggregate Base Course Asphalt Pavement (2"} Asphalt Pavement (2") 18" CMP 18" ChAP Traffic Control Traffic Control Confingency @ 15°/n $ 37,732.50 Engineering @ 20% $ 50,316.00 Total $ 339,592.50 31 M9M~8~ /~ ® ~J pLL~.~ V ~ y®~ T® FY m o~ W L15 V/ G ,p~~ ~~y '°°' ~ K p~ WO ar3 q® ~Vq YV O7 Cv9 ' w I Y c C h m N m N m N O rn N m N m t 0 m N D) t D m N m N m m m ca» N m (O m t p O) N m ~ N m O c M N W 01 a O N m m .- n e- n ~ ~ n .~ N m .- m N m .- ~ i N m N m ~- n V: m VJ m r`~. ~- n O un ~ a N d 'y n 1!~ ~O ~O N Y1 N VJ N N N N N V] N N t0 N C n ~ ~ p ~ p N OJ '-0 OJ W I9 O C9 V m N P P m 4' V ~ m m ~ ° £ N r O _ v ~ d,~ y j a oy ~ w v, w » v. «v 43 e> 43 er e+ 4> w w «Fr 4o- yr e, v> 4f v3 d y OI ~ tp iO n C tp N h In n n N C N n ~ eY m E' O CI O N V N O M r t0 N M tD r (D m C M O M N C c ~ a0. N n O h 1` n m 1~ t0 aJ r Vf n V' N OO tN m r (p ~ & O O C jp O n V Ip ('~ v {p M m M m M n N (p M V'~ (p O N N V n M OJ Ol N M n M N fD m ~D M O m h C 9~ LL sp n l{O n f-• h V N h O ~ N r• N C r 6I P M h O '~ m m r Vd~ ~ ~ j 1 4 o e I I m 100 t9 H3 di j V 3 V 3 tfl 69 64 !3 69 43 N tf] K Y3 Hf E4 M tEN fR d fdT m m ~W { p pi p jd~ ~ p OJ ~~ Omi M N 4l O VN1 S IN r tWO jIND c N ~ m O W v c0 v V . N l t0 +WJ tlni Ohs h N m N- O ONi tmO m M N Dmi ~ ry 0 ~ O E. 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C ~ CA N m N QJ N GTS N ~ N ~ (fJ ~ N `J) LD O N O N ~ fO O't (D Cn N ~ cD O Cp O) N O N 91 O V M N ~ O C y M ^ ~ , ~ N ~ N . ~ N a j Q L fj ~ t t1 t t f~ N ~ l C) N N ~ ~ iC ~ ~ ~ ~ ~ O ~ O N o~ ro co roc o <r ~ v wa S cr v co v a" m co ti rn ~ ~ u a~i E ~ N fD f e+ R ~ ~ Q.m rL w ~ E# ~} Efr ea c a c» Ea ea c»~s i ~ v3 en ca-3 c-~ ~, ES ea ~r ewe isi dm7 //q/y VJ q~ W I"~ ,~ ~ [ f"'° O O O O O C (C cD [O cD CD cL N N N N N c` U7 (~ ~ ~ ~ 6 d' d' d' V d' of N Lp h• 64 ~I IC G ~n -o ~~o ~o --I a'a ~~o '. 'o a-o fY~(Y~Lv QCC~~~CY ~CC~ y y y y y ,C y y y y y y y y N N N ~' O U N O N N Cil O N N Q 4~~ Q~ Q d Q~ Q Q Q 4 tt5 ~ LCJ OS LIB p ^ lfi 4fJ l['J U'1 Ui 0) a- Ouii~l~ (n r.. ir~i ~~~i~~m miOm m L ?~ C ~ O 6 Y d '~ a v ~ °- v m o c a ® o °' Ys c o ~' n ++~ d 0_ N J O d ~ U ~ y ~ m _m O U r fp ~ C a ~~~~~ ~~NIM ~<t 3~n ico W y O y U Lr 2 m m c C o * m`~~v x Y > v ~ ~d,S W F-~ 2 ~C a'!~ N ~ N N ~ V71 ~.C9 -~i O E L' ~~~I~~~~ ~ r- 34 ~~ r S.. - :_ ~ Suggested by: Administration CITY OF KENAY I2E~OLUTION NO. 2008-50 A RESOLUTION OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, TRANSFERRING $12,000 TN THE GENERAL FUND FROM THE PARKS DEPARTMENT TO THE BEAUTIFICATION DEPARTMENT TO PROVIDE ADDITIONAL FUNDS FOR THE ACQUISITION OF A MOWER. WHEREAS, $20,000 was budgeted in the FY 2009 budget for the acquisition of a mower in the General Fund -Beautification Department; and, WHEREAS, it has been determined an additional $12,000 is needed to complete the acquisition; and, WHEREAS, $40,000 was budgeted for construction. of a Park Strip picnic shelter and it has nova been determined this amount is nsufficient to complete this pr°oject; and, WHEREAS, the remaining $28,000 for the Park Strip picnic shelter is sufficient to complete site and foundation work in the spring and additional funding for construction will be sought in the FY2010 budget. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, the foIlowing budget transfers be made: General Fund -Parks Department From: Improvements other than Buildings $12,000 General Fund -Beautification Department To: Machinery & Equipment ~I2,000 PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 15~ day of October, 2008. PAT PORTER, MAYOR ATTEST: Carol L. Freas, City Clerk ~ d Approved by Finance: ~. L~-~~~_ New Text Underlined; (DELETEb TEXT BRACKETED) 35 AGENDA KENAI CITY COUNCIL -REGULAR MEETING OCTOBER 1, 20fl8 7:00 F.M. KENAI CITY COUNCIL CHAMBERS http: / /www.ci.kenai_ak.us Work Session: Water System Improvements -- 5:30 p.m. ITEM A: CALL fi0 ORDER 1. Pledge of Allegiance 2. RoIl Call 3. Agenda Approval 4. Consent Agenda *All items listed with an asterisk (*) are considered to be routine and non- controversial by the council and will be approved by one motion. There will be no separate discussion of these items unless a council member so requests, in which case the item will be removed from the consent agenda and considered in its normal sequence on the agenda as part of the Generat Orders. ITEM B: SCHEDULED PUBLIC COMMENTS {10 minutes) ITEM C: UNSCHEDULED PUBLIC COMMENTS {3 minutes) ITEM D: REPORTS OF KPB ASSEMBLY LEGISLATORS AND COUNCILS ITEM E: PUBLIC HEARINGS (Testimony limited to 3 minutes per speaker.) 1. Ordinance No. 2350-2008 -- Amending Estimated Revenues and Appropriations by $14,211 in the Senior Fund for Various Program Services. Resolution Na. 2008-53 -- Adopting the City of Kenai Capital Improvements Plan Priority List for State and Federal Funding Requests for the Fiscal Year 2010. ITEM F: MINUTES *Regular Meeting of September 17, 2008. ITEM G: UNFINISHED BUSINESS ITEM H: NEW BUSINESS Bills to be Ratified 2. Approval of Purchase Orders Exceeding $15,000 36 3. *Ordsnance Nc. 2351-2008 -- Increasing Estimated Revenues and Appropriations by $6,350 in the General Fund for a Library Grant. 4. *®rdxnanee No. 2352-2008 -- Establishing Requiiements for the Proper Disposal of Dog Solid Waste (Excrement) Deposited on Public Property or Private Property Not Owned or Lawfully Possessed by the Owner ar Keeper of the Dag. 5. *Ordinance No. 2353-2008 -- Finding that Certain City-Owned Land, Identified as Fidalgo Commercial Municipal Square Replat, Third Recording District, Kenai, Alaska, (KPB Parcel No, 043-310-36), is Dedicated for the Purpose of City Facilities. 6. *®rdinance No. 2354-2008 -- Amending KMC 23.55.080 to Provide that Only Employees Receiving a Rating of Satisfactory or Better During Their Last Performance Evaluation are Eligible for Longevity Pay for that Year and Providing that for the Calendar Year 2008 the Longevity Pay Will be Paid Prior to the end of the Calendar Year. 7. *Ordinanee No. 2355-2008 -- amending KMC 21.10.110(b) and KMC 21.15.130(b) to Allow the City Council by Resolution to Authorize a Different RepaSanent Plan for Reimbursement of City Constructed Improvements on Leased Property. 8. *®rdinance No. 2356-2008 -- Increasuig Estimated Revenues and Appropriations by $19,000 in the General Fund Park Department for Rentals. 9. Dascussioa/ApprovaP -- Appointment of Advisory Cemetery Committee Membership. 1TEM E: C®MMISSIQNlCOMMITTEE REPCYRTS Council an Aging Airport Commission Harbor Commission Library Commission Parks &, Recreation Commission Planning 8v Zoning Commission Miscellaneous Commissions and Committees a. Beautification Committee b. Alaska Municipal League Report c. Mini-Grant Steering Committee ITEM J: REPORT OF THE MAYOR ITEM K: 1. City Manager 37 2. Attorney 3. City Clerk ITEM L: DISCUSSION 1, Citizens (five minutes) 2. Council LTEM M: PENDING LEGISLATION jThis item lists legislation which will be addressed at a later date as noted.) .Resolution No. 2008-47 -- Terminating the Project Entitled "Ames Raad South LID Special Assessment District." (Clerk's Note: At the August 6, 2008 council meeting, Resolution No. 2008-47 was substituted and postponed to September 3, 2008. At the September 3, 2008 council meeting, Resolution No. 2008-47 was postponed to October I5, 2008. The motion to approve is active.) Ordinance No. 2347-2008 -- Repealing the Existing KMC L 15.040 and KMC 1.15.050(c} Regarding Preparation, Distribution and Publication of the Agenda and Replacing Them with a New Section KMC 1.15.040 Entitled, Agenda and Packet - Development-Preparation-Distribution-Publication-Late Materials. Substitute Ordinance No. 2347-2008 -- Repealing the Existing KMC 1.15.040 and KMC 1.15.050{c) Regarding Preparation, Distribution and Publication of the Agenda and Replacing Them with a New Section KMC 1.15.040 Entitled, Agenda and Packet - Development-Preparation-Distribution-Publication-Late Materials. jCeerk's Note: Ordinance No. 2347-2008 and Substitute Ordinance Na. 2347-2008 are pending: The original Ordinance No. 2349-2008 was introduced at the September 3, 2008 meeting; a motian to move Substitute Ordinance No. 2347-2008 is on the table from the September I7 2008 meeting; a motion to postpone (?~rith na time certain) and schedule a work session on the ordinances followed and was passed; and, a worlc session was scheduled for October 1 S, 2008 in the council chambers, beginning at 5:30 p~~) E7eECUTYVE SESSION -- None Scheduled ITEM N: ADJOURNMENT 38 I~ENAI CITY COUNCIL -REGULAR MEETING OCTOSER 1, 2008 '7:00 P.M. KENAI CITY COUNCIL CHAMBERS h.ttn: ! /www.ci.kenai.ak.us MAYOR PAT PORTER, PRESIDING [xlork Session: Water System Improvements -- 5:30 p.ra. MIN[TTES ITEM A: CALL TO ORDER Mayor Porter called the meeting to order at approximately 7:00 p.m. in the Council Chambers in the Kenai City Hall Building. A-l. PLEDGE OF ALLEGIANCE Mayor Porter led those assembled in the Pledge of Allegiance. A-2. ROLL CALL The City Clerk took roll. Present were: Also present: Maya Johnson, Student Representative A-3. AGENDA APPROVAL Mayor Porter noted the following requests for changes to the agenda: SUBSTITUTE: H-2, Purchase Orders Exceeding $I5,000 -- Decrease to UNVAR. ADD TO: H-9 (PAGE 39) -- Application of Dennis Gregory to be Considered for appointment to the Advisory Cemetery Committee MOTION: Council Member Smalley MOVED for approval of the agenda with the changes requested and requested UNANIMOUS CONSENT. Council Member Swarner SECONDED the motion, There were no objections. SO ORDERED. A-4. CONSENT AGENDA 39 A quc,am was present. KENAI CITY GOLTNCIL MEETING OCTOBER 1, 2008 FACE 2 MOTION: Council Member Smalley MOVED to approve the consent agenda and requested UNANIMOUS CONSENT. Council Member Swarner SECONDED the motion. There were no objections. SO ORDERED. ITEM B: SCHEDULED PUBLIC COMMENTS -- None. ITEM C: UNSCHEDULED PUBLIC COMMENTS -- Nona. ITEM D: REPORTS OF I{PB ASSEMBLY LEGISLATORS AND COUNCILS -- None. ITEM E: PUBLIC HEARINGS (Testimony limited to 3 minutes per speaker.) E-1. Ordimmanoe No. 2350-2008 -- Amending Estimated Revenues and Appropriations by $14,211 in the Senior Fund. for Various Program Services. MOTION: Council Member Eldridge MOVED to enact Ordinance No. 2350-2008 and Council Member Swarner SECONDED the motion. The floor was opened for public hearing. There being no one wishing ±o be heard, the public hearing was closed. There were no council comments. VOTE: ''Student Representative Johnson: Yes Swarner Yes Smalle Yes Eldrid e Yes Ross Yes Mollo j Yes . Bo le Yes Porter , Yes ~ MOTION PASSED UNANIMOUSLY. E-2. Resolutson No. 2008-59 -- Adopting the City of Kenai Capital Improvements Plan Priority List for State and Federal Funding Requests for the Fiscal Year 2010. MOTION: 40 KENAI CITY COUNCIL MEETING OCTOBER 1, 2008 PAGE 3 Council Member Swarner MOVED for adoption of Resolution No. 2008-59 and requested UNANIMOUS CONSENT. Council Member Eldridge SECONDED the motion. The floor was opened for public hearing. There being no one wishing to be heard, the publsc hearing was closed. There were no council comments. VOTE: There were no objections. SO ORDERED. ITEM F: MINUTES E-1. Regular Meeting of September 37, BOOS -- Approved by consent agenda. ITEM Gr: UNFINISIiED BUSYDIESS -- None. ITEM H: NEW BUSINESS Ii-1. Bills to be Ratified MOTION: Council Member Smalley MOVEIY to ratify the h;tta a+?d Cou,-ieil P,gember Eldrridge SECONDED the motion. Council Member Swarner requested UNANIMOUS CONSEN'I°. VOTE: There were no objections. SO ORDERED. FI-2. Approval of Purehase Orders Exceeding $15,000 MOTION: Council Member Eldridge MOVED to approve the purchase orders exceeding $15,000 and requested UNANIMOUS CONSENT. Council Member Swarner SECONDED the motion. VOTE: There were no objections. SO ORDERED. 41 KENAI CITY COUNCIL MEETING OCTOBER 1, 2008 PAGE 4 H-3. Ordinance No. 2351-2008 -- Increasing Estimated Revenues and Appropriations by $6,350 in the General Fund for a Library Grant. Introduced by approval of consent agenda. H-4. €ardinance No. 2352-200$ -- Establishing Requirements far the Proper Disposal of Dog Solid Waste (Excrement) Deposited on Public Property or Private Property Not Owned or Lawfully Possessed by the Owner ar Keeper of the Dog. Introduced by approval of consent agenda. H-5. Ordnance No. 2353-2008 -- Finding that Certain City-Ow~zed Land, Identified as Fidalgo Commercial Municipal Square Replat, Third Recording District, Kenai, Alaska, (KPB Parcel No, 043-310-36), is Dedicated for the Purpose of City Facilities. Introduced by approval of consent agenda. H-6. Ordananee No. 2354-2008 -- Amending KMC 23.55.080 to Provide that Only Employees Receiving a Rating of Satisfactory or Better During Their Last Performance Evaluation are Eligible for Longevity Pay for that Year and Providing that for the Calendar Year 2008 the Longevity Pay Wi11 be Paid Prior to the end of the Calendar Year. Introduced by approval of consent agenda. H-7, f5rdinanee No. 2355-2008 -- Amending KMC 21.10. i 10(b) and KMC 21.15.130(b) to Allow the City Council by Resolution to Authorize a Different Repayment Plan for Reimbursement of City Constructed Improvements on Leased Praperty. Introduced by approval of consent agenda. H-8. Ordinance No. 2356-2008 -- Increasing Estimated Revenues and Appropriations by $19,000 in the General Fund Park Department for Rentals. Introduced by approval of consent agenda. H-9. T}iscussioa/?cpproval -- Appointment of Advisory Cemetery Committee Membership. M®TI®N: 42 KENAI CITY COUNCIL MEETING OCTOBER 1, 2008 PAGE 5 Council Member Boyle MOVED to appoint the applicants as submitted, including Dennis Gregory, to the Advisory Cemetery Committee and Council Member Molloy SECONDED the motion. Council Member Eldridge requested UNANIMOITS CONSEN'T'. VOTE: There were no objections. 50 ORDERER. ITEM Ye COMMISSION/COMMITTEE REPORTS I-1. Council on Aging -- Council Member Eldridge reported the next meeting would be held on October 9, 2008 and Mayor Porter would be attending for him. He also noted, Council Member Swarner would attend the November 15, 2008 meeting for him. I-~. Airport Commission -- Council Member Molloy reported the next meeting would be held on October 9, 2008. I-3. Harbor Commission -- Council Member Boyle reported the October 6, 2008 meeting had been cancelled. I-4. Library Commission -- Council Member Smalley reported the next rnee*±r_g would be held on October 7, 2008, I-5. Parks ~ Recreation Commission -- Council Member Eldridge reported the next meeting would be held October 2, 2008. I-6. Planning & Zoning Commission -- Council Member Ross noted the September 24, 2008 meeting minutes were included in the packet and reviewed actions taken and discussions held. I-7. Miscellaneous Commissions and Committees I-7a. Beautification Committee -- No meeting. I-7b. Alaska Municipal League Report -- Council Member Smalley reported the following: • He attended a teleconference held related to the APOC financial disclosure forms. • A resolution was being developed by AML to present for consideration at the AML Conference in November. • The next teleconference on the issue was scheduled for October 9. 43 KENAI CITY COtiNCIL MEETING OCTOBER 1, 2008 PAGE 6 I-?e. Mini-Grant Steering Committee -- No meeting. ITEM J: REPORT OF THE MAYOR -- Mayor Porter noted the following: • She attended the morning session of the Alaska Natural Gas Development Authority (ANGDA) meeting. • Swore in Police Officer Alex Douthit. • Attended the POW/MIA remembrance ceremony. • Attended the Kenai Marathon and thanked Parks & Recreation Dzrector Frates for its success. • Provided a proclamation in honor of Fetal Alcohol Syndrome Month. • Attended the :406 Sportsman's Lodge renovation grand opening. • Along with Council Member Ross, spoke on Sound Off related to the city's Proposition A related to opting out of the Alaska Pubfic Offices Commission financial disclosure reporting. • The next city newsletter was being printed. ITEM K: ADMINISTRATION REPORTS K-1. tasty Manager -- City Manager Koch reported the following: • He met with Kenai Convention 8s Visitors Bureau and Kenai Chamber representatives related to the request for the City to purchase eight pages (at a cost of $10,000) of the proposed Kenai visitors guide. He explained, he felt the purchase should be a part of the budget process, the requested purchase would be $10,000 and ro funds had been budgeted for the purchase, and he suggested council consider directing administration to negotiate a deal 1`or up to $4,000 of advertisement for the booklet. A brief discussion followed with supported amounts of $5,000 and $10,000. MOTION: Council Member Boyle MOVED to put up $10,000 to support the project and Council Member Eldridge SECONDED the motion. Comments included support of $5,000 this year and include the discussion in the budget process for next year and that an ordinance would have to be prepared to appropriate funding for the purchase. VOTE: *Student Representative Johnson: Yes 44 KENAI CITY COUNCIL MEETING OCTOBER 1, 2008 PAGE 7 Swarner No Smalle i Yes Eldrid e i Yes Ross No Molloy No '. Boyle ~ Yes Porter No i MOTION FAILED. MOTION: Council Member Ross M0~7ED to approve X5,000 and Council Member Swarner SECONDED the motion. VOTE: *Student Representative Johnson: Yes Swarner ~ Yes Smalle Yes Eldrid e Yes j Ross I Yes j Mollay Yes Bo le Yes Porter j Yes ~ MOTION PASSED UNANIMOUSLY. • A meeting with Ames LID property owners would be held on October 14 to discussion another alternative related to the paving project. • A gre-proposal mee+~ng cvas held related to conceptual schematic design of the library expansion project. K-2. AttorYteq -- Attorney Graves reported the following: • He attended an Airport Law Conference, including seminars on airport noise and a TSA presentation. • Funds were continuing to be collected on Permanent Fund Dividend attachments. • A draft call tower ordinance would be included in the next Planning & Zoning Commission packet for discussion. K-3. City Clerk -- Clerk Freas noted the following: • Absentee voting would continue through October 7, 2008 (election dayj. • Election board training had been held during the day. • The proposition informational flyers had been mailed and were being received. • Reminded. all of the October 15, 2008 work session related to Ordinance No. 2347-2008, beginning at 5:30 p.m. 45 KENAI CITY COUNCIL MEETING OCTOBER 1, 2008 PAGE 8 A brief discussion took place related to the October 15 work session. Because several council members would be traveling during October and November, it was asked if the work session should be postponed. It was decided to proceed with the October 15 work session as there would probably be additional work session(s) on the issue. Mayor Porter noted she would be absent from the regular November council meetings. ITEM L: DYSCUSSION L-1. Citizens -- None. L-2. Council -- Swarner -- Reported she would be absent from the October 15 council meefing. Smalley -- No comments. Eldridge -- • Gave a Kenai Peninsula Economic Development District update, including the Board was negotiafing a contract with John Torgerson to be its next executive director. • Reported he would be absent from the next, two council meetings. Johnson -- Reported on activities at Kenai High School, including homecoming, and possible participation in Red Ribbon Week. Ross -- No comments. Malloy -- No comments. Boyle -- No comments. LTEM M: PENDYNG LEGISLATION (This item Lists legislation which wilt be addressed at a later date as noted.) Resolution No. 2008-47 -- Terminating the Project Entitled "Ames Road South LID Special. Assessment District." (Clerk's Note: At the August 6, 2008 council meeting, Resolution No. 2008-47 was substituted and postponed to September 3, 2008. At the September 3, 2008 council meeting, Resolution No. 2008-47 was postponed to October I5, 2008. The motion to approve is active.) Ordinance No. 2347-2®08 -- Repealing the Existing KMC 1.15.040 and KMC 1. I5.050(c) Regarding Preparation, Distribution and Publication of the Agenda and Replacing Them with a New Section KMC 1.15.040 Entitled, Agenda and Packet - Develapment-Preparation-Distribution-Publication-Late Materials. 46 KENAI CITY COUNCIL MEETING OCTOBER 1, 2008 PAGE 9 Substitute trdinance No. 2347-200 -- Repealing the Existing KMC 1.15.040 and KMC 1.15.050(c} Regarding Preparation, Distribution and Publication of the Agenda and Replacing Them with a New Section KMC 1.15.040 Entitled, Agenda and Paeket - Develogment-Pregaration-Distribution-Publication.-Late Materials. (Clerk's Note: Ordinance No. 2347-2008 and Substitute Ordinance No. 2347-2008 are pending: The original Ordinance No. 2347-2008 was introduced at the September 3, 2008 meeting; a motion to move Substitute Ordinance No. 2347-2008 is on the fable from the September 17, 2008 meeting; a motion to postpone (with no time certain) and schedule a work session on the ordinances followed and was passed; and, a work session was scheduled for October I5, 2008 in the council chambers, beginning at 5:30 p. m.) -- None Scheduled ITEM N: ADJOL3RNMENT There being no further business before the Council, the meeting adjourned at approximately 7:29 p.m. Minutes submitted by: Carol L. FYeas, City CIerk '"The student may cast aduisary votes on alt matters except those subject to executive session discussion. Advisory votes shall be cast pfior to the official council vote and shall not affect the outcome of a vote. Advisory votes shall be recorded in the minutes. Student representatives may not move or second items during a council meeting. 47 Z ~ t'N{ ~ v ~ O ~ f~0 W V' Q> N (O '~. tl' N f0 ti i1J U z ~ ~ ~ N ~ O J J J F- ~ ~ ~f eLL Q J J S ~ ~"' ~ 4 ~ ' ~_ _~ Q . p. ~ ~ K d (} ~_ J V M W ~ Z ~ ~ Ry d Z o d ~ I!t ~° ~ ~ a ~ a r Z ~ U U~ a x ~ m a~. a ~ w U a ~ cq ~ w ® O 0 ® .. ui ~° q.. O w gry W Z U W > ~ Z a U ~ ~ w ~ o v ¢ w ~ ¢ i a ? 48 z o 0 ~ °o n °m v ~ ~ .- LLF V Z LfJ r z ~ ~ xs o o U W [~ q) z o 4 W ti w ~ ~ ~ a u i m a 4 r ~ ~ ~ ~ cn ~ ~ ~ z o w z w w o z z ~ = ~ w ^ x n+ ° ° o ui ~ .~ a a c `"' a ~ ~ ~ ~ w c ttl ~ ~ }~ 2 ~ ~ ua O ii: W ~ ~ U_ ~ Z 4= n' V } C~ w w a ~ ..! ~ N D .~ x a ,~ °_ ~ a ~ v ° x ~' o > ~ 49 1 ~ E P ~ ~ M '', ~ ' - ` 50 Table ®f Contents Police Department Summary, 1-6 Chief of Police Supplement to Department Summary---- .._-_-- 7_g Seasonal Employment Officer Summary..___-._-----.°.._....--.---------......-_------------------__ 9-15 Parks & Recreation Summary 7-20 Kenai Avenue Restroom Cost Benefit Analysis,,.-,--,--„-,---_,.•.•-.-.---•---____---_.-•_._-..---•.- 21 Public Works Summary------------°.._---------------------------°---°---....---°-...--------------------.... 22-24 Finance Department Summary ..................................°---_°-- -°--°-----......°---°- 25-27 ................. Revenue and Expenditure Summary----------------_-_____-__.__ 2S Revenue Summary, Expenditure Summary 29 30-31 51 KE.I'~AI P®LICE DPAItT'1MEI'~'T 107 SOL^I`H WILLOW STREET KE2`TAI, AK 99G11 Telephone (907) 283-7879 Fax (907) 283-2267 TO: Rick Koch, City Manager September 9, 200$ FM: Lt. Kim Wannamalcer THRU: Gus Sandahl, Chief of Police RE: 200$ Kenai River Personal Use Dipnet Fishery The Annual Dipnet Report is presented. for your review. It includes reports from the Police, Fublic works, Finance, and Parks and Recreation Departments, You will find a summary overview of Police Deparunent activity specific to the Kenai River Dipnet Fishery to include observations, statistics, problems encountered, and recommendations for improvement The Seasonal Enforcement Officer report is also attached. The Kenai River Dipnet Fishery opened at Gam on Thursday 7-10-08, and closed at midnight Thursday 7-31-0$. There were no emergency openings, extensions, or closures this year; the fishery remained a 6a-11p daily event. The 2008 Dipnet Fishery saw fewer numbers ofparticipation than record-setting '07, but generated the highest cumulative revenue since the fishery opened in 1996. City departments prepared for anfrcipated & historical challettges, resulting in very effective overall management of the fishery; more compliments toward management were received this year than ever before. Four part-time Seasonal Enforcement Officers (SEOs) spent the majority of their Suiy shifts engaged iaa Dipnet Fishery related activity, with panting and ATV/Off-road vehicle violations being the significant portion of their enforcementlmanagement focus. The Police Department handled S3 dipnet fishery-related calls for service this year, nearly half of the 153 in 2007. The majority of calls for service were cash pick-ups from the 4 pay shacks, followed by parking complaints and ATV operations. Other issues generating complaints involved camping, campfires, a~td noise. The decrease in calls-for-service numbers was a direct result of dedicated officer(s) on the beach(es), who took care of things right then & there w/o logging a call-in complaint. There were only 2 vehicles impounded, both for parking violations on the North beach; there were 18 impounds last year. This year also saw an ahsence of arrests, and nobody died during dipnet-related activity. Of the 410 cumulative hours spent by SEOs on the dipnet fishery, most were spent at the North Beach (S. Spruce). Police Officers spent 126 hrs on dedicated dipnet fishery-related activity in 52 KENAT POLICE DEPARTMENT addition to 86.J hrs logged on dipnet-related cai[s for service. SEOs and Officers spent a lot of time patrolting both beaches on 4-wheelers, which is a very practical manner to cover that large and very congested area. State Fish & Wildlife Troopers (AWT) were a visible presence at the City Dack, N. Beach, and on the water in a patrol vessel again this year. They kept a relatively low profile but were very active enforcing various Fish & Game laws. The greatest managerial challenge this season was parking, traffic congestion on Kenai Avenue, and restroom facilities for the masses during peak days. South Beach problems involved illegal parking and heavy traffic congestion on Dunes Road near the pay shack, and ATV/off-road vehicles operations. The Dm?es Road parking is troublesome because it is on Borough land, in which the Alaska. State Troopers have jurisdiction for enforcing traffic & criminal offee?ses (parking, trespass}. The Poiice Department was told by State Troopers that AST would respond to criminal activity, but would not enforce camping/parking violations on Dunes Road. Four pay shacks were placed in the same locations as previous years: S. Spruce Street at the beachfront parking lot, Boat Launch Road at the City Dock, Dunes Road and Old Canner}=Road. One payshack, on Old Canneey Road, sustained damage when someone threw a rock through a window; nothing was stolen. Kenai Poiice Department expenses for the 2008 Dipnet Fishery totaled Police Officers pay f87 hss, + 12_6 ~dioated OT hrs) S.E.O. pay (410 hrs) Pre & Post season Admin meetingsJplanning (Chief, Lt} - Freld & Deskworlc, Reports (Lt. - 20 hrs, Chief - 10 hrs) .~ Meetings w/Staff & Personnel (Lt. - 10 hrs) - Training SEOs (Lt. - 10 hrs) ~ Meeting w/other Depts and Agencies o Lt. - 6 hrs, Chief- 4 hrs Total Chief (14 hrs), Lt (46 hrs) Vehicle (pickup equivalent rental -July) ATV (purchase cost divided by l0 yr useful life) x2* Fuei** Traffic Vests for Dipnet Volunteers 527,877 $4176' 67u~ $61.38 $812 + $2634 $2900 $1.400 $3000 $30 ~3 %ENAI POLICE DEPAKTMENT * The Kenai Police Department has one 4-wheeler, and based on a 10-year useful life has a cost of $700 per year. For the 2008 Dipnet fishery AST [owned KPD a second 4-wheeler which was needed for dipnet-related enforcement if this ATV was not loaned to us, fhe City would need to acquireipurchase a second ATV with a cost of $760 per year (I O year useful life). ** Patrol cars & the Dept. pickup, and two 4-wheelers were equipment exl.~enditures far the fishery. The costs inc}uded would reflect fuel consumption relative to driving to/from pay shacks,. City Hall, pofiee station, Kenai Ave, and up & down the beaches an the ATVs, aitd idling during stops at these locations. Fuet was twice as expensive this year fhwr last. 2005 Observations Siorta e deffciencses were addressed pre-dipnet season, and then again as Yhey were noticed/observed, and immediate corrections improved parking confusion. Three areas where people claimed confusion were (l}Handicap parking spaces, (2) Vehicle traffic on the North beach toward the mouth of the river, (~) Parking or No Parking between S. Spruce extended & S. Forest Dr. extended. On the whole. public awareness has improved with respect to parking, camping, campfires, and bathrooms due to good signage posted at/near all the pay shacks and pay/parking areas. Appropriate signage (warnings) on the orange fencing contributed greatly to keeping people & vehicles off the vegetated dunes. Oranee fencins around the vegetated dunes kept 99% of people & things off the dunes and provided a visual and physical protective barrier to areas of environmental concern. Public information was available via commercial media, online sites such as the City of Kenai and Alaska I3ept of Fish & Game, printed brochures distributed by the City, and radio public service announcements. This infam~ation included answers to FAQ fnr parking, fees, camping, campfires, dunes & grassy areas, resvooln facilities, and contact information for State and City management entities. Parking & Campine fees increased from $10 to $I5. The manned pay shacks contributed significantly to compliance, as did. aggressive presence by police and SEO personnel. SEOs issued hundreds of written warnings for parking &non-payment, or for not displaying the parking permit. On Saturday July 19, the busiest day of fire 'OS fishery, vehicles filled. the N. Beach "overflow" parking on the sand, S. Spruce parking lot; S. Spruce, the Iittle league par(cing lots, part way down N. Spruce toward. 4th Ave, and commerciaE parking lots along KSR near S. Spruce. Lines ~4 RENAi POLTCE BET'ARTMENT on Baat Launch Road were backed up on Bridge Access Road nearly to Carlisle Trucking, and the Kenai Landing launch & parking lot were failed to overflowing, onto Cannery Road. The abundant presence of Police, Parks & Req & Volunteer personnel kept traffic flow very manageable; personnel's interaction with people waiting in line helped ease tensions & impatience. Restroom (part-a-potty) service. During peak days, there were constant lines of 26-SO people waiting to use the 8 potties on Kenai Ave. The potties didn't overfill, however they ran out of TP more than once, which generated loud complaints. Off-Road Vehicles and associated violations are a recurring issue. Police & SSOs responded to multiple complaints of ATV operations on both beaches, adolescent operators & passengers wlo helmets, and speeding on the beaches and access roads. Dumnster service was averaIl satisfaotaly. There were f :ver instances oftraffc congestion at the end of Kenai Avenue preventing the garbage truck from getting to the dumpsters. Litter and Trash collection and management needs are significant for the three weeks of the Fishery. The increase in trash receptacles in more places helped immensely this year. Traffic contrestion on Kenai Avenue was an anticipated concern, and aggressive authority presence contributed significantly to a decline in bottlenecks and tempers due to stagnant traffic flow. Doubline the SBO force and having Officers workine dedicated dipnet shifts, greatly increased p611Ce presence, w19FG17 Was a dEterrent to had heha~rTar, prav/ded IR Tediate aGCess by OitiZEna with questions & concerns, and enhanced a safer environment for the money-handlers and shack attendants. The group of 171 Volunteers from Anchorage (comprised of missions groups from the States) was a phenomenal help on the north. beach! Their ministry provided shelter, aofivities for children &pre-teens, a first-aid station, fish cleaning tables, and willing & able people for traffic direction control, lost kid seazches, maintenance of the orange fencing, and litter patrols. This group was a significant conh•ibuting.factw• to the peace & order orz the beach this yem•. ~5 KENAI POLICE DEPARTMENT Recommendations The recommendations and suggestions for improvement here are based on instial assessment. We expect to further refine our ideas for improvement following amulti-department debriefing in mid-September. Continue to coordinate with Little League to allow North Beach overflow narkine in the Little League ball field lots on South Spruce Street. Some years there are post-season tournaments and the parking lot is needed for those involved with baseball. However. when there are no post- season baseball activities, that parking lot would be ideal for overflow dip netter parking. Provide a clear plastic bag for displaying cam ine permits. Those paying for camping should have their permit clearly visible, on their tents or vehicles, fox authorities. Si~rlaae hazprovements for the North Beach call for additional signs at the Kenai Avenue turnaround stating "S minutes loading/unloading", and for a mare clearly marked Iran Ranger for self-pay participants; perhaps painting the post a very bright neon green, pink, yellow, or blue to draw attention. To deter unlawful ATV traffic between the North Beach and the ivlunicipal Parlc; permanent signs are needed. at access points to the Park, clearly posting that ATV's are prohibited. On the South 'Beach additional signs are needed that prohibit operation of vehicles in the wetland areas. Regulatory signs stating "No parking/stopping within 30 feet of restrooms" would help facilitate Ri°auvaiii SerJicc. Feesh blue paint should be applied to the parking barrier in front of every Handicap spat, as welt as signs for each Hcp parking space, before 7-1p-09. Oranee Barrier Fencine (along with improved signagej will continue to help prevent wetlands and dune destruction in areas where permanent fencing is not installed. The fencing this year established a clear boundary for foot traffic and tents, and should be erected again next year. Continue with four Seasonal Enforcement Officers, and anticipate Dedicated Dinnet Officer Shifts scheduled again for next year. Having both., proved to greatlyreduce calls-for-service, and kept other on-duty personnel unencumbered and able to respond to other calls. s 56 KENAI P4LICE DEEARTM&NT Increase the number of Port-a-potties by adding 3 or 4 at the end of Kenai Avenue; and ensure that 2 or 3 additional Port-a-potties are placed at the end of South Spruce (near the existing permanent rest room). s 57 I~EI~.A.I k~QLICE I~EFARTMENfi 107 SOF]TH WILLOW STREET RENAL, AK 99611 Telephone (907} 283-7879 Fax{907)283-22&7 r~~~~t ,::•_ TO: Rick Koch, City Manager FROM: Gus Sandahl, ChiefafI'olice BATE: October 3, 2008 RE: Supplement to Lt. Wannamaker's 2008 Dipnet Report Lt. R~annamal:er completed the Kenai Police Department's 2008 Dipnet Report, following an initial dipnet fishery meeting on September 9`h with City Administration, On September 16"', department headsrnvolved with the dipnet fishery' (Prates, Sandahl, Ogle, Eubank) held a second meeting in preparation for submitting the 200$ Dipnet Report. Brenda Crimm (North. American Mission Volunteer Coordinator) attended the meeting telephonically. At the Sept. 16`h meeting, Brenda Crimm summarized her volunteer resources expended (See Prates' report for specifics). She assured those present that the volunteers will be baalc to assist the City of Kenai with the 2409 Dipnet Fisheryy. Brenda was highly complementary toward city personnel and their interaction with the volunteers. During the 2008 dipneC fishery, the volunteers specifically assisted Police Department functions by providing extra traffic control assistance at the end of Kenai Ave. The velunteers also had "ui:eir cv.n zip ties, and coaiti;ruausiy mended broken fencing on the N. Beach. Both. of these services were highly appreciated, and will be needed/appreciated for the 2009 season as welt. Since the permanent fencing is plaimed for instaIIation on the N. Beach, the fence mending function will shift to the S. Beach. For the 2009 fishery, Brenda identified minimal recommendations/needs. Brenda requested two parking spaces, reserved for volunteer vans, in the North Beach parking lot. She mentioned they plan to expand the number of fillet tables on the beach, and hoped to have anllege--aged volunteers rinsing the tables with bunkers of ocean water. She expressed drat she'd like to have volunteers dispose offish heads/carcasses from these cleaning tables, and would also like volunteers to help fishery participants oarry gear from the beach to loading points along the road. Brenda realized Fish and Game restrictions might limit their abilities to help with these tasks. The Police Department has checked with Fish and Game, and found that volunteers can assist with carrying items that aren't directly related to the dipnet fishery (i.e, carrying tents aztd camping equipment}. However; the carrying of fish coolers, fish waste/carcasses, d'ipneis, or outer dipnet-related gear is prohibited. The Police Department will identify if the carrying of water to fish cleaning tables and the subsequent rinsing of the tables is allowed. ~g RENAI POLICE DEFARTMENT Brenda made it clear that in order to protect the purity of the volunteer motives, she and the volunteers want "na publicity." Other Issues for Consideratiou: There has been discussion of allowitsg motor vehicle traffic in the current prohibited area of the North Beach (east of S. Spruce} for l 1 mouths out of the year (excluding 7uly}. The installation of permanent fencing would help ensure that motor vehicles are not driven on the dunes. However, consideration/evaluation should be given as to whether opening this area to motor vehicles would cause a disturbance to other established beach activities (walking, picnics, other leisure activities). There is additional discussion of closing motorized dipaet access to Old Cannery Rd. As recent as May 2005, the State Department of Natural Resources declined to approve the city's request for a temporary closure of Old Cauvery Rd. during the 2005 Dipnet fishery. (See May 2, 2005 memo to Pubiie Worics from Richard. B Thampsott-Regional Mgr. of Dept. of Natural Resources). For the 2008 Dipnet season, camping was not allowed within 25 ft. of the Dunes. This restriction is not listed in the City Codes, but signs were posted on the North Beach advising of the 25 ft. distance. With the construction of a permanent fence, the City could consider removing this restriction. Dipnet Impact on Setnet Fisherman (NoI-th Beach): In a recent discussion with a commercial fishing setnet site owner, he gave the city positive reVICwS fnr the 2Qi,$ Dipnet Ficl'te!z. Tltls 6~Finer '1ttt~.e9 the 1':Ct uk Beacil ~ntrariCc to acce6"a jiio beach site just north of Kenai. He complemented the personnel at the shacks for allowing setnet vehicles to go around the lines of cars waiting at the shack. He also indicated the gravel extending onto the beach helped signifieantty. All of his input was positive, and he said the City was light years ahead compared to years past. ~9 :ENAI POLICE DEPARTMENT 1p7 SOUTH WILLOW STREET IfENAI, AK 99611 Telephone (907) 283-7879 Fax (907) 2$3-2267 wv® To: Lt. Waanamaker From: SEOs Collura, Semmens, Caswell, Chilson Date: 8/3!2008 Re: 2008 Kenai River Dip Net Fishery Introduction This report includes a summary of Kenai Police Department Seasonal Enforcement Officer activity specific to the dipnet fishery, observations, statistics, problems encountered, and thoughts for improvement for the coming 2004 season. The fishery opened on Thursday, July 10th at 0600 and closed on Thursday, July 31 at 2300 hours, There were no emergency openings or closings called for by the Alaska Department of Fish and Game during the 2008 dipnet fishery. This season there were four Seasonal Officers (SEds) employed by the Kenai Police Department. The SEOs spent a total of 640 hours working during the dipnet fishery. The ma}ority of these hours were spent handling problems and being a presence on the beaches. General Information As usual, the 2008 dipnet season started slow and slowly increased in intensity. By the 17`x' of Judy, tine parking lot of the North Beach was 100 percent full, though fishing was slow due to commercial fishing boats. On the 18th fishing had picked up slightly; but there were more people on the beach than. fish to catch. This was possibly caused by a story in the Anchorage Daily News claiming a huge run offish. Bath North Beach and South Beach were at maximum capacity. The 18`h and 14th were the peak days from this season. After the 14°h, fishing began to slow down and people began to slowly leave the beaches. By the end of the season, the parking lot was nearly empty and the f shing was extremely slow. Pay shacks were Eocated at the entrances to all dipnet areas. The shacks were Located at N. Beach on. S. Spruce. the South Beach at Dunes Rd, Old Cannery Rd., and at the City ,Dock on 9 ~o KENAI POLICE DEPARTMENT Boat Launch Rd. The shacks were manned from 0545 to 2300 hours. When the shacks were unattended, users paid their fees at iron rangers located next to tree pay shacks. Fees were enforced by the shack attendants from 0600-2300 and by the SEOs at other times. Price for parking and camping increased this yeaz• from ten dollars in 2007 to fifteen dollars in 2008. SEOs received many complaints related to the price increase. On the 13'''' of July, the pay shack at the Old Cannery entrance to South Beach was vandalized. Someone threw a rock through the window but did not take anything from inside the shack. During the 2008 season, SEOs received 62 dipnet related calls for service. The most prominent calls received were for cash pickups from the various pay shacks. SEOs received numerous complaints about parking on 1{enai Ave. and calls relating to ATV violations. The majority of complaints came from the North Beach where the SEOs spent most of their time. SEOs patrolled the beaches using two four-wheelers, which allowed for mare proficient response to calls. North Beach The largest problem encountered by SEOs at North Beach was parking, specifically on Kenai Avenue. The parking lot at the end of South Spruce was completely full as well as street parkhtg on S. Spmce and the Little League Fie}d overflow parking area, SEOs issued large quantities of written and verbal wamings. No citations were issued for parking and two cars were impounded. Two citations were issued for ATV related violations during the 2008 fishery, one far not wearing x helmet under 18 and the other for operating to the left of the entrance to the beach. Soutl•, Beach South Beach required far Less attention from SEOs. The most common violations were ATV violations. On July I8`h, an SEO dealt with a civil dispute between several people as well as a citizen complaint from the owner of the Beach Front Lodge concerning parking in front of the entranceway to the lodge, This resulted in many written wamings, but no impounds. The 18a' was the busiest day on South Beach, and many verbal waznings were issued for underage children riding ATVs without proper headgear. Another type of call for service reported to SEOs was ATV operation in the dunes and wetlands. These reports were never substantiated by 10 6 1 KENAS POLICE DEPARTMENT SEOs but ATV operation in the dunes was greatly reduced thanks to orange fencing separating them from the beach area. On the 27a' of July, SEOs received a call concerning a brown hear. The SEOs observed the bear to make sure it did not disrupt the serenity of the beach, but the bear left of its own accord. Kenai City Dock City Dock was very aelE maintaining during the dipnet opening. SEOs aided in responding to a minor boating accident involving a possible DUT. This was the only call for service SEOs were involved in besides the daily cash pick-ups. On several occasions, SEOs would find cars parked on Boat Launch Rd. instead of in the parking lot. These cars belonged to dipnetters who did not want to pay the fee to dip. These cars were warned vad the problem slowly discontinued. During peak times, the parking lot would be about 80-1.00 percent full Miace[ianeous Restrooms at the beaches and boat launch were well Iaintained this year. On several occasions, soia7eone put racks and toilet paper in the bathroom at the municipal park, causing it to overflow, but the problem did not continue to occur all season. The port-o-potties at the end of Kenai Avenue were the most highly used of alt the restrooms and therefore needed the most maintenance. Many complaints were received about off road vehicle operation on the beaches. The majority of these complaints were for operating unsafely to the right of` the beach entrance on N. Beach. These COmpiainis reauitcd iii riiatiy verbal and wl7tten WarntngS and tW0 Citatlona. N. Beacn9nly had one complaint of ATV operation in the dunes. Riding in the dunes was all around reduced by planing orange fencing around them. Dumpsters were extremely well maintained this yeas There was only one real problem involving the dumpsters during the 2008 season. During the second week of the dipnet fishery, someone ignited a fire in the dumpster closest to the beach access restroom. New developments in the fish disposal situation were totes placed throughout the beaches. These totes reduced the amount offish remains that pile up throughout the season. Traffio on Kenai ,Avenue was continually problematic. July 18a' and 19t~ were the most t~ 62 I:ENAI POLICE DEPARTMENT problematic days on Kenai Ave. SEOs spent numerous hours of their shifts artempting to decongest the traffic jams arising from the mass influx of people. On these two days, the night shift SEO worked overtime to manage the traffic. A group of missionaries aided in traffic control also, which was a new development this year. Alaska State Wildlife Troopers were a continuous presence during this year's dipnet fishery. They patrolled the beaches at varying times in both plain clothes and in uniform. Their patrols added extra enforcement presence, as well. as assisted in increasing dipnet user's lawfulness. DInnet Fishel-y Statistics sTt's By Type 20 18 18 14 12 10 6 4 z 0 Pldt Up 69% DATV ~®Pmk UP IOMisc. I ~t]Campin® i t®Parking I ~~'1°SP~~/ VH1'E BTt's By Location 3/ 4/0 3e/ s _ :a,, . ~~""'2x'.~.y2. 41% 22 % 'North Beams ®Ctty Dock ^ South Beach I dunes Rtl, iOOSd Ganary Rd. i j ®pther i ~3 10th -15th 16th - 20th 21st - 25th 26th - 31st KENAI POLICE DEPARTMENT 13 64 Dpnet P'isherv Doeumentation KENAI POLICE DEPARTMENT Specific Observations And Concerns Handicapped parking in the N. Beach parking lot near the entrance is currently marked with. only one permanent sig<t. The handicapped zone is marked by a blue stripe painted on the barriers. The majority of handicapped parking violators stated they did not see the blue stripe and thought the atily handicapped-parking zone was directly below the permanent sign. Several more permanent signs would help curb the parking violations. Camping violations on the beach were a time consuming part of beach patrol for SEOs. The majority of these beach camping violations consisted of campers being within 25 feet of any vegetated areas. Due to insufficient signs, one small paper sign on the shack window and a mentioning on the camping regulations sign, many people set up camp much too close to the dunes. There were many complaints by the campers who stated the City of Kenai needed to post bigger and more numerous signs in the camping areas, Another way to solve this problem would be to set up the orattge fencing at least 25 feet away firm any vegetation. The path leading from the small parking area on S. Farest down to the beach was another problematic area that could have used more fencing. The path leading to the beach consists of a stairway and then a dirt path that ends up at the beach near the fencing surrounding the sewer treatment facility. The orange fencing that was set up did include parts of this path but did not extend to the bottom of the stairway. SEOs contacted civilians eiitnbing over the fence due to this lack of fencing. Kenai Avenue has consistently been an azea of congestion during the dip-net fishery. A major catse of thas ecngesteon is the width of the road. Cuia entry, Kenai Ave is not wide enough for tite kind of traffic that occurs there. During the course of a day many citizens wishing to access the beach drop off and pick up gear at one of the three path entrances that lead to the beach. By stopping their vehicle these citizens block half the roadway, which leads to congestion. Sf the road was to be widened, at least to a three-lane width, this problem would disappear and overall traffic congestion in the area would drop. Another addition that would help the area would he a barrier between lanes, this would allow cars traveling outbound to not be stopped by cars traveling inbound who are trying to park or maneuver around partced vehicles. Yet another idea for halting the congestion would be to completely close down Kenai Avenue during the dip-net fishery and conduct a shuttle service to the end ofthe road. to 65 SENAI PbLICE DEPARTMENT In the City of Kenai the only place to camp is on the beach. Unfortunately few people know about this recent change and continue to camp in areas such as Municipal Park and the Kenai Municipal campground. This is yet another case of insufficient sign posting. The area between the N beach entrance and the S Forest is supposed to beano puking area. There is one sign at the entrance of N Beach stating parking prohibited. before S Forest. This sign is a good start to solving the problem however few people from out of town know where S Forest drive is located. Same signs alongside the "no camping' and. "no fires" signs stating "no parking" would be suitable. It was observed that in response to the large quantity of traffic violations occnning on the beach many signs were put up in the problematic areas, such as the handicapped zone and the city vehicle parking uea. These signs were made of laminated paper stapled to a post and placed in a n-affte canc. These signs were quickly desteayed by the elements. This attempt was appreciated by the SEOs while the signs ware readable and reinforces fhe need for permanent signs. During the course of one traffic stop conducted by two SEOs on N Beach with an ATV it was mentioned that tfie signs to the left of the entrance are not clear. The father of the ATV rider stated that he interpreted the "no vehicles beyond this point" signs to mean no cus beyond that point. A couple signs could be added specifically stating "no ATVs beyond this poinf" to dear up any misconceptions regarding the traffic laws on the beach. One observation made by the SEOs concerning the well being of the orange fence that was being jeopardized by the wide variety of articles being-hung on the fence, People seemed to asswne that Lhe fence r/as a coat rack and hung their cioihes and waders on the fence as well as leaned items such as fishing Hats on the fence. This unwanted weight weakened the fence and lead to a higher rate offence breakage. Another observation made by SEOs was that the posted signs along the fence were a success in relation to the number of people inside the fence. The "na trespassing in the dunes" signs were well spaced and there was enough of them to make an effect on the populace. Another observation made 6y several members of the Kenai PnIice Department concerns the amount of complaints generated by the area around the South beach entrance at the end of Old Cannery Road. That entrance received tittle traffic yet generated many calls to the towing companies. If fhe City of Kenai blocked off that entrance it would save time and money (one 15 6~ RENAI POLICE DEPARTMENT ~_-.-ter _:._.__~._.~„r ..=...~~c~._-~_~~~-..~,__„~G_....,~._ ~.~--.-__ less shack worker). Old Cannery Road would have to become a no parking zone to prevent people from not paying to access the dip-net fishery, a relatively simple task. During the course of the dip-net fishery several hmxdred people fish to tlae west of the entrance. These people have limited access to restrooms. If the City of Kenai was to put up port-o-potties on the beach in the area it would cut dawn on people using the beach as one big restroom. Overview There were no major problems durins the 20p8 dipnet fishery. The season began calm and continued to pick up until the third. week of the season. Parking reached full capaoity towazds the second week, which required a lot of atteniion from the SEOs. Kenai Ave. continued to have traffic problems throughout the entirety of the season, but was mitigated by volunteer help. ~7 '~i/if~ar~e tvi~i~ ~ Pest fir` tai a Futr~~e„ 210 Fidalgo Avenue, Kenai, Alaska 996 1 1-7794 Telephone: 907-283-3692 /FAX: 907-283-3693 MEMORANDUM To: Gus Sandahl, Kenai Chief of Police lt. Kim Wannamaker, Kenai Police Depf. Wayne Ogle, Public Works Manager Terry Eubank, Kenai Finance Director From: Robert J. Frates, Kenai Parks & Recreation Director Date: October 7, 2008 RE: Dip Net Report - 2008 The amount of volunteerism and City labor dedicated toward this season separates this fishery from any other in year's past. The effort made toward protecting the beach dunes and increased personnel, coupled with volunteer labor provided the necessary management too#s to minimize negafive impacts. Dip net participation Levels overall did not appear to exceed Iasi season. The higher fuel prices probably contributed somewhat to this phenomenon. However, use this season appeared to be more heavily concentrated toward the weekends, particularly the 19`" and 26th and was alleviated somewhat during the workweek. The demand for trash removal and portable toilet pumping on the south shore suggests that use on this side remained very high the Last two weeks of the fishery. The congested parking on the north share may have caused more folks fe consider the south shore as an alternative accsss point during this time. The following summarizes important City contributions and Hatable enhancements provided by volunteer groups which contributed toward this season's success: • ` 5,130 volunteer man-hrs contributed by the North American Mission Board • Nearly 200 man-hrs contributed by the Kenai Cross-Country Ski Booster Cfu6 • Chain-link fence installed on bunes Road bordering the parking lot near fee station • Increased communication between Gity and Alaska Dept Fish & Game • Approximately 7,000 lineal feet dune protection fencing • Protection of North and South Shore Ordinance • Two (2) addtional seasonal officers • Two (2) additional park aides • Fish totes for easy dispose! of f sh waste • Public education efforts led by Lincoln Wensley's "Caring for the Kenai' dune protection video, Alan Poyner's Dunes and Don'ts article, Anchorage Daily News, City administration's Kenai River Personal Use Fishery brochure • Dock ramp attendants during busy weekend • $5 increase in parkinglcamping fees 17 6® "Summary of North American Miss'son Board Volunteer Efforts / 215 Volunteers during two weekends (Fri, Sat, Sun) / 5,000 hotdogs distributed (free) / 500-600 gallons coco distributed (free] / 5;000 galians water distributed (free) / Provided fillet stations on beach, including knives & sharpeners / Provided activities for kids {168 participants) / Assisted with traffic & litter control / Assisted with fence mending . Litter and Fish Waste Control industrial Refuse, inc. provided the necessary dumpsters and removal of bulk trash both an fhe north and south shore. Parks staff supplemented this effort by picking up trash on a daily basis along with the North American Mission Board during two weekends (Fri, Sat, Sun). The KCNS Cross-Country Ski Booster Club assisted with clean up half-day on Mondays and contributed approximately 84 man-hours. Cast of removal of trash from bulk containers far exceeded the budget due to service level demands, particularly on the south share during the weekends of the 19`h and 26th San6tation Facitittes S&R Enterprises provided portable foilet service throughout the fishery. Once again, costs were driven by the demand placed on service needs throughout the fishery on the south share. Two additional portables were placed on the south shore this season and three additional portables were placed on the north shore to supplement the existing restroom at the end of Spruce Street Far less comptaints were generated this season then year's past. Sand Dune Protection Mast Hatable was the installation of approximately 7,000 lineal feet of fencing to the north and south side dunes. A total of 120 man-hours were dedicated to the erection of fencing, 50 of which was through the use of volunteers (KCHS Cross-Country Ski Booster Club). The dune protection Ordinance passed by Kenai City Council provided the necessary controls to further protect the dunes from unwanted traffic. Fencing was marked with `T~io Trespassing` signs as well as a couple access paints along the bluff. Parking Parking became congested during peak weekends but overflow was provided at the Kenai Little League fields. The parking lot was managed with the use of parks staff and also assisted with traffic control As parking at the beach became full, signs were promptly placed on South Spruce Street in an effort to redirecttraffic into the Little League complex. Parking/camping fees were collected. A total of 70 man- hours were spent directed toward this effort. Parking along Old Cannery Road only became an issue later in the season when vehicles started to park in both right-o =ways. This generated one complaint by a resident and was promptly addressed by the Kenai Police Department. Expense Summary Materials & Contract Services Portable Toilets $35,822 Dumpsters 11,690 Dunes Rd Fencing 8,100 Fencing 5,459 Fence Posts 3 771 Fish Totes 3,400 ~9 Receipt Books 1,057 Fee Envelopes 1,212 No Trespass Signs 1,443 Misc (propane, bat#eries, pans, etc.j 375 Info Brochures 300 PhonelMinutes 150 Estimated Fuel Casts 1,000 Sub-tatal $73,879 Rental Value (manthly} 1, 1 Ton $1,000 2, "/, Ton (114 time) 250 Sub-total $1,250 Labor Shack Attendants (1,182 man-hrs) $20,822 Fence Installation {70 man-hrs) 708 Beach Aides' (270 man-hrs 3,137 Beach Cleanu~ During(After (13D man-hrs) 1,315 Misc. Support (20 man-hrs) 202 Fee Collection a( LL & Traffic Control (82 marnhrs) 1,305 Admin. /Meetings & Planning" (50 man-hrs} 2,541 Sub-total $3D,030 Grand Tota[ Expenses $105,159 Labor casts are for two park aides assigned to beach for general patrol, litter/fish removal, fence work and assistance with traffic. ~ Labor costs are for parks crew members supplementing work of Beach Aides for litter/fish removal, raking beach, fence mending and past-fishery cleanup. ' Labor costs are for weeding trimming in parking lot on north shore, cleaning shacks, hanging signs, and getting change far shack operation. `Labor casts (benefits, etc.) far Director and Groundskeeaer. Boating Facility Expenses Materials and Contracted Expenses Portable Toilets $1,500 Dumpsters 500 Restroom Pumping 405 Receipt Books 1,D57 Cleaning Supplies 2D0 Spray Paint 100 Sub-total $3,762 Labor Shack Attendants (323 man-hrs) $5,183 Dock Worker (144 man-hrs) 5,4g2 Dock Assist. (142.50 man-hrs} 5,080 Sub-total $15,755 Grand Total Expenses $19,517 (~ Considerations for 2009 North American Mission Board Brenda Crim with the North American Mission Board reported she is interested in organizing a volunteer group for next season's fshery. She is already in the preliminary planning stages and has a goal of increasing the number of volunteers by 3D%. This would allow them to expand their services to the south shore. Additionally, they would like to double the number of fillet stations and provide rinsing stations. Consideration should be given to meeting with Brenda during the winter season for coordination and planning purposes. Fish Rinsing Stationls) Consideration should be given toward providing rinsing station(s) on the north shore. One idea is to run piping from the sewer treatment plant into the parking lot giving participants access to running water at a centralized location. If this is not practical or cost prohibitive; Brenda Crim (North American Mission Board}is planning on volunteers running buckets of water up to the fillet stations. Old Cannarv Road Extension 2DD4 marked the last time Old Cannery Raad Extension was temporarily closed during the dip net fshery, This eliminated a lot of unnecessary traffic for private residents living along this road and added an element of safety due to extreme difficutty accessing the beach from this location. Temporary closure was granted from DNR and consideration should be given to researching closure again for 2DDg, Restroom Facilities Due to the cost of providing portable restrooms on the north shore, consideration should be given to the construction of a permanent facility at the end of Kenai Avenue. This was discussed previously as a possible need, however, money was directed toward replacing the restraom facility at the north shore parking lot Instead. Perhaps a restroom design and location could be included info a master plan for this area. See attached Financial Cost /Benefit Analysis. Old Towne Sianaoe Consideration could be given to reviewing signage in O!d Towne. This area receives a tremendous amount of traffic during the month of July from visitors and we need to ensure the appropriate signage is in place to eliminate traffic into unwanted areas or onto private property. /1 FINANCIAL COST / BENEFIT ANALYSIS Proiect: Kenai Avenue Restroom Proiect Scope: Project includes new construction of a concrete block restroom facility on the North Shore of the Kenai City beach at the end of Kenai Ave. Purpose: Goal of facility is to provide better service to ttae participants of the dip net fishery and eliminate same of the reoccurring annuaE costs related to renting portable toilets. Facility would also provide an ongoing service to recreational users in this area during the shoulder season, i.e., sport fisherman, beachcombers, picnickers, hikers, etc. Estimated Costs: New Restroom (approximately 15' x 40'): • Concrete facility @ $115,000 Maintenance Costs: • Cleaning during dip net fishery (60 hrs) @ $607 • Cleaning before/after dip net fishery (20 hrs) @ $202 • Yearly pumping (1,000 gallons), twice @ $510 Materials t Supplies: • Toilet Paper @ $175 • Disinfectant @ $100 • Multi-fold Towels @ $50 • Gramti Removal @ $50 Other Costs: • Unplanned Maintenance (vandalism} @ $500 Total cost: $117,204 Benefits: • Improved customer satisfaction • Improved confrol of cleaning & frequency • Eliminate estimated $15,025 for services during dip net fishery {24 days) Total Benefit Savings: $15, 025 ('08 Expenditure) - $2,204 (Material/Maim Cost) _ $72,821 Payback time: $115,000 (construction costs) /$12,829 = 9 years z~ 72 lt1G~~'e rye Gt P`t c` u}c~t use ~` 210 Fidalgo Avenue, Kenai, Alaska 99611-7794 p„„„~ Telephone: (907) 283-7535, Ext. 236 /FAX: (907) 283-3014 1~~~~i I6B2 MEI~It~Rr~NI)UM TO: Gus Sandahl, Chief of Police FROM: Wayne Ogle DATE: 7 October 2008 SUBJECT: 2008 DIP NET SEASON; PUBL{C WORKS CONTRIBUTION This is a summary of the support Public Works contributions to the City's Dip Net operations. Siqnage on North Beach i.e. "No Fire", "No Camping", "Private Property" Workers Hours Worked ~ Total Man-hrs Rate (Cost Totaf 3 4 12 $38.20 $458.40 Eauipment OperatinE Hours Total Equipment Hnttrc Rate i 4x4 Truck 4 4 $38.00 $152.00 _---._ 1 Ci backhoe 4 4 $47.50 $190.00 $800.40 2. Rebuild Beach Access Road on North Beach far Set Net Fishery. Workers Hours Worked Totat Man- Rate Cost Total ' hours 4 , 8 32 $38:L0 $1,222.40 Equipment Operatine ; Hours ~ Total ui ment Hours 7 966 Cat Loader 4 4 $96.00 $384.00 1 Grader 4 4 $120.00 $480.00 3 Dum Trucks 3 9 $80.00 $720.00 $2.506.40 '~3 10 Truck Loads Yards(12 per $720 8720 of Gravel rr~,~t-~ ~~i.,~t~ 3. Final Prenaration for Dip Net Operations. This consists of setting tall booths and placing barricades (protection of tall booths) on North and South Beach areas. Workers Hours Worked Total Man- Rate Cost Total hours 5 8 40 $38.20 ' $1,528.00 Equi~dYlent Operatint, I Hours ~ i Total Equipment Hours j 2 966 Cat Loader with forks 2 8 $96.00 $768.00 1 Flatbed Truck 8 8 $48.00 $384,00 52.680.00 & Trailer 4. Parking lots and gravel roads are graded. Dust control is alsa a, plied. Workers Hours Worked Total Man- Rate Cost Total hours 5 24 120 $38.20 $4,584.00 Equipment Oneratong Hours Total Equi ment Hours I4H 16 16 $120,00 $1,920.00 i40G , 16 16 ' $12C.CC $1,920.00 ' Sander Truck 8 8 $35.00 ! 5280.00 58,704.OC (Small) 5. Retrieve Toll Booths & Barricades afrer Di Net Operations. Remove event specific signage. Store in City yaizl. Workers Hours Worked Total Man- Rate ~ Cost Total hours 5 8 40 $38.20 { $I,S28.00 ~ Equioment Operating Hours Total ~ Equipment Hours I 2 966 Cat Loader with forks 2 4 ~ { $96.00 { $384.00 1 Flatbed Truck 8 8 548.00 $384.00 $2.296.00 & Trailer Z3 74 Summary; Public GVorlcs contributed the following in direct support to the City of Kenai's 2008 Dip Net Operations: Total Cost Man-hours 244 $9,320.80 E ui meat Hours (rates vary) 93 $7,96b.00 Materials (yds of vel) 10 $720.00 Fuel Costs Ea $4.80/ al 312 $1,497.60 Grand Total 9.504.40 '~45 ~~~. ,_ ----- - ~ „I/c'~r~~9e ~~t~t ~ Past ~i u~ct~ ~ ~utrtiYe ~r FINANCE DEPARTMENT 210 Fidalgo Avenue, Kenai, Alaska 99611-7794 Telephone: 907-283-7535 ext 221 /FAX: 907-283-3014 \\ Ekc u~r t~ ,~/,~' V To: Ricl< Koch, City ii~lanager From: Terry Eubank, Finance Director Date: September 19, 2008 Subject: 2008 Dipnet Summary ~eveaue and Partieinants The 2008 dipnet season concluded with total revenue of $214,825, a 7.2% increase over the 2007 season, The 2008 season did include a 50% increase in user fees aC the North and South Kenai Beaches while fees at the City Dock remained unchanged from prior years. The following is a breakdown of revenue by location from the 2002 season through this season. 2002 2003 2004 2005 2006 2007 2008 South Beach $ 7,261 $ 11,336 $ 41,465 $ 44,078 $ 24,153 $ 50,418 $ 61,820 North Beach 32,076 52,935 76,720 77,370 45,222 82,115 94,874 City Dock 31.546 43.654 51.770 52A17 41.115 67812 58.131 Total $ 70.885 107.925 $ 169.955 ~ 173 465 ~ 110 490 $ 200 345 14 8 5 . . ~6 2008 Finance Department Dinner Summary Total revenue increased in 2008 as a result of an increase in fees and not an increase in participants. The following represents an estimate of the number of participants by year. This is a very simple estimate and does not represent actual participant counts. 2002 2003 2004 2006 2006 2007 2006 Sauth Beach 726 1,134 4,146 4,468 2,415 5,042 4,121 North Beach 3,208 5.294 7,672 7,737 4,522 8,211 6,325 Ciky Dock 2.103 2.910 3.451 3.466 2.741 4.521 3,875 Tokal _ 6.637 _ 9 33~ _~5 269 15 g13 _~ ~@ 17.774 14 321 [}6~7t1~ F'al'~BC[~Y~t1ti^s 15,000 - ~!! 0! Snutl-~ Beach 10,000 ! ~ North Beach - C City Dnck 000 '` fl Total n, _ ;, sA zaaz zoos 2004 zoa5 za66 zaa7 zoos Parks & Recreation Department staff recalled very few comments from participants regarding khe increase in fees. lY is more likely the decrease in participants was a result of high. fuel prices and the strength of the sockeye return. Recammenrlation: The increase in fees does not appear to have been detrimental and the fees are adequate to recover the costs incurred by the City. There does not appear to be a need for any additional fee increase. Credit Card Acceatance 2008 represented the first season the City accepted credit cards for payment of dipneY user fees. The decision to accept credit cards was predicated an a goal of reducirig the amount of cash on hand at the City's dipnet fee stations creating a safer work environment. An ancillary benefit expected was an increase in customer convenience. Of the $214,825 in f es paid, only $6;500 was paid using a credit card. This represent only 3.0% of the total fees collected. With the primary goal being to reduce cash on hand, the acceptance of credit cards does not appear to have been a beneficial tool The total cost of credit card acceptance was substantial. at approximately $700 ar nearly 10.8% of the total fees collected by credit card. It appears the ancillary benefit of customer convenience was also not achieved. Because the City's fee stations are temporary structures with no permanent power or telephone access, the credit card machines used were portable and used cellular phone service for connectivity, According to reports from fee station attendants, the machines tended to operate slowly and experienced trouble connecting. Credit ~7 2008 Finance Department D~net Summary card acceptance appears to have created slower customer service and greater frusuaton on the part of staff and customers. Recnz:zmendatiarz: The acceptance of credit cards does not appear to have been successful in attaining any of our stated goals and may have even decreased participant satisfaction. Finance would recommend discontinuing the acceptance of credit cards until such time as permanent phone connectivity could be provided at the fee stations or the current technology overcomes the problems encountered this season. Finance plans to research other alternatives to meet our stated goals. Once such idea is the development of poach cards that can be purchased for multiple days and could potentially be made available via the Internet. Fee Collection and Enforcement Very few problems were noted in the fee collection and enforcement during this season. This speaks highly of the quality of employees operating the stations and the training they were provided by the Parks and Recreation. and Finance Departments. Concern was expressed over the difficulty in enforcing daily camping fees. Enforcement officers found it difficult to determine if fees had been paid, as many camps were vacant dining their patrols. Signage showing verification of payment was not required at caznpsites. Recommendation: Annual training will be reviewed, updated or enhanced, and provided to all employees working in the collection of fees. Signage wilt be required at campsites in future seasons. Research is being done to find a cost effective way to display payment verification easily at campsites. Conclusion• Overall the 2D08 dipnet season was a success from the Finance Departments perspective. It is anticipated that the implementation of the Department's reeomanendations will assure future sucaess. The safety of our employees continues to be our strangest focus with reducing ±he amount of cash present at fee stations our number one priority. z7 78 Zaos ~RPn-Er Rev~NUE ExPeN®'ruRe sunn~n~RY REVENUE NORTW SIDE PARKING $ 94,874.00 SOUTH SIDE PARKING 61;820.00 CITY DOCK FEES 58,131.00 TOTAL INOOME $ 214,825.00 EXPENDITURES Fi NANCE 1,147.74 PUBLIC SAFETY 27,877.28 PARKS & RECREATION 124,675.43 PUBLIC WORKS 19,504.40 TOTAL EXPENDITURES $173,204.85 REVENUES OVER EXPENDITURES $ 41.62D.15 2OOS DIPNET REVENUE vs EXPENDITURE s $250,000 ~ $200,000 ~ I i .y 15U, ~/Ul~. ~ i X100,000 I $50,000 -+~-REVENUE EXPEND{TURFS i TOTAL REVENUES TOTAL EXPENDITURES ~ ~ E ARK & REC. ~ I NORTH PARKING CITY DOCK SOUTH PARKING 1il I PUBLIC WORKS PUBLIC SAFETY FINANCE ~I9 2008 DIPNET REVENUE SUMMARY REVENUE NORTH SIDE PARKING $ 94,874.00 SOUTH SIDE PARKING 61,820.00 CITY DOCK FEES 58,131.00 TOTAL INCOME $ 274,825.00 CITY DOCK FEES $58,131 - 27% NORTH SIDE PARKING $94,874 - 44% SOUTHSIDE PARKING_~' _ $61,620 - 29% NORTH SIDE PARKING ®SOUTH SIDE PARKING [7GITY DOCK FEES as g0 2oas ®~PNET REVENUE 200$ DIPNET EXPENDITURE SUMMARY EXPENDITURES QUANTITY UNHT COST TOTAL FINANCE STAFF TIME DAILY CASH RECEIPT RECONCILIATIONS 33.D0 HOURS 34.78 $ 1,147.74 DIRECT EXPENDITURES CREDIT CARD ACCEPTANCE 1.D0 EACH 700.OD 700.00 TOTAL FINANCE $ 1,147.74 PCIBLPC SAFETY STAFF TIME OFFICER PATROLS -REGULAR TIME 87.00 HOURS 48.00 4,176.00 OFFICER PATROLS -OVERTIME 126.00 HOURS 53.87 6,787.62 SEASONAL EMPLOYMENT OFFICERS 410.00 HOURS 14.97 6,137.70 PROJEGTAOMINISTRATION-CHIEF 14.OD HOURS 58.00 812.00 PROJECT ADMINISTRATION -LIEUTENANT 46.00 HOURS 57.26 2,633.96 TOTAL PUBLIC SAFETY STAFF TIME 2D 547 28 EQUIPMENT PICK-UP 1,00 MONTH 2,900.00 2,900.00 ATV 2.00 . MONTH 700.DD 1,4DD.00 TOTAL PUBLIC SAFETY EQUIPMENT 4,3DD.00 DIRECT EXPENDITURES FUEL 1.D0 ACTUAL 3,000.00 3,D00.00 TRAFFIC VESTS FOR VOLUNTEERS 1.D0 ACTUAL 34.00 30.00 TOTAL PUBLIC SAFETY DIRECT EXPENDITURES 3,03D.00 TOTAL PUBLIC SAFETY $ 27 877 28 PARKS AND RECREATION STAFF TIME SHACK ATTENDANTS -FULL TIME EMPLOYEES 78.00 HOURS 43.00 3,354.DD SHACK ATTENDANTS -TEMPORARY EMPLOYEES 1,427.00 HOURS 14.08 20.092.16 FENCE INSTALLATION 70.0D HOURS i i.o i 812.76 BEACH AIDES 270.OD HOURS 11.61 3,134.70 BEACH CLEAN-UP 130.00 HOURS 11.61 1,509.30 TRAFFIC CONTROL AT LITTLE LEAGUE FIELDS 82.00 HOURS 11.61 952.02 DOCK STAFF TIME 286.50 HOURS 43.90 12,577.35 PROJEGTADMINISTRATION-DIRECTOR 60.00 HOURS 55.87 3,352.20 TOTAL PARKS AND RECREATION STAFF TIME 2,403.50 45,764.43 EQUIPMENT PICK-UP 1 TON 1.pp MONTH 1,000.00 1,DD0.00 PICK-UP 1/2 TON D.50 MONTH 500.D0 250.D0 TOTAL PARKS AND RECREATION EQUIPMENT 1,250.00 D[RECT EXPENDITURES PORTABLE TOILETS 1.00 ACTUAL 37,422.00 37,422.OD DUMPSTERS 1.00 ACTUAL 12,19D.00 12,190.00 FENCING 1.00 ACTUAL 17,330.00 17,33p.40 FISH TOTES 1.D0 ACTUAL 3,4D0.00 3,40D.00 RECEIPT BOOKS, FEE ENVELOPES, & BROCHURES 1.00 ACTUAL 3,626.00 3,626.OD SIGNAGE 1.00 ACTUAL 1,443.D0 1,443.00 FUEL 1.00 ACTUAL 1,000DO 1,000.00 MISCELLANEOUS 1.00 ACTUAL 1,230.OD 1,230.D0 TOTAL PARKS AND RECREATION DIRECT EXPEN. 77,641.00 TOTAL PARKS AND RECREATPON $124,675.43 3D 81 zoos arpN~T Ex~er~Dr-rura~ sunnnnaRv PUBLIC WORKS STAFF TIME NORTH BEACH SIGNAGE REBUILD NORTH BEACH ACCESS DIPNET SHACK AND BARRICADE PLACEMENT PARKING AND ROAD GRADING D{PNET SHACK AND BARRICADE RETRIEVAL TOTAL PUBLIC WORKS STAFF TIME EQUIPMENT PICK-UP BACKHOE 966 LOADER FLATBED TRUCK AND TRAILER GRADER DUMP TRUCK SANDER TRUCK TOTAL PUBLIC WORKS EOUIPMENT DIRECT EXPENDITURES GRAVEL FUEL TOTAL PUBLIC WORKS DIRECT EXPENDITURES TOTAL PUBLtC WORKS TOTAL EXPENDITURES QUANTITY UNfT COST TOTAL 12.00 HOURS 38.20 458.40 32.00 HOURS 38.20 1,222.40 40.00 HOURS 36.20 1,528.00 120.00 HOURS 38.20 4,584.00 .40.00 HOURS 38.20 1,528.00 244.00 9,320.80 4.00 HOURS 38.00 152.00 4.00 HOURS 47.50 190.00 16.00 HOURS 96.00 1,536.00 16.00 HOURS 48.00 768.00 36.00 HOURS 120.00 4,320.00 9.OD HOURS 80.00 720.00 8.00 WOURS 35.00 280.00 7, 966.00 120 YARDS 6.OD 720.00 1 ACTUAL 1,497.60 1,497,60 2,217.60 $ T9,504.40 $173,204.85 ZOQS ~~{~~~~ EXP~N®ITURES o Rio LlC SAFE'^' 527.877.28 - 16.07% PUBLIC WORKS 84.40 - 11.40°k RKS AND .~JREATION $124,675.43 - 71.87% aPUBLICWORKS I~PARKSANDRECREATION ^PUBLICSAFETY ~FINANCE~ ~2 FINANCE A1.?g7.74_eag°.~. KENAI LIBRARY COMMISSION KENAI COUNCIL CHAMBERS OCTOBER Tp 2008 ?:00 P.M. AGENDA ITEM I: CALL TO ORDER & ROLL CALL ITEM 2: AGENDA APFROVAL ITEM 3: APPROVAL OF MEETING SUMMARY __ September 2, 2008 ITEM 4: PERSONS SCHEDULED TO BE BEARD a. Representative Kurt Olson ITEM 5: OLD EUSINESS a. Discussiott -- Rasmusan Tier II Grant/Fundraising b. Discussiott -- Update on Automation System Upgrade c. Dascnssson -- Invitation to Legislators to a Commission Meeting ITEM 6: NEW BUSINESS a. Discussion -- Challenged Materials b. Discussion -- Holiday Hours ITEM ?: REPORTS a. Director b. Friends of the Library c. City Council Liaison ITEM 8: COMMISSION COMMENTS/QUESTIONS ITEM 9; PERSONS NOfi SCHEDULED TO BE HEARD ITEM 10: INFORMATION a. Kenai City Council Action Agendas of September 3 and 17, 2008. ITEM II: ADJOURNMENT 83 ICENAI LIBRARY COMMYSSION KENA% COUNCIL CHAMBERS OCTOBER 7, 2008 7:00 P.M. CHAIR ELLEEN BRYSON, PRESIDING MEETING SUMMARY ITEM Z: CALL TO ORDER & ROLL CALL Chair Bryson called the confirmed as follows: Commissioners present: Commissioners absent: Others present: neeting to order at approximately 7:00 p.m. Roll was M. Graves, E. Bryson, R. Peters, C. Brenckle K. Heus, E. DeForest, C. Cook Council Member H. Smalley, Assistant Library Director J. Niederhauser A quorum was present. ITEM 2: AGENDA APPROVAL The agenda was approved as presented. ITEM 3: APPROVAL OP MEETING SUMMARY -- September 2, 2008 A clarification was requested of 6-c. that the City Clerk rather than Council Member Smalley contact the Council and Legislators to extend an invitation to the December meeting to discuss SB19 as a funding mechanism. MO'asr%enr; Commissioner Brenckle MOVED to approve the meeting summary and Commissioner Graves SECONDED the motion. There were no objections. SO ORDERED, ITEM 4: PERSONS SCHEDULED TO BE HEARD 4-a. Representative Kurt Olson Representative Olson presented the Library with a framed 50-pear-old flag with 49 stars as a gift from the State Librarian and Representative John Coghill. Another flag may be given to the Friends of the Library to use as a fundraiser. ITEM 6: OLD BUSINESS 84 5-a. Discussion -- Rasmuson Tier II GrantJFundraising Niederhauser reported Tim Navarre would meet with the Friends of the Library on October 14, 2008 to help in their fizndraising efforts to raise matching funds for the Rasmuson Challenge Grant. 5-b. Discussion -- Update on Automation System Upgrade Niederhauser reported the Library Director would meet with the Finance Director to discuss the increase in the quote from Sirsi Dynix for migration to the new Symphony product. 5-e. Discussion -- Invitation to Legislators to a Commission Meeting Smalley requested an invitation be sent to legislators to attend the December Commission meeting. YTEM fa: NEW SUSINESS 6-a. Discussion -- Challenged Materials Niederhauser reported the Library received a challenge from a parent to have a young adult book removed from the collection, noting the Director would be conducting a literary review of the title and would discuss the matter with the City Manager. 6-b. Discussion -- Holiday Hours Niederhauser reported the library would be closed October 17 - 19, 2008 for Alaska Day. ITEM 1: a..E'~u K l-a 7-a. Director -- None ?-b. Friends of the Library -- None 9-c. City Council Liaison -- Smalley reported the top three funding issues for the City Council were water, the bluff stabilization project, and the library expansion. ITEM 8: C®MMISSION CQMMENTSlOUESTION6 Qraves reported she talked to the school and Skills USA has volunteers for a proposed dance fundraiser. Peters reported he would be attending the October 14, 2008 meeting with Tim Navarre. LIBRARY COMMISSION MEETING OCTOBER 7, 2008 PAGE 2 85 ITEM 9: PERSONS NOT SCHEDULED TO BE HEARD -- None YTEM 10: INFORMATION 10-a. Kenai City Council Action Agendas of September 3 and l7, 2008. ITEM lI: ADJOURNMENT MOTION; Commissioner Peters MOVED to adjourn and Commissioner Brenckle SECONDED the motion. There were no objections. SO ORDERED. There being no further business before the Commission, the meeting was adjourned at approximately 8:00 p.m. Meeting summary prepared and submitted by: Corene Eiall, Deputy City Clerk LIBRARY COMMISSION MEETING OCTOBER 7, 2008 PAGE 3 86 KENAi PARKS 8v RECRE ION A T COMMISSION tt ~~ pp /B~! ry B..aCT~BER L, 2®OO CITY FIALL COUNCIL CIiAMBERS a:oo P.M. AGENDA ITEM l: CALL TO ORDER & ROLL CALL ITEM 2: AGENDA APPROVAL ITEM 3: APPROVAL OF MEETING SUMMARY a. Regular Meeting -- April 3, 2008 b. Special Meeting -- April 10, 2008 c. Regular Meeting -- July 3, 2008 d. Special Meeting -- July 24, 2008 e. Special Meeting -- September 4, 2008 ITEM ~: PERSONS SCI3EDULED TO SE I£EARD ITEM 5: OLD BUSYNESS a. Discussion -- Multipurpose Dome Facility YTEM 6: NEW BUSINESS a. Discussion -- Recreational ppportunities in Kenai b. Discussion -- Kenai Sports Complex Draft Master Plan rrEM 7: REPORTS a. Commission Chair b. Director c. City Council Liaison ITEM 8: COMMISSION OUESTIONS Sa COMMENTS ITEM 9: PERSONS PRESENT NOT SCHEDULED TO BE HEARD ITEM IO: INFORMATION a. Council Action Agendas of September 3 and 17, 2008. ITEM lI: ADJOURNMENT 87 KENAI PARKS & RECREATION COMMISSION OCTOBER 2, 2008 CITY HALL COUNCIL CHAMSERS 7:0® P.M. CHAIR DALE SANDAHL, PRESIDING MEETING SUMMARY ITEM 1: CALL TO ORDER & ROLL CALL Chair Sandahl called th confirmed as follows: Commissioners present Commissioners absent: Others present: meeting to order at approximately 7:10 p.m. Roll was A. Hull, D. Sandahl, K. McDonald, L. Magiera, F. Kiefer T. Wortham, J. Beeson Parks 8, Recreation Director B. Frates, Public Works Director W. Ogle, Council Member B. Eldridge A quorum was present. ITEM 2: AGENDA APPROVAL The following changes were requested: ADD: 6-c. Memorandum -- January 2009 Parks & Recreation Commission Meeting MOTION: Commissioner McDonald MOVED to approve the agenda with the lay down included. Cammissioner Kiefer SECONDED the motion. There were no objectians. SO ORDERED. YTEM 3: APPROVAL OP` MEETING SUMMARY 3-a. Regular Meeting -- April 3, 2008 3-b. Special Meeting -- April 10, 2008 8-c. Regular Meeting -- July 3, 2008 3-d. Special Meeting -- July 24, 2p08 3-e. Special Meeting -- September 4, 2008 MOTION: Commissioner Hull MOVED to approve the meeting summaries of April 3, April 10, July 3, July 24 and September 4, 2008 as presented. Comnussioner Kiefer SECONDED the motion. There were no objections. SO ORDERED. LTEM ~: PERSONS SCHEDULED TO BE HEARD -- None LTEM 5: OLD BUSINESS 88 5-a. Discussion -- Multipurpose Dome Facility Frates reported the Central Peninsula Sports Facility Group was raising funds for a feasibility sY.udy, noting there would be an event at The Crossing on Wednesday, October 8, 2008 from 5:00 - 7:00 p.m. Sandahl reported approximately 20 acres of land would be needed. ITEM 6: NEW SUSINESS 6-a. Discussion -- Recreational Opportunities in Kenai Frates requested the Commission review the list from the packet and add any other programs or activities. 6-b. Discussion -- Kenai Sports Complex Draft Master Plan Frates reviewed the plan included in the packet, noting the plan included use of borough property. Tt was suggested the use of borough property be reconfirmed. MOTION: Commissioner Hull MOVED to request Admirsistration contact the $orou.gh to reconfirm adjoining Borough land would be available for the ball fields. Commissioner McDonald SECONDED the motion. There were no objections. SO ORDERED, 6-c. Discussion -- January 1, 2009 Parks &, Recreation Commission Meeting Sandahl reviewed the memorandum presented at the beginning of the meeting, noting he would not be available on February 5, 2009. R20TION: Commissioner Kiefer MOVED to request the City Clerk change the date of the January meeting from January 1 to January 15, 2009. Commissioner McDonald SECONDED the motion. There were no objections. SO ORDERED. ITEM 7: REPORTS ?-a. Commission Chaffs -- Sandahl reported he would be out of town October 13 - 29, 2008, but suggested Frates work v/ith the City Clerk and contact members of the Adaisory Cemetery Committee to perform a walk through of the proposed cemetery land. T-is. Directoa -- Frates reported the ice was in at the Multipurpose Facility; remainisrg crewmembers were performing post-season activities (winterizing), and reported on the Kenai River Marathon. PARKS 8v RECREATION COMMISSION MEETING OCTOBER 2, 2008 PAGE 2 89 ?-e. City Council Liaison -- Eldridge reported his interest in a bike path along Bridge Access Road in addition to future trails in the drainage areas throughout town. ITEM ~: COMMISSION pUESTIONS & COMMENTS Hull inquired about the new banners and the status of the drift boat pullout and Frates noted the banners were purchased and recently removed for the winter. Eldridge reported the State would be performing a study related to a drift boat pullout and the Council addressed it as their number one suggested priority for the State Capital Improvements list. ITEM 9: PERSONS PRESENT NOT SCHEDULED TO BE HEARD -- None ITEM 10: INFORMATION IO-a. Council Action Agendas of September 3 and 17, 2008. ITEM II: ADJOURNMENT MOTION: Commissioner Kiefer MOVED to adjourn and Commissioner Magiera SECONDED the motion. There were no objections. SO ORDERED. There being no further business before the Commission, the meeting was adjourned at approximately 8:40 p.m. Meeting sure-na^,~ prepared and subrrutted by: Corene Hall, Deputy City Clerk PARKS & RECREATION COMMISSION MEETING OCTOBER 2, 2008 PAGE 3 90 CITY OF KENAI PLANNING ~ IONING COMMISSION AGENDA CITY COUNCIL CHAMBERS October 8, 2008 - 7:00 p.m. 2. CALL TO QI2BER: a. Ratl Call b. Agenda Approval c. Consent Agenda d. *Eacused Absences *All items listed wide an asterisk (*) are considered to be routine and non-controversial by the Commission and will be appiroved by one motion. There will be no separate discussion of these items unless a Commission Member so regaests, in which case the item will be removed from the Consent Agenda and considered in its normal sequence on the agenda as part of the General. Orders. 2. *APPROS~AL OF MINUTES: a. *September 24, 2008 3. SCHEBULEB PUBLIC COMMENT: (10 Minutes) 4. CONSIDERATION OF PLATS: 5. PUBLIC HEARINGS: 6. OLD BUSINESS: a. PZ08-47 - An applicaton for a Conditional LJse Permit to hold an outdoor assembly {fair) for the property known as Lots 1, 2, and 3 of Beaver Bluff Subdivision (4736 & 4760 Beaver Loop Road.). Application submitted by Katharine A. Pool, P.O. Box 178, Soldotna, Alaska. (Postponed from 8/13/08 meeting.) b. PZ08-52 - An application to rezone the property known as Tract A, Papa Joe's Subdivision Chumiey Replat {9520 Kenai. Spur Highway) from Rural Residential 1{RRl) to Limited Commercial (LC}. Application submitCed by Franklin T. and Kristie L. Wortham, River City Dental, P.O. Box 1284, Kenai, Alaska. 7. NEW BUSINESS: 8. PENBING ITEMS: a. PZ07-25 -Recommending Council enact KMC 9.1.0.015 to require dumpsters be screened. on at least three sides. REPORTS: a. City Council b. Borough Planning 91 Agenda Page 2 October 8, 2008 c. Administration 10. PERSONS PRESENT NOT SCIIED'ULED: (3 Minutes) 11. INFORMATION ITEMS: 12. COMMISSION COMMENTS c~ QUESTIONS: 13..ADJOURI'tTMENT: 92 CITY OF KENAI PLANNING & ZONING COMIVII55ION OCTOZ$ER S, 2008 7:00 P.. CITY' COUNCIL CHAMBERS CHAIR JEFF TWAIT, PRESIDING MYNiTTES ITEM 1: CALL TO ORDER Chair Twait called the meeting to order at approximately 7:00 p.m. I-a. Roll Call Roll was confirmed as follows: Commissioners present: Others present: A quorum was present. R. Wells, J. Twait, P. Bryson, K. Rogers, J. Brookrnan, K. Koester, S. Romain City Planner M. Kebschull, Council Member R. Molloy 1-b. Agenda Approval MOTION: Commissioner Bryson MOVED to approve the agenda as presented and Commissioner Brookman SECONDED the motion. There were no objections. SO ORDERED. I-c, Ccs?asent Agenda MOTION: Commissioner Romain MOVED to approve the consent agenda and Commissioner Wells SECONDED the motion. There were no objectons. SO ORDERED. I-d. *Exensed Absences Approved by consent agenda. *All items listed with an asterisk ('") are considered to be routine and non- controversial by the Commission and will be approved by one motion. There will be no separate discussion of these items unless a Commission Member so requests, in which case the item will be removed from the Consent Agenda and considered in its normal sequence on the agenda as part of the General Orders. 93 ITEM 2: *APPROVAL OF MINUTES -- September 24, 2008 Approved by consent agenda. ITEM 3: SCHEDULED PUBLIC COMMENT -- None ITEM 4: CONSIDERATION OF PLATS -- None ITEM 5: PUBLIC HEARINGS -- None ITEM 6: OLD SUSINESS 6-a. PZOS-41 - An application for a Conditional Use Permit to hold an outdoar assembly (fair) for the property known as Lots 1, 2, and 3 of Beaver Bluff Subdivision (4736 8s 4760 Beaver Loop Road). Application submitted by Kathazine A. Poot, P.O. Box 178, Saldotna, Alaska. (Postponed from 8j 13/08 meeting.) Kebschull reviewed the staff report included izi the packet, noting the application had been discussed at the August 13, 2008 Commission meeting, MOTION: Commissioner Bryson MOVED to approve PZ08-41 and Commissioner Wells SECONDED the motion. VOTE: Wells YES Twait YES Bryson YES Rogers ~ YES Brookman YES Koester YES I Romam YES ~ ~ I MOTION PASSED UNANIMOUSLY. Twait read the appeals process procedure. 6-h. PZ08-52 - An application to rezone the property known as Tract A, Papa Joe's Subdivision Chumley Replat (9520 Kenai Spur Highway) from Rural Residential 1(RR1J to Limited Commercial (LC). Application submitted by Franklin T. and Kristie L. Wortham, River City Dental, P.O. Box 1284, Kenai, Alaska. Kebschull reviewed the memorandum included in the packet, noting the applicant had hired an architect to work on the plans and the architect requested more time to work on the project. PLANNING & ZONING COMMISSION MEETING OCTOBER 8, 2008 PAGE 2 94 MOTION: Commissioner Romain MOVED to postpone P208-52 to the November 12, 2008 Commission meeting. Commissioner Bryson SECONDED the motion. VOTE: Wells (YES Twait YES ~ B son YES Ro ers !YES Brookman _ YES Koester ~ YES c Romain ~ YES ~ ~ I MOTION PASSED UNANIMOUSLY. ITEM 7: NEW BUSINESS -- None ITEM 8: PENDING ITEMS 8-a. PZO'T-2b -Recommending Council enact KMC 9.10.015 to require dumpsters be screened on at least three sides. YTEM 9: REPpRTS 9-a. City Council -- Molloy reviewed the action agenda items included in the packet. 9-b. Borough Planning -- None 9-c. Administration -- Kebschull reported on the conference she attended in Anchorage on indigenous planning with cultural and environmental impacts. ITEM 10: PERSONS PRESENT NOT SCFIEDULED -- None ITEM I I: INFORMATION YTEMS -- None ITEM 12: GOMMISSION COMMENTS & pUESTIONS Romain reported he was unaware the seller of the property involved in PZ08-49 worked for his company and he had no financial gain from the sale. ITEM 13: ADJOURNMENT MOTION: Commissioner Bryson MOVED to adjourn and Commissioner Bryson SEGONDED the motion. There were no objections. SO ORDERED. PLANNING & ZONING COMMISSION MEETING OCTOBER 8, 2008 PAGE 3 95 There being no further business before the Commission, the meeting was adjourned at approximately 7:10 p.m. Meeting summary prepared and submdtted by: Corene Hall, Deputy City Clerk PLANNING & ZONING COMMISSION MEETING OCTOBER 8, 2008 PAGE 4 96 ~~ ~1 Stasan PFatch PCB Bax 23€35 Kenai, AK 99611 Carol Preis, City Clerk City of Kenai 2I 0 Pidalgo Ave. Kenai, AK 99611 dear Carol, ~~E~~-E ocr m ~ zoos KEff~E4~ Cli~'~ ~~E~31( It is with deep regret that I offer this Letter of resignation from the Beautification Committee. BiII and 1 have sold our house and are moving to Virginia to be near his elderly parents. I have enjoyed working with Bob prates and the members of the committee for the past few years and will miss being a part of a group that serves to enhance the flavor of 1sfe in our community. ~i~e will truly miss being in Kenai and hope to return someday. Sincer , :._./ Susan I$atch ~~ 97 THE I~ ~G -~ ~i,~rue Certified Public Accanntants & Cansttltauts ~ P~3cG~~r~eVr Qetvro~rk OfYices in Anchorage & Kerai October 4, 2008 Honorable Mayor Pat Porter and .Members of the City Council City of Kenai 210 Fidalgo Avenue Kenai, AK 9961 I Dear Mayor Forter aud. Members of the City Council: The Goi~ernznerzt Auditing Standards require us to specifically communicate with the auditee, the individuals contracting for or requesting the audit services and the audit committee information regarding the nature and. extent of planned testing and reporting on compliance with laws and regulations and internal control over financial reporting. To meet this communication requirement, we have provided you with the attached. copy of our arrangement latter which was signed by Terry Eubank, Finance Director, on September 29, 2008. if you have any questions concenung `ufe atiac'ned, please contact me at (907}L78-8878. Shcerely, ~,. ohn M, Bost, Audit Director Milcunda, Cottrell & Co. 3601 "C" Street. Suite 600 • Anchorage, Alaska 99503 • (907) 278-8878 • Fax (907) 278-5779 • www.mec-cpa.cozn 99 1((V'''~iku~ 1j aQQ,__ (("~'tt t,d~~T~~ t~ ~,.+®., Inc. Certified Pnblie Accountants & Consultants August 5, 2008 Terry Eubank, Finance Director City of Kenai 210 Fidalgo Avenue Kenai, AK 49611 Dear Terry: RSC~ (~c6(adrey Network An lydepemlently0wned Nem6er ONices in Anchorage & Xenai This letter is to explain our understanding of the arrangements for the services we are to perform for the City of Kenai for the year ending June 30, 2008. Wa ask that you eiflxer confirm or amend this understanding. Audit Services We will perform an audit of City of Kenai's governmental activities, business-type activities, each major fund, the aggregate remaining fund information, and the budgetary comparisons as of and for the year ended June 30, 2008 which collectively comprise ttae basic financial statements. We understand that these financial statements will be prepared in accordance with accounting principles generally accepted in the United States of America. The ,objective of an audit of financial statements is to express an opinion on those statements. We will also perfomt the audit of the City of Kenai as of June 30, 2008 so as to satisfy the audit requirements imposed by the Federal and State Single Audit Acts and the U.S. Office of Management and Budget (OMBI Circular A-133. We will conduct the audit in accordance with auditing standards generally accepted in the United States of America and "Government Auditing Standards" issued by the Comptroller General of the United States; the provisions of the Federal and State Single Audit Acts, OMB Circular A- 133 and OMB`s Compliance Supplement. Those standards, circulars, supplements or guides require that we plan and perfonn the audit to obtain reasonable, rather than absolute, assurance about whether the fmancial statements are free of material misstatement whether caused by error or fraud. Accordingly, a material misstatement may remain undetected, Also, an audit is not designed to detect errors or fraud that is immaterial to the financial statements. The determination of abuse is subjective; therefore, Government Auditing Standards do not expect us to provide reasonable. assurance of detecting abuse. 3601 "C" Street, Suite 600 ®Anchorage, Alaska 99503 1(90007) 278-8878 • Fax (907} 278-5779 • www.mcc-cpa.com Terry Eubank, Finance Director City of Kenai. Page two An audit of financial statements also includes obtaining an understanding of internal control sufficient to plan the audit and to determine the nature, timing and extent of audit procedures to be performed. An audit is not designed to provide assurance on intemal control or to identify significant deficiencies ar material weaknesses. However, we will communicate to the City Council and management any significant deficiencies or material weaknesses that become known to us during khe course of the audit. We will also communicate Co the City Council (a} any fraud involving senior management and fraud (whether caused by senior management or other employees) that causes a material misstatement of the financial statements, (b) any fraud, illegal acts, violations of provisions of contracts or grant agreements and abuse that come to our attention (unless they are clearly inconsequential), (c) any disagreements with management and other serious difficulties encountered in performing the audit, and{d) various matters related to the entity's accounting policies and financial statements. In addition to our reports on the City's financial statements, we will also issue the following reports or types of reparts: A report on the fairness of the presentation of the City's schedules of expenditures of federal awards and state financial assistance for the year ending Tune 30, 2008. Reports on intemal control related to the financial statements and major programs. These reports will describe the scope of testing of internal control and the results of our tests of internal controls. Reports on compliance with laws, regulations, and the provision of contracts or grant agreements. We will report on any noncompliance which could have a material effect on the financial statements and any noncompliance which could have a material effect, as defined by OMB Circular A-133, on each major program. A schedule of findings and questioned costs. Our reports on internal control will include any significant deficiencies and material weaknesses in the system of which we become aware as a result of obtaining an understanding of internal control and performing tests of intemal control consistent with requirements of the standards and circular identified above. Our reports on compliance will address material errors, fraud, abuse, violations of compliance requirements, and other responsibilities imposed by state and federa] statutes and regulations and assumed by contracts; and any state or federal grant, entitlement or loan program questioned costs of which we become aware, consistent with requirements of the standards and circulars identified above. 101 Terry Eubank, Finance Director City of Kenai Page three City of Kenai's Responsibilities Management is responsible for the financial statements, including adjusting the fmanchal sta#ements to correct material misstatements, and for making all financial records and related information available to us. Management is responsible for providing us with a written management representation letter confirming certain representations made during the course of our audit of the financial statements and affirming to us that it believes the effects of any uncorrected misstatements aggregated by us during the cun•ent engagement and pertaining to the latest period presented are immaterial, both individually and in the aggregate, to the financial statements taken as a whole and to the opinion units of the financial statements. Management is responsible for establishing and maintaining effective interval control over financial reporting and far informing us of all significant deficiencies and material weaknesses in the design or aperation of such controls of which it has knawledge. Management is responsible for identifying and ensuring that the entity complies with the laws and regulations applicable to its activities, and for informing us about all known material violations of such laws or regulations. In addition, management is responsible for the design and i irnplementafion of programs and controls to prevent and detect fraud, and far informing us about all known or suspected fraud affecting the entity involving management employees who have significant roles in internal contral and others where the fraud could have a material effect on the financial statements. Management is also responsible for informing us of its knowledge of any allegations of fraud or suspected fraud affecting the entity received in communicafions from employees, former employees, analysts, regulators, short sellers; or others, Management is also responsible for I}making us aware of significant vendor relationships where the vender is responsible for program compliance, 2} following up and taking corrective action on audit findings, including the preparation of a summary schedule of prior audit findings, and a corrective action plan, and 3}report distribution including submitting the reporting packages. The City Council is responsible for informing us of its views about the risks of fraud within the entity, and its knowledge of any fraud or suspected fraud affecting the entity. City of Kenai agrees that our report on the financial statements will not to be included in an official statement or other document involved with the sale of debt instruments without our prior consent. Additionally, if City of Kenai intends to publish or otherwise reproduce the financial statements and/or make reference to us or our audit, you agree to provide us with printer's proofs or a master for our review and consent before reproduction and/or release occurs. You also agree to provide us with a copy of the final reproduced material far our consent before 102 Terry Eubank, Finance Director City of Kenai Page four it is distributed or released. Our fees for any additional services that maybe required under cur quality assurance system as a result of the above wilt be established with you at the time such services are determined to be necessary, hx the event our auditor/client relationship has been terminated when the Organization seeks such consent, we will be under no obligation to grant such consent or approval. During the course of our engagement, we may accumulate records containing data which should be reflected in your books and records. You will determine that all such data, if necessary, will be so reflected. Accordingly, you will not expect us to maintain copies of such records in our possession. We have provided the City with an audit prepazation package,. which outlines the schedules, and other account analyses that are to be supplied by your personnel. The timely and accurate completion of this work is an essential condition to our completion of the audit and issuance of our audit report within the estimated audit fees quoted below. bVe understand that the accounting records and ether information requested in our audit preparation package will be ready for final audit the week of September 29, 2008. Other Terms of our Engagement City of Kenai hereby indemnifies Mikunda, Cottrell & Co. and its shareholders, principals, and employees and holds them harmless from all claims, liabilities, losses, and costs arising in circumstances where there has been a known misrepresentation by a member of City of Kenai's management, regardless of whether such person was acting in City of Kenai's interest. This indemnification will survive termination of this letter. Our fees are based on the time required by the individuals assigned to the engagement, plus direct expenses. Interim billings will be submitted as work progresses and as expenses are incurred. Billings are due upon submission. Our fees for the services described in this letter will not exceed $35,900 including out of pocket costs for travel, lodging, typing, printing, etc, unless the scope of the engagement is changed, the assistance which the City has agreed to famish is not provided, or unexpected conditions are encountered, in which case we will discuss the situation with you before proceeding. Theses fees take into consideration the additional time that will be required as a result of the new auditing standards that took effect this yeax. These fees do not include the preparation of the OMB data collection fomx, or presentation of the financial statements to the City Council. All other provisions of this letter will survive any fee adjustment. The working papers for this engagement are the property of Mikunda, Cottrell & Co. However, you acknowledge and grant your assent that representatives of the cognizant or oversight agency or their designee, other govemment audit staffs, and the U.S. Government Accountability Office 103 Terry Eubank, Finance Director i City of Kenai Page five shall have access fo the audit working pavers upon their request; and that we shall maintain the working papers for a period of ai least five years after the date of the report, or for a longer period if we are requested to do so by the cognizant or oversight agency. Access to requested working papers will be provided under the supervision of Mikunda, Cottrell & Co. audit personnel. and at a location designated by our Firm. In the event we are requested or authorized by City of Kenai or are required by govenunent regulation, subpoena, or other legal process to produce our documents ar our personnel as witnesses with respect to our engagements for City of Kenai, City of Kenai will, so Long as we are not a party to the proceeding in which the information is sought, reimburse us for our professional time and expenses, as well as the fees and expenses of our counsel, incurred in responding to such requests. If circumstances arise relating to the conditions of your records, the availability of sufficient, competent evidential matter, or indications of a sigsuficant risk of material misstatement of the fmancial statements because of error, fraudulent fmancial reporting, misappropriation of assets, or noncompliance which in our professional judgment prevent us from completing the audit or forming an opiniori, we retain the unilateral right to take any course of action permitted by professional standards, including declining to express an opinion or issue a report, or withdrawal from the engagement. Any claim arising out of services rendered pursuant to this agreement shall be resolved in accordance with the taws of the State of Alaska. It is agreed by City of Kenai and Mikunda, Cottrell & Co. or any successors in interest that no claim arising out of services rendered pursuant to this agreement by or on behatf of City of Kenai shall be asserted more than two years after the date of the last audit report issued by Mikunda, Cnttreli .e. Co, T`he two overarching principles of the independence standards of the "Government Auditing Standards" issued by the Comptroller General of the United States provide that management is responsible for the substantive outcomes of the works, and therefore, has a responsibility and is able to make any informed judgment on the results of the services described above. Accordingly, the City of Kenai agrees to the following: The City will be accountable and responsible for overseeing the draft of the financial statements and trial balance adjustments and updates to the depreciation schedules. City of Kenai will establish and monitor the performance of the draft of the financial statements, trial balance adjustments, and depreciation schedules to ensure that they meet management's objectives. 104 Terry Eubank, Finance Director City of Kenai Page six City of Kenai will make any decisions That involve management functions related to the drafting of the financial statements, trial balance adjustments, and depreciation schedules and accept full responsibility for such decisions. City of Kenai will evaluate the adequacy of services performed and any findings that result. This letter constitutes the complete and exclusive statement of agreement between Mikunda, Cottrell R. Co. and City of Kenai, superseding alI proposals oral or written and all other communication, with. respect to the terms of the engagement between the parties. In accordance with Government Auditi~sg Standards, a copy of our most recent peer review report and applicable letter of comment is enclosed for your information. If this letter defines the arrangements as you understand them, please sign and date below, and return this letter to us. We appreciate your business and took forwazd to working with everyone at the City again. Mikunda, Cottrell & Co. M. Bost, Audit Director Confirmed on behalf of the City of Kenai: Signature: - r.-..~~`< Title: ~~r u n c e;:' 're c ~a,a.: Date: Q g a i 105 ~c~ ~r~ ~ ~ 1',0. Bos 'i ~fiEiSl;l • Ar,cPiorngu;~ Alaelat 94~SS19~6fiFs0 •9c.lep0ou4p (50i) hN43~~4;;'I • Fns: tr307) S,f4S-a!1S~J huG~:/lsN~~~~.muni.orq Miryar Dfark IIec~ic{a t~#~ficc esf TJae IWla~or October 6, 2008 1'he Honorable Pat Porter Mayor of Kenai 210 Fidalgo Ave., St. 200 Kenai, AK 99611 1R~tM~EVE~ ocr - ~ zoos Dear Mayor Porter: The Municipality of Anchorage would like to extend an invitation to your community to join the citizens of Anchorage in celebration of 50 years of Alaska Statehood. In cooperation with the; A.ncftor~e Statehood Committee, we are honored to request that you select two delegates. to represent your community at various Statehood celebration activities January 2-3, 2009, in downtown Anchorage. Thanks to the generosity of the Alaska State Legsslature with a grant to the Anchorage Statehood Committee, we are pleased to assist your delegates with hotel and meal expenses while in Anchorage. As you know, Alaska became America's 49th state on January 3, 1.959. To commemorate this historic event, Anchorage will. host a memorable celebration from 3-8 p.m, on January 3, 2009. The centerpiece event of this downtown commemorative celebration is known as '`Light of the North," an event celebrating Alaska's people: During this statewide spmbolie event, a torchlight procession of Alaskans representing across-section of our state will each bring their single light to a huge cauldron located in our Town Square, signifying the "Light of the North, a T3eacan to the Future." The celebration also will include each delegate participating in the signing of a symbolic "Statehood Pledge of Unity," with a forward focus on the next 50 years of Alaska Statehood, We also have numerous activities of musical entertainment and faanily fun planned throughout the afternoon and evening culminating with an impressive' S0°i Anniversary fireworks display. The citizens of Anchorage are extremely excited about Alaska's 50th Anniversary of Statehood. `vi'e are honored to be given the opportunity to host Alaskans from across the state for this special statev~ide celebration. We welcome your participation in this historic event honoring Alaska's people. Please introduce us to your commmuty's selected delegates by completing the attached registration form or go to www.ataskaturns50.com to complete it online. Feel free to contact Tim Dillon, Light of die North coordinator at 907-242-9709, with any questions or for further details. Statehood Day 50th Anniversary Anchorage, Alaska Official Delegate Overview Official Delegates are being recruited from every town, city and incorporated village to participate in Statehood Day. Each community is limited to no more than two official delegates. Official Delegates and their cfty are responsible for travel. You will be housed on Friday and Saturday evening at one of three downtouax hotels. There will be an opening reception for delegates an Friday, January 2 at 2:00 p.m. You will receive a breakfast voucher for Saturday, January 3 and lunch will be provided prior to the procession. Official Delegates are encouraged to wear clothing indigenous fo your region. Please note that the procession is outdoors so dress warmly. Schedule January 2, 2009 Friday 2:00 - 3:30 p.m. .Egan Center Opening Reception for Delegates- Official Signing of Declaration of Statehood Unity January 3, 2009 Saturday Morning Breakfast at hotel January 3 Saturday 1:00 p.m. Lunch at Egan Center Januazy 3 Saturday 2:40 p.m. Procession of Delegates (Dress in warm clothing indigenous to your region} January 3 Saturday 3:00 p.m. Cauldron Lighting 3anuary 3 Saturday 3:15 - 7:00 p.m. Entertainment at the PAC, Egan and Dena'ina Centers January 3 Saturday 7:15 p.m. Fireworks Lnstructi~ns 1. Decide who will be your maximum of two Official Delegates 2. Complete the attached registration form including having an authorized signature 3. Mail or Fax registration form 4. We will get in touch directly with your Official Delegates to confirm their hotel and participation 5. There is a limit of 250 participants so get your delegates registration in today. 6. Please remember the registration deadline is November 2Y, 2008 Questions: Call Tim Dillon (907} 242-9709 1®'7 SOa' Anniversary Official Delegate Registration Deadline: Navenxber 21, 2008 Name: Address: Clty: Phone Number: Zip Code: Cell Phone: Email Address: Representing the Community o£ Authorized by: Title: (Please have Mayor, City Manager or Tribal Leader sign) Please Return by November 21, 2008 to: Tim Dillon Alaska Statehood Celebration Official Delegatian Registration 12110 Business Blvd. Suite 6-320 Eagle River, Alaska 99577 Fax number: 1-888-545-6274 http:/1~^ww.alaskatu rnsSQ.com 108 P~ T F TH t~iA.t~ r,,- -~ „VillaG~e with a Past, Get/ wit~r a Fr~tr~Ye" -s-~''r'' J / ' --~ FINANCE DEPARTMENT 210 Fidaigo Avenue, Kenai, Alaska 99611-7794 Telephone: 907-283-7535 ext 221 /FAX: 907-283-3014 f&e u'ty u f KENAI~ SKA To: Rick Koch, City Manager From: Teary Eubarilc, Finance Director `~~-z_.---•' Date: October 9; 2008 Subject: Quarterly Financial Report Attached is a relatively easily produced quarterly firtanciai report for the general fund as of September 30, 2008. This report is essentially on a cash basis, so there are accounts that may not look reasonable. For example sales and property tax revenue anly includes payments made to us by the Borough through September. The September sales tax filings and tax payments are net in at this point and we will not be received for this quarter until the end of October. State and Federal is below budget because of PERS aid. The State doesn't actually give us any money. Instead they matce an `on-behalfl payment to the pension system. Similarly we have not beaked an expendinne ;;r the PERS e Stag is covering, so the Non-Departmental department is way under budget. At year-end we will record revenue and expenditures for these items. Interest and miscellaneous appears to be higher than anticipated this early in the year; however, interest revenue is recorded in the General Fund until year-end at which time we allocate it to the various funds drat earn. interest. Further, this is cash interest received but we will have to accrue all interest receivable as well as a markef value adjustment at year-end. Encumbrances are sometimes issued for the entire year. So the percentage of the budget that is spent and encumbered is not representative of what has been spent to date. 110 CITY OF KENAI FUND SUMMARY FOR THE 3 ~AONTHS ENDING SEPTEMBER 30, 20D8 GENERAL FUND REVENUE APPROP DF FB .00 00 831,4tA,t2 631,414,12 0 TAXES 1 ,469,453.57 1,460,953,51 7,463,200.00 6,002,246.49 39,6 LICENSElPERMITS AND AMBULANCE 235,871.25 235,671,25 344,000.00 108,128,75 69,6 STATEiFEDERAL 86,Ofi8A8 &5,088.18 7,599.612A0 ?,511,523.82 5.5 DOCK/MULTIPURPOSE/MISC 88,39136 88,39386 207,900A0 120,608,64 43.7 EWES AND FORFEITURES 32,009.43 32,009.43 96,850.00 84,840.57 33.1 INTEREST ANp MISCELLANEOUS 333,122.19 333,122.19 934,402.60 801,280.41 35.7 TRANSFERS/CENTRAL ADMIN FEES 327,653.25 327,653.25 1,353,613.00 1,025,95P.75 24.2 TOTAL FUND REVENUE 2,564,689.17 2,584,089,17 12,830,09172 10,256,002.55 20D EXPENDITURES CLERK 35:350.87 38,370.87 242,61690 206,505.03 15.0 VISITORS CTR 24,763.03 24,783D3 124,600.00 99,E36.97 78.9 LEGISLATIVE 26,411.88 26,471 RB 171,357.80 744,94fi.72 15.4 LEGAL 70,185.42 7C,189A2 249,349A0 779,15958 26.2 MANAGER 53,597.58 53,597.58 272,135A0 158,537.42 25.3 FINANCE 141,085.27 141.085.27 430,288.40 289,163.13 32.6 LAND 2,144A6 2,149.18 12,720.00 70,570.82 16.9 NON-DEPT 335;245.68 335,245,08 1,609,580.42 1,ZT4,315~34 20,8 P&Z 48,474.92 46,474.92 208,588,p0 162,173,08 22.3 SAFETY 137,26 13726 9,760.00 9,822.74 i.4 POLICE 512,302A2 512,302.02 2.432,294.10 1,918,P92,D8 21,1 FIRE 427,2tl1.88 427,201.86 3,849,573.77 1,522.377.91 21,9 COMMUN. 160,759.67 160,759.61 711,756.32 550,996.71 22,6 ANIM. CONT. 704,257.48 704,257.46 290,228.50 185,971.04 35.9 PVJA 4944270 49,447.70 275,937.00 186,483.30 22.9 SHOP 177,700.E3 517,700.63 728,392.53 602,69158 18.3 STREETS 743,32233 143,327.33 771,215.82 627,886A9 16.6 BUILDINGS 10149842 701,499.42 524,844,72 423,34580 19.3 STREET LIGHTS 28,928.73 28,926.73 239,229.84 210,392.9t 12.1 LIBRARY 150,20208 150,2D7.06 639,43&76 489,231.,'0 23.5 RECREATION 69,9W.71 69,807,71 422,555.00 352,657.28 16.5 PARKS 108,976.51 106,87851 373,395.68 266,479.77 28.7 BEAUT. 37,835,13 37,635,73 128,215.15 80,380.02 29.5 BOATING FACIL. 32,00590 32,005.00 739,856.71 107,851.1? 22.9 TOTAL FUND EXPENDTURES 2,778,717.96 2,778717.86 12,830,091.72 10,051,373.76 21.7 PERIOD ACTUAL YTD ACTUAL BUDGET VARIANCE PCNT NET REVENUE OVER EXPENDITURES { 274,628.79) ( 214,62878) .00 214,628.79 .0 FOR ADMINISTRATION USE ONLY 25 % OF SHE FISCAL YEAR HAS ELAPSED 10(D9/2D08 71:33AM PAGE: ? 111 CITY OF KENAI FUN65UMMARY FOR THE 3 MONTHS ENDING SEPTEMBER 30, 2008 AIRPORT FUND PERIOD ACTUAL YTD ACTUAL BUDGET VARWNCE PCNT REVENUE APPROP OF FB .00 .00 t,128,04t7E t,t28,04Lt6 0 STATE AND FEDERAL GRANTS .00 .00 66,600.OC 68,800.00 0 INTEREST, LEASES AND FEES 253,69E.78 253,688.18 1,118,300.00 864,6tlt82 22.7 TERMINAL REVENUES 153,846.50 153,648,50 492,60D.00 339,75 1.50 31.2 LANDING FEES 54,809.06 54,999.96 200,000.00 145,COO.C4 27.5 TRANSFERS IN .00 AO 19,500.00 18,SODAO .0 TOTAL FUND REVENUE 462,346,64 462,34fi.64 3,027,441.16 2,565,094.52 15.3 EXPENDITURES TERMINAL AREA 80,646.72 BC,646.72 535,851.25 455,204.53 t5,1 AIRFIELD 543,420.02 543,429.02 1,790,103.26 1246,674,24 30.4 ADMINISTRATION 64,092.D3 64,092.03 312,357.10 248,265.07 20.5 OTHER BUILDINGS&AREAS G1,5157i 67,515.71 205,073.55 143,557.84 30.0 TRAINING FACILITY 55.00 55.00 184,056.00 184,OOt00 .0 TOTAL FUND EXPENDITURES 745,738.48 749,738.48 3,D27,44?.16 2.277,702.08 24.8 NET REVENUE OVER EXPENDITURES ( 287,391.84) ( 287,397.84) ,00 287,397.84 .0 FOR ADMINISTRATION USE ONLY 25 % OF THE FISCAL YEAR HAS ELAPSED 112 t0/08/2008 ii'.32AM PAGE:1 CITY OF KENAI FUND SUMMARY FOR THE 3 MONTHS ENDING SEPTEMBER 30, 2008 WATER & SEWER PERIOD ACTUAL YTD ACTUAL BUDGE' VARIANCE PCNT REVENUC APPROP OF Ff6 .00 .00 13,57?.00 13,371.00 .tl STATE AND FEDERAL GRANTS ,00 .00 61,4@1.60 87,487.00 .0 WATER/SEWER REVENUE 461,143.27 481,743.27 1,759,000.00 7,277,856.73 27.4 PENALTY AND INTEREST 5,827.75 5,827.15 26,000.90 20,772.85 22.4 INTEREST AND MISCELLANEOUS 1,523.89 1,573.88 63,000.00 87,476.17 7.6 TOTA! FUND REVENUE 488,494.31 488,494.31 1,862,852,00 7,474,357.68 24,9 EXPENDITURES WATER 106,284,65 706,284.55 E33,416.00 527,13135 16.8 SEWER 84,546.39 84,546.39 472,271.00 327,E64.67 20.5 WHSTEWATER TREATMENT PLANT 744,787.38 144,767.38 840,060.C0 695,282.62 17.2 TOTAL FUND EXPENDITURES 335,598.42 335,598.42 1,885,867.00 1,550,088.58 77.8 NET REVENUE OVER EXPENDITURES 152,895,@8 152,@95.89 77,185.00 ( 75,730.89) 758.1 FOR ADMINISTRATION USE ONLY 25 % OF 7HE FISCAL YEAR HAS ELAPSED 10109!2008 71:31AM PAGE: 1 113 210 Fidalgo Avenue, Kenai, Alaska 99611-7794 ~~'~~, Telephone: 907-283-3692 /FAX: 907-283-3693 ~_ ~, tlrtci~'uf _ iK6N~1. AlASKA V MElYI®RANDU1~i To: Rick Kach, Kenai City Manager Thsu: Wayne Ogle, Fublie Works Director Frorn: Robert J. Frates, Parks & Recreation Directo ' ~ Date: 10-8-08 ~ RE: List of 1Secreational Opportunities Attached is a comprehensave list of recreational opportunities for children and adults specifeally in Kenai. The Parks & Recreation Commission reviewed this list at their last regular meeting at which time a few additianaI items were listed. AttacIunent 114 O_, Y, _T 'Y @ T N ¢i T b ~ ~ C @ N 1(~ J .~Y 7i $ ' @ @ H N N a N ~ Y y ,6 +" 'Y b G 7 3 T C V , [} ~ b 'O N N M ~ "~ b -O b a 4 a 9 a L D IYI @ @ @ @ ' @ @ ~ O ~ O @ @ @ @ @ @ @ C C C C C C_ C_ ~ E E E E E E E E O ~ O O O ~ ~~~ ~ p Q E E E E E > ~ „ R , N ~ u ' ~ u~ @ r @ r o ~ > > ~ m > > a w v v v u m ° ' r ~ m W 1 W y v~ w m cnv~ rrrrrrr v~ r m` h c U 2 Q -~ o c 6 U 0 z _ 3 ~ ~ m° d ~ UY a m p am °' a b d G s @ U+ C7 (~ _ ~ U' w in as m ~- m O L ~ C~ L .~ N ~ iO ~ @ r N ~ ~ ~ ~ LL W L fD ~ a b @ . - • - ... m rs+ w ~ 3 u ati ~ O r O L 3 w ~ wLe O ]~'.. ~ ..L+ L ~ ~ ~ a'Cw ~ 'rJ' ..'S w .r=+ u 'S u S i 3 3 '3 > 3 > > 3 ~ 3 Y @ I- r } > } } Y } > N T r Y } Y T Y > } }° > } } Y Y 4 C O U a r m ~ @ o S U f „ m T .@. 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N li li u . ii d 4 ¢ ¢ ¢ ¢ ¢ ¢ T c D R V ° c c ~ e ` .~ c> v v~ m E ma ~ ~ ~ E U ' ~ ° a 3 3 ?? c U U m U s U ~ a` U ~ C U g a o a ° a+ C C ° W ~ ~ N ~ C yj IC Y e U y 1] m U ~ N ° ~ U ~ ¢ a m 0 5 1° > I ~ Y L O Q ~ VJ U Z' Y G~ R y V N O J C G G G E S E C C J ~ 3 ~ ro ~ C ° E' W m R N Y Y Y Y ~ m ~ Y Y nY Y° Y Y ~ d Q U IYI (O Y~ m ~ m W ~ M m m m 4 c N L1. ~ U~ c Y ~ N m c x a ` v ~ ~ m LL m E m 'C o '^ K m C9 0 Sc ¢ Y ~3 N 6 ys. ~ a ¢ N ~ ° a `m ~ ~`- R ~ r Z` ° ° ° m .c € ~ L' ~ ~ w m ~ ~ ~ E i h N S ~ m ii t ¢ v ~ Q o = U m a ~ m H m °' ° ' c o a=i ~+ ° U m ~ ~l l~ m w m w ~ m -,.. jN "~/~fla~e wit~t a Past Gi~r wit~i a Fi~tr~~e" rte, ,_ _ -- FINANCE DEPARTMENT 210 Fidalgo Avenue, Kenai, Alaska 99611-7794 ~, Elrecityaf Telephone: 907-283-7535 ext 221 /FAX: 907-283-3014 KENA~ AKA To: Rick Koch, City Manager From: Terry Eubank, Finance Director ~~/~,. Date: October 9, 2008 Re: Monthly Report The past month has been a busy one with many projects underway or being completed. The split of the City's Investment Portfolio was completed on September 1$`" with $17,404,405.50 of cash and investments being transferred to a new account giving APCM investment authority. For more details on this split see my quarterly investment report. The Finance Departments analysis of the 2008 Dipnet Fishery was completed and compiled into a report containing reports from various other City departments. This report is also contained in this council packet The City's auditors, Mikunda, Cottrell & Co. completed the annual audit on October 3~d Completion of the fiscal year 2008 Comprehensive Annual Financial Report is underway and will be completed over the next couple of weeks. On the horizon Finance will begin preparation for the FY2010 budget. Being my first budget cycle theca will be much forme to seam. 120 Tw. Rick Koch, City Manager Prom: Gus Sandahl, Police Chief 1~- gate: 10/8/2008 Re: Pafice & Communications Department Activity -September 2008 Police handled 574 calls for service. The Communications Center received 113 emergenoy 9-1-1 calls. Officers made 55 arrests and wrote 285 reports. Traffic enforcement resulted in 138 warnings, 14 speeding tickets, 12 seatbelt tickets, 6 citations for equipment viclations, and 30 citations for "other" traffic violations. There were 6 DUi arrests. Police investigated 10 vehicle crashes (no injuries}.These crashes generated "s arrests, including 2 for DUl. Police received two repbrts of bear sightings (without further incident}. Dispatcher, Stacey Day, finished field training and worked her first sclo shift on Sept. 15"'. Officer Levi Russell successfully completed field training and worked h"ts first solo shift on Sept, 2a`". A Sergeant promotional process (written test and oral board} concluded on Sept. 26t". After a very competitive process Officer Ben Langham was promoted, effective Oct. 1. The Police Department has filled 2 of 3 police officer vacancies, with Alex Douthit and Daniel Smith accepting job offers. Alex has been a cert~ed police officer with the Nomer Police Department for the last 2'/2 years. Both men were raised in the Kenai/Nikiski area. On Sept. 28~', Officer Kelly Geerge traveled to Anchorage for 2 weeks to train new DARE officers from around the state. Police, Communications, and Animal Control personnel attended sexual harassment training at City HaII the week of Sept. 23rtl. From September 22`a-24"', Dispatchers Mike Nusbaum, Greg Beckman, and Erica Shinn offended the 2008 Alaska Symposium for Emergency Communications in Anchorage. As of September 30th, fhe new KPD garage was almost completed. The Department continues to participate in traffic enforcement safety grants through the Alaska Highway Safety Office, the "Clidk It or Ticket" and DUI campaigns. 121 ~.NIMAL ~Oll~TItOL REPORT September 2008 coos aoo~ zoos aoo~ STRAY 58 96 ADOPTED 84 71 Dogs 30 50 Dogs 38 35 Cats 27 46 Cats 45 36 Other Animals i 1 Other Animals 1 1 RELEASED B'Y OLVNEI2 64 55 CLAIMED 18 18 Dogs 36 23 Dogs 18 16 Cats 27 33 Cats 0 2 Other Animals 1 0 Other Animals 0 p D.O.A. 15 7 EL'THANIZED 14 62 Dogs 5 3 Dogs 9 21 Cats 9 4 Cats 5 41 Other Animals 2 2 Otlter 4 0 ~6'ILDLIFE RELEASE 6 0 Borough Animals 48 49 Field Investigations 50 51 Total Dogs 7i 103 Volnnteer hours 29 130.5 Total Cats 63 69 Total phone calls 821 770 Total Other 3 2 Kennel Permits 0 0 122 INTERQFFICE MEM®ANDt1M Date: To: From: Subject: KENAI FIRE DEPARTMENT Octabar 8, 2008 City Malrager Fire Chief Tilly Midmonth report Runs fior the timeframe of 9-15 to 1©-8: Run total for the year 1111 requests for service Total ias# year at this time 1001 requests for service Last 30 days 121 runs Summary of activities for last month: 1} Proctored one level I extinguisher exam 2) Proctored one Level III extinguisher exam 3) Hosted a Safe Kids Car Seat check up of station 1 4) 1 Paramedic completed advanced life support class 5) Gompleted ane day care inspection 6) Provided EMS coverage KCHS Football 7) Chief Tilly and Coon attended the State Firefighters and Fire Chief Conference In Juneau 8} One Firefighter completed Basic Aircraft rescue firefighting at the training center 9) One firefighter completed Emergency Medical Technician II level training. 10) Started the Month of October's Fire Prevention month at Mt View Elementary school. 1. 123 Kenai Community Library Monthly Report ®etober 2008 Circulation AdultFietion 2,007 InternetAecess 1,2]7 Adult Non-Fiction 1,621 Music 140 Periodicals 108 Puzzles 0 Tuvenile Fiction 549 Videos 552 3uwenileNon-Fiction Z12 DVDs 2,307 Easy Fiction 1,44b Audio books 166 Easy Non-Fiction 286 Miscellaneous 26 Interlibrary Loan 33 Computer Programs 28 Total Print 6,262 Total Non-Print 4,436 Total Circulation 10,698. Internet Express Use SS2 Total Catalog Searches 7,503 Library Door Count....... 8,578 In-House circulation 192 DownIoadable Andro 131 Circutatiou figures for September 2008 were 10% higher than that for September 2007. ie°ao iaooo IOOOQ &000 G000 4004 2000 U ~ zoos af: 2007 We are going forward with the StoryCorps Alaska Project. Interviews will be conducted during the firstthree weeks in November. 5toryCorps will provide hardware, materials, outlines and publicity. The interviews are conducted by teams of two and do not require staff assistance other than making the teams familiar with the equipment. The Federal Communications Commission sent three representatives on September 9, two from their Anchorage oifioe and one from Washington, D.C., to do a presentation to staff on the conversion of television broadcast signals from analog to digital that will take effect in February 2009. The gave us many handouts and a better ~mderstanding of how this process will affect those in our cormnunity. This will help us aid community ......members who have questions about this change and about the coupon program that will offset the cost of conversion boxes. 124 cJaR `',~c'~ "~~ eQ{~ ~a~l '+,ee ,~~y J~J4 cco¢t ~e~ ,°~,~ ~e~ 12 yp C~ R tie c}~pam OycecS` 4 5x4 ~ Airport Manager's Monthly Report ~etober 2J0~ Runway Safety tmprovement Project: There are two remaining change orders currently in progress; Change Order 10 (runway painting}, & 12 {runway temperature sensing system). Weather is a factor with completing the runway painting. Urea Storage Buitding: As of October 7, 2008, project is 85% complete. Contractor is focusing on getting the roof on, inside sealed up, and the door installed. Urea is scheduled to be delivered on Friday, October 10. Runway Safety Action Team Meeting: On September 30, the Safety Action Team came to the Challenger Center to discus Regianai Runway s operations and at the Kenai meeting was well h representatives aviation, Airport and operations, flight sfandards, flight service station, and the air traffic control tower. Participants viewed video's on runway incursion prevention wif h generai discussion of specific aviation safety measures. Thank you to Larry Porter, President, Chalenger Learning Center for donating the room and equipment developments Airport. The attended wit from general administration Cloud-Ribeiin Real Estate: Judy Cloud and Ginger Ribelin, realtors, exercised their option to extend their lease for the glass office space in the terminal for two years. The lease will be in effect until September 30, 2010. Their letter stated "This has been a pleasant and rewarding experience for us" within the airport. 2008-10 125 Municipal Airport for the meeting. MEMORAT~'DUM To: Nick Koch, City Manager From: Rachael S. Craig, Senior Center Director Date: October 7, 2008 Subject: Septentbex Monthly Report Total number of days rented In September 2008: August Monthly Meal Count 2005 Served: Total Congregate Meals Served: 1,210 Total Home Meats Served: 1,727 Total Non-Seniors: Monthly Meal Count 2007 Served: Total Congregate Meals Served: 1,160 Total Home Meals Served: 2.011 Total Non-Senior Meals: 8 Home meal clients are lower than last year due to tighter state regulations of Choice Waiver meals, delivering meals once a week to the Kasilaf and K-Beach area, and seniors getting one hot meal a week do not. care for so many frozen meals. NTS ciienfs that have been an our program for a long period of time hone been asked to provide a current doctor's order for home meals per the granC agreement. We had a total of 875 volunteer hours for the month of September. With the economy the way it is, rising food costs, and trying to make our dollar stretch, we have acquired more food from the food bank. Last fiscal year we have acquired 9,649 pounds from the food bank. The majority of the food acquired was produce, dairy and fish or meat. Oar salad. bar is sustained through the acquision of food from the food bank. The assistant and director attended a "Medicaid and Medicaid Planning in Alaska," workshop concerning the status of current state regulations and federal legislation. It was an in-depth look at regulations for Medicaid and the Medicaid plamling for the elderly. The workshop provided extensive coverage as to the laws and practices involved and highlighted changes to the law. The assistant attended a Medicare workshop that provided updated information for drug plans and other issues dealing with medicare. The assistant is a certified Alaska Medicare volunteer counselor. The Senior Center partnered with Central Peninsula Hospital and provided space for Dr. Wallington, an ethicist from Providence Hospital to come speak on end of Life issues which included introducing a new advance directive form called the "MOST" (medical orders for scope of treatment) form. The director completed the Medicaid. (Choice Waiver) re-certification application, completed the Myers & Stauffer Survey for re~dewing the Medicaid reimbursement rate, completed the additional bid request by the state for a deferred maintenance and equipment grant program. We applied for a grant in 2006, however, did not receive the funding. Since then, we have received word there is funding now available and were requested an update of our office project. This grant if accepted it will include: upgrading our phone system, adding ADA entrance buttons to our front doors, new computers, and copier. 126 ,~ s-,~ ~. i. ~`~_ ,ru tl~e city a f "~t~~:<t~e wa~~ ~ ~~st, Gcy with ~ ,~utc~Ye" 210 FidaIgo Avenue, Kenai, Alaska 99611-7794 Telephone: 907-283-36421 FAX: 907-283-3693 MEM~12A1lT13FTM To: Rick Koah, Kenai City Manager Thru: Wayne Ogie, Public Works Director From: Robert J. Frates, Parks & Recreation Director Date: TO-9-OS RE: Mid-month Report The department has spent a bulk of its Lime winterizing facilities, pulling in sprinkler equipment and hoses, cleaning up the yard and equipment for winter storage, wrapping trees and cleaning out flowerbeds. Turf mowing came to a halt at the end of September and the crew managed to lightly fertilize the soccer fields mid-September. The department coordinated with a couple KCHS high school students for planting of fall bulbs at the Airport Triangle greenstrip. We expect to see the results of their efforts next spring. Student volmiteers under the leadership of Terry Eubank will also install benches in the new warming shacks. Tri-City Construction completed the installation of a new concrete pad leading to the shack. The department has received approximately 60 hours of community service work since mid- September. Two new pieces of fi#ness equipment (cardio bike & tl~eadmili) has been ordered for the Kenai Recreation Center. The ice installation process began September 24`x' and ice available October I`~. The department has 114 hours reserved to date for the month of October. Idigh school hockey begins October 20°i The Kenai River Marathon was held Sunday, September 28a'. A total of 84 Homers registered for this year's race, which was an increase of 14 participants from Last year. Approximately 55 runners attended the spaghetti feed and race orientation Saturday evening. Kenai Little League provided the spaghetti feed this year. 127 ®®V'i~~e ulit~r Est, c` uJi~r r~ tare" `~~a~ . 2i0 Fidalgo Avenue, Kenai, Alaska 99611-7794 Telephone: (907) 283-7535, Ext. 236! FAX: (907} 283-3014 1~~~~1 1992 the~ttyof MEM®RANDUM KE~fA~ S[E~t T0; Rick Koch, City Manager FROM; Wayne Ogle, Public Works Director DATE: October 9, 2008 SUBJECT: Mid -Month Report; Pubtic Works Department The construction season is coming to an end. The status of previously reported projects is as follows: Airport Runway Safety Zone/Extension is substantially complete. Public Sa#ety Garage Improvement Project (Hoiden Company} is finished. Airport Urea Storage Building project (Sterchi Corporation) is continuing. The contractor has partially experienced delays with procurement of the roof trusses. He has been directed by the City fo have the building weather tight and interior electrical and mechanics! and painfing completed by 10 October. Thompson Park LID (Alaska Raadbuilders) is substantially complete with minor punch list items to be completed. Final costs are being tabulated so assessments can be calculated. Shamrock Circle LID paving project (Alaska Roadbuilders} is complete. Final costs are being tabulated so assessments can be calculated. The Marathon Road Improvement Project (Southcentral Construction Inc.) is substantially completed with street lights remaining and a couple minor punch list items. On 8 October fhe City placed a ~0% load limit on Marathon Road to allow the new asphalt to cure. Construction on the Leif Hansen Park sprinklers installation Project {Alaska Enviroscape} is complete with as-bunts being prepared: The Requesf fior Proposals for professional design services for the Kenai Community Library Expansion Services are due 5PM on 16 October. Kenai Arsenic Groundwater Study - 2008: on 1 October the Administration held a work session in which Hattenburg Dilley & Linnell briefed Council on the efforts to date on finding alternative water sources. Council was informed that three primary issues need addressing concerning the City water supply: (1) Compliance vJith EPA mandated arserfiu standards of 10ppb (~i Concern about adequate amounts of water For fire protection (3) Coloration of the water, In sum, Arsenic levels do not meet current EPA standards for Weli #1 & Well #3 while Well #2 meets arsenic standards but has color issues, Issues 1 and 2 have life safety implications while issue 3 is a nuisance. The City is proceeding with a plan to drill and evaluate a shallow water test hole (50') near City Wefl #2 and Beaver Creek. This test hole will evaluate if new water wells can supplement City WeII 2. Add"ltionalty, the City is preparing for engineering assessment for a project: 'Kenai Water Main Improvements - Wellhouse #2 to LawtonlSwires' which will be a 16" water main of either ductile iron or HDPE. Both of these projects address the life safety issues concerning the Kenai water system. The curbing/sidewalk improvements project and small asphalt repair projects (repair pavement around various street manholes and other street areas) have been completed. JD Contractors has the contract to do sidewalk crack repairs in front of Paradiso's Restaurant which has not been completed but is expected to be completed in the near future. All Public Works departments are completing winter preparations. We are ready for winter operations. The Public Works input to the Dip Net Season repork has been completed. We detailed the tasks and associated costs Public Works provided to the season. 128 TI IT %NFORMATION ITEMS KENAI CITY coISNCII, ME~TIrr~ OCTOBER I5, 2008 10/ 15/2008 Purchase Orders Between $2,500 and $15,000 for council review. PO/9/08 Kenai River Special Ma~iagement Area Advisory Board (KRSMA) agenda. and 9/ 11/08 board meeting minutes. 3. 10/3/08 Department of Commerce Community and Economic Development letter regarding 2008 Full Value Determination. 4. 9/ 1008 North Pacific Fishery Management Council letter related to limiting Chinook salmon bycatch in the Bering Sea Pollock Fishery. 7(28 and 8/25/2008 Kenai Visitors & Convention Bureau, Inc. board meeflng minutes. 10/8/08 T. Eubank memorandum entitled, Quarter Ending September 3G, 2008 InUestment Report. 10/06/08 PZ Resolutions Third Quarter, 2008. 8. 10/9/08 N. Carver memorandum with Third Quarterly Report 2008/code viatatinn information. 9. 10/7/08 City of Kenai Building Permits, Third Quarter, 2008. 10. Parks & Recreation Commissian Applicafion of Gary Oliver for consideration (no current openings on the commission -- application ~~ill be kept on files. I1. G/08 Kenai Municipal Airport Enplanement and Flaat Plane Basin Activity Reports. 12. 10/ 14/08 Kenai Peninsula Borough Assembly Meeting Agenda. 130 4 p O 4 O ~ p p ~ CO ' (b ~SMM3 ~(9 In ~ M W O> O O~ W G) t~D O h ~ Ki M V CD ^S iD M M U U w ~ _z z~ _z d o _z ~ z ~ _~ ~ ~ w o xs w ~ xs °' ~ ~ w cr cn ~ a ~ w ~ ~ w ce z ~ o ~ a a O ~ z ~ ti a ~_ o s W z z °' ~ ~ m w ~ se ~ ~i ce ? Q ~ ~ ~ Y W ~ T x n. p1 m ~ O V ~ rn O n U 2 O ~, U p ~ ~ U i° Z (n z4' dd ~ d ~ i- [!~ p (q W ~ Z _'~ a ~ ~ ~ u~ p ~ m a ~ ~ ._t m U w ~ ~' tLA Q iw. Z 2 _~ a ~ ~"' 69 z Z w ~ ~ ~ ~ z ® u9 U ~ G 1- ~ ~ y Z w O N d ~ V non" ~ ~ ? a v~'a ~ a ~ ¢ ~ ~ va ~ w® U O z z ~ ® ~ O O d' C9 titiL Q m m ~ F "' O W W ('$ ~ J W Z 2 ~ T tFJ ~ ~ V ~ ~ N X .,U ~ w ~ o ¢ } o U J Z d T ~ `~ W N O ~' W c~ ~ z U w p ~ ~ in ~ ~ 0. CAS 7 ~ ~ O z ~ ~ ~ 'a o. s w w c`~a ~ 131 IiC1VAl Eit Specie[ Management Area "Working together...for fhe aver" LQ©v~O~®'~3'~ ~OGJG°3D Kenai River Special Management Area Advisory Board *** Meeting Agenda*** Thursday, Gctober 9, 2008 5:30 p.m. Kenai River Center L. CALL TO ORDER A. Roll Gall; B. Minutes Approval C. Agenda Changes and Approval LL. PLTL3LLC C®MMENT Special reports/presentations: A. Ellen Mailing, Campfire USA III. REPaRTS A. Agency Reports a. State Parks -Sinclair, Kosto b. DEC- Stevens c. ADF&G- Vania d. USF'BsWS- West e. USFS/Chugach- Eavis B. Committee Reports a. Guide Advisory b. Habitat c. River Use d. Permits e. Legislative/Government Activities f. Board Development g. Agenda/Beard Structure/Housekeeping 18EC~LVED OCT - 6 2006 [CEL~A'L CI'L'~ C[w~RK IiT. dLD BUSINESS ACTION ITEMS A. Guide Replacement Resolution Response Letter from Division- Discussion/Connors B. Report on The Pillars and Bings Landing Parking concerns -Sinclair C. Legislative Briefing Proposal, November 13 -Sinclair V'. NEW BUSINESS Kenai Area Office. PO Box 1247, Boldoina, AK 99669, 907-262-5561 c i? .r ~' Kenal Peninsula Borough, 144 N. Hinkley, Soidotna. AK 99669 967.262.4447 Kenai River Center 514 Funny River Road, Soldotna, AK 89669, 967-260.4882 Aisskd DiNelan of Parks anU puttloar kecreetion, Depamnent m`d~aWrai Resources, ~rt cooperalion win {fig I(¢hei Peninsula borough d.. k. b .. < r. " r c x A. Request assigning regulation review for discharge of firearms for the purpose of legal hunting on the KR Flats to committee- Sinclair , VI. C4RRESF®NDEI~3CE VII. PUBLIC CO&IMENT VIIY. ADJOURNMEPTT A. Board Comments B. Date/Agenda of Next Meeting November 13, 2008 5:30 p.m. 133 Kenai River Special Management Area Adnisorp Board Minutes Kenai River Center Thursdap September 11, 2008 5:30 p.m. I. CaYI to ®rder A. Members Present: Joe Connors, Ted Wellman, Brenda Trefon, Curt Shuey, Richard Dykema, James Czarnezki, David Carey, Jack Sinclair, Tim Stevens, Bruce King, Gary Knopp, Tom Vania. B. The Minutes for August 28, 2008 were approved as written. C. Agenda Changes aad Approval included the addition of item C, Disoussion of Director's Response to Resolution 2008-08, II. Publxe Comsaent The following made public comment: Adam Reimer: Regarding Pillars parking and the DNR regulation process Dwight Kramer: Regarding Pillars parking plus Bings Landing. Also regarding nomination selection process for the board. Those who commented concerning the duck blinds on the Kenai Flats included: Steve Meyer Jess Richardson Rod Nelson Bill Sleasman Rick Richardson Others present for duck blind concern were: Adrian Zimmer and Christine Cunningham. III. Old Business A. Committee Reports Guide Advisory 9/II{08, committee did not meet. Joe Connors reported on two new items to be aware of: the first is TWIC, (Transportation Worker Identification Credential) which involves licensing of guides. Per the Coast Guard ail guides will need to get one of these before they can guide next year. The second is the Department of Fish and Game has just released a draft document dealing with the creation of a Sport Fish Guide Services Board, It is a working document, 16 pages long and is on their website. The draft document includes authorizing the proposed Sport Fish Guide Services Board to establish as necessary a maximum number of SF Guides that could operate within a Sport Fish Guide-Use Unit (limited entry). 134 Habitat 9/ 11/08, committee did not meet. Recreation/River Use 9/I1/0>3, committee did not meet. Waiting on the award of the Recreation Use Survey contract. Permit 9/ 11/08, committee dad not meet. The permit committee commented on one conditional use permit application in late May, early June, which was in Castaway Cove. The planning commission did not issue the conditional use permit. Legislative/Government Activities 9/ 11/08, committee did not meet. Board Development 3/ 11/(98, 3 p.m. KI2C -Curt Shuey reported two items the committee discussed. The first was a follow up to this year's board development workshop, possibly scheduling it for early December. The second - -,fiern«cvas,reviewing..the nominatian,process, which 4yas used.in last,month's meeting. The committee reviewed several suggestions for the nomination process. One was to wave the date back a month and have the names to the commissioner by October 1st rather than September lst. Another suggestion was considering a different method for the nomination process. Both items will be action items at the next board meeting. Ageada/Board Structure/Housekeeping 4/11/08, committee did not meet. A. Kenai Rivex Genter J State Parks Report Jaek Sinclair, ADNR/Parks, reported on activity on the Kenai River. As of September 4th there were 30 written warnings for 2-strokes given out on the river. There were 25 warnings for over 50-hp, below the bridge. Total citations for the river to date are 272 citations. Of which; 94 were fishing (7 •~~ri±ten warnings), 68 park violations (51 were written warnings), 43 boating violations (39 written warnings}, 57 traf is violations in the parks (4 written warnings), 10 guide violations (five were for false statements). New concrete toilets were installed at Big Eddy, Slikok Creek, and Morgan's Landing. State Parks was involved with a project with Kenai Watershed Forum at Bing's Landing, which involves the eradication of reed-canary grass. The RFP for the public use study for the Kenai River was released on July 24, 2008. Evaluations will be completed on 9/22 J08, a notice of intent to award will be issued on the following day 9/23/08. By October 13, 2008 the contract should be officially issued and the contract starts immediately. On November lst, 2008 the plan is to finalize a mutually agreeable study plan. The next task will be to complete focus groups and past analysis. Then conducting field operations and surveys from May 15th, 2009 to September 1, 2009. The initial report will be due back October 15th, 2009 and final report due on March 1st, 2010. This winter driving piles for new walkways at Morgan's Landing and Funny River will commence. Pam Russell, ADNR/Parks, reported an the Commercial Operator Trends and Statistics. Attached. Kenai 12ivcr Special Management Area Advisory Board -Minutes September 11, 2fl08 Page 2 of 4 135 Tom Vania, ADF&G, said that the document on the Fish and Game website is draft language from the Guide Services board. It is not draft legislative Language at this time. It was put out there for comments, which you can post and read. The department will be visiting communities all over the state in October and November to present this information for gathering additional comments for changes, modifications, and review of the ianguage. He will let us know when the Soldotna meeting will be. Tim Stevens, DEC, reported their contractors did two types of water sampling on the Kenai River this summer. Information is currently preliminary. Water sampling was done on July 19~, 20~, and 22nd for hydrocarbons on river mile 10, 5, and 1.5. Approximately 300 samples were collected. The two highest samples collected had hydrocarbons roughly at 7 parts per billion (2 out of the 300 samples} at the river milel.5. At river mile 5, hydrocarbons were slightly over 5 parts per billion; and at river mile'10; slightly under 5 parts per billion. Most of the samples were collected at a time when boats were on the river. On the average, there was around 4 parts per billion or less. One year ago at River mile 1.5, it was 23 ppb BTX. We've reduced by tu~o-thirds the amount of the hydrocarbons that go into the river at this time of year. Boat numbers were less this year -around 600, last year there were around 700 boats counted on the busiest day in July. The other type of study was turbidity testing. A certain number of samples need to be gathered at different seasons to establish a variance for a natural background. This may take 2 years or longer. S. Dsscussion of Dsreetor's Response Dave Carey stated that director James King was open to discussion of the Guide Replacement Resolution #2008-08". Three board members had concerns that the response did little to help the guide replacement issue. Since the response document was only given to most of the board at the beginning of the meeting it was decided to table the discussion until the board had time to read and digest the response. A more full discussion is planned for the October meeting. Iv. New Susistess No new business V. Action Items No new business ill. Pulalic Comment Kenai River Speciat Management Area Advisory Baard - Minutes Septembee 11, ZOflB Page 3 of 4 136 The following made public comment, Dwight Kramer asked for clari#ication on boundaries for state park and city land on the Kenai Flats. VII. Adjournment A. Board Comments Ted commented that he would like to address the Pillars parking issue, the lower Kenai River boat launch proposal by the City of Kenai, and duck blinds within State Parks at the next meeting. He asked that a representative from the City of Kenai be requested to attend. Joe Connors asked that everyone Look through the notes on the Guide Replacement resolution for next months meeting. S. Date/Agenda of Next Meeting October 9, 2008, x:30 p.m. Kenai River Special Management Area Advisory $oard -Minutes September I 1, 2065 Page 4 of 4 13'7 Keaai River Special Management Area Advisory Board Minutes Kenai River Genter Thursday August 28, 2008 5:30 p.m. I. Call to t3rder A. Members Present: Jae Connors, Ted Wellman, Brenda Trefon, Curt Shuey, Richard Dykema, George Heim, James Czarneski, Bruce King, David Carey, Robin West, Jack Sinclair. II. Public Comment III. Agency Reports A. Board Recommendation to the Commissioaer. Motion was made to go into executive session to da a portion of nomination process. Vote was taken and motion passed 5 to 3: Executive session started at 5:30 p.m. and "ended at 6:00 p.m. Ballots were distributed; cast and tabulated; the following candidates were recommended by the board and will be forwarded to the commissioner: James Czarnezki George Heim Bruce I{ing Adam Reimer Carol Padgett Angela Richardson Andy Lovett B. Rabin West, KNWR gave a presentation on the Kenai National Wildlife Refuge Comprehensive Conservation Plan and Environmental Impact Statement. Ii7. public Comments V. Adjaurnmeat A. Board Cammeats 8. Date/Agenda of Next Meeting September l1, 20®8 5:30 p.m. 138 ~~~ ~~ ,;~ STA'F'8 QR ALASKA ~~~~2tii D E~P°~A~q,R~,~T'~~{Mg~E~+N T~''O+ F ~~lYAYYlti~6..~ S¢raG Pak'n, Gnacrxor C O M h1 U N T T Y ~ N LI Dmil ttiotk, Commiruoner ECONOMPC3JEVET.OPTv3ENT TaraJa/C~e, Director Division of Community Advocacy October 3, 2008 Honorable Mayor Pat Porter City of Kenai ~,~ 210 Fidalgo Avenue Kenai, AK 99611 OC i - ~ Z~Q8 N,R~ ~.> ~ ~ ~~~R6C RE: 2008 FULL VALUE DETERMINATION bear Mayor Porter: On September 30, 2008 a Letter of Full Value Determination was issued by this Department as required by AS 14.17.510 (Public Schools Foundation Program} and AS 29.60.010 (State equalization of tax resources for municipal services}. Unfortunately, the subject header of the letter was not updated during printing and read " 2007 FULL VALUE DETERMINATION" when it should have read "2008 FL'~LL VALUE DETERMII~TATION". I apologize for the typographical error and regret any inconvenience or confusion it may have caused. For ease of record keeping I am enclosing a corrected copy of this letter to eliminate any confusion. Again, my apelegies f r t1:e error. Sincerely, Ronald E. Brown Asst. State Assessor 550 W. 7th Avenue, finite 17 i0, Anchozage, Alaska 99501-3$10 Telephone: (907) 269-4.401 Fax: (907) 269-4$39 Text Telephone: (907} 4{$_$437 Ema$: guestioas a~lcommercestato.ak.us i ~bsitOe: http:/junvw.commexcestate.ak.usJdca/ STATE OF ALASKA Dp-E~~P^yApR~TMEN'(~T~- O+ F 6..1JtYl~E1\0...E .Borah Aak'n, Governor COMMUNITY AND Emil i~Totta, Cnmmfuaattar ECONOMIC DEVELOPMENT Taru ja!lie, Dxrtciar Division of Community & Regional Affairs September 30, 2008 CERTIFIEDlRETURN RECEIPT REQUESTEI} 7008 0150 0001 4678 5309 Honorable Mayor Pat Porter City of Kenai 21.0 Fidalgo Avenue Kenai, AK 99611 RE: 2008 FULL VALUE DETERMII~rATION Dear Mayor Porter: As required by AS 14.17.51 fl (Public Schools Foundation Program) and AS 29.60.010 (State equalization of tax resources for municipal services), the Department of Commerce, Community, almd Economic Development has determined that, as of January 1, 2008, the full and true value of taxable real and persona( property within your mnnicipatity is as follows: Real Property: $ 593,119,300 Personal Prnnerty $I17,028,I00 State Assessed Property (AS 43.56): $20,023,110 TOTAL: $730,170,510 This full value determination may be appealed administratively by you within fifteen (IS) days of receipt of this notice under the provisions of 19 AAC 30.092. In addition, AS 14.17.510 also allows for judicial review of the determination. If you have any questions concerning this full value determination for 2008, please contact our office at 269-4605. Sincerely, .„ . .,, Steve Van Sant State Assessor $50 W. ?th Avenue, Suite 1? i0, .~nchotagc, Alaska 99501 Telephone: (907) 2G9-4507 Fax (907) 269-4559 Text Telephone: (90?) 465-5437 Email: questions(21,alaskagov lx%ebsix~: l~ttp://www.commexce.state.ak.us/dcia/ North Pacific Fishery Management urt~il Eric A. Olson, Chairman ~ ~ 805 W. 4ih Avenue, Suite 306 Chris Oliver, Executive Director ! Anchorage, AK 99501-2252 Telephone (907}271-2809 I` Fax (907)271-2817 Visit ourwebsife: http:(/www.fakr.noaa.gov/npfmc September 1.0, 2008 Dear Interested Parties; rr..-;~~ ~~ f am writing today to discuss an issue that is of importance to the North Pacific Fishery Management Council (Council), Alaska Native tribes, and local communities. The issue concerns the proposed measures under consideration for Iimiting Chinook salmon bycatch in the Bering Sea pollock fishery. We wish to infrrm you of the Council's current position on this issue, the schedule far action, and opportunities for you to provide comments aad feedback as this effort progresses. The Council. is scheduled to take final action on ehis issue at its April 2009 meeting in Anchorage. Enclosed with this letter is a flyer that summarizes the Council's proposed measures being considered to limit Chinook salmon bycatch and the schedule for action by the Council on this issue. We will be participating in several. regional meetings as listed in the flyer in our continued effort to provide outreach on this Council action. Additional information will be provided at Che meetings, as well as on our Council website htt :(lwww.fakr.noaa.sov/n fine/ . Specifically, a booklet entitled Navigating the North Pacific Council Process, which provides more information on the Council's overall rote in fishery management, how this process works, and how you can participate, is provided on our website at: l~://www,fvkr_naaa.aov/npfmclntisc pub(Navi~atin6 NPF'"vIC ndf. Please he assured that the Council will continue to seek input from Alaska Native and rural communities in the continued development of salmon bycatch limitation measures. If you have questions, please contact Diana Strain ae (907) 271-2809 or dianastramCanoaa.gov. Sincerely, C .__. ~ N Chris Oliver Executive Director North Pacific Fishery Management Council c.____._~___-__-.-.....__.i 142 lJt}TI~E: Ch;ifxaa~ ~aalrnafl ~geca~eh ia~ tyre 13er9rrg Sea ~atPack The North Pacific Fishery Management Cauncil is Evaluating Measures to Limit Chinook Salmon Eycatch in the Bering Sea Poftock Fishery ,.. a`~ + ~~ ~.~ : r Salmon and pollock are both important fisheries for Alaska. Salmon support large and criti~al~ importune commercial, recreational, and subsistence fisheries throughout Alaska and elsewhere, and are the basis of a cultural tradition in many parts of the state. At the same time, the commercial pollock fishery produces significant revenue for the State of Alaska, and participation in the fishery (through royalties and employment} is important for the western Alaska Community Development Quota communities. Salmon are caueht unintentionally in the offshore Bering Sea pollock trawl fishery, and may noC be kept. Despite bycateh control measures implemented in the pollock fishery since the mid-1990s, Chinook salmon bycateh has increased over time, and reached an historic high in 2007. The North Pacific Fishery Management Council (Council) is .required by the Magnuson-Stevens Fishery Conservation and Management Act to balance minimizing salmon bycateh, to the extent practicable, with achieving optimal yield from the pollock fisheries. The Council is developing new measures to limit Chinook salmon bycateh The Council is preparing a draft environmental impact statement (EIS} that evaluates the following management measures to limit Chinook salmon. bycateh in the Bering Sea pollock trawl fishery; • caps on the amount of Chinook salmon bycateh allowed in the pollock fisheries, o limits under consideration range from annual amounts of 29,300 - 87,500 Chinook, divided seasonally into a winter and asummer/fall pollock fishery • seasonal closure of the pollock fisherywhen these bycateh limits are reached, and/or • seasonal closure of areas where high salmon bycateh has traditionally occurred. Council's preliminary preferred alternative In June 2008, the Cauncil identified a preliminary preferred alternative (PPA), to focus public comment on the current direction being considered by the Council. Under the PPA, the annual cap level would ba &8,392 Chinook, provided the pollock industry develops a self regulated, ineentive- based program to avoid salmon bycateh. If an acceptable program is not proposed, the PPA mandates a lower cap of 47,591 Chinook. The pollock industry intends to present their proposed program to the Council prior to April 2009, when the Council will make its final decision on a preferred alternative. The Council is seeking public input The Council is seeking input from local. residents and communities, as well as agencies, organizations, and the general public, prior to making a decision in April 2009. Interested stakeholders are encouraged to contact the Council with their concerns as the Council proceeds with this effort. For ways ?o prgvide comments to the Council or to its partner, the National. Marine Fisheries Service (NMFS), see the back page of this flyer. North Pacific Fishery Management Council, 605 W 4u' Ave, Suite 306, Anchorage, AK 94501 Tet: (407) 271-2809, Fax: (907) 271-2877, Website: httpa/www.fakr.noaa.gov/npfmc 143 h1C~T6~~; ~I~iart~e~k S~{rrrern ~ycsxfc~r in fire ref ir- Sep PcaFira~k ~ishee~~ HOW Td PRO~PIDE CQNtMENTS Write a te£ter to the Councit or NMFS. The public comment period on the draft EIS wilt be open from early December (when the draft E15 is published) to early February 2DD9. Send letters by mail or fax to: North Pacific Fishery Management Council National Marine Fisheries Service 6D5 W 4~h Ave Suite 3D6 Alaska Regional effice Anchorage, AK 995D1 PO Box 21668 Fax: (907} 271-2817 Juneau, AK 998D2 Fax: (907) 586-7249 Attend a regional meeting. Council and NMFS staff plan to attend several regional meetings to present information on the Council's action and the likely impacts. details of the meeting locations wilt be posted on the Council website: Dillingham October 7 Bristol Bay Federal Subsistence Regional Advisory Councit meeting Bethel October 8 Association of Village Council Presidents meeting Nenana October 15 Eastern interior Federal Subsistence Regional Advisory Council meeting Kotzebue October 16 Northwest Arctic Federal Subsistence Regional Advisory Councit meeting McGrath October 28 Western Interior Federal Subsistence Regional Advisory Council meeting Testify at the April 20D9 Council meeting, when the Council wilE make its final decision. The April Council meeting wilt take place from March 30 -April 7, 2009, at the Hilton Hotel, in Anchorage. The draft agenda will be posted on the Counci! website in early March. You may also send a letter by mail or fax to the Councit for the April meeting, to the address fisted above. In order for the letter to be circulated to Council members, it must be received by March Z5, 2009. Councit website: http://www,fakr.noaa.govlnpfmc Proposed timeline for the Council's Chinook salmon bycatch action: • September 29-October 7 20D8 -Council meeting in Anchorage. Council receives report from Pollock industry on progress towards an incentive-based bycatch reduction program. • Early December 2008 -Draft EIS available for public review, begins 60-day public comment period. The draft EIS will be available to download from the Council wabsite; if you need a hard copy, contact the Council office and we will put you nn the mailing list. • Early February 2009 - Puhiic comment period ends. • March 30 -April 7, 2009 - Council meeting in Anchorage. Council reviews comments on the draft EIS and decides on a final preferred alternative, to ba recommended to the Secretary of Commerce. • April 2009 to December 2010 -NMFS reviews the Council's preferred altertative, writes regulations; regulations go out for public review; the Secretary of Commerce makes a final decision. • January 2411 -Management measures aze implemented in the Bering Sea potlock fishery. Chum salmon bycatch The Council also intends fo evaluate options to timiT chum salmon bycatch in the pollock fishery. Similar alternatives have been proposed for Iimiting chum salmon bycatch as for Chinook. The Council will tentatively review the alternatives at the October 2008 Council meeting in Anchorage. An analysis will then be deve]oped by staff, and reviewed by the Council in the spring and summer of 2009. -- art as is is ery Management Caundt, 605 W 4`" Ave, Suite 306, Anchorage, AK 99501 Tel: (907) 271-2809, Fax: (907) 271-2817, Website: http://www.fal<r.noaa.gov/npfmc 144 ~g~ry;.~~~ ~ Kenai Visitors & Convention Bureau, Inc Regular Board Meeting- August 2S, 2008 MP.VUTES CALL TO ORDER A. Call to Order and Roll Call. at 5:40 pm. Present: Directors West, Malston, Steckel, Brower, Braun, Ortiz Also present: Councilman Boyle, liaison from City of Kenai and Natasha Ala, KCVB, Executive Director Excused Absence: Directors Nelson and Wheeler B. APPROVAL OF AGENDA Approved as presented C. APPROVAL OF MINUTES Minutes of the meeting of 7uiy 28, 2008 were approved as presented. D. PERSON PRESENT SCHEDULED TO BE HEARD None E. FINANCIAL REPORT I. Board zeviewed the Financial Report and unanimously accepted the report as submitted F. UNFINISHED BUISNESS I. City of Kenai -Building Maintenance and Repairs Kenai city Manager, Rick Koch, reported at the 3ufy 29"' mooting that he was hopeful that a kitchen remodel could be fit into the building maintenance project for this winter. Ala was asked to work witl-i a designer and submit a kitchen remodel plan. Koch was confident that the building construction could be done in phases and that museum objects and taxidermy in the Center could be moved from one area to another during the different phases of construction. Koch said that the KCVB would be able to comment on construction plans before they went out for bid. 2. Employee Health Insurance Ala presented the board with information on the Foraker Health. Insurance program for nonprofits. The board asked AIa to find more information regarding other health care options and if it was indeed possible for the KCVB to receive health insurance through the cities program. AIa was also asked to continue discussions with the staff regarding their performances for health care coverage. Braun asked Ala to bring more information to the next boazd meeting. 145 ,~ ~ ~ YCt 4Pr,c.~. Kenai Visitors & Convention Bureau, Inc Regular Board Meefing -July 28, 2008 MINUTES CALL TO ORDER A. Call to Order and Roll Call at 5:56 pm. Present: Directors Marston, Steckel, Nelson, Brower, Wheeler, Braun Also present: Councilman Boyle, liaison from City of Kenai and Natasha Ala, KCVB, Executive Director Excused Absence: Directors West and Ortiz B. APPROVAL OF AGENDA Ala added G.2 Employee Health Insurance to the agenda. The agenda was approved with the addifion. C. APPROVAL OF MINUTES Minutes of the meeting of June 30, 2008 were approved with one change. D. PERSON PRESENT SCHEDULED TO BE HEARD None E. FINANCIAL REPORT L. Board reviewed the Financial Report and unanimously accepted the report as submitted F. UNFINISHED BUISNESS City of Kenai -Building Maintenance and Repairs There will be a meeting with the City Manager on July 29`x', at which fime we will have more information regarding what the city has planned for the building repairs. G. NEW BUISNESS 1. Executive Director Performance Evaluation The executive committee met with Ala on July I Sa` for the purpose of conducting a performance evaluation. The outcome was determined that Ala is doing an outstanding job and the executive committee is very pleased with her performance. The executive committee purposed to the board that Ala be given a salary increase effective July I, 2008. MOTION: DIRECTOR Braun moved that Ala be given a salary increase effective July 1, 2008. MOTION PASSED UNANIMOUSLY. 146 2. Employee Health Insurance Ala shared research that had been gathered regarding health care cost for KCVB employees. H. REPORTS 1. Executive Director Ala provided an overview of her report. L BOARD COMMENTS J. ADJOURNMENT The next scheduled KCVB Baard meeting wifl take place on Monday, August 25, 2008. 147 T~,,, `°8/il~a9e uit~ a Past, Gity wit~i a Future" FINANCE DEPARTMENT ~.,,~ 210 Fidalgo Avenue, Kenai, Alaska 99611-7794 the afy of Telephone: 907-283-7535 ext 221 /FAX: 907-283-3014 KEN~M~UALASKA TO: City Council FROM: Terry Eubank, Finance Director y~~---~--- THROUGH: Rick Koch, City Manager DATE: October 8, 2008 SUBJECT: Quarter ending September 30, 2008 Investment Report During this past quarter the City's investment portfolio was divided between the Airport Permanent Fund investment Pprtfolio and the regular City of Kenai Investment Portfolio. The split was the result of Ordinance 2326-2008. The finance department worked with Wells Fargo Trust Services and Alaska Permanent Capita! Management (APCM) to manage the split. On September 18, 2008 $17,404,405.50 of cash and investments were transferred to a new account giving APCM investment authority. To date APCM has not invested in any equities, as the market has been far too volatile. The investments currently being managed by APCM are still of the same high quality government backed securities the remaining City investment portfolio is comprised of. At September 30, 2008 the City had investments with a market value of $39;850,116 that is up from $36,676,584 at September 30, 2007. $39,850,116 is split $22,628,652 and $17;221,464 between the City of Kenai Investment Portfolio and the City of Kenai Airport Permanent Fund investment Portfolio respectively. The City's portfolio is yielding 3.19% while the Airport Permanent Fund portfolio is yielding 3.45%. The breakdown of types of investments held is: City Rirport Investment Permanent Portfolio Fund Portfolio Total US Agency Securities $ 17,989,670 $ 16,913,254 $ 34,902,924 AM(_ Investment Pooi 21,534 -0- 21,534 Wells Fargo Money Market 2,614,350 3D8,210 2,922,560 Bank Balance 2.003.D98 -0- 2.003,098 Total $ 22.628.652 $ 17.221.x64 $ ~8;?Q,_~ Interest rates have been variable over the last year, but have generally declined in the short maturity range that we typically invest in. My base strategy of investing is to buy and hold. As cash is available I invest it at the best rates available within the time frames necessary to meet cash flow needs. If you have any questions or comments about the City's investments please contact me, A copy of the portfolio is aftached, 148 C9TY C3F FCENAI IN9lESTMENT PORTFOLIO SUMMARY SEPTEMBER 30, 2008 Fair Market Current Value Yield '.Cash & Cash Equivalents Wells Fargo Checking $ 2,003,098 1.50% Wells Fargo Secured Money Market 2,614,350 1.83% Alaska Municipal League Investment Pool 21.534 2.11% Total Cash & Cash Equivalents 4,638,982 Average Yield Government Securities Maturities Less than 1 Year (20% Minimum) 1,004,380 4.30% Maturities 1 to 2 Years 13,946,540 3.30% Maturities Greater than 2 Yaars {30% Maximum) 3,038,750 4.78% Total Government Securities 17,989,670 Total Portfolio $ 22,628,652 3.19% Investment Portfolio -Fair Value 9/30!08 Fair Value Adjustment - 9/30t08 Fair Value Adjustment - 07/01/2008 Change in Fair Value FY2009 17 989 67D 52,198 86,658 j Maturities POrtfOliO liqutdlty .Mature °s eLeL a Greater then 2 then i Year Veers (30 % mi (26°~ '~ Maximum} l'""'- Minimum) MatuFltles 1 m ,,..- ~ 2 Years ~ 6?.63% 149 CITY OF KENAI Investments 09.30.08 COK CITY OF KENAI INVESTMENTS 9(3012008 Q9/3DlOS Unrealized Gain EFFECT. DATE DATE SECURITY angina! cost Market Value or Loss RATE PORCH. DUE interest CUSIP FNMA 4.3 1,000,000 1,OD4,38D.00 (5,620.Dp) 4.30 5!612005 319/2009 21,5DO.OD 3136F6Mi2 FHLMC 3.25 1,000,D00 996,630.OD (3,340.OG) 3.25 1/31/2008 1/2912010 16,250.00 3126X6K54 FNMA 3.0 1,OOD,D00 995,310.00 (3,750.00) 3.00 2/27/2008 2119/2010 15,D00.00 31398AMX7 FNMA 3.25 2,000,000 1,995,620.00 (6,260.00) 3.25 3!12/2008 3/12/2010 32,500.00 3136F9CN1 FHLB 2.875 1,998,OOD 1,986,880,00 (5,000,00) 2.93 3/17/2008 3/17/2010 28,750.00 3133XQ5X6 FHLMC 3.0 2,OD0,000 1,971,720.00 (1,260.00) 3.00 4/23120D8 4123/2010 30,000.00 3128X7FG4 FHLMC 3.25 2,000,000 i,998,1$D.00 (2,060.00) 3.25 6/9!200$ 6/912010 32,500.00 3128X7VA9 FNMA 3.265 2,976,272 2,999,070.00 (1,860.00} 3.68 6/1112008 6!10/2010 48,975.00 3135F9SA2 FNMA 4.0 1,000,000 1,003,130.00 (2,SOOAO) 4.00 6/30/2008 6/30/2010 20,000.00 3136F9WA7 FNMA 4,125 959,450 1,D1$130.00 1,570.00 5.15 8/24/2006 2/17/2011 20:625.00 3136F44K7 FHLB 4.5 2.003,750 2,020,62D.00 (4,380.00) 4.40 11720/2007 5;20!2011 45,000.00 3133XMYX3 TOTAL 17,937,472 17,989,67D.00 (34,460.OD) 3.66 150 CITY OF KENAI A{RPORT PERMAhtENT FUND INVESTMENT PORTFOLIO SUMMARY SEPTEMBER 30, 2Q08 September 30, 2008 Current or Current Fair Market Average portfolio Target Portfolio Vatlue Yie4d Weight Weight Maximum Fined Income Cash & Cash Equivalents WeIIs Fargo Securetl Money Market 306 21026 1.83% Total Cash & Cash Equivalents 308,21026 Govemment & Corporate Securities Government Securities 1fi,813,254.00 358°/p Corporate Securities 0.00°~ Tnial Government & Corporate Seourities 16 973,254,00 3.581 Total Fixed Income 77,221,46426 3.45°° 100.00°k 45.00°k 85.00° Domestic Equities Standard & Poor's 500 Index 0.00°k 20,00 % 25.001 Standard & Pours 600 Smafl-Cap Intlex - 0.00% 5.00°h 10.00° Standard & Pocr's 400 Mid-Cap Index 0.00°k 10.00 % 15.00°! Total Domestic Equities - OAO% 35.00% 50.00 infarnatianal 'cqu itias Morgan Stanley Europe, Australasia, Far East (SAFE) Index - 0.00% 10.00°h 15.00 Morgan Stanley Emerging Market Index 0.00°/ 5 Oy 0 % 10.00° Total Imemational Equities - 0,00°k 15.00°~ 25.00% Real Estate Standard & Pours REIT Composite Index o.oo°~ 5 ~0% 16 60 Total Real Estate 0.00°1 5.00°~ 10_,0% Total Portfolio $ 17.221,46426 4 ° 100,00°/a 100.00% 750.00% Portfolio Cornpo~itioc~ nw mmmm qvn cfi00 SlNaattl6Pae1'S LW MveQM Bipngy EUrvp4 Ma,Oart B~ivky SbntlN$pcp(v aER Intlex Small-0vpln0ex MIa.GpIMeF gvSkvlvxk., Per EV[t EmnOlnO MVrkmtinaeR CplnpoGtelntlex (EAFE~1ptlv% ®Curcent Portfolio Weight ®Target Portfolio Weight ^Maximum Portfolio Weight 151 CITY OF KENAI Investments 09.3D.08 APF '. CITY OF KENAI AIRPORT PERMANENT FUND I NVESTMENTS 10/8!2008 44130108 Unrealized GaEn EFFECT. DATE DATE SECUR9TY original cost Market Value or Loss RATE PURCH. DUE Interest CUSIP FHL63 1,DD0,000 995,940.00 (2,190.00) 3.00 2/252006 2/25/2010 15,000.00 3133XPVY7 FHL63 999,990 995,340.00 (3,130.00) 3.OC 3/14/2006 3/112010 15,000.00 3133XPTM6 FHLMC 3.25 1,900,OD0 1,890,234,00 (6,479.00) 3.00 3/262008 3!17/2010 28,50D.00 3128X76N3 FHLMC 3.0 i,000,DOtl 995,570.OD (1,770.00) 3AD 4128/20D8 428201D 15,OOOA0 3128X7LZ5 FHLMC 3.05 2,998,125 2,98B,i80.00 (5,460.00) 3.OB 5/7/2008 428201D 45,750.00 3128X7HZ0 FHLB 3.5 1,000,000 1,000,630.00 - 3.50 2/142008 2(1412011 17,500.OD 3133XPHZ0 FHLB 3.25 3,000,000 3,OOO,OD0.00 - 3.25 2/22/2008 2222011 48,750.00 3133XPM50 FHLMC 5.25 1,000,000 1,005,410.00 (4,940.00) 5.25 12/29/2006 12292011 26,250.p0 3128X5UM$ FHLB 5.25 1,026,900 1,020,940.00 {3,440.00) 3.80 1/15/2008 9/25/2012 26,250.00 3133XMBU4 FNMA5 1,013,000 1,019,38DA0 {1,870.00) 4.70 12/6/2007 10/30/2012 25,000.00 3136FSUV5 FHLMC 4.0 2,000,000 2,001,660.00 180.D0 4,00 2/272008 2/27/2013 40,OOOA0 3128X6327 3OTAL 16,938,015 16,913,254.D0 {29;099} 3.58 152 PZ~Zes~®la~~iaaazs 7'hiap~l ~t~aapt~a~ 20Q~4 'lI'PE Ddt PEIfr9ddT Resolutioaa # TYPE MEETdIVC DATE ACTd®N rlnaenc! KMC 200839 Accessory Sructures 14.20.200 7/912006 Approved 200847 14.20.160 Variance-9 mo moretorium 8 /2 712 0 0 8 Approved Condztional CJse Per^nztt 2D0849 Professional Office 9110!2008 Approved Eneroael7rnerat Permit 200840 15' Rear Setback 8/1312008 Approved 20D857 Side Yard- 5' 9/24/2008 Approved Lan~Lrcape/S'ite Plara 200844 King's Inn Hotei-Change of Use Si4/2008 Approved 240845 GLM 8113!2008 Approved 240$48 ALLOR LLC 8/27/2008 Approved Predirninary Plat 200846 Rogers 5D 8/2 712 0 0 8 Approved 200850 Day SD-Fdulhoitand Addn. 917 012 0 0 8 Approved TSH Development 200843 Relocation of Historical Cabins 8/13/2008 Approved Yal"lariGG' 200842 Additional free standing sign 8t13/24C8 Approved Monday, Oe%nber 06, 2008 Page 1 of 1 153 „~°lla~~ ~it~r a Pest G~°ty r,~rtf~ a ~r~tr~r°e„ 210 Fidalgo Avenue, Kenai, Alaska 99611-7794 f Telephone: 907-283-7535 /FAX: 907-283-3014 f~~11.7 1992 1W~.~'el@'A~ l~d!@J T0: Planning & Zoning Commission PROM: Nancy J. Carver, Planning & Zoning Assistant BATE: October', 24CR Jules September 2008 The Plarming ~ Zoning Department opened 17 new coda cases and closed a total. of 13 cases during the third quarter. There are currently 17 active code cases. Along with the active code cases, staff is working with I3 individual property owners to avoid opening a case. Below is a list of the active violation: Nutetbea' of Cage Fi9es T pe of Vio6ateon 6 Debris & Junk Vehicles 4 Junk Vehicle s) 3 Other Violation ____ 3 _ Debris & Junk ' ~ , 1 ~ __ Garba e & Debris ~_ 't7 T{2TAL ADTiVE CRSES 154 ~ lY K K U U U K K K K K U U U Q .,^~ o h ~ o° Q~ ~ ° s9 °o N Hl °n N t9 o° C O V F9 o O ~ o g O N N E9 ° o V !A ° o O ~ °o ~ °o N pj N b3 o° ~ ~ o o C ~ °o a Q N y p m `_ ® ~ y o K d' U ry sk D Q N p c c j 6~4 O .~ E O O ~ C M p Y "O N 9 ~Y ~ N y0 t o c~ Y m N _ m ~ p y ¢ p c m N H _ € m x o p m p ~ m M a p e w e V+W h v M t a R ~• to ~ ~ M p S' ~a Nm N Y , q y~ N ~ W T N O 4Q U W V} d y Q m O SVM ^' j LL. U C m m ~ ~ f0 E C q h ~ ?~ v~ C CO ~ d O Q Q pa ~ ~ C1 U Q nj 9 d N ~3 y C lI y \ `@ G W O C9 J N C N O U CJ 'O N Q ~ ~ ' Y W J J J -I J J Q J J Q J J J J F- ~ ~ ~ ~ _ y S _ ~ U " p m v ~ K N ~ ¢ . Sy V~ o ~ g ~ ~ ; o o N a $ x 3 . `~ 6 . Q m Q E c 5 c m .~ U c 3 °c o 'm m m ,~ y ~ m ~ L Y ~ Y N C Y D Q Z X C L ~ d' m H N O ~ :O m d M ~ W i ~ " C O O V r N ~ O OJ NW O O VS O ~ LL / .N- `- 41 e- ~ N ~- ' C1 O ~ . r C .- N ~ N O N m W "'~ 01 G` o E p s c y 0. D W ,~ m U q ~ y v ~ a. ~ , d ~ ~ .= = J w ~ F o -. <: ~ E m m E a c O _ Q V m m 19 G '? VJ ~ K T L L a ~ m a E C ~ a d d O ~ ~ > a A U = c m ~ ..., E v g G y y .a d ~ p > ' s o w E a E c v 3 m c m c 5 m = O ~ m m a d ~ ~ ~ N ~ S ~ Y ~ Y E t 2 m ., ~~~~ _ 4 Y Y ~ , 1 ~ q® ~ M O P') N M V O] cf OJ N D) D7 ~- N W Yy'T 9l ~ ~ ~ O O O m M D O N Is V O N O N ~ N ~ ~ M O N C N O N O O~ , °~ ~ M O> Q) ~ M M Of p~ O O ~ O N M ~y V ' W V C V d' C' C M V' ~ C M V C V V Y W c o? o W o c0 a W c CJ o W 0 W o W W W W f0 CO CO ^ w o o a o ~ o a o c 0 o 0 0 0 0 0 0 0 °o ° I f~ C M Q O ~ N ` N N N o ` ~ / 1~ ^ M1 ~ h 1 h ` n N ~ N M ~ [O " iy ~ W W ~ W E `ew i ~ V pr > 1 a ~ M M a v v o v v c e a a ~ ~~ k N v a v a v v ~ v v v a c a . v m (p p] m m m t0 p1 m m m m m ¢7 9 m im a ~~ F 155 C .~ p K K K ~ K K K U U K K ~ K K U K O O ~" O W O O h N ~ S O ~ O 64 O O O N O H4 O O O c5 O f9 O O O M O b3 O O O O O ~ O O' O U) N to O O O O V ^ O O O O (p NN O O i!J M Nd O O c0 N y3 O O O t(j yy O O N ~ p O p O N ~ O O p U) ~ N fA C Y t0 N v L N ~ C N N N N ~ ~ ~ K K K ~ G m U w m 0 n Q ~ U (n C . (!! N to y ~ N ~ y w C Q x C C ~ ~ ~ ~ J ¢ ¢ . .E . ~ o w E v, E ~ E v m U d c ~ ~ m ~~ W m N ~ O E E w ~ m ~ ~ . d W Y '~ N h .p N N o N o f1 m ~ °m c a' ` a~ 'V ~ g~ ~K4 fat} N N K C o A i ~a mro m~ ma ~ ~c ~~ Om m m ~~ > ~ > v a x C~ J Q J Q J Q J Q C ~S J J Q ~ Q_' J J y j J J f- J Q ~ m S `0 c m m U ~ ~ o ~ s ~ in N in p in t~ ~ E m ~ ~ m rn ~ a a ~ p ~ § ' ~ ~ O O ~ m Ta ~ c c c c a y o m _ to m w _ N m ~ m E ~ N N N Z $ Y N x v Qr > N N 'U m Vi. (~ N J t 0 Q} N x ~ N O O 6 N p M ~ O ~ J O R O O N N 47 .- ~ ~- r .- r 0 ~ O O O ' ^ O b N p N N N N N U c 45 U d U N V N E = ~ m U N N N N S s J Q+ o a o E -~'- m c v o N O y ~ c o ' a ~ ~ _ ~ ~ ~ ~ ~ ~ C G _ c ~ u ~ ~ N ~ N N O 0. ~ W llJ W W in W E T m uj `v m ai o -oi ; u U ~ ~ c ~ E aci ~ w ~ S' '6 'O 'O ~ ~ Z ~ > ti tq ` G G C N G ^ ~ C V ? ~„ (n N ~ _ .1 U J E _ E J E E o ~ 2 J O ~ 3 ~ m m L a N O ~ a Q Q Q U -~ G7 o K d W cn U' ~ c Y W ~ ~(1 C O N M O (O LL) ^ N (O '1 N Ql F ~ ~ ~ O Q O M O M O M N O N O C O O 6 T O O O ~ U N N O O p N ~ <D tO tD a N M O) n O ` M q~^ C V M M M C V v C C V V C V V V ^1 M W ° CO p W 0 ro W o] of N M N of NJ ro 0? N a o p o o 0 a 0 o 0 0 4 0 0 0 0 0 o 0 0 0 o p rd N N N N \ N N ~ N N N O N O o N 0 N 0 C m " m ` m w w m ~ ~n .r r~ w m l os v v N i~ ~ a 3 w ~ m ro ` ~ m m m m w ~ m co w m ` N M V u5 (D h ~ N dt O N M V t(J O r N N t~ ~ ~ 4~J +~( ~ t~ ~ (P N d f0 O tD C ~ d' C' ~ V' d' V C V V V C' C' V V 4' d' .. m m W m m m m m m m m. m m m m O] 156 0 .~ a 0 0 0 0 0 0 o s o 0 0 O O O O 6 O O O O N O Hf O N Hi V efr O V ~i3 N3 e'i H3 EN ~ N W Vi N m ~ N O O d ~ o C Y ~ ~ N C ~ W LL Y O p N d ~ d ~ N C p . ~^ Y m o ~ E D F , . ^ d ~ ~ rJ ~ o Y m m ~ , N y 3 ~ a c /+, ^i y~ N M O C m O N ~ O N U Y g O ~- K Ct Cp m O ~ N 61 ~ L K O J M cc m y [O m D] m R y > N ~ J J D 0 J J J U` J Q J J J Y J ~ y > p Z _ N ay N U y N N o ~ p v ~ Q y N ~ L 9 ~ N W T O Y ~ ~ ~ Q yNj Z o ~ O U E: N W ~ ~ N M t0 N O O O O O N V ~(J ~- M (i ~- M tp ~ [f U m a E 0 J m m `v a ~ m m ° o. ° ~ ~ ° °' c G y ~ ~ ~ d '~ m N ~ Y~ N N L N K A ` N N N 'O "~ ~ ~ E N S O 9 .E ~ O ry ~ . o m i- ~ v ~ a v~ ~ p ~ 3t v o ro m ~n ~n N m N N _ ~ ~ O ~ O ~ p ~ M O N O ~ ~ M M t t~ N O M O ~ ~ C C C C ~`.^~1 P C V I~ M V V C W O W O c0 o W C cp O W O M O of O O O O O W O V O O o O O p O p O O o N N N N N N N N N 1 N Q in W in A in N ` io N N h N in N m N m N o M m rn m m rn m rn m S C m D N M V ~ tp h M N N ~ !~- h I+ h h h h h d v e v v a c "'v c c o v A; m to m m m m m m m m m e c cC 0 S d a 0 O 157 Katy e~,f If~a~a~ ~~eldir~~ ,i~ef^rnats - 3~^d eca~^P~r^ X045 DescripEinn Per~nlt #: Date Parcel # P/aluation New-Commercial 64559 8/15/2008 4336045 $225,000.00 B4560 8t75f20D6 4336112 $27,740,000.DO 64569 9/5/2008 4501D20 $300,000.00 Summary for Description' = New-Commercial (3 defait ractxds) Sum $22,265,000.00 New-Garage/Carport 84537 7/372008 43D5013 $27,D00.00 84538 7/3(2D08 4912030 $29,000.00 84553 8!812008 4524044 $25,600.00 Summary for Description' = New-Garage/Carpor( (3 defafl records) Sum $81,000.00 New-SFD 64544 7/77/2008 4972084 $226,000.00 64548 8/1/2068 4707219 $279,500.00 84552 8/812008 4522015 $107,060.00 B4554 8/812068 3910307 $108,000.00 64555 8/812D08 3910302 $1D2,600.00 64556 ${8!2008 3970303 $703,000.00 84558 8/75(2DOE 4505C26 $2C"v,C"v"v."vD B4561 6/2712068 4926015 $260,000.00 84570 9;512008 4325048 $236,000.00 64572 911612608 4307D35 $h43,000.OD 64574 9125(2608 4938032 $200,600.00 Summary for'Descriptron' = New-SFD (7 t detar! records) Sam $7,898,500.00 Taesday, October 07, 2008 Page 1 of 2 158 Bescriptiaz Peranit #: Date Parcel # 6~aluttttox ether-Commercial B4541 711 D/2008 4314013 $2,700.00 84542 7114!2008 4336044 $406,OOO.C0 84543 7!16!2008 3961058 $10,000.60 84549 8!1!2008 4320021 $1,500.00 B4550 8!8/2008 4339045 $100,000,00 64551 8/$/2008 4711268 $10,006.00 84566 9/4/2008 4711407 $20,000.00 34577 9?2912008 4710306 $3,500.00 Summary for'Description' = Qfher-Commsrcial f8 detail records) Sum $547,700.00 Other-RES 84539 7/3/2008 4920013 $1,500.00 84540 7!912008 4524024 _ $2,000.00 84545 7121/2008 4304028 $4,000.00 64546 7/22/2008 4702199 $10,606.00 84547 723/2608 3908399 $70G.06 64557 $l13/2W8 4522020 $103,000.00 ' 64562 8128f2068 4515406 $3,500.00 64563 8/29/2008 4713044 $2,800.00 BA564 8129/2008 4939022 $5,000.06 84565 9!4(2008 4717199 $500.00 84567 9/5/2008 4943035 $25,000.00 84568 9;5!2008 4936014 $3,OOQ00 84571 9!1512008 4310616 $4,000.00 84573 9122!2008 4517005 $7,500,00 64575 9!25/2008 4513028 $14,000.00 64576 9/29/2008 4325062 $2,000.00 84578 9,x30/2008 4303031 $1,006.00 Summary for 'Description'= OPher-RES (?7 defa!l records] S um $? 84,100.00 Cirar:d T'ataf !i $24,996,300_00 Taesrtay, October d 7, 2008 Page 2 of 2 159 ,~~;~ ~ , CITY OF I~:~AI 1 ° Village with apart -City with a fuhire. " BACKfaROUND AND PERSONAL DATA - CANDIDATES FOR APPOINTMENT COMMITTEES AND ~~~~~~0 ®C7 - & 20Q8 DATE: /G~-~ ~ ~~ ~~ ~~~~ NAME: V}i lr..~t G' i t V ~. RETURN TO: KENAF CFTY CLERK 210 FIDALGO AVENUE KENAY, AK 99611 PHONE: 253-7585, EXT. 23I FAX: 283.5068 Resident of the Citq of Kenai? ~~ (~ ~ ^ How Yong? ~' `3 ~u4 ~ `3 Residence Address® ~~~~ p_~~~ 1"~=~ L~21~ ~,.. Mailing Address ~J ~fd ,'r~G~1 Home Telephone No. .,~ ' ~`F~ ~~ Home Fax No. Business Telephone No ___ Business Fax No. Email Address: _y~E..p°.,-. c-~~. ~{-t a I A 5 ' _ `c May we include your contact information on our web page? ALL If not all, what information may we include? ~/~M~ y Ac~el(zfS ~T Fia f n; rt~(~}t:~'.e .....:EMPLOYER: ~~/! i'~typ NAME OF SPOUSE: ~115,~~~ {~/~"~~~' ~° Current membership in organizations: Job Title,~p~',ATId~`s ~~8~%~<-,4ni //)))/ 9 p i Lr'ttd~ L-~`~I@f. fh~cc 6'} ~}6~'~r~6~$ Past organizationaY mernbexsbips: L COMMITTEES OR COMMISSIONS IN WT€FCH YOU ARE INTERESTED: ! /~f: a~~3 -d" ~f`~" t~5/~,Y~ `DQ. Y~R~ANT,TO SE INS ~~{¢~ WI'}~~ H1S ~pMMI~SI~ON,~913~~ ~~ > c~~ WHAT BACKGROUND, EXPERIENCE, OR CREDENTIALS DO YOU Y'OSSESS TO BRING TO THE BOARD, COMMYSSION OR COMMITTEE ME BERSHIP? // ff ~M~u^,^.; ~ifti~if, /~14f4~ti{- a- r ar F(~ ~d9lav'~,;d4 ta-F ids ~f~nlS' ~~ ERA i~~_. .5,839 ERk GRANT CHANGE KENk] Cambin®d Month AVfAT1ON AVIATION Total FROM 2007 AVIATION Month Totai onm Janua 6,011 1,741 7,752 335 7.417 263 i 8.015 Februa 5,431 1,607 7,032 601 6,437 297 7.329 March 5,306 1,605 6,917 244 6,667 285 7196 ril 5,435 1,622 7,057 559 6,498 334 7,391 Ma 5.773 7,799 7,572 181 7,391 418 7,990 June 6.777 7,843 8A20 185 7,835 398 8,476 Jul 9,165 2,109 11,274 -332 11,606 444 11.718 Au u5t 8,417 2,075 10,492 281 70,217 486 10.697 September 5,697 1,870 7,761 163 7.598 494 8,255 October i 0 7,846 Novem~r 0 7,413 i December 0 6,771 Totals 57686 1&2E5 73.871 7 4 r 9? _ 161 FLpAT F~..~ME A' ~IIV 64T'/V/T 2004 - 2008 ~PERATI®Pl s M®nth zoos zao7 zaas zaos 2ooa APRIL 0 0 0 2 0 MAY 66 0 99 114 99 JUNE 118 72 151 317 161 JULY 242 178 265 327 428 AUGUST 192 221 251 238 342 SEPTEMBER 119 173 136 227 134 OCTOBER 30 51 100 40 NOVEMBER Closed Closed Closed Closed FUEL SALE s Month 2008 2007 2006 2005 2DD4 MAY $561 $0 $0 $1,035 $452 JUNE $3,443 $988 $909 $3,101 $2,209 JULY $3,252 $2,660 $3,138 $3,461 $2,D95 AUGUST $3,506 $2,721 $2,023 $3.365 $2;041 SEPTEMBER ( $1,735 ~ $2,493 $2,051 $2,811 ~ $792 OCTOBER $162 $297 $693 $26 Slips Rented Private 11 Commerical 0 Rev 6/2008 162 Kenai Peninsula Baraclgh October 14, 2008 - 7:00 p.m. Regular Meeting Borough Assembly Chambers, Sotdolna, Alaska A. CALL TO ORDER Grace Merkes Assembly Presidenr Seat 5-SPerlinglFunrry River Term Expires 2008 Pete Sprague Assembly Vice President Seat 4 - SoldoMa Term Expires 2010 Foul Fischer Assembly Member Seat 7 - Gentra! Term Expires 2D10 Margared Gllman Assernb[y Member Sear 2 - P.enai Term F~pires 2008 G' noPP Aa. ,blyMember Seat T - Kakfornsky Term Expires 2009 Ron Lang AssencblyMember Seai o - Easr Penirvcuia Term Expires 2009 Milli Martin Assembly Member Seai 9 - Saurh Peninsula Term Fapires 2009 out smith Assembly Member Seat 8 -Homer Term Expires 2008 Gary :Superman Assembly Member Seat 3 - Nikiski Term Expires 2010 October 14, 2008 B. PLEDGE OF ALLEGLANCE C. INVOCATION D. ROLL CALL E. COMMITTEE REPORTS F, APPROVAL OF AGENDA AND CONSENT AGENDA (AI[ items Iisted with an asterisk ("`) are considered to be routine and non-controversial by the Assembly and wilt be approved by one motion. There will be no separate discussion of these items unless an Assembly Member so requests, in which rase the item witi he removed from the Consent Agenda and considered in its normal sequence on the agenda,) G. VACANCY, DESIGNATION AND SEATING OF ASSEMBLY MEMBERS H. APPROVAL OF MINUTES * 1. September 16, 2008 Regular Assembly Meeting Minutes ....:.. 1 I. COMMENDING RESOLUTIONS AND PROCLAMATIONS 1. Mayor's Proclamation Deolaring October 2008 as "Domestic Violence Awareness Month" ...........:................ 15 J. PRESENTATIONS WITH PRIOR NOTICE (20 minutes total) 1. Lew Dennis, of Chevron, "Pipeline Presentation" 2. Janice Chumley, "Invasive Plants Utilizing Road Corridors" L. REPORTS OF COMMISSIONS AND COUNCILS K. PUBLIC CONIR~LENTS ON ITEMS NOT APPEARING ON THE AGENDA (3 minutes per speaker; 20 minutes aggregate} Page 1 of 6 163 lYl. LYltil ®Ll9tS ^n'L'1JR1 . ............. .. ... .. .... .•. ;. ........................16 1. Agreements and Contracts a. Sale source approval to award contract to Mackey Lake Company for Modifying Solid Waste RoII-Off Containers with Bear Resistant Latch Mechanisms .............. .............................18 b; Sole source approval to award contract to Architects Alaska for the Design of the Nikiski Community Recreation Center . . ............. 19 c. Authorization to award contract to Pacific Wire Group for Landfill Baler Wire Purchase .... : ........:........................... 21 d. Authorization to award contract to Isco Industries for Purchase of Central Peninsula Landfill HDPE Gas & Leachate Recirculation Piping ....................................................23 e. Authorization to award contract tcs H&W Emergency Vehicles of Marysville, WA far purchase of one (1) 1,500 GPM Triple Combination Pumper for CES ........ . ...... . ................. 25 f. Authorszationto award coniractto Tauriainen Engineering & Testing, Inc, for Woods Drive Road Real ~trnment and Subdivision ........... 26 g. Approval of contract to Peninsula Fiumbing & Heating for Borough Administration Building In-Slab Snowmelt System ... . .. . .... ...... 27 h. Approval of contract to Blakeiey's Auction Company for 2008 Surplus Property Outcry Auction ............................... 28 i. Approval ofcontraetto Segesser Surveys lnc, forOiIwe113 Surveying Project ......................:..:.........................29 j. Approval of contract to Hugh Smith for the Susan B. English School Landscaping ...............................................32 k. Approval to transfer four vehicles from the Maintenance Department to the Kenai Peninsula Borough- School District ................... 33 1. Authorization to award contracts to multiple contractors for Sunmaer/Winter Road Maintenance for multiple Road Service Area Units ..................................................... 34 m. Approval ofcontractto Dauid M. Derry, MAI, for Appraisal Services .........................................................36 October 14, 20D8 Page 2 of 6 164 n. Approval of contract to Busy Beaver Firewood for Blaclcwater Band ROW Project ..............................................37 2. Other a. 2007 Full Value Deternunation of 'Taxable Real and Personal Property from State Assessor ......................... . ........ 40 b. Revenue-Expenditure Report ~ September 2008 .................. 41 c. Budget Revisions.., September 2008 ........... . ................ 44 d. Project Reports ~ 3une 30, 2008 .... . ...............:.......... 47 e. Litigation Status Report .... . ............................. . ... 63 f. KPB Safety Gazette ~ September 5; 2008 ......... . ... . ... . .... . . 66 N. ITEMS NOT COMPLETED PROM PRIOR AGENDA -None O. PUBLIC HEARINGS ON ORDINANCES (Testimony 1rmited to 3 minutes per speaker) 1. Ordinance2008~19-19: Appropriating$220,000frornSouthKenaiPeninsula Hospital Service Area Capital Project Fund for the Purchase of Several Capital Equipment Items Not Previously Budgeted (lvlayor) (Referred to Finance Corrunittee) ....:...................:......................87 ,. 2, Ordinance 2008-19-20: Appropriating $38,S00 in. the Equipment Replacement Fund for Purchase of a Heavy-Duty One-Ton Truck Replacement Vehicle far the Maintenance Department (Mayor) (R.eferred to Finance Committee) ...............................................90 3. Ordinance 2008-19-21: fiuthozizing the Purchase ofLand from R. Dan Green Adjacent to Heritage Place at the Fair Market Value of $380,000 with Consideration Consisting of Cash in the Amount of $355,500 and the Conveyance to Mary L. Green of Real Property Located in Mackay Lake Station Subdivision with a Fair Market Value of $24,500 on Behalf of Central Kenai Peninsula Hospital Service Area, Appropriating Funds for the Purchase, and Classifying the Parcel Purchased by the Borough (Mayor} (Referred to Finance Committee) .............. . . . ..... . ............. 93 4. Ordinance 2008-29: AmendingKPB 2.56.030to IncorporatetheHomerNon- Motorized Transportation and Trail Plan, the 2005 Homer Area Transportation Plan, and the Homer Town Center Plan into the City of Hamer Comprehensive Plan (Mayor) (Referred to Policies and Procedures Conmuttee) ....................................................115 October 14, 2008 Page 3 of 6 165 P. UNFINISHED Bi7SItvTESS 1. Notice of Reconsideration a. Ordinance 2008-28: Authorizing the General Law Cities in the Kenai Peninsula Borough fo Levy and Collect Sates Taxes on Nonprepared Food Ftems (Mayor) [Reconsideration Filed by Fischer) ........... I3S Q. NEW BUSINESS Resolutions *a. Resolution 2008-079: Suppofing the Efforts of the Tsalteshi Traits Association to Secure a Recreational Trails Grant from the State of Alaska (Sprague) (Referred to Lands Committee) .................144 *b. Resolution 2008-080: Proceeding with the Moose Range Meadows South S=.rbdidtsion Utility Special Assessment District Far aNatural Gas Main Line (Mayor) (Referred tie Finance Carrurdttee} ... , ....:.148 *c. ResoIution 2008-081: Presenting Late-Filed Senior Citizen and Disabled Veteran ExemptionApplicationsFiled after March 31, 2008 for Acceptance or Denial (Mayor) (Referred to Policies and Procedures Committee) . . ............. . . ....................160 *d. ResoIution 2408-082: Certifying the Results of the October'7, 2008 Regular Municipal Election (Merkel at the Request of the Borough Clerk} (Referred to Policies and Procedures Committee} ... LAYDO~~VId Z. Ordinances *a. Ordinance 2008-19-22: Recording Expenditures of $1,262,52 Paid by the State of Alaska. Department of Admini~isation on Behalf ofthe Borough Toward the Borough's Unfunded PERS Liability (Mayon) (Shortened Hearing on 10/28!08) (Referred to Finance Cotnrnittee) ...207 *b. Ordinance 2008-19-23: Appropriating ~SS0,000 fromthe Nikisld Fixe Service Area Capital Proj ect Fund for Purchase of aNew Type A Fire Engine (Mayor) (Hearing on 11118/08) {Referred to Finance Committee) ..........:........,..................`........213 *c. Ordinance 2008-19-24; Appropriating $85,000 in the Seward-Bear Creek Flood Service Area for Costs Associated with Hiring a Project Manager/Engineer (Mayor) (Hearing on 11118/08} (Referred to Finance Committee) .................:......................216 October 14, 2008 Paga 4 of 5 166 *d. Ordinance 200$-19-25: Amending the FY2009 Operating and Capital Budget of Central Kenai Peninsula Hospital Service Area to Reflect Changes to the Central Kenai Peninsula Hospital Service Area Capital Budget (Mayor) (Hearing on 111I8J08} (Referred to Finance Conunittee) .............................................. 219 *e. Ordinance 2008-19-26.: Apprapriating $30,000 far Purchase of a Four-Wheel Drive Vehicle with a Snowplow for the Anchor Point Fire and Emergency Medical Service Area (Mayor) (Shortened Hearing on 10!28/0$) (Referred to Finance Committee) ............224 *f, Ordinance 2008-19-27: Accepting and Appropriating a State Grant in the Amount of $218,110 for Communications Equipment and Training for the $ear Creek Fire Service Area (Mayor) (Shortened Hearing on 10128J08} (Referred to Finance Committee) ......... , ..227 *g. Ordinance 2008-19-28: Appropriating $22,000 in Supplemental Funding for the Purchase of Supplies and Equipment by the Kachemak Emergency Service Area (Mayor) (hearing on 11/18/08) (Referred to Finance Committee) .............................236 *h: Ordinance 2008-19-29: Authorizing the Acquisition of Certain Real Property at 38910 Sterling Highway for a Central Emergency Services Fill Site and Future Fire Station Purposes and Appropriating Funds fox the Acquisition (Mayor) (Hearing on 11!18!08} (Referred to Finance Committee) ......................................240 *i. Ordinance 200$-30: Approving Funny River Grove Local Option Zoning Distrset as Single F'amiiy Residential (R-1) and Amending KPB 21.46.040 (Mayor) {Hearing on 1.1118J08} (Referred to Lands Committee) ..............................................250 *j. Ordinance 2008-31: Authorizing an Addendum to the Option to Lease Ladd Landing Between the Kenai Peninsula Borough and PacRim Coal, LP to Remove the Ninety Day Notice Requirement for Exercise of the Option (Mayor} (Hearing on 11/18108) (Ref rred to Lands Committee) .........................................261 *k. Ordinance 2008-32: Authorizing the Negotiated Sale at Other than Fair Market Value of Certain Real Property Having $een Leased by Snowshoe Gun Club Containing 186 Acres More or Less to the Snowshoe Gun Club (Mayor) (Bearing an 11/18/08) (Referred to Lands Committee) ..........................................269 October 44, 2408 Page 5 of 6 167 3. Other *e. Authorizing an Application for a New Liquoz License filed by Luis M. Elias-Delgado d.b.a. La Casa Italiana, Kenai, Alaska (R eferred to Finanoe Committee} ........................................283 R. PUBLIC COMMENTS ANID PUBLIC PRESENTATIONS (3 minutes per speaker} S. ASSEMBLY MEETING AND HEARING ANNOUNCIEMENTS October 15, 2008 Equitable Assessment Methodology Task Force 6; 00 PM Soldotna 2. October 28, 2008 Regular Assembly Meeting 7:40 PM Soidotna T. ASSEMBLY COMIYIENTS TJ. PENDING LEGISLATION (This item lists legislation which will be addressed at a later date as noted.) 1. Resolution 2007-OSl: Approving Plans for Participation in the Fiftieth Anniversary of Alaska Statehood Celebration (Mayor) (Referred to Policies and Froeedures Committee) Tabled on 11/20/07 2. Ordinance 2008-26: Authorizing Conveyarice of 0.49 Acres More or Less to the City ofHomer (Mayor) (Second Hearing on 11/18/0$) (Referred to Lands Committee) V. IllrFORMATIONAL MATERIALS AND REPORTS W. NOTICE OF NEXT MEETING AND ADJOURNMENT The next meeting of the Kenai Peninsula Borough Assembly will be held on October 28, 2008, at 7:00 P.M. in the Borough Assembly Chambers, Soldotna, Alaska. This meetfng wi11 be broadcast on I:DLL-FM 919 (Central Peninsula), KBBL AM 890 (South Peninsula), K207A0-FM 88.1 (East Peninsula}. Copier of agenda iierns are available at the Borough Clerk`s pff ce in the Melting P.oom just prior to the meeting. For further information, please call the Cderk`s ice at 714-2160 or toll free wiChin the Borough ad 1-800- 478-4441, Ext. 2760. Visit our website at www.bm•oughkeraai.akus for copies of the agenda, meeting summaries, ordinances and resolutions. October 14, 2008 Page 6 of 6 168 CITY OF I{ENAi NOTICE OF PUBLIC HEARING OCTOBER 15, 2008 NOTICE YS HEREBY GIVEN the City of Kenai will conduct a public hearing on the following Ordinance(s) and/or Resolution(s) at its regular meeting of October I5, 2005. 1. Ordinance No. 2351-2008 -- Increasing Estimated Revenues and Appropriations by $6,350 in the General Fund for a Library Grant. 2. Ordinance No. 2352-2008 -- Establishing Requirements for the Proper Disposal of Dog Solid Waste (Excrement) Deposited on Public Property or Private Property Not Owned or Lawfully Possessed by the Owner or Keeper of the Dog. 3. Ordinance No. 2353-2008 -- Finding that Certain City-Owned Land, Identified as Fidalgo Commercial Municipal Square Replat, Third. Recording District, Kenai, Alaska, (KPB Parcel No. 043-310-36), is Dedicated for the Purpose of City Facilities. 4. Ordinance No. 2354-2008 -- Amending KMC 23.55.080 to Provide that Only Employees Receiving a Rating of Satisfactory or Better During Their Last Performance Evaluation are Eligible for Longevity Pay for that Year and Providing that for the Calendar Year 2008 the Longevity Pay Will be Paid Prior to the end of the Calendar Year. 5. Ordinance No. 2355-2008 -- Amending KMC 21.10.1.1.0(b) and KMC 21.15.130(b) to Allow the City Council by Resolution to Authorize a Different Repayment Plan for Reimbursement of City Constructed Improvements on Leased Property. 6. Ordinance No. 2356-2008 -- Increasing Estimated Revenues and Appropriations by $19,000 in the General Fund Park Department for Rentals. Resolution No. 2008-47 -- Terminating the Project Entitled "Ames Road South LID Special Assessment District." /Clerk's Note: At the August 6, 2008 council meeting, Resolution No. 2008-47 was substituted and postponed to September 3, 2008. At the September 3, 2008 council meeting, Resolution No. 2008-47 was postponed to October I5, 2008. Thz motion to approve Resolution No. 2008-47 is active.) 8. Resolution No. 2008-60 -- Transferring $12,000 in the General Fund from the Parks Department to the Beautification Department to Provide Additional Funds for the Acquisition of a Mower. The public hearing will commence at 7:00 p.m., or as soon thereafter as business permits, in the Kenai City Council Chambers, 210 Fidalgo Avenue, Kenai, Alaska, 9961 ] . All interested persons are invited to attend the meeting and participate in the public discussion. Written comments may be sent to the Kenai City Council, c/o Kenai City Clerk, 210 Fidalgo Avenue, Kenai, AK, 99611. Copies of the ordinances are available in the Office of the Kenai City Clerk and will be available at the meeting for public review. Please be advised, subject to 7ega1-'limitations; ordinances may be amended by the Counc' rior to ado tionsjwi~thout further public notice. --~ `~ Carol L. Freas, Kenar City Clerk , Posted: October 10, 2008 MAKE ~ PACKETS COUNCIL PACKET DISTRIBUTION I COUNCIL MEETING DATE: f~/ice/a~3 Ma or/Council Attorne ~ Taylor/Sprin er ~ Clerk ~ Cit Mana er ® Kebschull/Carver +~ Police De artment ® Finance ® En ineer Senior Center Air ort ®' Kim Librar ~c2 Ga i~-~ .o Parks & Recreation I Clarion Fire De artment ~+~" Schmidt I' Mellish Student Re . KSRM fr,~~~v ,/ AGENDA DISTRIBUTION Sewer Treatment Plant Streets Sho Dock Buildin Maintenance Animal Control Water/Sewer Counter DELIVER Council and Student Representative Packets to Police Department Dispatch desk. The Clarion, KSRM, Mellish & Schmidt's Office will pick their packet up in my office. The portion of the agenda published by the Clarion should be emailed as soon as possible on pocket day. The camera-ready agenda c:/myfiles/documents/minutes/agenda form for paper) is emailed to Denise at Peninsu/a C/arion (at email folder Work Session/Special Meetings, or Composition in Contacts or Ibell@acsalaska.net). Home Page documents (agenda, resolutions, ordinances for public hearing, and ordinances for introduction} are usually emailed to me and I hold them in my HTML file. Place information (meeting e-packet and agenda, resolutions and ordinances for public hearing, etc. on the city's webpage as soon as possible before leaving the office for the weekend.