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Home My WebLink About2008-07-24 Parks & Recreation PacketSPECIAL KENAI PARKS & RECREATION COMMISSYON MEETING JULY 24, 2008 CITY HALL COUNCIL CHAMBERS 7:00 P.M. AGENDA YTEM 1: CALL TO ORDER & ROLL CALL ITEM 2: AGENDA APPROVAL YTEM 3: a. Discussion -- Multipurpose Dome Facility b. Discussion/Recommendation -- Ordinance No. 2334-2008/Formation of Cemetery Advisory Committee c. Discussion -- Commission Attendance d. Discussion -- Municipal Park e. Discussion -- Kenai River Marathon f. Discussion -- Interim Dip Net Fishery Report g. Discussion/Recommendation -- Drift Boat Pullout ITEM 4: ADJOURNMENT '_,_, - thec~~of KENA~ SKA '~V `lla e it~i a Past, Gi .~ 210 Fidalgo Avenue, Kenai, Alaska 99611-7794 III Telephone: 907-283-7535 /FAX: 907-283-3014 iI 'i 7992 MEMO: TO: City of Kenai, Parks & Recreation Commission FROM: Rick Koch DATE: June 27, 2008 SUBJECT: Proposed Central Peninsula Sports Facility The purpose of this memorandum is to discuss the above referenced subject. The administration is supportive of a process designed to determine if the construction of a domed sports facility is desired by the residents of the central Kenai Peninsula, and if it is economically feasible, both from the standpoint of capital expenditure and operating and maintenance costs. There is a cost estimate contained in the information in your packet. I believe the Pstrmates Of Capr~al costs acrd ope?•atl0nai Coats to he cignkflCantly ri~derctated; I therefore encourage you to not rely on these estimates as you discuss this matter. I spoke to this task force at the previous meeting and suggested that their efforts would be best directed at accurately estimating the operational costs of the proposed facility acid identifying the sources of income, and amounts of income which would be derived from it's operation. At this early stage of the process, the location, type of turf, etc. are not of significant importance. To a lesser degree the capital expenditure is secondary to operations costs vs. income, because if you can't afford to operate the facility it really doesn't matter how much it costs. I would anticipate the operation of the facility will have to be subsidized by local government(s) it is therefore imperative any analysis begin with esthnating the subsidy required, and identify the funding sources needed. A consultant having experience in the area of sports facilities would best accomplish this. "I/il(a~ye wit~t q P~.st Gi~ wit~t ~~ , ...__, 210 Fidalgo Avenue, Kenai, Alaska 99611-7794 ,r,~~?ti_ Telephone: 907-283-3692 /FAX: 907-283-3693 t~7P G[Iy P( NiEMQ~TtANDI1M To: Kenai Parks & Recreation Commission .From: Robert .T. Frates, Parks & Recreation Director Date: June 26, 2008 RE: Central Peninsula Sports Facility Attached are same preliminary construction cost estimates provided by Soldotra Parks & Recreation Director Andrew Carmichael. Also accompanying this are some Minutes from the Sports Complex Task Forces dated June 16, 2008. The purpose of the Task Force is to explore the. feasibility of a Central Peninsula Sports Facility. This group will be meeting regularly to explore such items as location, potentiat funding sources, operational costs, construction size, and target groups, etc. Conunissioner Sandahl has graciously volunteered to participate in these meetings on his own behalf. The City of Soldotna has recently passed a Council Resolution in support toward the above- rnent~c„ ,ed efforts. Does *~e Comm.:ss=on reconrmeind admimstratzon draft a sramlar Resolution for the Kenai City Council to address? ITY aF ALAS IG4 Ph: (907)2b2-3151 Fax (907) 262-3152 Memo: To; Sports Complex Task force Fr: Andrew Carmichael Re: Dome Facility Construction Costs Date 6-23-2008 The thought of a field house/dome is not new but remains a big undertaking that if not driven by the "community" will most likely never be realized. The following are fairly real numbers with relation to the costs of constructing a complex similar to the AlaskaDOME in Anchorage. While still not cheap by any means the costs for erecting a dome structure aze at least 80% cheaper than a similar hard walled facility. The assumptions included within the following costs are: 1}the facility would be the same size as the DOME in Anchorage, 2) the facility will have a full size 400 meter 61ane track, 3) the facility needs to be trulymulti-purpose i.e. court system under the turf system (figures represent 6 basketball synthetic basketball courts) 4) bleachers seating for i 500, 5) magic carpet system to facilitate true multipurpose i.e removal of turf for court use with bare minimum of staff time. 175;000 square foot donne @ $12per Square foot 2.1 riiiiIion Construction i.e foundation electrical etc 2.1 million Turf System (magic Carpet 2 1/n" grass height) 2.5 million 3,000 square foot frontloffice/storage building 600,000 4 team rooms 800 square foot each .400,000 Design 300,000 Running Track 326,000 Synthetic Court area 276,000 Bleachers 125,000 8,727,000 This, as noted assumes a very similaz structure to that constructed in Anchorage except for the magic. carpet turf system and exterior front support building. The carpet system is an expensive component but provides for quick facility turn arounds from one type event to another and also provides for concurrent multi purpose use. If installed the system would allow the courts to be uncovered or covered in less than an hour with 4 staff as opposed to 6-10 staff over 14 hours to remove or install turf system manually with equipment. Thus, soccer practices along with basketball, volley ball and track activities could be hosted simultaneously with perhaps even amid-day conversion for an evening soccer or football game possible. The premise is, then, that the facility not only be multipurpose from day to day but from hour to hour with the least possible staffing. Operationally speaking the budgetary numbers listed AlaskaDome proforma are fairly inline with what should prove to be reality except for those associated with real estate taxes. For the sake of this particular information "management fee" and "management" are included within the salaries line item. Utilities are those realized from the facilities present operation and those included in the Dome's next year's budget. Estimated operating expenses for such a facility are: Salaries 216,300.00 Supplies and Materials 20,000.00 Utilities 280,000.00 Sales and Marketing/advertisement $10,000.00 Insurance $40.000.00 Total year one $566,300.00 The main variance from the amounts predicted on the Dome's proforma is in the utilities line item where for planning purpose the figure uses was just a bit over half of what is presently being realized with recent energy costs soaring as they have. Operationally speaking, if incorporated into an exiting operation system such as that of the Soldotna Parks and Recreation Department the labor costs are minimized via economy of scale especially with respect to onsite management. This may also be possible with the City of Kenai Parks and Recreation Department as well depending upon how that particular operation is structured. Thus; there are ways of minimizing the operating cost but the utilities are NOT one of them. Revenues Potential revenues were not included in this memo as no research has been done in these areas to date and the possibilities vary so greatly at this time. It is anticipated, though, that contractual funding sources would come from the Cities, Borough, the School District, Soldatna Little League, Alaska School Activities Association, competitive soccer groups, possibly Pop Wamer Football and independent trade show promoters along with individual track memberships Minutes FROM 6/16/08 CENTRAL PENINSULA SPORTS FACILITY at Conference room Borough Building 10:OOAM Introduction by Dan Chay facilitator. 10:05 each signed in person introduced him/her self and gave their affiliation if they wanted to. Those in attendance were; James Coburn Brad Nye Todd Syverson Guy Hayes John Christenson Dave Carey Dave Spence Pete Goggia Dave Jones Mike Navarre Sharon Moock Grace Merkes Andrew Carmichael Dale Sandahl Kathy Gensel Dan Gensel Sharon Hale Dan Chay Larry Semmens Tim Navarre John Williams Rick Koch Here is a transcript from the "Central Peninsula Sports Facility Gathering" convened at the Borough building from lEtla.m, to 11:40 a.m. on June 16, 2008. Issues and interests were recorded by Dan Chay on a flip chart. They are transcribed here with occasional words added [in brackets] for clarity. The agenda for the meeting is appended at the end. Grace Merkes collected a list of attendees. issues Location, location, location Costs vs economic benefits • Funding approach Bonds? Guarantees? Grants? Other sources (e.g., Change Point) • Time-line to plan around • Charge to user groups • Quality of fife Interests (underlying needs, hopes, fears; concerns) • Add value • Dome has year-round advantage • Central location • [We could] host state events -• [There would be] an economic. impact Economic impact to communities with tournaments • [There would be] travel savings • [This] has to be community driven [and involve] parents Need support of Kenai, Soldotna, the Borough, the school district, and general public support • Consider the Recreation Center location • Name [the facility] for veterans • Focus on [what is] optimal and desired • [There is] Tots of pressure on current facilities; groups are being turned away all the time, soccer is growing • [Climate for a facility] has shifted from 10 years ago • Boys & Girls club has grown • An outdoor facility loses X60% of user groups, which affects cost recovery [and results in] reduced appealibility • [User groups like] baseball and soccer (250 youth in comp soccer) and track & field are going to Anchorage • [Other] user groups: home school, CIA, • People are joining Anchorage leagues • The Anchorage dome isn't available; [people would come from] Anchorage to the Kenai/Soldotna are • Spectator turnout would increase with a dome; local participation would increase; opportunities in winter would increase • Borough (ands around schools could be • Need a more detailed proposal with user explored among options groups [identified], feasibility study • Start with something like Tom W's ~ [Prepare] a proposal before feasibility dome? study to share with recreation boards • Revenue bonds? Publit vote? Voting in July and August? timeline [is an item of potential concern] ~ Cost of feasibility study? $25-40K? • [Would there be] $$ from the school • Need primary role of a community district? organization to lead and debunk when + Need to be prepared before asking needed. government. [for assistance] ~ Start a group for organizing • [Can we get] $$ for a feasibility study? • Need a group to explore "what we • [Would there be] a charge for user want"; $$, proposal options, issues, user groups for turf time? groups, • [With emphasis] Emphasize: feasibility etc. study to analyze costs versus revenues;if ~ [Consider] organizational structure, web subsidies would be required; and cost of site, contributions, members operations Information points • Skyview track is in disrepair • Anchorage sold revenue bonds [and • How to fix revenue short-falls for received] $SOOk from non-profit operations and maintenance? • Borough has to work with the Assembly, Service area? and there would need to be-voter support Area-wide [service area]? for borough dollars a [How about] the Nikiski service area? • Borough might be able to help on land Identify sources of revenue and work issues with them • [A previous] events facility [initiative] • PFD donations? lost by 4% • Review other examples • The back side of the Sports facility is not • [There are] approximately 300 soccer paved and 200 baseball kids • AIDA -- Vicki Walker • [There would be] football users, adult users, basketball users Assumptions The user population would expand • Donated land • DQn`t wa"r?t t^ spark active OppOSitipn 111e~Xt Steri5 • Question: Need anon-profit? Bridges? Who • Needs assessment and feasibility study • Mike N. {in Central Peninsula area w/ Kenai's • Andy C. assistance) • Dale S. Criteria: • Kathy G. • Land availability • Dave C. • Construction size • Sharon M. • Potential user groups and individuals • Grace M. • Maintenance • Dave J. • Operating expenses (on-going) • Todd S. • Facility management • Jim C. • Taxpayer options • Pete G. • Identify funding sources (Government, • Dan G. private, grant...) • Guy H. • Potential activities • Brad • Use realistic numbers (incorporate Who else? inflation; pick a construction date) • Jim Montgomery [Work with] Parks &Rec in Kenai and •Rec department chairs (Dale} Soldotna • Mayor Porter • Erv Stettter (Veteran} When? • No mondays til the end of July • Not weekends • Prefer day mornings • 10a.m. Wednesday at the Borough building; Mike Navarreto facilitate next meeting Other steps • Email people who can't be there [information about the meeting] • Prepare info [ahead of time] • Sharon, Kathy, and Todd will have user lists • Grace [will share) operations numbers with Andy • [Create] association with veterans • Kathy and Andy to consult with Juneau • User group people: bring your own numbers • School district numbers from Dave S. • Media? Refer media to Mike Navarre; email: mken@zaninc.net Shades of Consensus i. Yes!!! 2. Yes. 3. Okay. 4. Okay, but with concerns... 5. No, I'm not there yet. This needs more work. Tentative Agenda Central Peninsula Sports Facility Gathering June 16, 2008 10:00 x.m. - 12:00 p.m. (noon) Location: Y.enai Barough Building ObJecfive: Explore interest in the possibility of building a sports facility (possibly a dome) in the Central Peninsula area; identify issues that would need problem- solving; identify who else would need to be involved; and determine if people would volunteer to participate in a planning group. Tentative Agenda Beginning 10:00 a.m.: Gathering convenes. Dan Chay confirms with group his role as facilitator. Reviews tentative agenda. 10:05 a.m.: Quick round of introductions: peoples' names and affiliations. 10:15 a.m.: Grace Merkes takes 5 minutes to give background on how she came to invite this gathering. 10:20 a.m.: Identify issues and underlying interests associated with the assumed goal of building a sports facility (possibly a dome) in the Central Peninsula area. During this conversation Dan will retard issues and interests, people can ask questions, and if other people have relevant informatian, they can share it. 10:50 a.m.: Are there issues here that emerge as needing most attention and/or problem-solving during a planning process? Location? Feasibility?.Operational budget? Financing? User groups? 11:00 a.m.: 1. Is there interest among people here to participate in a planning group to explore next steps? Who? Z. Who else should be involved? 3. When? 4. Where? 5. Who will take leadership to convene the next meeting? 11:55 a.m -- or earlier. Wrap-up. ~\~ ~!. i ,W) ~ xr r,i t> ~} ~~ 'i~ IT A i I~ ~ I y ~~^~ {~~ ~ w ~ ~ .. ~ =i- i ~ it '- ".' is ~ ~ . ~~ ,- ~' I . ~ r ............ .... +~ '3 S~ ~A a t ^" ~ ' ~ a " re fn. ' Yr _i ~. * 1~ pi e 2 j 9 e: j n m O 9 x (/~ { ~ S ~t~ ~ ~ ~? T'r f ~ ~ ~ ~ii Tf ~ ~ l Z ,~ 9 ; , . f v ~y ~y~ _/~ I f / / e_ m / fj ~ ` /£ f q i ' X e~ ~ ~ ~I r ~~ . t f / y t f f ~, a C ~'~ ~ ` ,-: ~. ~ t,.~ :r ~ i I t ~~ ; ,(f~r ii i Y ~ ~I ~ # ~r . - ~.> ~u -~ «,:- m v ro `~ z _~ ... = 9F .~ r;';' F? 3 3 4 i.L I - '` ~ ~n ~ (~ I ~ _ m ,~~ ~~,, .FYF w2 .~. LfiN~ e, wl yf K: E YAk'I'iL''.Y~ i ~.~ .~~ ~ ~ _ ~ ~ ~i i_"^ `0 I ~ A u i l ~ rc s i `° ~ G~ e ~i ~ ~ ~ ~ ~ ~ ~~ ~ ~ _ _ , , `:6 k WI St .ffdr Suggested by: Mayor Porter CITY OF KENAI ORD%NANCE NO. 2334-2003 AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, ENACTING A NEW CHAPTER IN THE KENAI MUNICIPAL CODE (KMC 24.30) TITLED KENAI MUNICIPAL CEMETERY ADVISORY COMMITTEE ESTABLISHING AN ADVISORY CEMETERY COMMITTEE TO ASSIST IN THE PLANNING AND DEVELOPMENT OF AI\ ADDITION TO THE EXISTING CEMETERY, ITS INTEGRATION INTO THE EXISTING CEMETERY AND INCLUDING A PROVISION TO SUNSET THE COMMITTEE AFTER A PERIOD OF TWO YEARS. WHEREAS, the City of Kenai is the owner and operator of the Kenai Municipal Cemetery; and; WHEREAS, the City of Kenai does not currently have a citizen advisory board; and, WHEREAS, the City of Kenai is planning an addition to its existing cemetery; and, WHEREAS, it is in the best interest of the City of Kenai and its citizens to establish a citizen advisory cemetery committee to assist in the planning and development for the addition to the Kenai Municipal Cemetery and its integration into the existing cemetery; and, WHEREAS, since the committee will primarily deal with the planning and development of the additon and its integration into the existing cemetery, the cemetery advisory Corr'ynlttee sl~or~ld be ha~~e a Grincef Hate two years frpm i_tc estalilishment. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, that the City of Kenai Code of Ordinances is hereby amended by adding a new chapter to be numbered KMC 24.30 (Kenai Municipal Cemetery Advisory Committee) which shall read as follows: Chapter 24.30 KENAI MUNIC%PAL CEMETERY ADVISORY COMMITTEE Sections: 24.30.010 Duties and powers. 24.30.010 Duties and powers. (a) There is established a Kenai Municipal Cemetery Advisory Committee consisting of five members. Four members shall represent the owners of private plots and/or the community at large. One member shall be a member of the funeral home or mortuary service sector. Ordinance No. 2334-2008 Page 2 of 2 (b) The committee shall act in an advisory capacity to tho City in matters of policy concerning the Kenai Municipal Cemetery regarding the following matters: (1) Planning and development of the cemetery addition and its integration into the existing cemetery. (2) Preservation of the history of the Kenai Municipal Cemetery. (3). Performance of other duties as the Kenai City Council or City Manager may designate from time to time. (c) The Kenai Municipal Cemetery Advisory Committee shall sunset on December 31, 2010. PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this sixth day of August, 2008. PAT PORTER, MAYOR ATTEST: Carol L. Freas, City Clerk Introduced: July 16, 2008 Adopted: August 6, 2008 Effective: September 6, 2008 =terh 3c. boards, commissions and committees are subject to the paramount authority of the City Council. (b) If the commission, committee or board member shall be absent, without the body excusing the absence for good cause, from more than one-half of all the meetings of his/her committee, commission or board, regular and special, held within any period of three (3) consecutive calendar months, he/she shall thereupon cease to hold the seat. A commission, committee or board member may not have more than three (3} excused absences during a twelve month calendar year. (c) In alt matters of parliamentary procedure, Robert's Rules of Order as revised shall be applicable and govern all meetings, unless as specified In KMC 1.15.060 motions; KMC 1.15.100, speaking; and KMC 1.15.110, voting. (d) The responsibility of insuring that all members of boards, commissions and committees receive a copy of the Standard Procedures of Boards, Commissions and Committees lies with the City Clerk. (Ords. 1610-94; 20I7-2003; 2050-2004; 2140- 2006) 1.90.060 Specific requirements of boards, commissions and committees. Requirements of boards, commissions and committees as set forth in KMC 1.90 are general requirements and shall be followed to the extent that they do not conflict with specific requirements found in code sections specifically pertaining to individual. boards, commissions and committees. (Ords. 1223, 1239) 33 (Kenai supp. No. 87, 4-06) II ~' ~~ ~ ~ ~ ~ ~ Q., ~ ~' o. \ ~ , ~~ ~ ~. ~ ~ x A W ~ @' O ~ ¢' Z ® a N ~ ® ~ .~ ~ ~ ~ w ~ A w ~ ~ ~ U A ® ® ~ ti ~ x c~ W '~ x d `~ w F A z F W W