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HomeMy WebLinkAbout2009-01-15 Parks & Recreation PacketKENAI PARKS 8s RECREATION COMM%SSYON JANUARY 15, 2009 CITY HALL COUNCIL CHAMBERS 7:00 P.M. AGENDA ITEM 1: CALL TO ORDER & ROLL CALL ITEM 2: AGENDA APPROVAL ITEM 3: ELECTION OF CHAIR AND VICE CHAIR ITEM 4: APPROVAL OF MEETING SUMMARY -- October 2, 2008 ITEM 5: PERSONS SCHEDULED TO BE HEARD a. James Clark -- Boys & Girls Club ITEM 6: OLD BUS%NESS ITEM a: a. Discussion -- FY10 Budget ITEM 8: REPORTS a. Commission Chair b. Director c. City Council Liaison ITEM ~: COIviMISSION i'iUEa T IONS ~ COiviivlENTS ITEM 10: PERSONS PRESENT NOT SCHEDULED TO BE HEARD ITEM 11: a. City Council Action Agendas of December 17, 2008 and January 7, 2009. b. City Council Policy for Commission, Committee, Board and Council on Aging Meetings and Work Sessions ITEM 12: PLEASE CONTACT US IF YOU !NILE NOT BE ABLE TO ATTENb THE MEETING: CAROL -- 283-8231 OR BOB -- 283-3692 I+em 4. KENAY PARKS & RECREATION COMMISSION OCTOBER 2, 2008 CITY HALL COUNCIL CHAMBERS 7:00 P.M. AGENDA ITEM 1: CALL TO ORDER & ROLL CALL ITEM 2: AGENDA APPROVAL ITEM 8: APPROVAL OF MEETING SUMMARY a. Regular Meeting -- April 3, 2008 b. Special Meeting -- April 10, 2008 c. Regular Meeting -- July 3, 2008 d. Special Meeting -- July 24, 2008 e. Special Meeting -- September 4, 2008 ITEM 4: PERSONS SCHEDULED TO BE HEARD ITEM 5: OLD BUSINESS a. Discussion -- Multipurpose Dome Facility ITEM 6: NEW BUSINESS a. Discussion -- Recreational Opportunities in Kenai b. Discussion -- Kenai Sports Complex Draft Master Plan T'''EM ?: R~PO$TS a. Commission Chair b. Director c. City Council Liaison %TEM 8: COMMISSION QUESTIONS & COMMENTS ITEM 9: PERSONS PRESENT NOT SCHEDULED TO BE HEARD ITEM 10: a. Council Action Agendas of September 3 and 17, 2008. ITEM 11: ADJOURNMENT KENA% PARKS 8c RECREATION COMMI: OCTOBER 2, 2008 CITY HALL COUNCIL CHAMBERS 7:00 P.M. CHAIR DALE SANDAHL, PRESIDING MEETING SUMMARY ITEM 1: CALL TO ORDER & ROLL CALL Chair Sandahl called the meeting to order at approximately 7:10 p.m. Roll was confirmed as follows: Commissioners present: A. Hull, D. Sandahl, K. McDonald, L. Magiera, F. Kiefer Commissioners absent: T. Wortham, J. Beeson Others present: Parks 8v Recreation Director B. Frates, Public Works Director W. Ogle, Council Member B. Eldridge A quorum was present. ITEM 2: AGENDA APPROVAL The following changes were requested: ADD: 6-e. Memorandum -- January 2009 Parks 8s Recreation Commission Meeting MOTION: Commissioner McDonald MOVED to approve the agenda with the lay down included. Commissioner Kiefer SECONDED the motion, There were no objections. SO ORDERED. ITEM 3: APPROVAL OF MEETING SUMMARY 3-a. Regular Meeting -- April 3, 2008 3-b. Special Meeting -- April 10, 2008 3-c. Regular Meeting -- July 3, 2008 3-d. Special Meeting -- July 24, 2008 3-e. Special Meeting -- September 4, 2008 MOTION: Commissioner Hull MOVED to approve the meeting summaries of April 3, April 10, July 3, July 24 and September 4, 2008 as presented. Commissioner Kiefer SECONDED the motion. There were no objections. SO ORDERED. ITEM 4: PERSONS SCHEDULED TO BE HEARD -- None ITEM 5: OLD BUSINESS 5-a. Discussion -- Multipurpose Dome Facility Frates reported the Central Peninsula Sports Facility Group was raising funds for a feasibility study, noting there would be an event at The Crossing on Wednesday, October 8, 2008 from 5:00 - 7:00 p.m. Sandahl reported approximately 20 acres of land would be needed. ITEM 6: NEW BUSINESS 6-a. Discussion -- Recreational Opportunities in Kenai Frates requested the Commission review the list from the packet and add any other programs or activities. 6-b. Discussion -- Kenai Sports Complex Draft Master Plan Frates reviewed the plan included in the packet, noting the plan included use of borough property. It was suggested the use of borough property be reconfirmed. MOTION: Commissioner Hull MOVED to request Administration contact the Borough to reconfirm adjoining Borough land would be available for the ball fields. Commissioner McDonald SECONDED the motion. There were no objections. SO ORDERED. 6-c. Discussion -- January 1, 2009 Parks & Recreation Commission Meeting Sandahl reviewed the memorandum presented at the beginning of the meeting, noting he would not be available on February 5, 2009. MOTION: Commissioner Kiefer MOVED to request the City Clerk change the date of the January meeting from January 1 to January 15, 2009. Commissioner McDonald SECONDED the motion. There were no objections. SO ORDERED. ITEM 7: REPORTS 7-a. Commission Chair -- Sandahl reported he would be out of town October 13 - 29, 2008, but suggested Frates work with the City Clerk and contact members of the Advisory Cemetery Committee to perform a walk through of the proposed cemetery land. 7-b. Director -- Frates reported the ice was in at the Multipurpose Facility; remaining crewmembers were performing post-season activities (winterizing), and reported on the Kenai River Marathon. PARKS 8v RECREATION COMMISSION MEETING OCTOBER 2, 2008 PAGE 2 7-c. City Council Liaison -- Eldridge reported his interest in a bike path along Bridge Access Road in addition to future trails in the drainage areas throughout town. ITEM 8: COMMISSION QUESTIONS 8s COMMENTS Hull inquired about the new banners and the status of the drift boat pullout and Frates noted the banners were purchased and recently removed for the winter. Eldridge reported the State would be performing a study related to a drift boat pullout and the Council addressed it as their number one suggested priority for the State Capital Improvements list. ITEM 9: PERSONS PRESENT NOT SCHEDULED TO BE HEARD -- None ITEM 10: INFORMATION 10-a. Council Action Agendas of September 3 and 17, 2008. ITEM 11: ADJOURNMENT MOTION: Commissioner Kiefer MOVED to adjourn and Commissioner Magiera SECONDED the motion. There were no objections. SO ORDERED. There being no further business before the Commission, the meeting was adjourned at approximately 8:40 p.m. Meeting summary prepared and submitted by: Corene Hall, Deputy City Clerk PARKS & RECREATION COMMISSION MEETING OCTOBER 2, 2008 PAGE 3 12:10 PM Boys & Girls Clubs of the Kenai Peninsula ovo7/os Accrual Basis Profit ~r Loss JuBy 1, 2008 through January 7, 2009 ~ Jul 1,'08 -Jan 7, 09 Ordinary Income/Expense Income 405 • Clubhouse Revenue 405.06 ~ Keystone Club 405.09 ~ Membership Dues 405.11 ~ Summer Program 405.13 • Vending Tota1405~ Clubhouse Revenue 410 • Contributions Revenue 410.03 • Individual Total 490 ~ Contributions Revenue 435 ~ Rec Center Revenue 435.1 ~ City League Basketball 435.2 • Com Ctr Daily Use Fee 435.3 • Concessions 435.4 ~ Facility Management 435.5 ~ Facility Use Fee 435.7 ~ Teen Center Activity Total 435 ~ Rec Center Revenue Total Income Expense 617 • Background Profile Expense 624 • Contract Labor Expense 624.02 ~ Janitorial Expense Total 624 ~ Contract Labor Expense 625 • Contracts Expense 625.01 • City League Basketball Contract 625.02 ~ Equipment Lease Total 625•COntmcts Expense 630 ~ Dues & Subscriptions Expense 635 ~ Employee Payroll & Benefits 635.02 ~ Insurance 635.03 ~ Payroll Tax 635.031 • Employment Security 635.032 • Medicare Tax 635.033 • Social Security Total 635.03 ~ Payroll Tax 635.04 ~ Pension Trust 635.06 • Worker's Compensation 638 ~ Gross Payroll Expense Total 635 ~ Employee Payroll & Benefits 640 • Equipment Expense 856.00 856.00 15.00 328.11 2,055.11 25.00 25.00 10,660.00 13,984.00 2,079.50 78,023.31 880.00 750.00 106,376.81 108,456.92 133.85 4,375.00 4,375.00 3,860.00 118.14 3,978.14 1,036.21 2,898.74 961.69 911.51 3,897.38 5,770.58 534.33 2,288.13 62,860.77 74,352.55 Page 1 of 2 12:1o PM Boys & Girls Clubs of the Kenai Peninsula 01/07/09 Profit Loss Accrual Basis July 1, 2008 through January 7, 2009 Jul 1,'08 -Jan 7, 09 640.06 • Rec Center 207.88 Total 640 ~ Equipment Expense 207.88 660~Insurance Expense 660.04 • Member Accident 261.56 660.05 ~ Property 1,773.10 660.07 ~ Commercial Auto 188.00 Total 660 ~ Insurance Expense 2,222.66 674 ~ Postage & Delivery Expense 190.21 675 ~ Printing Expense 22.72 677 ~ Professional Services Expense 677.09 ~ Auditing & Tax Fees 1,866.66 677.02 ~ Computer Consulting 9.45 Total 677 • Professional Services Expense 1,876.11 684 ~ LosUStolen Revenue 90.00 690 • Supplies Expense 690.06 ~ Clubhouse 20.20 690.08 ~ Concessions 645.04 690.10 ~ Food 1,360.85 690.12 ~ Maintenance 1,001.85 690.13 ~ Miscellaneous 57.90 690.14 ~ Office 403.07 Total 690 ~ Supplies Ezpense 3,488.91 695 • Travel Expense 695.04 ~ Mileage Reimbursement 2910 Total 695 ~ Travel Expense 29.10 696 ~ Utilities Expense 434.65 697 ~ Web Page 18.75 Total Expense 92,456.74 Net Ordinary Income 16,000.18 16,000.18 Net Income Page 2 of 2 r7t r :July GATE Wght Room Raq. Court 1 Raq. Court 2 Raq. Court 3 Gym TOTAL 1st 17 12 10 0 36 75 2nd 3 4 6 5 70 88 3rd 8 16 0 0 68 92 4th xxx xxx xxx xxx xxx 0 5th 21 17 0 0 31 69 7th 25 17 13 0 54 109 8th 7 28 18 0 49 102 9th 11 0 8 0 126 145 10th 13 34 6 3 53 109 11th 20 12 0 0 57 89 12th 10 22 4 0 69 105 14th 17 21 0 0 46 84 15th 10 28 12 2 51 103 16th 11 18 2 0 67 98 17th 16 18 5 0 66 105 18th 26 18 3 12 47 106 19th 12 32 20 0 33 97 21st 18 6 6 2 102 134 22nd 10 20 4 0 50 84 23rd 17 26 6 0 134 183 24th 14 20 0 0 50 84 25th 23 21 16 2 44 106 26th 13 20 16 4 77 130 28th 11 14 14 0 53 92 29th 14 24 2 0 20 60 30th 9 0 11 0 80 100 31st 14 10 0 0 40 64 n TOTAL 370 458 182 30 1573 2613 Wght Room Raq. Court 1 Raq. Court 2 Raq . Court 3 Gym z~n a5&t 182 30 1573 2613 REC CENTER USE BY AREA {July) ^ Wght Room ® Raq. Court 1 ®Raq. Court 2 ®Raq. Court 3 inter tJs u u t DATE Wght Room Raq. Court 1 Raq. Court 2 Raq. Court 3 Gym TOTAL 1st 9 24 0 0 58 91 2nd 21 0 0 0 64 85 4th 11 18 2 0 61 92 5th 21 18 0 0 76 115 6th 7 21 21 0 109 158 7th 12 27 2 0 36 77 8th 9 24 2 0 24 59 9th 11 18 43 0 35 107 11th 13 36 2 0 56 107 12th 32 0 0 0 55 87 13th 15 13 14 0 111 153 14th 14 8 0 0 52 74 15th 18 16 0 0 39 73 16th 14 13 4 0 77 108 18th xxx xxx xxx xxx xxx 0 19th xxx xxx xxx xxx xxx 0 20th xxx xxx xxx xxx xxx 0 21st xxx xxx xxx xxx xxx 0 22nd xxx xxx xxx xxx xxx 0 23rd xxx xxx xxx xxx xxx 0 25th xxx xxx xxx xxx xxx 0 26th 16 0 0 0 0 16 27th 9 0 0 0 3 12 28th 13 0 0 0 0 13 29th 17 0 0 0 3 20 30th 5 0 0 0 12 17 0 0 TOTAL 267 236 90 0 871 1464 Wght Room Raq. Court 1 Raq. Court 2 Raq. Court 3 Gym 2R7 236 90 0 871 1464 REC CENTER USE BY AREA (August) ^ Wght Room '' ®Raq. Court 1 Raq. Court 2 ® Raq. Court 3 nt r Use: t r DATE Wght Room Raq. Court 1 Raq. Court 2 Raq. Court 3 Gym TOTAL 1st xxx xxx xxx xxx xxx 0 2nd 14 0 4 0 69 87 3rd 18 26 8 0 89 141 4th 17 5 0 0 38 60 5th 15 24 0 4 92 135 6th 20 0 24 0 122 166 8th 28 16 4 0 32 80 9th 23 0 0 0 54 77 10th 12 4 0 0 98 114 11th 15 20 1 0 40 76 12th 14 18 4 0 156 192 13th 21 0 0 0 66 87 15th 24 15 7 0 54 100 16th 17 8 15 5 53 98 17th 10 12 22 16 105 165 18th 11 32 6 0 45 94 19th 14 18 0 0 72 104 20th 12 12 4 0 99 127 22nd 26 14 6 0 45 91 23rd 17 16 22 0 98 153 24th 29 14 6 0 92 141 25th 16 13 0 0 48 77 26th 23 24 24 18 143 232 27th 16 0 0 0 65 81 29th 18 18 12 3 89 140 30th 19 10 0 0 100 129 449 319 169 46 1964 Wght Room Raq. Court 1 Raq. Court 2 Raq. Court 3 Gym 449 319 169 46 1964 12EC cENrER usE BY AREA (sept. 2008) 2947 2947 ^ Wght Room ® Raq. Court 1 Raq. Court 2 ® Raq. Court 3 Gym rater t r DATE Wght Room Raq. Court 1 Raq. Court 2 Raq. Court 3 Gym TOTAL 1st 16 11 7 0 94 128 2nd 9 12 0 0 64 85 3rd 23 18 19 18 139 217 4th 9 25 8 0 104 146 5th 6 0 1 0 25 32 6th 22 18 6 0 97 143 7th 20 22 3 1 82 128 8th 17 8 8 0 113 146 9th 11 3 10 0 45 69 10th 17 6 3 0 120 146 11th 12 55 39 12 116 234 12th 1 0 0 0 11 12 13th 22 23 2 0 57 104 14th 30 6 0 0 88 124 15th 20 11 12 0 103 146 16th 13 12 4 0 65 94 17th 25 16 0 2 91 134 18th 12 0 6 0 101 119 19th 4 3 3 0 41 51 20th 23 10 0 0 70 103 21st 36 28 2 0 80 146 22nd 35 0 0 0 168 203 23rd 19 33 2 12 124 190 24th 26 12 9 27 172 246 25th 13 0 6 0 100 119 26th 6 0 0 0 27 33 27th 16 21 2 0 52 91 '- 20 t 23 16 11 n $0 130 ~ 29th 30 12 0 0 100 142 30th 25 16 4 0 97 142 31st 16 12 5 0 123 156 557 409 172 72 2749 3959 Wght Room Raq. Court 1 Raq. Court 2 Raq. Court 3 Gym 557 409 172 72 2749 3959 REC CENTER USE BY AREA (Oct. 2008} ^WghtRoom ® Raq. Court 1 ®Raq. Court2 ® Raq. Court 3 Gym c rat r Use: Novemb r DATE Wght Room Raq. Court 1 Raq. Court 2 Raq. Court 3 Gym TOTAL 1st 20 28 31 0 105 184 2nd 8 0 0 0 35 43 3rd 36 39 14 0 61 150 4th 20 16 2 0 85 123 5th 35 10 20 2 107 174 6th 14 27 0 0 80 121 7th 34 14 10 0 170 228 8th 20 0 8 0 105 133 9th 2 0 0 0 30 32 10th 26 32 8 5 78 149 11th 21 0 6 0 90 117 12th 34 18 18 0 96 166 13th 17 12 2 0 95 126 14th 27 16 3 0 160 206 15th 18 29 8 0 198 253 16th 0 6 0 0 23 29 17th 24 23 4 0 154 205 18th 27 0 2 0 155 184 19th 16 24 3 0 113 156 20th 27 20 6 0 197 250 21st 27 16 0 0 232 275 22nd 25 0 0 0 120 145 23rd 2 0 7 0 44 53 24th 28 48 7 0 41 124 25th 21 10 6 0 68 105 26th 24 24 5 0 115 168 27th xxx xxx xxx xxx xxx 0 28th xxx xxx xxx ...... xxx 0 29th 14 29 27 0 138 208 30th 2 0 0 0 11 13 31st 0 569 441 197 7 2906 4120 Wght Room Raq. Court 1 Raq. Court 2 Raq . Court 3 Gym 569 441 197 7 2906 4120 REC eENTeR use BY AREA (Nov. 2oos> ^WghtRoom Raq. Court 1 , ®Raq. Court 2 ® Raq. Court 3 ®Gym nt r Used ee r OATS Wght Room Raq. Court 1 Raq. Court 2 Raq. Court 3 Gym TOTAL 1st 23 15 10 4 118 170 2nd i5 0 10 0 119 144 3rd 20 18 2 0 135 175 4th 17 27 11 0 207 262 5th 26 15 2 0 328 371 6th 22 12 10 0 68 112 7th 6 5 0 0 23 34 8th 33 11 12 0 199 255 9th 22 12 7 0 199 240 10th 42 30 16 0 150 238 11th 21 6 4 0 170 201 12th 30 23 8 0 208 269 13th 22 21 6 0 155 204 14th 1 4 0 0 8 13 15th 37 15 0 0 145 197 16th 22 2 8 0 162 194 17th 23 18 4 0 119 164 18th 14 17 6 0 147 184 19th 17 18 6 0 184 225 20th 7 4 6 0 131 148 21st 0 5 5 0 30 40 22nd 30 28 12 6 129 205 23rd 19 4 2 0 98 123 24th 11 4 0 0 16 31 25th xxx xxx xxx xxx xxx 0 26th 14 16 2 0 22 54 27th 11 28 9 0 110 158 28th 7 4 0 0 16 27 29th 21 39 17 2 165 244 30th 31 16 8 0 144 199 31st 12 0 0 0 39 51 576 417 183 12 3744 4932 Wght Room Raq. Court 1 Raq. Court 2 Raq. Court 3 Gym 576 417 183 12 3744 4932 REC CENTER USE BY AREA (December) ^ Wght Room ~ ® Raq. Court 1 Raq. Court 2 ® Raq. Court 3 Gym "V ll~~e wit~i a Past, G~ wit~i a F~tr~v°e,< 210 Fidalgo Avenue, Kenai, Alaska 996 1 1-7794 ,, ~;~ ~~, Telephone: 907-283-3692 l FAX: 907-283-3693 ttiece~of KENAV Elvi® NDU To: Kenai Parks & Recreation f'nmm;treP From: Robert J. Frates, Parks & Recreation Director Date: December 15, 2008 RE: FI'10 IAa~aft budget Attached is a draft budget for FY207 0. Please review the contents and bring any ideas or suggestions to our neat regular meeting of January 1 Sen Please let me know if you have any questions. D~PAR71VtEtV7' NAI2RATIV~ GEfVER,4L FUiVD - RECREAl°90~8 The City of Kenai and the Boys. and Girls Clubs of the Kenai Peninsula, through a partnering agreement, manage and operate the Kenai Recreation Center. The Center provides year-round opportunities for all ages to participate in recreational activities. The Recreation Center facility offers a weight room, racquetball/walleyball courts, gymnasium, saunas, and showers/locker rooms. In addition, the upstairs Teen Center provides area youth with a fun, safe environment which includes a dance floor, snack bar, pool, foosball, ping-pong, video games, TV, air hockey, computers; and many other special activities. Seasonal programs offered through City Recreation Department include Nordic Skiing at the Kenai Golf Course and ice activities at the Kenai Multi-Purpose Facility throughout the winter months. Local schools, community organizations and the public utilize both facilities for practices, games and special events. The Kenai Multi-Purpose Facility is available on a daily basis for public skate during the winter and is available for rent for special events during the summer months. The Kenai Skatepark, located near the AdultSoftball Fields,- also offers both skateboarders and BMX riders an opportunity'to enhance their skills. The local Softball Associatioh, Kenai Little League, and local soccer clubs provide active leagues and tournaments on the City's sport fields, which are maintained and built by the City of Kenai. Half of the salaries of the Parks and Recreation director and the department assistant I position are charged to the recreation department. 93 CITY OF KENAI FY 2009 BUDGET FUND: General DEPT: Recreation ADMINISTRATION COUNCIL A/C # DESCRIPTION RECOMMENDED APPROVED 2021 C3ttiee Srep~iies 200 200 2022 Orsenating and Fteisair SupWiias 3,300 3;300 2024 Srnail 7o®9s and YVlinor EearsiBSrnera4 500 ;00 4531 Protessionai 5~~~ ~°c~~ r;acreation Center Services 125,000 lce Maintenance 54,000 179,OCj0 179,000 4532 Coane~aaanicati®n 4,000 4,000 4534 ,4dverkisinW 500 500 4537 kJkiiikies Recreation Center 48,000 Multipurpose Center 67,OOO,r 115,000 115,000 4538 i2epairs and t<flaintenance Rec. Center alarm monitoring 700 Dasher board replacement 10,000 M isc 200 10, 900 10, 900 4539 F~enkais Portable toilets- Nordic trail 2,600 .2,600 4540 EWaai~. F~srad Pavrstents 3,917 3,917 4666 B®oics 100 100 4667 Dues and Predications NRPA dues ARPA dues 530 530 5041 iVlisceYlanassras 200 200 8064 CVlachuiner~r and EWrriprnent Rec. Center Treadmill 7,500 7,500 95 .n y.+ CC ~a V N~~/ FdyN /-~ ~i W A ~ ~, o z I O i~ ... U C, O ~N~± ~ O ~ y~a F i J ~ ~ O M 59 ® ~ ~ ~ ~ bA .~ N ~ F-7 ~+ ai '~ ~ O ~ !-w ^ ' W W O O O ,~ O ~ N 69 ~~ O O O O ® 01 O + ~ ~ C O 0 0 O 0 0 O ~ O ~ ~ O O ~ W &~3 m ~ ~ 0 ~ ~ N O1 m O ""' cn O N ifi <t ~ ~ ~ ® p 0 0 O O O O O O p O ~ p ,~-, 0 O 0 O ~ ~ w N ~' t+ ^ M ~ ~ ~ O 7 ~ ~ ~ ~C7 N O~ M ~ N O M ~ h N ~ Ls" ~ C ~ '.7 ~ 6" w F." O ' ~ L"r y ~ U ~ ~ ~ c~ 3 ~, ~ ' ~ a Y ~ ~ ~ ~ w z~ O ~ o ;-~ ~ ~ ~ e4 ~ a3 ~ ~ ~ ~~i U }~j .-i ~ V ~ + ~ ~ ~ ~ ~ ~~ ~ :y ~~ ~ ' ~ ~ ~ ~ ~ ~ ~ yam'" .~ ~ o ~ V ~ ~ W F-~ 4=~ ~ CO F: ' ~ f: ~ R+ G .'Y vi O N . -~ m_ A, tC3 ~ a o o v~ v~ v a., ~ N ¢ a ~ ~ x x w a m ~ ~ ~ ~a ~, ~ aa ~ ~ ®® DEPARTnlIENT NARRATIVE GENERAL FUND - PARY4S The City of Kenai has ten parks totaling approximately 180 acres. They are: Municipal Park, Beaver Creek Park, Olde Towne Park, Cunningham Park, Fourth Avenue Park, East Kenai Park, Spur Park, Leif Hansen Memorial Park, Kenai Soccer Park, and Erik Hansen Scout Park. Within these parks areas are located 7) three little league ball fields and two senior league fields; 2) Oiler baseball field; 3) four adult softball fields; 4) playground and picnic areas; 5) tent camping area; 6) four soccer fields; 7) community gardr,rE~; -~~ $) cross-country ski tr:~t=-~. ~4tomorial Park includes a gazebo, fountain, ra«3 a Veteran's wi ~~i w, ~s ~tiFwll as plantings and memorial plaques.. The Parks Department also maintains the Bernie Huss Trail and the East Kenai Fitness Trails that include a variety of fitness stations and a nine (g) hole disc-golf course. Maintenance of these areas is an ongoing operation during the summer months. Responsibilities include fertilizing and liming, aeration, irrigation, mowing and trimming, sport field maintenance, facility/playground maintenance and repairs, safety inspections, and installation of park equipment. Also, a major operation is the collection and removal of trash in these areas. Half of the salaries of the Parks and Recreation director and the department assistant I position are charged to the Parks department. During the summer five to six part-time employees are hired who assist with the installation, maintenance and repair of these areas. 96 CITY OF KENAI FY 2009 BUDGET FUND: General A/C ~ DESCRIPTION 20'L2 ~perating and Repair Supplies Lime, grass seed, fertilizer, signs, paper supplies, fencing, paint, foul weather gear, sand, gravel, soil 2024 Small To®Is and minor Equipment Park benches, picnic tables, flag poles BBQ grills, hand mowers, hand tools, fish waste recepticles, safety and playground equipment 4532 Communication 4533 Yransportation NRPA Congress, ARPA Conference 4534 pedvertising 4535 Printing and Bindang Dip net fee envelopes/receipts Brochures, time cards 4537 titllitles 4538 Repairs and maintenance Pumping restrooms, fence repair sandblasting and painting, brush clearing and signage 4539 Rentals Dip net portable toilets Dip net dumpsters Machinery and equipment, Dumpsters M isc. restrooms. 5041 miscellaneous 8063 improvements other than Buildings Park Strip picnic shelter 8064 1~achinerv T& Equipment Flatbed truck Water reel DEPT: Parks ADMINISTRATION RECOMMENDED 30,000 9,000 3,800 1, 000 500 2, 800 600 3,400 11, 000 10,000 16,000 15,600 1, 500 5,500 4,000 42,600 500 40,000 33,000 9,500 42;500 9B COUNCIL APPROVED 30,000 9,000 3, 800 1, 000 500 3,400 11, 000 10,000 42,600 500 40,000 42, 500 ':f l r~ W F M h.a r, w Ayya F-f A .~ o ~, 3 ~ y G ~ ~ O o Q > ~ V ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ Ca M , ~ (~ ~ xy C6 ~ G ~ {G~ a .~. ~ ~ ~ ~ ~° ~ O C~ O O w O O O O ~ ~+ V ~ O O ~ ~ ~ ~ b4 O V1 bR -I- fiR ~ O O O O O o o O ~ ® oo ~n v~ O ~n N 'f' + ~' ~ N N 6~9 ® O Q O O O O O 0 0 O O O O o ~ o O O ~D O Vi O ~ ~ ~ M N `O N `O O O f~ ~ 0 0 0 0 O 0 0 0 0 W ~y ~ O ~ O O O ~. O \O O V~ N W m oi m ~ m ~ ~ ~ ~ ~ ~ ~ ... ~ ... ~ ~ ~j W O ~ U ~ ~ y~~ sy sG» N .~ R1 f. ba ~ ~ L7 U ~, v. ~/ L7 .~ • • ~I ! ~ ~ Vl ~ ~ O ' •~ c~ M w ~CC{ '~ y .~ Q Y ~ _V J y ~ R V L [ OA > ~ Q ~ ~ b ~ •~ H W ~ 'N ~ `~ ~~ ° ° ~ ~ ~ ~ w v ~ ~ '~ ~ ~ ~ > ~ w 'a _ .~ ~~ N o a y .~ ~ ~ ~ ~ Fw W } .i-' C'i O ~ O ti 'O 'r-i 'n ~ i+ N N 6" O G '3 4J •^' ~ y ~' «i ~ ~-' ~ ~ s -~ O ~a O a o o v~ vi U a~ ~ E•-• ~ w . ~ c~ x w w m Q C7 Q U a r~ a r H v ... ~: a CA O ,p d s. ~ w gm ® G I~q N Mml ~9 ~ i. .~ w A •~ r O .~ is ~ ~ w-1 O ~ ~ CC w O i. '~+ ~ ~ ~ O ~ ~ ~ ~ i®m ~' O oU~A ~ ~ bA ~ ~ 9~A O ~" ® ~ N ~M ~o 0 y o ~ ~ O Z~ ®EBAP2TfNENT NARRATIVE C3ENEF2A~ FUND - BEAUTIFICATION This program employs nine. to eleven part-time people through the summer months. They pianf and maintain flowers, shrubs and trees and provide care for the many flower boxes and' cirole planters located along City street corners. The City's greenhouse provides many of the flowers utilized in City landscapes and allows personnel to choose from a wide range of color, height; and texture. Community volunteers also assist with design and maintenance of various designated flowerbeds. Additionally, maintenance personnel provide lawn care for the many greenstrips and open greenways located throughout the City. City street lights are also decorated with lighted pole-mount displays throughout the winter months and with banners during the summer. 99 CITY OF KENAI FY 2009 BUDGET FUND: General Fund A/C # DESCRIPTION ZO22 ~pe7'a$d ~i~ arod t\B'L5c"HiP $ldpPl325 Fertilizer, seed, lime, flowers, trees, repairs cemetery maintenance Christmas lights, decorations, etc. 2024 Ser~ald 1"caca9a and Taro®r Eau'sparoeer$ Wsed eaters, hand tools, planter trays, mowers, traveling sprinklers Winter Pole Decorations Winter Tree Decorations Banners 4535 Psin$irest.and ~sr@daeoro Beautification brochures 4537. t1Ci@i$'ses 4538 f2epaar~s seed f~@alrotenarsce Repair and replace transformers Opening and closing graves Leif Hanson electrical expansion Herbicide 4539 Rerotais 4666 Bo®ks Videos and reference materials 8064 fJiact".iroety ~ Baau¢a~royerof Mower DEPT: Beautification ADMINISTRATION RECOMMENDED 13, 000 4,000 28, 000 5, 500 2,000 39,500 300 3,000 3, 500 2,000 1,000 3, 500 10, 000 250 175 20,000 7.01 ~I O PI GTd O ..a i~ V w q~ MV ~, Y '~i ~ ~ ~': L.'" 'V O O ° ~ O ,1 ® ~q V1 O o c6 O ~~, ~ • N O y ' ~ . ° '-' O w ~ ~ ~ o a 3 0 0 N ~ O1 O ' U f., O N Jr ~O EA \./ ~+ Cry O Y ~ O O O ~ ~~r ~ + O " ~ t3 Hj q W t' ~ t FM y ~ W e O O Q O O O ® . ~ ~ O O O '~- '-"' ~ cr N + N 69 ~ O O O O 0 0 N O 0 ~ O W N ~ M M A N ~ ~ ~ O O O O O O O O O O O ~n O O N ry O ~n 1 O 0 0 ~ ~ O M 0 M M p N ~-+ N \O ff3 G .-. N ~ ~ ~ W O ° N ~ ~ ~ N V ~ ~ O ~ ' i ~ O U ~ N a D ~ • c~ S ~ S. v ~ ~ ~ ~ ~ ~3 o v, ~° ~ ~ ~ ~ cn ~ ~cs ~ a ~ a ~ a ~23 O • • V ~ ~ ti ~ w ~ ~ ~ •~ ~ ~y '~ ~ ~ ~ x ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ H r ~ ~ / ~. /~ / ~ rr1 ~ ~ // ~~ ~y ~y1 ~ / ~ ~ 5 ® o Vl ~ U P-I U ~"'' LM N ~ W W RI W Q V H V W F-a ~"~ Z+em Asa ACTION AGENDA KENAI CITY COUNCIL -REGULAR MEETING DECEMBER 17, 2008 7:00 P.M. KENAI CITY COUNCIL CHAMBERS http: ~ f www. ci. kenai. ak.u s ITEM A: CALL TO ORDER 1. Pledge of Allegiance 2. Roll Call 3. Agenda Approval 4. Consent Agenda *All items listed with an asterisk (*) are considered to be routine and non- controversial by the council and will be approved by one motion. There will be no separate discussion of these items unless a council member so requests, in which case the item will be removed from the consent agenda and considered in its normal sequence on the agenda as part of the General Orders. ITEM B: SCHEDULED PUBLIC COMMENTS (10 minutes} ITEM C: UNSCHEDULED PUBLIC COMMENTS (3 minutes) ITEM D: REPORTS OF KPB ASSEMBLY LEGISLATORS AND COUNCILS ITEM E: PUBLIC HEARINGS (Testimony limited to 3 minutes per speaker.) 1. PASSED UNANIMOUSLY. Resolution No. 2008-70 -- Confirming the Assessment Roll on the Shamrock Circle Improvement Special Assessment District. 2. PASSED UNANIMOUSLY. Resolution No. 2008-71 -- Confirming the Assessment Roll on the Thompson Park, Beaver Creek Alaska, Mack, Valhalla Heights, and Sunset Rim Subdivisions Street Improvement Special Assessment District. 3. PASSED UNANIMOUSLY. Resolution No. 2008-72 -- Authorizing the City Manager to Enter Into a Restaurant Concession Agreement for the Kenai Municipal Airport. PASSED UNANIMOUSLY. Resolution No. 2008-73 -- Awarding the Bid to Univar USA, Inc. for Miscellaneous Chemicals - 2009. S. PASSED UNANIMOUSLY. Resolution No. 2008-74 -- Authorizing a Budget Transfer From the City Shop Department to Various City Departments for Fuel Cost Being Charged Directly to City Departments but Originally Budgeted in the City Shop. ITEM F: MINUTES 1. *Regular Meeting of December 3, 2008. 2. *Council Work Session Notes of December 3, 2008. ITEM G: UNFINISHED BUS%NESS ITEM H: NEW BUSINESS 1. APPROVED. Bills to be Ratified 2. APPROVED. Approval of Purchase Orders Exceeding X15,000 3. INTRODUCED. *Ordinanee No. 2363-2008 -- Amending KMC 4.30.010- .015 to adopt the National Electrical Code, 2008 Edition of the National Fire Protection Association with Local Amendments to the Above. 4. dNTRODUCED. *Ordinanee No. 2364-2008 -- Increasing Estimated Revenues and Appropriations by $24,292 in tYte Senior Citizens Fund for Essential Program Equipment and Deferred Maintenance. 5. INTRODUCED. *Ordinanee No. 2365-2008 -- Amending KMC 1.80.010 by Increasing the Mayor's Salary From $900 to $1,000 Per Month and Council Members' Salaries From $400 to $500 Per Month. INTRODUCED. *Ordinanee No. 2366-2008 -- Amending KMC 1.85.020 to Change the Threshold Amount of Income, Business Interests, Loans, Trusts and Other Financial Transactions that Must Be Reported on the City's Financial Disclosure Form From One Thousand Dollars ($1,000) to Five Thousand Dollars ($5,000). 7. INTRODUCED. *Ordinance No. 2367-2008 -- (1) Reducing Estimated Revenues and Appropriations by $166,442.60 in the General Fund Non- Departmental for Transfer to the Visitor Center Heating System Capital Projects Fund; (2) and Reducing a Previous Appropriation in the Visitor Center Heating System Capital Projects Fund for Replacement of the Center's Heating System. 8. INTRODUCED. *Ordinance No. 2368-2008 -- Increasing Estimated Revenues and Appropriations by $16,016 in the Airport Fund and by $640,681 in the Runway Improvement Capital Project Fund for Capital Improvements. 9. INTRODUCED. *Ordinance No. 2369-2008 -- Increasing Estimated Revenues and Appropriations by $140,000 in the Congregate Housing Enterprise Fund and the Congregate Housing Capital Project Fund for Window Replacement at the City's Vintage Pointe Manor Congregate Housing Facility. 10. .INTRODUCED. *Ordinance No. 2370-2008 -- Increasing Estimated Revenues and Appropriations by $2,000 in the General Fund for Police Overtime Expenditures. 11. INTRODUCED. *Ordinance No. 2371-2008 -- Amending the Official Kenai Zoning Map by Rezoning Thompson Park Bergholtz (Preliminary Plat) Consisting of Approximately 1.96 Acres From Rural Residential and Suburban Residential to Suburban Residential. 12. INTRODUCED. *Ordinance No. 2372-2008 -- Amending the Official Kenai Zoning Map by Rezoning Kenai Municipal Airport -- Float Plane Basin Replat (Preliminary Plat) Approximately 162 Acres Within the Airport Reserve in the City of Kenai From Conservation and Rural Residential to Light Industrial. 13. APPROVED. Approval -- Memorandum of Agreement/State of Alaska Department of Transportation 8v Public Facilities -- Various Road Improvements in the City of Kenai (SAFETEA-LU Earmark, Sec. 1702, No. 3683fExtending Improvements Along Baron Park Lane From the End of the Existing Roadway at Lowes North to one intersection with HEA Access Road and Rehabilitation and Paving of HEA Access Road From the Baron Park Intersection to Marathon Road). 14. APPROVED. Discussion -- Establishment of a City of Kenai Salmon Task Force. ITEM I: COMMISSION/COMMITTEE REPORTS 1. Council on Aging 2. Airport Commission 3. Harbor Commission 4. Library Commission 5. Parks 8v Recreation Commission 6. Planning & Zoning Commission 7. Miscellaneous Commissions and Committees a. Beautification Committee b. Alaska Municipal League Report c. Mini-Grant Steering Committee d. Advisory Cemetery Committee e. Kenai Convention 8v Visitors Bureau ITEM J: REPORT OF THE MAYOR YTEM K: ADMYNISTRATION REPORTS 1. City Manager 2. Attorney 3. City Clerk ITEM L: DISCUSSION Citizens (five minutes) Council ITEM M: PENDING LEGISLATION (This item lists legislation which will be addressed at a later date as noted.) Ordinance No. 2347-2008 -- Repealing the Existing KMC 1.15.040 and KMC 1.15.050(c) Regarding Preparation, Distribution and Publication of the Agenda and Replacing Them with a New Section KMC 1.15.040 Entitled, Agenda and Packet - Development-Preparation-Distribution-Publication-Late Materials. Substitute Ordinance No. 2347-2008 -- Repealing the Existing KMC 1.15.040 and KMC 1.15.050(c) Regarding Preparation, Distribution and Publication of the Agenda and Replacing Them with a New Section KMC 1.15.040 Entitled, Agenda and Packet - Development-Preparation-Distribution-Publication-Late Materials. (Clerk's Note: Ordinance No. 2347-2008 and Substitute Ordinance No. 2347-2008 are pending: The original Ordinance No. 2347-2008 was introduced at the September 3, 2008 meeting; a motion to moue Substitute Ordinance No. 2347-2008 is on the table from the September 17, 2008 meeting; a motion to postpone (with no time certain) and schedule a work session on the ordinances followed and was passed; and, a work session was scheduled for October 15, 2008 in the council chambers.) Ordinance No. 2362-2008 -- Amending the Official Kenai Zoning Map by Rezoning Tract A, Papa Joe's Subdivision, Chumley Replat From Rural Residential 1 (RR1) to Limited Commercial (LC). Resolution No. 2008-68 -Approving the Financial Disclosure Statement Form for City of Kenai Municipal Officers and Candidates Pursuant to KMC 1.85. EXECUTIS7E SESSION -- None Scheduled ITEM N: ADJOURNMENT ACTION AGENDA KENAI CITY COUNCIL -REGULAR MEETING JANUARY 7, 2009 7:00 P.M. KENAI C%TY COUNCIL CHAMBERS http:l ~ www. ci. kenai. ak. u s YTEM A: CALL TO ORDER I. Pledge of Allegiance 2. Roll Call 3. Agenda Approval 4. Consent Agenda *All items listed with an asterisk (*} are considered to be routine and non- controversial by the council and will be approved by one motion. There will be no separate discussion of these items unless a council member so requests, in which case the item will be removed from the consent agenda and considered in its normal sequence on the agenda as part of the General Orders. ITEM B: SCHEDULED PUBLIC COMMENTS (10 minutes) ITEM C: UNSCHEDULED PUBLIC COMMENTS (3 minutes) ITEM D: REPORTS OF KPB ASSEMBLY LEGISLATORS AND COUNCILS ITEM E: PUBLIC HEARINGS (Testimony limited to 3 minutes per speaker.) PASSED UNANIMOUSLY. Ordinance No. 2363-2008 -- Amending KMC 4.30.010-.015 to adopt the National Electrical Code, 2008 Edition of the National Fire Protection Association with Local Amendments to the Above. 2. PASSED UNANIMOUSLY. Ordinance No. 2364-2008 -- Increasing Estimated Revenues and Appropriations by $24,292 in the Senior Citizens Fund for Essential Program Equipment and Deferred Maintenance. TABLED, NO TIME CERTAIN. Ordinance No. 2365-2008 -- Amending KMC 1.80.010 by Increasing the Mayor's Salary From $900 to $1,000 Per Month and Council Members' Salaries From $400 to $500 Per Month. 4. PASSED UNANIMOUSLY. Ordinance No. 2366-2008 -- Amending KMC 1.85.020 to Change the Threshold Amount of Income, Business Interests, Loans, Trusts and Other Financial Transactions that Must Be Reported on the City's Financial Disclosure Form From One Thousand Dollars ($1,000) to Five Thousand Dollars ($5,000). 5. PASSED. Ordinance No. 236'7-2008 -- (1) Reducing Estimated Revenues and Appropriations by $166,442.60 in the General Fund Non- Departmental for Transfer to the Visitor Center Heating System Capital Projects F~znd; (2} and Reducing a Previous Appropriation in the Visitor Center Heating System Capital Projects Fund for Replacement of the Center's Heating System. PASSED UNANIMOUSLY. Ordinance No. 2368-2008 -- Increasing Estimated Revenues and Appropriations by $16,016 in the Airport Fund and by $640,681 in the Runway Improvement Capital Project Fund for Capital Improvements . PASSED UNANIMOUSLY. Ordinance No. 2369-2008 -- Increasing Estimated Revenues and Appropriations by $140,000 in the Congregate Housing Enterprise Fund and the Congregate Housing Capital Project Fund for Window Replacement at the City's Vintage Pointe Manor Congregate Housing Facility. 8. PASSED UNANIMOUSLY. Ordinance No. 2370-2008 -- Increasing Estimated Revenues and Appropriations by $2,000 in the General Fund for Police Overtime Expenditures. 9. PASSED UNANIMOUSLY. Ordinance No. 2371-2008 -- Amending the Official Kenai Zoning Map by Rezoning Thompson Park Bergholtz (Preliminary Plat) Consisting of Approximately 1.96 Acres From Rural Residential and Suburban Residential to Suburban Residential. 10. PASSED UNANIMOUSLY. Ordinance No. 2372-2008 -- Amending the Official Kenai Zoning Map by Rezoning Kenai Municipal Airport -- Float Plane Basin Replat (Preliminary Plat) Approximately 162 Acres Within the Airport Reserve in the City of Kenai From Conservation and Rural Residential to Light Industrial. 11. PASSED UNANIMOUSLY. Resolution No. 2009-01 -- Authorizing a Budget Transfer of $30,000 From the General Fund Non-Departmental General Contingency to the General Fund City Manager Professional Services for Lobbyist Services in Securing Federal Funding for the City's Kenai River Bluff Erosion Project. ITEM F: MINUTES APPROVED. *Regular Meeting of December 17, 2008. ITEM G: ITEM H: NEW BUS%NESS APPROVED. Bills to be Ratified 2. APPROVED. Approval of Purchase Orders Exceeding $15,000 3. INTRODUCED BY CONSENT AGENDA. *Ordinance No. 2373-2009 -- Donating Certain Foreclosed City-Owned Properties Described as Lots 9- 13 Block 12, Mommsens Subdivision Replat of Addn. 1 8v 2 (Parcels 039- 102-23 Through 039-102-27), to Habitat for Humanity for Construction of Housing. 4. INTRODUCED BY CONSENT AGENDA. *Ordinance No. 2374-2009 -- Increasing Estimated Revenues and Appropriations by $130,000 in the Congregate Housing Enterprise Fund and the Congregate Housing Capital Project Fund for Replacement of the Dry Pipe Sprinkler System at the City's Vintage Pointe Manor Congregate Housing Facility. 5. APPROVED. Approval -- Assignment of Lease/Everts Air Fuel, Inc. to ENA LLC, Lots 5 Sv 6, Block 1, FBO Subdivision. 6. APPROVED. Discussion/Approval -- Reappointment of Commission, Committee Board Members. ITEM I: 1. Council on Aging 2. Airport Commission 3. Harbor Commission 4. Library Commission 5. Parks & Recreation Commission 6. Planning & Zoning Commission 7. Miscellaneous Commissions and Committees a. Beautification Committee b. Alaska Municipal League Report c. Mini-Grant Steering Committee d. Advisory Cemetery Committee e. Kenai Convention & Visitors Bureau £ Salmon Task Force ITEM J: REPORT OF THE MAYOR ITEM K: City Manager Attorney City Clerk ITEM L: DISCUSSION 1. Citizens (five minutes) 2. Council ITEM M: PENDING LEGISLATION (This item lists legislation which will be addressed at a later date as noted.) Ordinance No. 2347-2008 -- Repealing the Existing KMC 1.15.040 and KMC 1.15.050(c) Regarding Preparation, Distribution and Publication of the Agenda and Replacing Them with a New Section KMC 1..15.040 Entitled, Agenda and Packet - Development-Preparation-Distributson-Publication-Late Materials. Substitute Ordinance No. 2347-2008 -- Repealing the Existing KMC 1.15.040 and KMC 1.15.050(c) Regarding Preparation, Distribution and Publication of the Agenda and Replacing Them with a New Section KMC 1.15.040 Entitled, Agenda and Packet - Development-Preparation-Distribution-Publication-Late Materials. (Clerk's Note: Ordinance No. 2347-2008 and Substitute Ordinance No. 2347-2008 are pending: The original Ordinance No. 2347-2008 was introduced at the September 3, 2008 meeting; a motion to move Substitute Ordinance No. 2347-2008 is on the table from the September 17, 2008 meeting; a motion to postpone (with no time certain) and schedule a work session on the ordinances followed and was passed; and, a work session was scheduled for October I5, 2008 in the council chambers.) ®xdinance No. 2362-2008 -- Amending the Official Kenai Zoning Map by Rezoning Tract A, Papa Joe's Subdivision, Chumley Replat From Rural Residential 1 (RRl) to Limited Commercial (LC). Resolution No. 2008-68 -Approving the Financial Disclosure Statement Form for City of Kenai Municipal Officers and Candidates Pursuant to KMC 1.85. (Clerk's Note: Resolution No. 2008-68 was postponed at the December 3, 2008 council meeting to allow for an ordinance to move forward, amending KMC 1.85.020 to change the threshold amount of income, business interests, loans, trusts and other financial transactions that must be reported on the city's financial disclosure form from $'1, 000 to $5, 000 and incorporate those amounts into the Statement form.) -- None Scheduled ITEM N: AISJ®URNMENT T~~ Ilb. KENAI CITY COUNCIL POLICY FOR. COMMISSION, COMMITTEE, BOARD AND COUNCIL ON AGING MEETYNGS AND WORK SES5ION5 Commission, Committee Board Reappointment• lf, after a term (or consecutive term) of appointment has been completed, a commission, committee or board member would like to be reappointed for an additional term, an application must be submitted to council for consideration and approval. Formation of Subcommittees of Commissions Committees or Boards: A subcommittee of a commission, committee or board may be formed for a specific function if upon review by administration, it is indicated the subcommittee would be a governmental body and a subcommittee of a public entity and if the formation is approved by Council. If a subcommittee is approved by Council, the meetings of the subcommittee must be open to the public; meeting notices shall be posted on the Official City Bulletin Board in Kenai City Hall and on the city website at least five (5) days prior to the meeting; and the meetings may be electronically recorded and the recordings (the official record) stored in the City Clerk's Office. Meetine Schedules: Until further notice, the commission/committee meeting schedule is as follows: Commission(Committee/Board Meeting Schedule Scheduled Meeting Days Planning 8v Zoning Commission Twice monthly January through December, Second & Fourth Wednesda s Libra Commission Monthl First Tuesda of the month. ~ Council on A 'n Monthl Second Thursda of the month. Beautification Committee Meetings held March, Ma ,Jul & Se tember Second Tuesday of the month. ~ Parks & Recreation Commission ; Meetings held January, , A ril, Jul & October First Thursday of the mon±h. Air ort Commission Monthl Second Thursda of the month. Harbor Commission Monthly First Monday after first council meetin of the month. Adviso Cemete Committee Monthl Third Thursda of the month. 1. Commission, committees and boards, including Library, Parks & Recreation and Airport Commissions and Beautification Committee, shall meet as listed above. 2. Council on Aging shall meet monthly at the Kenai Senior Center. 3. Planning & Zoning Commission and the Personnel Arbitration Board is exempted from this meeting directive. 4. Commissions, committees, boards and the Council on Aging inay, with the City Clerk's approval and notification of Council and City Manager, hold special meetings (for a specific purpose) on an as-needed basis. 5. Commission, committee and board meetings may be cancelled by the City Clerk, with notification of Council and City Manager, if cancellation is warranted, i. e. lack of agenda items, pre-knowledge of lack of quorum, etc. 6. All commission, committee and board meetings (except Council on Aging) will be held at Kenai City Hall and begin at 7:00 p.m. Council on Aging meetings will be held at the Kenai Senior Center and begin at 4:30 p.m. October through April, and 7:00 p.m., May through September. Exceptions for subcommittee meetings may be made with advance notice to and approval by the City Clerk. KENAI CITY COUNCIL POLICY FOR COMMISSION, COMMITTEE, BOARD AND COUNCIL ON AGING MEETINGS AND WORK SESSIONS PAGE 2 7. Any additional commissions, committees, or boards formed will be set and incorporated into the following meeting schedule by the City Council. Minutes/Meetin¢ Recording: 8. Excepting the Planning & Zoning Commission and Personnel Arbitration Board, responsibility of taking notes and electronically recording the commission, committee, board meetings, falls to the department liaison (staff member) to the specific meeting group. 9. Summary minutes will be produced by the City Clerk from the department liaison notes and provided to the City Council as official records of the meetings. 10. Electronic recordings of the meeting group, except the Planning Sv Zoning Commission, shall be kept for two years. 11. Planning & Zoning Commission meeting recordings shall continue to be kept for six years. Work Sessions• 12. Commission, committees and boards shall receive the City Clerk's approval to hold work sessions to be held on a date other than that of a regularly scheduled meeting or at a time immediately prior to a regularly scheduled meeting, i.e. a 6:00 p.m. work session before a 7:00 p.m. meeting. 13. Work sessions may not be held without the approval of the City Clerk unless they occur on the night of and at the time of aregularly-scheduled advertised meeting. 14. During work sessions, only items on the work session agenda may be discussed and no formal actions may be taken. 15. A11 commission, committee and board meetings must be given appropriate public notice. This directive shall take effect November 20, 2008 and remain in effect until modified by the Kenai City Council. Approved by the Kenai City Council on the 19th dajR._of Npve~iber, 200$,., PAT PORTET: MAYOR ATTEST: ~~`"~ Carol L. Freas, City Clerk clf Revised 11/19/08 ~ _'. ~, ~ ~~~• ~, ~~©.. ,