Loading...
HomeMy WebLinkAbout2008-11-05 Council MinutesYTEM A: CALL TO ORDER l . Pledge of Allegiance 2. Roll Call 3. Agenda Approval 4. Consent Agenda *Al1 items listed with an asterisk (*) are considered to be routine and non- controversial by the council and will be approved by one motion. There will be no separate discussion of these items unless a council member so requests, in which case the item will be removed from the consent agenda and considered in its normal sequence on the agenda as part of the General Orders. ITEM B: SCHEDULED PUBLIC COMMENTS (10 minutes) 1. Bill Popp, CEO, Anchorage Economic Development Corporation -- Anchorage Prospector (New Online, Interactive Mapping Program). 2. Tina Herford/Joe Gallagher -- Kenai Peninsula United Way Presentation. ITEM C: UNSCHEDULED PUBLIC COMMENTS (3 minutes) ITEM D: REPORTS OF KPB ASSEMBLY LEGISLATORS AND COUNCILS ITEM E: PUBL%C HEARINGS (Testimony limited to 3 minutes per speaker.) 1. Resolution No. 2008-47 -- Terminating the Project Entitled "Ames Road South LID Special Assessment District." (Clerk's Note: At the August 6, 2008 council meeting, Resolution No. 2008-47 was substituted and postponed to September 3, 2008. At the September 3, 2008 council meeting, Resolution No. 2008-47 was postponed to October 15, 2008. At the October 15, 2008 council meeting, Resolution No. 2008-48 was postponed to November 5, 2008. The motion to approve Resolution 1Vo. 20®8-47 is active.) a. Substitute Resolution No. 2008-47 -- Directing the Continuation of the Project Entitled "South Ames Road LID" and Designating What Improvements Are to be Included in this Project. 2. Resolution No. 2008-61 -- Awarding the Bid to Saginaw Implement Co., Inc. for a Parks Mower for the Total Amount of $31,200.00. 3. Resolution No. 2008-62 -- Awarding the Bid to Bob's Services, Inc. for a Kenai Municipal Airport Flared-End Runway Piow for the Total Amount of $54,280.00. 4. Resolution No. 2008-63 -- Awarding the Bid to Rainbow Builders, Inc. for Kenai Police Department Flooring Replacement - 2008 for the Total Amount of $47,155.00. Resolution No. 2008-64 -- Adopting an Alternative Allocation Method for the FY09 Shared Fisheries Business Tax Program and Certifying that this Allocation Method Fairly Represents the Distribution of Significant Effects of Fisheries Business Activity in Cook Inlet. Resolution No. 2008-65 - Approving a Contract to ECI/HYER, Inc. for Kenai Community Library Expansion Design Services for the Total Amount of $81,820. ITEM F: MINUTES 1. *Regular Meeting of October 15, 2008. ITEM G: UNFINISHED BUSINESS ITEM H: NEW BUSINESS Bills to be Ratified 2. Approval of Purchase Orders Exceeding $15,000 3. *Ordinanee No. 2357-2008 -- Increasing Estimated Revenues and Appropriations by $48,044 in the Congregate Housing Enterprise Fund for Transfer to the General Fund Pursuant to KMC 7.32.030. 4. *Ordinanee No. 2358-2008 -- Increasing Estimated Revenues and Appropriations by $4,796 in the General Fund for a Library Grant. 5. *®rdinance No. 2359-2008 -- (1) Increasing Estimated Revenues and Appropriations by $576,469.38 in the General Fund Non-Departmental for Transfer to the Visitor Center Heating System Capital Projects Fund; (2) Authorizing a Budget Transfer of $55,000.00 Previously Appropriated in the General Fund Buildings Department to Non-Departmental Transfer to the Visitor Center Heating System Capital Projects Fund; and, (3) Appropriating the Transferred Funds in the Visitor Center Heating System Capital Projects Fund for Replacement of the Center's Heating System. 6. Discussion -- Appointments of Commission/Committee Liaisons 7. Discussion -- Schedule Work Session with Corps of Engineers/Bluff Erosion Project Update. %TEM I: COMMISSYON/COMMITTEE REPORTS 1. Council on Aging 2. Airport Commission 3. Harbor Commission 4. Library Commission 5. Parks 8s Recreation Commission 6. Planning & Zoning Commission 7. Miscellaneous Commissions and Committees a. Beautification Committee b. Alaska Municipal League Report c. Mini-Grant Steering Committee d. Advisory Cemetery Committee e. Kenai Convention & Visitors Bureau %TEM J: REPORT OF THE MAYOR %TEM K: ADMINISTRATION REPORTS 1. City Manager 2. Attorney 3. City Clerk ITEM L: 1. Citizens (five minutes} 2. Council ITEM M: PENDING LEGISLATION (This item lists legislation which will be addressed at a later date as noted.) Ordinance No. 2347-2008 -- Repealing the Existing KMC 1.15.040 and KMC 1.15.050(c} Regarding Preparation, Distribution and Publication of the Agenda and Replacing Them with a New Section KMC 1.15.040 Entitled, Agenda and Packet - Deveiopment-Preparation-Distribution-Publication-Late Materials. Substitute Ordinance No. 2347-2008 -- Repealing the Existing KMC 1.15.040 and KMC 1.15.050(c) Regarding Preparation, Distribution and Publication of the Agenda and Replacing Them with a New Section KMC 1.15.040 Entitled, Agenda and Packet Development-Preparation-Distribution-Publication-Late Materials. (Clerk's Note: Ordinance No. 2347-2008 and Substitute Ordinance No. 2347-2008 are pending: The original Ordinance No. 2347-2008 was introduced at the September 3, 2008 meeting; a motion to move Substitute Ordinance No. 2347-2008 is on the table from the September 17, 2008 meeting; a motion to postpone (with no time certain) and schedule a work session on the ordinances followed and was passed; and, a work session was scheduled for October I5, 2008 in the council chambers.) -- None Scheduled ITEM N: I~ENAI CITY COUNCIL -REGULAR MEETING MINUTES ITEM A: CALL TO ORDER Vice Mayor Ross called the meeting to order at approximately 7:00 p.m. in the Council Chambers in the Kenai City Hall Building. A-I. PLEDGE OF ALLEGIANCE Vice Mayor Ross led those assembled in the Pledge of Allegiance. A-2. ROLL CALL The City Clerk took roll. Present were: Joe Moore Rick Ross, Vice Mayor Robert Mike Boyle Hal Smalley Absent were: Pat Porter and Barry Eldridge A quorum was present. Also present: Maya Johnson, Student Representative Vice Mayor Ross offered a special presentation to Linda Swarner for her 21 years of service as a City of Kenai Council Member. Swarner was presented an engraved desk clock and flowers. A-3. AGENDA APPROVAL There were no requested changes to the agenda. MOTION: Council Member Smalley MOVED for approval of the agenda as submitted and requested UNANIMOUS CONSENT. Council Member Molloy SECONDED the motion. There were no objections. SO ORDERED. A-4. CONSENT AGENDA There were no requested changes to the consent agenda: KENAI CITY COUNCIL MEETING NOVEMBER 5, 2008 PAGE 2 MOTION: Council Member Smalley MOVED to approve the consent agenda as presented and requested UNANIMOUS CONSENT. Council Member Molloy SECONDED the motion. There were no objections. SO ORDERED. ITEM B: SCHEDULED PUBLIC COMMENTS (10 minutes) B-l. Bill Popp, CEO, Anchorage Economic Development Corporation -- Anchorage Prospector (New Online, Interactive Mapping Program). Popp reviewed information included in the packet and gave a brief demonstration of the mapping program to be used for recruiting and locating new businesses in South Central Alaska, noting abilities to identify available land, find demographic data, etc. B-2. Tina Herford/Joe Gallagher -- Kenai Peninsula United Way Presentation. Joe Gallagher, 354 West Riverview, Soldotna -- Gallagher noted he was again the campaign chair for the Kenai Peninsula United Way effort and noted the campaign was moving forward and presentations to encourage participation in the campaign were being made all over the Peninsula. Tina Herford, Dsreetor, Kenai Peninsula United Way -- Encouraged participation in the campaign, noting 90% of funds received go directly to program services in the community and all funds collected stay on the Peninsula. ITEM C: UNSCHEDULED PUBLIC COMMENTS (3 minutes) Tony Lewis, 613 Cedar Avenue, Kenai -- Discussed his concerns of possible insufficiencies for emergency personnel to adequately serve the City and encouraged review of trends and what kind of services are needed and wanted in the community during the next budget process. ITEM D: REPORTS OF KPB ASSEMBLY LEGISLATORS AND COUNCILS Assembly Member Smalley reported on actions and discussions taken during the October 28, 2008 Assembly meeting, i.e. recommendations of the Equitable Assessment Methodology Task Force. %TEM E: PUBLIC HEARINGS (Testimony limited to 3 minutes per speaker.) E-1. Resolution No. 2008-47 -- Terminating the Project Entitled "Ames Road South LID Speciat Assessment District." KENAI CITY COUNCIL MEETING NOVEMBER S, 2008 PAGE 3 (Clerk's Note: At the August 6, 2008 council meeting, Resolution No. 2008-47 was substituted and postponed to September 3, 2008. At the September 3, 2008 council meeting, Resolution No. 2008-47 was postponed to October 15, 2008. At the October I5, 2008 council meeting, Resolution No. 2008-48 was postponed to November 5, 2008. The motion to approve Resolution No. 2008-47 is active.) E-Ia. Sulstitute Resolution No. 2008-47 -- Directing the Continuation of the Project Entitled "South Ames Road LID" and Designating What Improvements Are to be Included in this Project. MOTION: Council Member Molloy MOVED the Substitute Resolution No. 2008-47 and Council Member Smalley SECONDED the motion. The floor was opened for public hearing. There being no one wishing to be heard, the public hearing was closed. Council comments included compliments to the property owners for making compromises in order for the project to move forward. VOTES Moore Yes Eldrid e Absent Ross Yes Mol1o Yes Bo le ;Yes Porter Absent Smalle Yes M01'YON PASSED UNANIMOUSLY. E-2. Resolution No. 2008-C 1 -- Awarding the Bid to Saginaw Implement Co., Inc. for a Parks Mower for the Total Amount of $31,200.00. MOTION: Council Member Smalley MOVED to approve Resolution No. 2008-61 and Council Member Molloy SECONDED the motion. The floor was opened for public hearing. There being no one wishing to be heard, the public hearing was closed. There were no Council comments. VOTE: Moore Yes Eldrid e Absent Ross Yes Molloy Yes Bo le Yes Porter . Absent KENAI CITY COUNCIL MEETING NOVEMBER S, 2008 PAGE 4 Smalley Yes MOTION PASSED UNANIMOUSLY. E-3. Resolution No. 2008-62 -- Awarding the Bid to Bob's Services, Inc. for a Kenai Municipal Airport Flared-End Runway Plow for the Total Amount of $54,280.00. MOTION: Council Member Molloy MOVED to approve Resolution No. 2008-62 and Council Member Smalley SECONDED the motion. The floor was opened for public hearing. There being no one wishing to be heard, the public hearing was closed. There were no Council comments. VOTE: Moore Yes Eldridge Absent Ross Yes Molloy Yes Boyle Yes Porter ~ Absent Smalley Yes MOTION PASSED UNANIMOUSLY. E-4. Resolution No. 2008-63 -- Awarding the Bid to Rainbow Builders, Inc. for Kenai Police Department Flooring Replacement - 2008 for the Total Amount of $47,155.00. MOTION: Council Member Smalley MOVED to approve Resolution No. 2008-63 and Council Member Molloy SECONDED the motion. The floor was opened for public hearing. There being no one wishing to be heard, the public hearing was closed. There were no Council comments. VOTE: Moore i Yes Eldridge Absent Ross ___ :Yes Molloy 'Yes Boyle Yes Porter 'Absent Smalley Yes MOTION PASSED UNANIMOUSLY. KENAI CITY COUNCIL MEETING NOVEMBER 5, 2008 PAGE S E-5. Resolution No. 2008-64 -- Adopting an Alternative Allocation Method for the FY09 Shared Fisheries Business Tax Program and Certifying that this Allocation Method Fairly Represents the Distribution of Significant Effects of Fisheries Business Activity in Cook Inlet. MOTION: Council Member Molloy MOVED to approve Resolution No. 2008-64 and Council Member Smalley SECONDED the motion. The floor was opened for public hearing. There being no one wishing to be heard, the public hearing was closed. There were no Council comments. VOTE: Moore Yes ~ Eldridge j Absent Ross Yes Molloy Yes Bo le Yes Porter Absent Smalley Yes MOTION PASSED UNANIMOUSLY. E-6. Resolution No. 2008-65 - Approving a Contract to ECI/HYER, Inc. for Kenai Community Library Expansion Design Services for the Total Amount of $81,820. MOTION: Council Member Smalley MOVED to approve Resolution No. 2008-65 and Council Member Molloy SECONDED the motion. The floor was opened for public hearing. Bob Peters, Old Town, Kenai -- Peter spoke in support of Resolution No. 2008-65. Council comments included information related to the interviews and scoring of architectural firm proposals. It was also noted, 35% the design drawings should be submitted by the end of February and that would be the end of the current contract. At that time, negotiations could go forward with the same firm or another firm to complete the design drawings. VOTE: KENAI CITY COUNCIL MEETING NOVEMBER 5, 2008 PAGE 6 Moore Yes Eldrid e Absent Ross Yes Mo11o Yes Bo le Yes Porter Absent Smalle Yes MOTION PASSED UNANIMOUSLY. ITEM F: MINUTES F-1. Regular Meeting of October 15, 2008 -- Approved by consent agenda. ITEM G: UNFINISHED BUSINESS -- None. ITEM H: H-1. Bills to be Ratified MOTION: Council Member Smalley MOVED to ratify the bills. Council Member Molloy SECONDED the motion and requested UNANIMOUS CONSENT. VOTE: There were no objections. SO ORDERED. H-2. Approval of Purchase Orders Exceeding $15,000 MOTION: Council Member Smalley MOVED to approve the purchase orders exceeding $15,000. Council Member Molloy SECONDED the motion and requested UNANIMOUS CONSENT. VOTE: There were no objections. SO ORDERED. H-3. Ordinance No. 2357-2008 -- Increasing Estimated Revenues and Appropriations by X48,044 in the Congregate Housing Enterprise Fund for Transfer to the General Fund Pursuant to KMC 7.32.030. Introduced by approval of consent agenda. KENAI CITY COUNCIL MEETING NOVEMBER 5, 2008 PAGE 7 H-4. Ordinance No. 2358-2008 -- Increasing Estimated Revenues and Appropriations by $4,796 in the General Fund for a Library Grant. Introduced by approval of consent agenda. H-5. Ordinance No. 2359-2008 -- (1) Increasing Estimated Revenues and Appropriations by $576,469.38 in the General Fund Non-Departmental for Transfer to the Visitor Center Heating System Capital Projects Fund; (2) Authorizing a Budget Transfer of $55,000.00 Previously Appropriated in the General Fund Buildings Department to Non-Departmental Transfer to the Visitor Center Heating System Capital Projects Fund; and, (3) Appropriating the Transferred Funds in the Visitor Center Heating System Capital Projects Fund for Replacement of the Center's Heating System. Introduced by approval of consent agenda. H-6. .Discussion -- Appointments of Commission/Committee Liaisons Vice Mayor Ross noted the suggested commission/committee liaisons which were included in the packet. He noted, unless objections by council, the assignments would stand, except for the appointment to the Economic Development District as the by-laws required the representative to be either a council member or a member of city administration. Ross read the following assignments into the record: City Boards, Commissions 8v Committees Liaison Assignment 2008/2009 Council on A in Council Member Rick Ross Air ort Commission Council Member Bar Eldrid e Harbor Commission Council Member Hal Smalle _ Libra Commission Council Member Mike Bo le Parks & Recreation Commission Council Member Joe Moore Planning & Zoning Commission Council Member Bob Molloy ', Alternate: Council Member Rick Ross Beautification Committee Mayor Pat Porter Mini-Grant Steerin Committee Council Member Joe Moore ____ Adviso Cemetery Committee Council Member Barry Eldrid e OTHERS: Kenai River Special Management Advisory Board KRSMA Public Works Director Wayne Ogle Alternate: Cit Mana er Rick Koch _ Cook Inlet Regional Citizens Advisory Council (CIRCAC) John Davis KENAI CITY COUNCIL MEETING NOVEMBER S, 2008 PAGE 8 No council objections were stated H-7. Discussion -- Schedule Work Session with Corps of Engineers/Bluff Erosion Project Update. Council scheduled a work session for 5:30 p.m. on November 19, 2008 to hear an update on the bluff erosion project from representatives of the Corps of Engineers. ITEM I: COMM%SSION/COMMITTEE REPORTS I-1. Council on Aging -- Director Craig reported the next meeting was scheduled to be held on November 13, 2008. I-2. Airport Commission -- Council Member Molloy reported the November 13, 2008 meeting had been cancelled. The resignation of Commissioner Versaw was included in the packet, as well as an application from Chris Hayes for appointment - consideration. Vice Mayor Ross reported the application would be considered until after the return of Mayor Porter. I-3. Harbor Commission -- Council Member Boyle reported the next meeting would be held Monday, November 10, 2008. I-4. LiTorary Commission -- Council Member Smalley reported on the meeting held November 4 and reviewed items discussed. I-5. Parks & Recreation Commission -- Director Frates reported the next regular meeting was scheduled for January 6, 2009. I-6. Planning & Zoning Commission -- Council Member Ross noted the minutes of the October 29, 2008 meeting were included in the packet and reviewed discussions and actions taken. I-7. Miscellaneous Commisssons and Committees I-7a. Beautification Committee -- Director Frates reported the Committee would not meet again for several months. I-7b. Alaska Municipal League Report -- Council Member Smalley reported he would be attending the Annual AML Conference in Ketchikan. I-7c. Mini-Grant Steering Committee -- No report KENAI CITY COUNCIL MEETING NOVEMBER S, 2008 PAGE 9 I-7d. Advisory Cemetery Committee -- City Clerk Freas reported the Committee met in an organizational work session on October 30, reviewed the Committee's scope of work, held an initial discussion of a design for the new cemetery property, and chose the third Thursday of the month as a regular meeting date. I-7e. Kenai Convention & Visitors Eureau -- Council Member Boyle reported the Board's meeting minutes were included in the packet and briefly reviewed actions and discussions taken. ITEM J: REPORT OF THE MAYOR -- Vice Mayor Ross reported the following: • The Kenai Peninsula Economic Development District held its forum. • Noted awalk-through of the court house building addition. • Thanked Council Member Molloy for reading the domestic violence proclamation for Mayor Porter. ITEM K: AI3MINISTRATION REPORTS K-l. City Manager -- City Manager Koch reported the following items: • Due to travel problems, he would not be attending the Municipal Manager's Association meetings prior to the AML Conference in Ketchikan. • He would be attending the Resource Development Council annual meeting at the end of November. • He would be meeting with Lt. Governor Parnell on November 13 in Anchorage. • The quality of the test well drilled at Second and Spruce was encouraging and a purchase order would be included in the next packet to further explore the depth of the aquifer and to develop and see what production could be expected from that well. • With his involvement in the Central Peninsula Sports Facility Committee, he had compiled a request for proposals for financial analysis for a facility that would be similar to the one in Anchorage. He was now reviewing the proposals. e Requested a work session with legislators be held to discuss capital and legislative issues. Council stated no objections to his scheduling a work session on Monday, December 8, 2008 at 3:00 p.m. in the Council Chambers. • He discussed the Visitors Center heating project with representatives from the Visitors Center, including a kitchen remodel, environmentally controlled display cases. Bids were expected to be due in December. K-B. Attorney -- Attorney Graves noted his dual-office holdang memorandum included in the packet. K-3. City Clerk -- City Clerk Freas reported on the November 4, 2008 State/Federal election, noting many people chose to vote absentee in person. KENAI CITY COUNCIL MEETING NOVEMBER 5, 2008 PAGE 10 ITEM L: L-1. Citizens (five minutes) -- None. L-2. Council -- Smalley -- Requested a packet for the Harbor Commission meeting. Moore -- No comments. 3ohnson -- Reported she attended an Active Shooter Drill at the high school with members of the Kenai Police Department and also noted, a mock election was held at the high school on November 4, 2008. Molloy -- • Thanked administration and Chief Tilly for the orientation training he attended. • He attended a Sustainable Communities conference. • He reviewed the dip net fishery report and had some concerns with the North American Mission who requested to expand their activities on the beach during the fishery and felt council/administration should discuss those requests further. A brief discussion followed in which concerns were expressed relative to liabilities to the city, impact to local businesses, and impacts to potential food vendors who may also want to provide a service. Boyle -- No comments. Ross -- No comments. ITEM M: PENDING LEGISLATION (This Item lists legislation which will be addressed at a later date as noted.) Ordinance No. 2347-2008 -- Repealing the Existing KMC 1.15.040 and KMC 1.15.050(c) Regarding Preparation, Distribution and Publication of the Agenda and Replacing Them with a New Section KMC 1.15.040 Entitled, Agenda and Packet - Development-Preparation-Distribution-Publication-Late Materials. Substitute Ordinance No. 2347-2008 -- Repealing the Existing KMC 1.15.040 and KMC 1.15.050(c) Regarding Preparation, Distribution and Publication of the Agenda and Replacing Them with a New Section KMC 1.15.040 Entitled, Agenda and Packet - Development-Preparation-Distribution-Publication-Late Materials. (Clerk's Note: Ordinance No. 2347-2008 and Substitute Ordinance No. 2347-2008 are pending: The original Ordinance No. 2347-2008 was introduced at the September 3, KENAI CITY COUNCIL MEETING NOVEMBER S, 2008 PAGE 11 2008 meeting; a motion to move Substitute Ordinance No. 2347-2008 is on the table from the September 17, 2008 meeting; a motion to postpone (with no time certain) and schedule a work session on the ordinances followed and was passed; and, a work session was scheduled for October I5, 2008 in the council chambers.) -- None Scheduled ITEM N: ADJOURNMENT MOTION: Council Member Smalley MOVED for adjournment and Council Member Moore SECONDED the motion. There were no objections. SO ORDERED. There being no further business before the Council, the. meeting adjourned at approximately 8:40 p.m. Minutes submitted by: Carol L. Freas, City Clerk *The student may cast advisory votes on all matters except those subject to executive session discussion. Advisory votes shall be cast prior to the official council vote and shall not affect the outcome of a vote. Advisory votes shall be recorded in the minutes. A student representative may not move or second items during a council meeting.