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HomeMy WebLinkAboutResolution No. 2025-30KENAI CITY OF KENAI RESOLUTION NO. 2026-30 Sponsored by: Administration A RESOLUTION APPROVING AMENDMENTS TO THE AGREEMENT FOR CONTRACT SERVICES FOR VINTAGE POINTE MANOR CONGREGATE HOUSING. WHEREAS, the City entered into an agreement with William Sadler to provide on -site facility management services for Vintage Pointe Manor Congregate Housing for two years and nine months with an expiration date of June 30, 2024; and, WHEREAS, the agreement allows for two one-year extensions of the agreement by mutual consent of the parties; and, WHEREAS, Mr. Sadler and Administration agreed to extend the Agreement for services from July 1, 2024 to June 30, 2025 with an increase of approximately five percent to continue providing on -site services at Vintage Pointe Manor due to escalating supply costs which are provided at the contractor's expense;and, WHEREAS, Mr. Sadler and Administration agreed to extend the Agreement for services for one final year from July 1, 2025 to June 30, 2026 with an increase of $1.50 to the hourly rate for additional and/or emergency services; and, WHEREAS, Mr. Sadler has performed well under the contract and it is in the best interest of the City to approve the extension and cost related amendment and authorize the City Manager to approve the final one-year extension at the City Manager's discretion. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA: Section 1. That the Second Amendment to Agreement for Services attached hereto, extending the Agreement to provide on -site facility management services for Vintage Pointe Manor Congregate Housing and increasing the hourly rate of $1.50 for additional and/or emergency services is approved for execution by the City Manager, and the City Manager is authorized to execute the final one-year extension at the City Manager's discretion. Section 2. That this Resolution takes effect immediately upon PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, T]WX7T" DAY Approved by Finance: New Text Underlined; [DELETED TEXT BRACKETED] , Vice Mayor SECOND AMENDMENT TO AGREEMENT FOR SERVICES This Second Amendment to Agreement for Services is between the City of Kenai (Owner), whose address is 210 Fidalgo, Kenai, AK 99611 and William Sadler (Contractor), whose address is 381 Senior Ct., Apt. 106, Alaska 99611. WITNESSETH: WHEREAS, Owner and Contractor entered into an Agreement for Services effective October 1, 2021, for an initial three-year period, to provide on -site facility management services for the Vintage Pointe Manor Congregate Housing Facility, owned by the City of Kenai; and, WHEREAS, Owner and Contractor agreed to extend the Agreement for services for one year from July 1, 2024 to June 30, 2025, with an increase of 5% of the base rate for an annual base amount of $72,664 plus overhead and profit for materials and supplies other than those regular maintenance tasks at 18% and an hourly rate for additional and/or emergency service at $31.00 per hour; and, WHEREAS, Owner and Contractor both desire to extend the Agreement for one final year as permitted in the Agreement; and, WHEREAS, Section 19 of the Agreement allows for mutual modifications in writing. NOW THEREFORE, the parties agree as follows: Second Amendment to Agreement for Services Page 1 of 3 1. Paragraph 1 of the Agreement is amended to extend the term of the Agreement for one (1) year from July 1, 2025, to June 30, 2026, unless terminated earlier as provided in the Agreement. 2. Paragraph 1 of the agreement is further amended by changing the last sentence in the paragraph to read: Contractor shall be paid an annual sum beginning July 1, 2025 of $72,664 for maintenance manager services including purchase of materials and supplies for regular maintenance tasks, plus overhead and profit for materials and supplies other than those regular maintenance tasks at a rate of 18%, plus an hourly rate of $32.50 for additional and/or emergency services. 3. All other terms and conditions of the Agreement for Services remain in full force and effect except as expressly modified or stated herein. IN WITNESS WHEREOF, the parties hereto have executed this First Amendment to Agreement for Services the day and year set forth below. CITY OF KENAI I: Terry Eubank Its: City Manager CONTRACTOR I0 William Sadler Second Amendment to Agreement for Services Page 2 of 3 STATE OF ALASKA ) ) ss. THIRD JUDICIAL DISTRICT ) The foregoing instrument was acknowledged before me this day of , 2025, by Terry Eubank, City Manager of the City of Kenai, an Alaska municipal corporation, on behalf of the City. NOTARY PUBLIC for State of Alaska My Commission Expires: STATE OF ALASKA ) ) ss. THIRD JUDICIAL DISTRICT ) The foregoing instrument was acknowledged before me this day of 2025, by William Sadler. NOTARY PUBLIC for State of Alaska My Commission Expires: Approved as to form: Scott M. Bloom City Attorney Second Amendment to Agreement for Services Page 3 of 3 ) 7/ I �,/ K I N City of Kenai 1 210 Pidalgo Ave, Kenai, AK 99611-7794 1907.283.7535 1 www.kenai.city MEMORANDUM TO: Mayor Gabriel and Council Members THROUGH: Terry Eubank, City Manager FROM: Kathy Romain, Senior Center Director DATE: April 29, 2025 SUBJECT: Resolution No. 2025-30 - Approving Amendments to the Agreement for Contract Services for Vintage Pointe Manor Congregate Housing. The current contract for Vintage Pointe Manor is a two-year, nine -month agreement with William Sadler, expiring on June 30, 2024. The contract includes the option for two one-year extensions by mutual consent. The first one-year extension, covering July 1, 2024, through June 30, 2025, was negotiated between Mr. Sadler and Administration and approved by Council on April 17, 2024 through Resolution 2024-15. Section 19 of the agreement allows for mutual modifications. Mr. Sadler was the sole bidder in the 2021 Request for Proposal (RFP) for Vintage Pointe Maintenance. Throughout his tenure, he has maintained a strong working relationship with the City and consistently earns a 100% approval rating from residents. The final one-year extension, covering July 1, 2025, to June 30, 2026, has been negotiated and includes a $1.50 hourly rate increase for additional and/or emergency services. I respectfully request approval of Resolution 2025-30, authorizing the second and final one-year extension of the contract for services at the Vintage Pointe Manor Congregate Housing Facility and granting the City Manager discretion to execute the extension. Thank you for your consideration.