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HomeMy WebLinkAbout2008-04-14 Council Minutes - Budget Work SessionCOUNCILKENAI CITY , .SESSION 2008 .. KENAI CITY COUNCIL CHAMBERS NNINNNNIMR!�. ITEM 2: a. City Manager ® General Overview ® Seasonal Enforcement Officers a Senior Citizen Budgets b. Finance Director • General Overview of All Funds ITEM 3: COUNCIL BUDGET REVIEW COUNCILKENAI CITY • - • MAYORKENAI CITY COUNCIL CHAMBERS PAT PORTER, The work session was called to order at approximately 6:00 p.m. Those present were: Council Members: H. Smalley, B. Eldridge, R. Molloy, P. Porter, R. Ross, L. Swarner and M. Boyle Staff Present: C. Freas, C. Graves, R. Koch, R. Craig, M. Bondurant, B. Frates, K. Remain, L. Semmens, M. Joiner, C. Kopp, L. Barrett, M. Tilly, J. La Shot 2-a. City Manager -- City Manager Koch reviewed the budget letter included in the draft budget, with comments including: • The budget included an increase of about four percent (4%) over last year's budget. • Major items included were wages, PERS, fuel, and health insurance costs. ® Revenue was up about five percent (5%). e The budget included a five percent (5%) COLA increase, representing $49,000. The budget also included additional seasonable enforcement officers which would come on line in June with the current year budget covering the cost between June and July. • A lot of time was spent on the Senior Citizen budgets to determine the actual cost per unit of service. Because that determination was able to be made with the current way the budgets were built, the budgets were rebuilt with costs and revenues tied to the specific areas from where the costs begin, however the cumulative numbers in the end are the same. ® Discussed age of dependents covered with regard to the present health care program, noting it had been 25 and the current carrier suggested it should be 23. Council consensus was to set the age of dependents covered as 23. Preventative dental care had been paid 100% and the new carrier coverage was at 80%. Administration recommended $150 for each employee be put into an account to cover those costs. Council stated no objections. 2-b. Finance Director KENAI CITY COUNCIL BUDGET WORK SESSION APRIL 14, 2008 PAGE 2 General Overview of All Funds -- General Overview -- Finance Director Semmens provided an overview of the draft budget, providing handouts, and indicating changes from the FY 2008 budget, etc. and reviewed the transmittal letter included in the budget document. ITEM 3: COUNCIL BUDGET REVIEW Council reviewed the following budgets, with changes noted: City Clerk -- Findings: No changes Visitors Center -- A brief discussion followed related to amending the contract, including days the facility would be closed to allow for the repair of the heating, etc. It was also suggested a two-year review of leased city facilities be made by the city manager to identify need of repairs, general care of the facility, etc. Findings: No changes were made to the budget. Legislative -- It was suggested a request for proposals be prepared for the FY10 audit costs. Direction was requested as to what council wanted to do related to broadcasting of council meetings (Four = streaming only, One = streaming, no archiving on webpage, Two = streaming/archiving on webpage). Purchase of a new camera to allow participation of government class in video-taping council meetings was suggested. Findings: Consensus of council was to increase the council pay to $500 and mayor to $1,000 a month, as well as establish pay to Planning & Zoning Commission members at$100/month. Include $10,000 for streaming council meetings and video camera costs in information for April 21 budget work session as well as compile costs for audio archiving component software, check with Borough Clerk related to counting users of archived streamed audio on their webpage, etc. Legal -- Findings: No changes City Manager -- Findings: No changes. Finance -- Suggestion funds for college classes be in every budget at the same place, i.e. Miscellaneous. Findings: No changes. KENAI CITY COUNCIL BUDGET WORK SESSION APRIL 14, 2008 PAGE 3 Lands -- Findings: No changes. Non -Departmental -- Findings: No changes. Planning & Zoning -- Findings: No changes. Safety -- Findings: No changes. Police -- Remove "Code Enforcement Officer" from the department narrative at page 54. Present "fields request" at next work session. Findings: No changes. Fire -- Findings: No changes. Communications -- Findings: No changes. Animal Control -- Findings: No changes. Public Works Administration -- Findings: No changes. Shop -- Findings: No changes. Street Department -- Findings: No changes. KENAI CITY COUNCIL BUDGET WORK SESSION APRIL 14, 2008 PAGE 4 Buildings— Remove Senior Center stove from the least but leave the $150,000 the same. Findings: No changes. Street Lighting -- Findings: No changes. Library -- Suggestion to review the employee positions having longer hours and needing to pay PERS. Findings: No changes. Recreation -- Discussed maintenance issues at the Recreation Center. City Manager Koch is to review the contract related to Sunday closures and discuss the issue with Boys & Girls Club representatives. Findings: No changes. Parks -- Include information related to boating facility responsibilities in Parks narrative. Findings: No changes to budget. Consensus of council was to increase the dip net parking fee to $ IS. 00. Beautification -- Suggestion was made to purchase a live tree and plant it by the town clock instead of a $5,500 purchase of a winter tree decoration for the park. Bring live tree costs to April 21 work session for consideration. Leave the $5,500 I the proposed budget. Findings: No changes. Boating Facility -- It was noted, the culvert would be replaced. Findings: No changes. Remaining budgets would be reviewed at April 21, 2008 budget work session. Other items to be brought forward from this work session would be: • Initiating an SBS fund • Audio streaming of council meetings KENAI CITY COUNCIL BUDGET WORK SESSION APRIL 14, 2008 PAGE 5 Comments: Council Member Eldridge stated concern with a five percent (5%) COLA increase, noting PERS and budget increases that would be required as well. Consensus of council was to include a five percent (5%) COLA increase in the FY09 budget. The budget work session ended at approximately 9:02 p.m. Notes prepared and submitted by: Carol L. Freas, City Clerk