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Home My WebLink About2008-07-03 Parks & Recreation PacketKENAI PARKS 8s RECREATION COMMISSION JULY 3, 2008 CITY HALL COUNCIL CHAMBERS 7:00 P.M. AGENDA ITEM 1: CALL TO ORDER & ROLL CALL ITEM 2: AGENDA APPROVAL ITEM 3: APPROVAL OF MEETING SUMMARY a. Regular Meeting -- April 3, 2008 b. Special Meeting -- April 10, 2008 ITEM 4: PERSONS SCHEDULED TO BE HEARD YTEM 5: OLD BUSINESS ITEM 6: a. Discussion -- Multipurpose Dome Facility b. Discussion/Request -- Formation of Cemetery Advisory Committee ITEM ?: REPORTS a. Commission Chair b. Director c. City Council Liaison iTETJ S: COPdiZr"alSSia'SN QUESTIONS e~ COI~IviENTS ITEM 9: PERSONS PRESENT NOT SCHEDULED TO BE HEARD ITEM 10: YNFORMATION a. Council Action Agendas of June 4 and 18, 2008. b. Lee Ann Magiera Application -- Approved May 20, 2008 City Council Meeting. c. Ordinance No. 2320-2008 ITEM 11: ADJOURNMENT PLEASE CONTACT us IF You WILL NOT 8E ABLE To ATTEND THE MEETING: CAROL -- 283-8231 OR 808 -- 283-3692 COMMISSION CHAIR REPORT PARKS & RECREATION COMMISSION JULY 3, 2008 REGULAR COMMISSION MEETING CHANGES TO THE AGENDA ADD: Item 6-a. Memorandum -- Proposed Central Peninsula Sports Facility ~~s ~;~~ ~ ~ a ~,-~- tkec~~af KENAI~ASKA ~~I/ifla~e wit~t a Past, Gity with a Future~~ 210 Fidalgo Avenue, Kenai, Alaska 99611-7794 r' i~aGi Telephone: 907-283-7535 (FAX: 907-283-3014 ~og~ MEMO: TO: City of Kenai, Parks & Recreation Commission FROM: Rick Koch DATE: June 27, 2008 SUBJECT: Proposed Central Peninsula Sports Facility The purpose of this memorandum is to discuss the above referenced subject. The administration is supportive of a process designed to determine if the construction of a domed sports facility is desired by the residents of the central Kenai Peninsula, and if it is economically feasible, both from the standpoint of capital expendiri~re acrd operating and maintenance costs. There is a cost estimate contained in the information in your packet. I believe the estii-napes of oapital costs and operational costs io'oe significantly understated; i therefore encourage you to not rely on these estimates as you discuss this matter. I spoke to this task force at the previous meeting and suggested that their efforts would be best directed at accurately estimating the operational costs of the proposed facility and identifying the sources of h2come, and amounts of income winch would be derived from iYs operation. At this early stage of the process, the location, type of turf, etc. are not of significant importance. To a lesser degree the capital expenditure is secondary to operations costs vs. income, because if you can't afford to operate the facility it really doesn't matter how much it costs. I would anticipate the operation of the facility will have to be subsidized by local government(s) it is therefore imperative any analysis begin with estimating the subsidy required, and identify the funding sources needed. A consultant having experience ui the area of sports facilities would best accomplish this. Iteh 3a. KENA% PARKS & RECREATION COMMISSION APRIL 3, 2008 CITY HALL COUNCYL CHAMBERS 7:00 P.M. AGENI9A ITEM 1: CALL TO ORDER & ROLL CALL ITEM 2: AGENDA APPROVAL ITEM 3: APPROVAL OF MEETING SUMMARY -- January 3, 2008 ITEM 4: PERSONS SCHEDULED TO BE HEARD a. Brenda Ahlberg, Boys & Girls Club of the Kenai Peninsula -- tipdate b. Brian Hoisington -- Air Dome Sports Facility ITEM 5: OLD BUSINESS a. Discussion -- Kenai Sports Complex Sign b. 'Discussion -- Senior Little League Fields ITEM 6: NEW BUSINESS a. Discussion -- Tent Camping b. Discussion/Recommendation -- Dip Net Fees ITEM 7: REPORTS a. COiTiiiiiSSlOri Cha1r b. Director c. City Council Liaison ITEM 8: COMMISSION QUESTIONS & COMMENTS ITEM 9: .PERSONS PRESENT NOT SCHEDULED TO BE HEARD ITEM 10: INFORMATION a. Council Action Agendas of March 5 and 19, 2008. b. Beautification Committee Meeting Summary of March 25, 2008. c. Kenai River Regulation Changes d. Department of Natural Resources Final Regulation 1/31 f 08 e. ,Department of Natural Resources New Regulation Fact Sheet f. 2/21/08 CLF memorandum, "Preparation of Commission/Committee Packets." ITEM 11: ADJOURNMENT KENAI PARKS & RECREATION COMMISSYON APRIL 3, 2008 CITY HALL COUNCIL CHAMBERS ?:00 P.M. CHAIR DALE SANDAHL, PRESIDING MEETING SUMMARY ITEM l: CALL TO ORDER & ROLL CALL Chair Sandahl called the meeting to order at approximately 7:10 p.m. Roll was confirmed as follows: Commissioners present: A. Hu11, D. Sandahl, K. McDonald, T. Wortham, M. Gabriel, J. Beeson Commissioners absent: J. Foglia Others present: Parks 8r, Recreation Director R. Frates, Council Member B. Eldridge A quorum was present. ITEM 2: AGENDA APPROVAL Frates noted the following lay down item: ADD: Ytem 6-c. New Business • Setting Special Meeting Date The w ~ pnrnved a.s amended. agefida .. a_ a ITEM 3: APPROVAL OF MEETING SUMMARY -- January 3, 2008 The meeting summary of January 3, 2008 was approved as submitted. ITEM 4: PERSONS SCHEDULED TO BE HEARD 4-a. Brenda Ahlberg, Boys & Girls Club of the Kenai Peninsula -- Update Ahlberg gave an update on the Boys & Girls Club activities for the past year, noting the Boys 8s Girls Club would be receiving a $20,000 grant for its Police Athletic League (PAL) program; the decrease in attendance from 2006 to 2007 was due to the Arctic Winter Games in 2006; and, they would like to remodel the lobby. 4-b. Brian Hoisington -- Air Dome Sports Facility Hoisington expressed a need within the community for an indoor sports facility with astro turf and room for multiple sports including golf, baseball and basketball, noting the approximate cost would be $625,000 with utilities from $2,500 to $3,000 per month. Hoisington noted this would be a privately run operation and he would be exploring long-term lease options with city property. ITEM 5: OLD BUSYNESS 5-a. Discussion -- Kenai Sports Complex Sign Frates reviewed the information included in the packet and requested a recommendation from the commission. MOTION: Commissioner Hull MOVED to approve the sign for the sports complex as presented. Commissioner Beeson SECONDED the motion. There were no objections. SO ORDERED. 5-b. Discussion -- Senior Little League Fields Frates reviewed the list of maintenance items from the last meeting, noting Little League ad requested an opening in the fence at the first base dugout on the senior field. Commissioner comments included: • Concerned with safety issue of fence height in left field. • Concerned with depression in right field. Would like to see work done early before June American Legion play begins. ITEM 6: NEW BUSINESS v-a. aTiiSi. iiSSlfiia -- TeT'it Camping Sandahl noted there was a recommendation from administration to table this discussion. MOTION: Commissioner Wortham MOVED to table discussion on this issue and Commissioner Gabriel SECONDED the motion. There were no objections. SO ORDERED. 6-b. 'Discussion/Recommendation =Dip Net Fees Frates reviewed a memorandum included in the packet, noting some people may not participate in dip net fishing if the fees would be increased from $15 to $20, but administration did not think the revenue would be lost. Commissioner comments included: PARKS 8v RECREATION COMMISSION MEETING APRIL 3, 2008 PAGE 2 • Statistics indicated three percent of participants were from Kenai, four percent from the Peninsula, and the remaining 93% from off the Peninsula. • Supported the fee increase, suggested even higher fees. • Wanted to see the capital costs before making the fee increase. MOTION: Commissioner McDonald MOVED to increase the dip net fee from the proposed $15 to $20. Commissioner Wortham SECONDED the motion. VOTE: Hull NO Sandahl YES Fo lia ' ABSENT McDonald YES Wortham YES Gabriel YES Beeson YES I ~ MOTION PASSED. 6-c. Discussion/Recommendation -- Setting Special Meeting Date Sandahl noted the lay down item presented at the beginning of the meeting and explained, due to public notification requirements, a special meeting would need to be scheduled to discuss a proposed ordinance related to motorized vehicle use on the north beach. MOTION: Commissioner Hull MOVED to schedule a special meeting on April 10, 2008 at 5:30 p.m. Commissioner Gabriel SECONDED the motion. There were no objections. SO ORDERED. ITEM 7: REPORTS 7-a, Commissson Chair -- Sandahl noted the Commission did not have a designated student representative, but encouraged Mr. Beeson to seek out high school juniors willing to serve, noting they could then serve for two years. 7-b. Director -- Frates noted the following: • He participated in the job fair on March 26, noting summer positions are available through job service as well as the groundskeeper position. • Would be participating in a tree safety/care workshop on April 22. • Reported on the multi-purpose facility activities. • Agrium would be donating urea to use on the Little League fields. • Has a park host interested in Municipal Park from June 1 through mid-August. • Beautification committee selected new summer banners. PARKS & RECREATION COMMISSION MEETING APRIL 3, 2008 PAGE 3 7-c. City Council Liaison -- Eldridge gave updates on Lowe's and Wal-Mart developments and suggested Section 36 of the Master Plan be modified to include other potential use since there had been interest from the Kenai Kennel Club and the Sports Dome. ITEM S: COMMISSION QUESTIOPiS &z COMMENTS McDonald noted she would like to see the multi-purpose facility open during the summer and future consideration should be given to positioning a campground host there. Frates noted the draft Kenai River Regulations were in the packet. ITEM 9: PERSONS PRESENT NOT SCHEDULED TO BE HEARD ITEM 10: INFORMATYON 10-a. Council Action Agendas of March 5 and 19, 2008. 10-b. Beautification Committee Meeting Summary of March 25, 2008. 10-c. Kenai River Regulation Changes 10-d. Department of Natural Resources Final Regulation 1/31/08 10-e. ,Department of Natural Resources New Regulation Fact Sheet 10-f. 2/21/08 CLF memorandum, "Preparation of Commission/Committee Packets." z ~ ~:M 1 ~ • AD.FdSUR,aTrr_ET.=T MOTION: Commissioner Hull MOVED to adjourn and Commissioner Gabriel SECONDED the motion. There were no objections. SO ORDERED. There being.no further business before the Commission, the meeting was adjourned at approximately 8:30 p.m. Meeting summary prepared and submitted by: Corene Hatl, Deputy City Clerk PARKS & RECREATION COMMISSION MEETING APRIL 3, 2008 PAGE 4 3b. SPECIAL MEETING KENAI PARKS 8v RECREATION COMMISSION APRIL Io, aoos CITY HALL COUNCIL CHAMBERS 5:30 P.M. AGENDA YTEM 1: CALL TO ORDER & ROLL CALL ITEM 2: AGENDA APPROVAL ITEM 3: NEW BUSINESS a. Discussion/Recommendation -- Draft Ordinance/Regulating Use of Motorized Vehicles on the Public Beach, Sand Dunes, and Bluff Slope of the North Shore Area From the North Side of the Mouth of the Kenai River to the Kenai City Limits. ITEM 4: PERSONS PRESENT NOT SCHEDULED TO BE HEARD ITEM 5: ADJOURNMENT SPECIAL MEETING KENAI PARKS & RECREATION t APRIL I®, 2®OS CYTY HALL COUNCIL CHAMBERS 5:30 P.M. CHAIR DALE SANDAHL, PRESIDING MEETING SUMMARY ITEM 1: CALL TO ORDER & ROLL CALL Chair Sandahl called th confirmed as follows: Commissioners present Commissioners absent: Others present: meeting to order at approximately 5:34 p.m. Roll was A. Hu11, D. Sandahl, M. Gabriel, J. Beeson J. Foglia, T. Wortham, K. McDonald Parks & Recreation Director B. Frates, Council Member B Eldridge A quorum was present. ITEM 2: AGENDA APPROVAL A request was made to include City Manager R. Koch's memorandum related to the draft ordinance be added to the packet. There were no other changes made to the agenda and it was approved. ITEM 3: NEW BUSINESS 3-a. Discussion/Recommendation -- Draft Ordinance/Regulating Use of Motorized Vehicles on the Public Beach, Sand Dunes, and Bluff Slope of the North Shore Area From the North Side of the Mouth of the Kenai River to the Kenai City Limits. MOTION: Commissiorier Hull MOVED to recommend approval of the draft ordinance to the council, including the memorandum of City Manager Koch. Commissioner Beeson SECONDED the motion. The floor was opened for public hearing. Dennis Gregory -- Spoke in opposition to the ordinance, noting the following: • Lack of advertising. • It would penalize residents one percent of the year and would be too restrictive for handicap, elderly, and others. • It could increase refuse left behind by campers since walking in/out and increase traffic on dunes. • ,Will lead to more demand on enforcement duties and would be difficult to enforce. • The ordinance would not do what it was intended to do and encouraged more time for advertising, observation, and input from the community. Bob Peters, Old Town, Kenai -- Peters noted the following: • Questioned why the ordinance was being proposed and asked if it would be in effect year-round. • The beach is used by a lot of folks, including driving the beach, and is a real asset to the community. • He opposed the ordinance and was of the opinion, it was too restrictive. Rick Koeh,'City Manager, City of Kenai -- Koch noted the following: o Agreed with some of Peters' remarks. • Reviewed administration's action to address issues, i.e. additional seasonal staff, fencing, signage, and staff coverage. • Cited prohibitions already in place related to concerns of ATV use, motorized traffic and destruction of dunes. Expressed concerns to where the vehicles would be displaced. Conflicts between commercial users and dip net fishers the past two years had been minimal, he had not heard significant complaints from commercial users, and most comments had been favorable. Chuck Kopp, Kenai Chief of Police -- Comments included expanded police efforts and data with regard to estimated participants, tickets and management practices. Commissioner discussion followed, including the following comments: • Percentage of local users versus outside the Kenai Peninsula. • Number of permits issued by Fish 8v Game. • Daily use estimates, frequency of compl?~nts, enforcer?men± rickets issued, and management tools in place to address those issues. • Concern that 97% of the participants live outside the community and due to their lack of caring, ruin the beach use for local residents. • Passage of the ordinance would not be the answer to the problems/issues. • Satisfaction with the dip net report and administration's level of effort and direction. • Suggested forward thinking to relocate current Little League fields to Section 36 and space from fields could be used or parking/camping. VOTE: Hull No Sandahl I No Foglia ~ Absent McDonald Absent Wortham i Absent Gabriel i No Beeson No ~ 1 ~ ~ _~ MOTION FAILED UNANIMOUSLY. SPECIAL PARKS 8v RECREATION COMMISSION MEETING APRIL l0, 2008 PAGE 2 ITEM 4: PERSONS PRESENT NOT SCHEDULED TO BE HEARD -- None. ITEM 5: ADJOURNMENT MOTION: Commissioner Hull MOVED to adjourn and Commissioner Gabriel SECONDED the motion. There were no objections. 50 ORDERED. There being no further business before the Commission, the meeting adjourned at approximately 6:39 p.m. Meeting summary prepared and submitted by: Carol L. Freas, City Clerk SPECIAL PARKS & RECREATION COMMISSION MEETING APRIL 10, 2008 PAGE 3 Ste, (,q. "~llaye wit~i a Past, Gi~ with a Future "" 210 Fidalgo Avenue, Kenai, Alaska 99611-7794 ~_ r~~ , Telephone: 907-283-3692 /FAX: 907-283-3693 r.-~U : tlae my a f KENAI. ALASKA 1v~EM®xA~rDUIV~ To: Kenai Farks & Recreation Commission From: Robert J. Frates, Parks & Recreation Director~~i Date: June 26, 2008 (~' RF,: Central l~eninsuIa Sports Facility Attached are some preliminary construction cost estimates provided by Soldotna Parks & Recreation Director Andrew Carnuchael. Also accompanying this are some Minutes from the Sports Complex Task Forces dated June 16, 2008. The purpose of the Task Force is to explore the feasibility of a Central Peninsula Sports Facility. This group will be meeting regularly to explore such items as location, potential funding sources, operational costs, construction size, and target groups, eta Commissioner Sandahl has graciously volunteered to participate in these meetings on his own behalf. The City of Soldotna has recently passed a Council Resolution. in support toward the above- mentioned efforts. Does the Commission recommend administration draft a similar Resolution. for the Kenai City Council to address? IN CAF S® ALASIG4 Ph: (907)262-3151 Fax (907) 262-3152 Memo To: Sports Complex Task Force Fr: Andrew Carmichael Re: Dome Facility Construction Costs Date 6-23-2008 The thought of a field house/dome is not new but remains a big undertaking that if not driven by the "community" will most likely never be realized. The following are fairly real numbers with relation to the costs of constructing a complex similar to the AlaskaDOME in Anchorage. While still not cheap by any means the costs for erecting a dome structure are at least 80% cheaper than a similar hard walled facility. The assumptions included within the following costs are: 1) the facility would be the same size as the DOME in Anchorage, 2) the facility will have a full size 400 meter 61ane track, 3) the facility needs to be trulymulti-purpose i.e. court system under the turf system (figures represent 6 basketball synthetic basketball courts) 4) bleachers seating for 1500, 5}magic carpet system to facilitate true multipurpose i.e removal of turf for court use with bare minimum of staff time. i 75,000 square foot Borne ~ $12 per square foot 2. i miiiion Construction i.e foundation electrical etc 2.1 million Turf System (magic Carpet 2 `/" grass height) 2.5 million 3,000 square foot front/office/storage building 600,000 4 team rooms 800 square foot each .400,000 Design 300,000 Running Track 326,000 Synthetic Court area 276,000 Bleachers 125,000 8,727,000 This, as noted assumes a very similar structure to that constructed in Anchorage except for the magic carpet turf system and exterior front support building. The carpet system is an expensive component but provides for quick facility turn arounds from one type event to another and also provides for concurrent multi purpose use. If installed the system would allow the courts to be uncovered or covered in less than an hour with 4 staff as opposed to 6-10 staff over 14 hours to remove or install turf system manually with equipment. Thus, soccer practices along with basketball, volley ball and track activities could be hosted simultaneously with perhaps even amid-day conversion for an evening soccer or football game possible. The premise is, then, fliat the facility not only be multipurpose from day to day but from hour to hour with the least possible staffing. Operationally speaking the budgetary numbers listed AlaskaDome proforma are fairly inline with what should. prove to be reality except for those associated with real estate taxes. For the salve of this particular information "management fee" and "management" are included within the salaries line item. Utilities are those realized from the facilities present operation and those included in the Dome's next year's budget. Estimated operating expenses for such a facility are: Salaries 216,300.00 Supplies and Materials 20,000.00 Utilities 280,000.00 Sales and Marketing/advertisement $10,000.00 Insurance $40.000.00 Total year one $566,300.00 The main variance from the amounts predicted on the Dome's proforma is in the utilities line item where for planning purpose the figure uses was just a bit over half of what is presently being realized with recent energy costs soaring as they have. Operationally speaking, if incorporated into an exiting operation system such as that of the Soldotna Parks and Recreation Department the labor costs are minimized via economy of scale especially with respect to onsite management. This may also be possible with the City of Kenai Parks and Recreation Department as well depending upon how that particular operation is structured. Thus, there are ways of minimizing the operating cost but the utilities are NOT one of them. Revenues Potential revenues were not included in this memo as no research has been done in these areas to date and the possibilities vary so greatly at this time. It is anticipated, though, that contractual funding sources would come from the Cities, Borough, the School Di diet, Soldotna Line League, Alaska Scriool Activities Association, competitive soccer groups, possibly Pop Warner Football and independent trade show promoters along with individual track memberships Minutes FROM 6/16/08 CENTRAL PENINSULA SPORTS FACILITY at Conference room Borough Building 10:00 AM Introduction by Dan Chay facilitator. 10:05 each signed in person introduced him/her self and gave their affiliation if they wanted to. Those in attendance were; James Coburn Brad Nye Todd Syverson Guy Hayes John Christenson Dave Carey Dave Spence Pete Goggia Dave Jones Mike Navarre Sharon Moock Grace Merkes Andrew Carmichael Dale Sandahl Kathy Gensel Dan Gensel Sharon Hale Dan Chay Larry Semmens Tim Navarre John Williams Rick Koch Here is a transcript from the "Central Peninsula Sports Facility Gathering" convened at the Borough building from 1'Oa.m. to 11:40 a.m. on June 16, 2008. Issues and interests were recorded by Dan Chay on a flip chart. They are transcribed here with occasions{ words added [in brackets] for clarity. The agenda for the meeting is appended at the end. Grace Merkes collected a list of attendees. Issues • Location, location, location • Costs vs economic benefits • Funding approach Bonds? Guarantees? Grants? Other sources (e.g., Change Point) • Time-fine to plan around • Charge to user groups • Quality of life Interests (underlying needs, hopes, fears, concerns) • Add value • Dome has year-round advantage • Central location • [We could] host state events • [There would be] an economic impact Economic impact to communities with tournaments • [There would be] travel savings • jThis] has to be community driven [and involve] parents Need support of Kenai, Soldotna, the Borough, the school district, and general public support • Consider the Recreation Center location • Name [the facility] for veterans • Focus on [what is] optimal and desired • [There is] lots of pressure on current facilities; groups are being turned away all the time, soccer is growing • [Climate for a facility] has shifted from 10 years aqo • Boys & Girls club has grown • An outdoor facility loses X60% of user groups, which affects cost recovery [and results in] reduced appealibility • [User groups like] baseball and soccer (250 youth in comp soccer) and track & field are going to Anchorage • [Other] user groups: home school, CIA, • People are joining Anchorage leagues • The Anchorage dome isn't available; [people would come from] Anchorage to the Kenai/Soldotna are • Spectator turnout would increase with a dome; local participation would increase; opportunities in winter would increase • Borough lands around schools could be explored among options • Start with something like Tom W's dome? • Revenue bonds? Public vote? Voting timeline [is an item of potential concern] • [Would there be] $$ from the school district? • Need to be prepared before asking government [for assistance] • [Can we get] $$ for a feasibility study? • [Would there be] a charge for user groups for turf time? • [With emphasis] Emphasize: feasibility study to analyze costs versus revenues;if subsidies would be required; and cost of operations • Skyview track is in disrepair • How to fix revenue short-falls for operations and maintenance? Service area? Area-wide [service area]? [How about] the Nikiski service area? Identify sources of revenue and work with them • PFD donations? • Review other examples • [There are] approximately 300 soccer and 200 baseball kids • [There would be] football users, adult users, basketball users The user pop~~lation would expand • Don't want to spark active opposition • Question: Need anon-profit? Bridges? • Needs assessment and feasibility study (in Central Peninsula area wJ Kenai's assistance) Criteria: • Land availability • Construction size • Potential user groups and individuals • Maintenance • Operating expenses (on-going) • Facility management • Taxpayer options • Identify funding sources (Government, private, grant...) • Potential activities • Use realistic numbers (incorporate inflation; pick a construction date) [Work with] Parks &Rec in Kenai and Soldotna • Need a more detailed proposal with user groups [identified], feasibility study [Prepare] a proposal before feasibility study to share with recreation boards in July and August? Cost of feasibility study? $25-40K? • Need primary role of a community organization to lead and debunk when needed Start a group for organizing • Need a group to explore "what we want"; $$, proposal options, issues, user groups, etc. [Consider] organizational structure, web site, contributions, members Information points • Anchorage sold revenue bonds [and received] $SOOk from non-profit • Borough has to work with the Assembly, and there would need to be voter support for borough dollars • Borough might be able to help on land issues • [A previous) events facility [initiative] lost by 4% • The back side of the Sports facility is not paved • AIDA -- Vicki Walker Assumptions • Donated land Next steps Who • Mike N. • Andy C. • Dale S. • Kathy G. • Dave C. • Sharon M. • Grace M. • Dave J. • Todd S. • Jim C. • Pete G. • Dan G. • Guy N. • Brad Who else? • Jim Montgomery • Rec department chairs (Dale) • Mayor Porter • Erv Stettler (Veteran) When? • No mondays til the end of July • Not weekends • Prefer day mornings • 10a.m. Wednesday at the Borough building; Mike Navarre to facilitate next meeting Other steps • Email people who can't be there [information about the meeting] • Prepare info [ahead of time] • Sharon, Kathy, and Todd will have user lists • Grace [will share] operations numbers with Andy • [Create] association with veterans • Kathy and Andy to consult with Juneau • User group people: bring your own numbers • School district numbers from Dave S. • Media? Refer media to Mike Navarre; email: mken@zaninc.net Shades of Consensus 1. Yes!!! 2. Yes. 3. Okey. 4. Okay, but with concerns... 5. No, I'm not there yet. This needs more work. Tentative Agenda Central Peninsula Sports Facility Gathering June 16, 2008 10:00 a.m. -12:OOp.m. (noon) Location: Kenai Borough Building Objective: Explore interest in the possibility of building a sports facility (Possibly a dome} in the Central Peninsula area; identify issues that would need problem- solving; identify who else would need to be involved; and determine if people would volunteer to participate in a planning group. Tentative Agenda Beginning 10:00 a.m.: Gathering convenes. Dan Chay confirms with group his role as facilitator. Reviews tentative agenda. 10:05 a.m.: Quick round of introductions: peoples' names and affiliations. 10:15 a. m.: Grace Merkes takes 5 minutes to give background on how she came to invite this gathering. 10:20 a.m.: Identify issues and underlying interests associated with the assumed goal of building a sports facility (possibly a dome) in the Central Peninsula area. During this conversation Dan will record issues and interests, people can ask questions, and if other people have relevant information, they can share it. 10:50 a.m.: Are there issues here that emerge as needing most attention andJor problem-solving during a planning process? Location? Feasibility?.Operational budget? Financing? User groups? 11:00 a.m.: 1. Is there interest among people here to participate in a planning group to explore next steps? Who? 2. Who else should be involved? 3. When? 4. Where? 5. Who will take leadership to convene the next meeting? 11:55 a.m -- or earlier. Wrap-up. ~ ' I [ _v IT ~ y ~ ~'. ! . ... X10 5 ~ ~ 1. t ~ l L ~ ` ' b r_ z ~ ,~ \4 r L7 t~ W Sl A Y ~ Ali Cl IF j'£ b „~' '.. b ,.. I. 2 I~ Iti b V+ M Y M V q WI iF sLL~ ~.~ i ~ i ~:. A^ ij =2 y n" a'. Ohl i (....... lYf 4vt f ~ u6t: 1 ~V%E '_ 4.it Y 1 1'v it a m :i ~,~ y ~ A a T -' r~ z i ~ ~~ ~i i m ~" i, ~§f ~ e~ .~~~. '.. 1 i i -~l 4 ~ i ~' r . ~. ~~~ ~ {R8 ~. €~ l~' ~; . ~ _. - ~. ~, _.. E _i, ~ ~ ~ ~ - ~ ~ ~~ oo ~ ~~ ~ ip $ _ . PS ~ ~~ ~e~ t~~E~~~ ,~ pp N ~ ~~ ~ ~ 6~~g ~ ~~ 8 ~F , d 1fF11C0~ ITEM A: CALL TO ORDER 1. Pledge of Allegiance 2. Roll Call 3. Agenda Approval 4. ,Consent Agenda *All items listed with an asterisk (*) are considered to be routine and non- controversial by the council and will be approved by one motion. There will be no separate discussion of these items unless a council member so requests, in which case the item will be removed from the consent agenda and considered in its normal sequence on the agenda. as part of the General Orders. ITEM B: SCHEDULED PUBLIC COMMENTS (10 minutes) ITEM C: UNSCHEDULED PUBLIC COMMENTS (3 minutes) ITEM D: 'REPORTS OF B:PB ASSEMBLY LEGISLATORS AND COUNCILS ITEM E: PUBLIC HEARINGS (Testimony limited to 3 minutes per speaker.) ~~~ ~~ 1. Ordinance No. 2311-2008 -- Finding that Certain City-Owned Land, iden;~fien as ~ 5Id R, l vv ~~~~. ~ 5ewa~d Me. an KA 088..053- en a. View Subdivision Tract B, Third Recording District, Kenai, Alaska, (KPB Parcel No. 04901062), is Dedicated for Park Purposes. ~ 2. Ordiaance No. 2312-2008 -- Amending KMC 14:05.010 by Adding a New Subsection to Compensate Planning and Zoning Commissioners at the Rate of $100 Per Month. ~ 3. Ordinance No. 2313-2008 -- Adopting the Annual Budget for the Fiscal ~'y~ Year Commencing July 1, 2008 and Ending June 30, 2009. ~Q ~ 4. Ordinance No. 2314-2008 -- Enacting KMC 23.55.080 Providing for ~~ /4LP~ Longevity Pay of Two Percent (2%) for Certain Employees in Step CC in y~, 6~~ the City of Kenai Salary Schedule. 5. Ordinaace No. 2315-2008 -- Increasing Estimated Revenues and ~~~ ~ , Appropriations by $1,358.38 in the General Fund to Pay for Police Uniforms and Equipment. ~~~~,~~ 6. Ordinance No. 2316-2005 -- Increasing Estimated Revenues and ~~~~ Appropriations by $24,800 for Repair of the Retaining Wall on South Spruce Street. ~~,~~~ ~ 7. Ordinance No. 2317-2008 -- Enacting KMC 13.20.030 Prohibiting Trespass in Posted Environmentally Sensitive Sand Dune Areas ir_ a Portion of the North Shore of the Kenai Beach. ,% ~ 8. Resolution No. 2008-29 -- Authorizing a Sole Source Contract to Kidde /_ Fire Trainers for $45,000 for Softwareand Installation Services at the Fire Training Facility. f~~~ ~ 9, Resolution No. 2008-30 -- Fixing the Rate of Levy of Property Tax for the Fiscal Year Commencing July 1, 2008 and Ending June 30, 2009. ~~ ~~ ~ 10. Resolution No. 2008-31 -- Transferring $2Q,000 in the Airport Fund for Pavement Maintenance. ~ ~~ 11. Resolution No. 2008-32 -- Transferring $14,016 in the Water and Sewer ~ Fund to Replace. Lift Station Purrips. D~~~ ~r 12, Resolution No. 2008-33 -- Selecting Wince-Corthell-Bryson for Architectural/Engineering/Environmental 8s Construction Management Services for Kenai Municipal Airport Capital Improvement Projects. ~~~~~~, 13. Resolution No. 2008-34 -- Declaring that a Zamboni be Considered Surplus and Authorizing Trade with the City of Palmer for an Atco Trailer, a Large Volume Exhaust Fan, and Other Miscellaneous Items. 14. *Liquor License Application (New) ^~ r Inc #4794 rK,,.era ° it ..s"-~ Tourism ' Sauirri avaC~ee~o, _.r env g„ .spe^ ...+.~ I5. *Restaurant Designation Permit • Robert B. Gray/Samm McGee's Inc. #4794 ITEM F: MYNUTES *Regular Meeting of May 20, 2008. ITEM G: UNFIPlISHED BUSINESS ITEM H: NEW BUSINESS ~~~,~d~ 1. Bills to be Ratified ~~~~ 2. Approval of Purchase Orders Exceeding $15,000 3. *Ordinance No. 2318-2008 -- Increasing Estimated Revenues and Appropriations by $501,632 in the Urea Storage Building Fund for Construction. 4. *Ordanance No. 2319-2008 -- Amending the Ethics Rules for Elected and Appointed Officials and City Employees by Amending the Existing KMC 1.85:060 and 070. *Ordinance No. 2320-2008 -- Amending KMC 1.90.030 to Permit Appointment of Up to Two Members to Certain Advisory Boards, Commissions or Committees Who are Non-Residents of the City of Kenai Providing They Work at Least One-half Time Within the City. ~~i" 6. Discussion -- Harold Daubenspeck Memorial ITEM I: COMMISSYON/COMMITTEE REPORTS 1. Council on Aging 2. Airport Commission 3. Harbor Commission 4. 'Library Commission 5. Parks & Recreation Commission 6. Planning 8v Zoning Commission 7. Miscellaneous Commissions and Committees a. Beautificafion Committee b. .Alaska Municipal League Report c. Mini-Grant Steering Committee ITEM J: REPORT OF THE MAYOR ITEM K: ADMINISTRATION REP®RTS City Manager Attorney City Clerk ITEM L: 1. Citizens (five minutes) 2. Council ITEM M: PENDING LEGISLATION (This ifem lists legislation which will be addressed at a later date as noted.) -- Annual Evaluation of City Clerk and City Manager YTEM N: ADJOURNMENT AGENDA KENAI CITY COUNCIL -REGULAR MEETYNG JUNE 18, 2®OS 7:®® d-.M. KENAI CYTY COUNCIL CHAMBERS http: / Jwww.ci.kenai.ak.us ITEM A: CALL TO ORDER 1. Pledge of Allegiance 2. ,Roll Call 3. Agenda Approval 4. Consent Agenda *All items listed with an asterisk (*) are considered to be routine and non- controversial by the council and will be approved by one motion. There will be no separate discussion of these items unless a council member so requests, in which case the item will be removed from the consent agenda and considered in its normal sequence on the agenda as part of the General Orders. ITEM B: 1. ITEM C: ITEM D: ITEM E: /''~~uc~CGI. 1 ~j~s1/,C`eGl~ v-- 2. Gl`.~ 3. SCHEDULED PUBLIC COMMENTS (10 minutes) Roy 8v Janine Espy -- Cell Phone Tower Concerns. UNSCHEDULED PUBLYC COMMENTS (3 minutes) REPORTS OF KPB ASSEMBLY LEGISLATORS AND COUNCILS PUBLYC HEARINGS (Testimony limited to 3 minutes per speaker.l Ordinanee No. 2318-2008 -- Increasing Estimated Revenues and Appropriations by $501,632 in the Urea Storage Building Fund for Construction. Ordinance No. 2319-2008 -- Amending the Ethics Rules for Elected and Appointed Officials and City Employees by Amending the Existing KMC 1.85.060 and 070. Ordinance No. 2320-2008 -- Amending KMC 1.90.030 to Permit Appointment of Up to Two Members to Certain Advisory Boards, Commissions or Committees Who are Non-Residents of the City of Kenai Providing They Work at Least One-Half Time Within the City. Ordinance No. 2324-2008 -- 1) Amending KMC 13.20.030 to Prohibit Trespass in Posted Environmentally Sensitive Areas in a Portion of the South Shore of the Kenai Beach; 2) and Declaring an Emergency; and 3) Amending the City's Fine Schedule in KMC 13.10.015 by Adding a New Subsection 70 Providing fora $500 Fine for a Violation. a. Motion for Introduction b. Motion for Second Reading (Requires a Unanimous Vote) c. Motion for Adoption (Requires Five Affirmative Votes) ~~,Gj~j~/~_ 5 ,Resolution No. 2008-35 -- Approving a Contract to Sterchi Construcfion I for the Project Entitled Kenai Municipal Airport Urea Storage Building - 2008 for the Total Amount of $375,713.00. 6. Resolution No. 2008-36 -- Approving a Contract to Holden Company for the Project Entitled Kenai Public Safety Garage - 2008 for the Total Amount of $165,368 Which Includes the Basic Bid and Additive Alternates No. 1 and No. 2. 7. Resolution No. 2008-37 -- Setting the Public Hearing Date on the Proposed Ames Road South LID Special Assessment District. 8. Resolution No. 2008-38 -- Recognizing Harold and Rita Daubenspeck for Their Support and Dedication to the Growth azzd Development of City of Kenai Parks and Recreation Opportunities. 9. Resolution No. 2008-39 -- Strongly Supporting the Upgrade and Improvement of Miles 45-60 of the Sterling Highway and Miles 18-26 of the Seward Highway. 10. *Renewal of Liquor Licenses -- Restaurant/Eating Place • Katina's Greek 8, Italian Restaurant, #4533. • New Peking Chinese Restaurant, #3239. • Pizza Hut #9, #2596. Wine • Matson Winery 8v Supply, #4676. ITEM F: MINUTES *Regular Meeting of June 4, 2008. ITEM G: UNFINISHED BUSYNESS ITEM H: NEW BUSINESS ~lJ/~ay~CGt 1. Bills to be Ratified '~~ ~ 2. Approval of Purchase Orders Exceeding $15,000 "/"T" 3. *Ordinance No. 2321-2008 -- Increasing Estimated Revenues and Appropriations by $250,000 in the Library Expansion Capital Project Fund and $750,000 in the Street and Sewer Capital Project Fund for Public Improvements. 4. *Ordinance No. 2322-2008 -- Placing on the Ballot for the Next General Election the Question As to Whether the Municipal Officers of the City of Kenai Should be Exempt From the Provisions of the State of Alaska Financial Disclosure Statutes (AS 39.50). *Ordinanee No. 2323-2008 -- Amending KMC 1.85 by: 1) Updating the Financial Reporting Requirements for Municipal Officers and Candidates Contained in KMC 1.85.020; and, 2) Including the Members of the Planning and Zoning Commission in the Definition of "Municipal Officer in KMC 1.85.070; and, Including Stockbrokers and Financial Advisors in the List of Professionals Subject to Modified Requirements in KMC 1.85.030. 6. *Ordinanee No. 2325-2008 -- Amending the Code Violation Fine Schedule in KMC 13.10.015 to Include a Standard Fine of X500 for Trespass in Violation of KMC 3.20.010. ,d~~i'"f 7. Approval -- Change Order No. 1, Thompson Park LID - 2008. ~j,p~ 8. Approval -- Setting Clerk, City Attorney and City Manager Salaries. ~/9" YTEM I: COMMYSSION/COMMITTEE REPORTS 1. Council on Aging 2. Airport Commission 3. ,Harbor Commission 4. Library Commission 5. Parks 8s Recreation Commission 6. Planning 8s Zoning Commission 7. Miscellaneous Commissions and Committees a. Beautification Committee b. Alaska Municipal League Report c. Mini-Grant Steering Committee ITEM J: REPORT OF THE MAYOR ITEM K: ADMINISTRATION REPORTS 1. City Manager 2. Attorney 3. City Clerk ITEM L: DISCYISSION 1. Citizens (five minutes) 2. Council ITEM M: PENDYNG LEGISLATION (This item lists legislation which will be addressed at a later date as noted.) Ordinance No. 2314-2008 -- Enacting KMC 23.55.080 Providing for Longevity Pay of Two Percent (2%) for Certain Employees in Step CC in the City of Kenai Salary Schedule. (Postponed on ,Lune 4, 2008 to August 6, 2008.) -- None Scheduled ITEM N: ADJOURNMENT [ . czT~ f "Village with apart -City with a fink, ~. BACKGROUND AND PERSONAL DATA - CANDIDATES FOR APPOINTMENT COMMITTEES AND COMMYSSIONS RECEIVE MAY 1' 3 2008 DATE: ~~ NAME: KENAI CI'i'Y Cl,ERK RETURN TO: KENAI CITY CLERK 210 FIDALGO AVENUE KENAi, AK 99611 PHONE: 283-7535, EXT. 231 FAX: 283-5068 Resident of the City of Kenai? yl'l ~n p ~/ ~~How Iong? ~ U"d ~ (j, ~A,~e~ Residence Address ~~~ ~ '~~l 11~~~~ ~ ~v~,~~) Mailing Address ~~~~~ 1~ 11~ ~`-1~~~ Home Telephone No. ~1~2U~-`1~'~~ Home Far No. Business Telephone No Business Fax No. Email Address: )~.'.f.~L\ ~ Q V1C~tVY~a1~ a CU'y~ May we include your contact information on our web page? ALL }~ If not al~~mformation may we include? 'EMPLOYER: Job Title NAME OF SPOUSE: Current membership in organizations: Past organizational memberships: COMMITTEES OR COMMISSIONS YN WHICH YOU ARE ENTERESTED: r-~11.1~~5 c~~ld Y~PCS~C~Ck~~G~~ DO YOU WANT TO BE INVOLVED WITH THIS OR COMMITTEE? WHAT BACKGROUND, EXPERIENCE, OR CREDENTIALS DO YOU POSSESS TO BRING TO THE BOARD, COMMISSION OR COMMITTEE MEMBERSHIP? _ , ~i-e+~n lOc. Suggested by: Mayor/City Attorney CITY OF KENAI ORDINANCE NO. 2320-8008 AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, AMENDING KMC 1.90.030 TO PERMIT APPOINTMENT OF ONE MEMBER TO CERTAIN ADVISORY BOARDS, COMMISSIONS OR COMMITTEES WHO IS ANON-RESIDENT OF THE CITY OF KENAI PROVIDING HE/SHE WORKS AT LEAST ONE-HALF TIME WITHIN THE CITY. WHEREAS, the City has not always been able to fill the vacancies on the Beautification Committee, Harbor, Library and Parks and Recreation Commissions with qualified individuals who reside within the City limits; and, WHEREAS, the Beautification Committee, Harbor, Library and Parks and Recreation Commissions are advisory bodies; and, WHEREAS, the Beautification Committee, Harbor, Library and Parks and Recreation Commissions presently are allowed, at the discretion of the Council, membership of up to two non-resident members each; and, WHEREAS, there are qualified persons who do not live within the City but have a strong connection to Kenai due to their employment within it who desire to serve on advisory commissions; and, WHEREAS, at the Council's discretion, the Beautification Committee, Harbor, Library and Panics and Recreation Commissions should be allowed to ha<re one non -resident member who works at least half-time within the City. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, that the Kenai Municipal Code is amended as follows: 1.90.030 Qualifacations. (a) A member of a board, commission or committee must be a resident of the City of Kenai, unless the board, commission or committee is specifically exempted by Council from this requirement. The member cannot be an officer or employee of the City of Kenai.. If any member should move his residence from the corporate limits of the City of Kenai (if applicable), is an officer or employee of the City of Kenai, or shall be elected or appointed as an officer or employee of the City of Kenai, the service of such member shall terminate immediately. He should be aware that he will serve without salary, but will be reimbursed for all reasonable expenses incurred in connection with this service, only after approval by Council. (b) The Beautification Committee, and Harbor, Library, and Parks and Recreation Commissions may at the discretion of the Council have f 11 up to two non-resident Ordinance No. 2320-2008 Page 2 of 2 members each[.] • or (21 have one member who does not reside in the City but works at least one-half time within the City. PASSED BY THE COUNCIL OF THE CITY OF KENAI~, ALASKA, this 18th day of June, 2008. ~ ~:J /.ti~ (!~G'~~~~ PAT PORTER, MAYOR ATTEST: Carol L. Freas, City Clerk Introduced: June 4, 2008 Adopted: June 18, 2008 Effective: July 18, 2008