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Home My WebLink About2009-02-19 Advisory Cemetery Committee PacketADVISORY CEMETERY COMMITTEE FEBRUARY 19, 2009 CLERK'S CONFERENCE ROOM 7:00 P.M. AGENDA ITEM I: CALL TO ORDER AND ROLL CALL ITEM 2: AGENDA APPROVAL YTEM 3: APPROVAL OF MEETING SUMMARY a. November 20, 2008 b. January 15, 2009 ITEM 4: PERSONS SCHEDULED TO BE HEARD ITEM 5: OLD BUSINESS a. Discussion -- Review of Consolidated Design Suggestions %TEM 6: NEW BUSINESS a. Discussion -- FY 10 Budget (clearing, fencing, etc.) YTEM 7: REPORT a. Committee Chair b. Director c. City Council Liaison ITEM 8: COMMISSIONER COMMENTS AND QUESTIONS ITEM 9: PERSONS NOT SCHEDULED TO BE HEARD ITEM 10: INFORMATION ITEMS a. Kenai City Council Meefing Action Agendas for January 21 and February 4, 2009. ITEM Il: ADJOURNMENT PLEASE CONTACT US IF YOU WILL NOT BE ABLE TO ATTEND THE MEETING: CAROL -- 283-8231 OR, BOB - 283-3692 ADVI50RYq~CEMETElRYCgOM®MYTTEE N®V EMBER !®y 6®®O KENAI CITY COUNCIL CHAMBERS 7:00 P.M. AGENDA Committee must elect a Chair Pro Tempore to call the meeting to order and lead the meetinc7 until after the election of Chair and Vice Chair. ITEM 1: CALL TO ORDER AND ROLL CALL YTEM 2: AGENDA APPROVAL YTEM 3: APPROVAL OF MEETING SUMMARY -- None ITEM 4: PERSONS SCHEDULED TO BE HEARD ITEM 5: OLD BU5INE5S ITEM 6: NEW BUSINESS a. ELECTION OF CHAIR AND VICE CHAIR (Chair takes over the meeting from here) b. Discussion -Conceptualization of Cemetery Expansion (review of submittals from committee members) ITEM 7: REPORT a. Committee Chair b. Director c. City Council Liaison ITEM 8: COMMISSIONER COMMENTS AND QUESTIONS ITEM 9: PERSONS NOT SCHEDULED TO BE HEARD YTEM 10: INFORMATYON ITEMS a. Kenai City Council Meeting Action Agendas for October 15 and November S, 2008. ITEM 11: ADJOURNMENT ADVISORY CEMETERY COMMITTEE NOVEMBER 20, 2008 KENAI CITY COUNCYL CHAMBERS 7:00 P.M. CHAIR PRO TEMPORE DENN%S GREGORY, PRESIDING MEETING SUMMARY ITEM I: CALL TO ORDER AND ROLL CALL Chair Pro Tempore Gregory called the meeting to order. at approximately 7:07 p.m. Roll was confirmed as follows: Committee Members present: Committee Members absent: Others present: A quorum was present. B. Elder, J. Buffington, D. Gregory, R. Harrison K. Mohn Parks 8v Recreation Director B. Frates, Deputy City Clerk C. Hall, Public Works Director W. Ogle, Parks & Recreation Commission Liaison D. Sandahl, Council Member B. Eldridge ITEM 2: AGENDA APPROVAL MOTION: Member Elder MOVED to approve the agenda as presented and requested UNANIMOUS CONSENT. Member Gregory SECONDED the motion. There were no objections. SO ORDERED. ITEM 3: APPROVAL OF' MEETING SUMMARY -- None YTEM 4: PERSONS SCHEDULED TO BE HEARD -- None ITEM 5: OLD BUSINESS -- None ITEM 6: NEW BUSINESS 6-a. ELECTION OF CHAIR AND VICE CHAIR MOTION: Parks & Recreation Director Frates MOVED to elect B.J. Elder as Chair and Council Member Eldridge SECONDED the motion. There were no objections. SO ORDERED. MOTION: Member Gregory MOVED to elect Judy Buffington as Vice Chair and Frates SECONDED the motion. There were no objections. SO ORDERED. 6-b. Discussion -Conceptualization of Cemetery Expansion (review of submittals from committee members) The following suggestions were made by members: • A cement stand with six to eight benches for services. • Keep roads to a minimum. • Cremations make up 65 - 75% of the current requests. • Suggested a sculpture similar to the Seafarer's Memorial in Homer where family members could purchase a brick for the column. • Soldotna Task Force calculated 750 plots per acre with three feet between plots. Think the number is high. • Suggested the Anchorage Cemetery Curator visit at a future meeting. • Suggested areas for flat and upright headstones to make maintenance easier. • Suggested signage for the entrance with a map of the cemetery. • Suggested lighting for flags at the memorials. • Suggested checking with FAA on height restrictions for flagpoles. • Suggested electricity for services on Veteran's Day. Frates reported he would consolidate all materials for the next meeting's packet. ITEM 7: REPORT ?-a. Committee Chair -Elder thanked everyone for coming. 7-b. Director -Frates expressed his appreciation of everyone's involvement. 7-c. City Council Liaison -None ITEM 8: COMMISSIONER COMMENTS AND QUESTIONS -- None ITEM 9: PERSONS NOT SCHEDULED TO BE HEARD -- None YTEM 10: INFORMATION ITEMS 10-a. Kenai City Council Meeting Action Agendas for October 15 and November 5, 2008. ITEM 11: ADJOURNMENT MOTION: Member Gregory MOVED to adjourn and Director Frates SECONDED the motion. There were no objections. SO ORDERED. ADVISORY CEMETERY COMMITTEE MEETING NOVEMBER 20, 2008 PAGE 2 There being no further business before the Committee, the meeting was adjourned at approximately 8:32 p.m. Meeting summary prepared and submitted by: Corene Hall, Deputy City Clerk ADVISORY CEMETERY COMMITTEE MEETING NOVEMBER 20, 2008 PAGE 3 Tte~n3b. ADVISORY CEMETERY COMMYTTEE yyJ~~AppN/i17ARY 15, 2/®~09 CLER6l~9 liry®NFElOENI.~E R®®M l:®® Palle AGENDA ITEM 1: CALL TO ORDER AND ROLL CALL YTEM 2: AGENDA APPROVAL ITEM 3: APPROVAL OF MEETING SUMMARY -- November 20, 2008 ITEM 4: PERSONS SCHEDULED TO BE HEARD ITEM 5: OLD BUSINESS a. Discussion -- Review of Consolidated Design Suggestions ITEM 6: NEW BUS%NESS a. Discussion -- FY10 Budget (clearing, fencing, etc.) ITEM 7: REPORT a. Committee Chair b. Director c. City Council Liaison ITEM 8: COMMISSIONER COMMENTS AND QUESTIONS ITEM 9: PERSONS NOT SCHEDULED TO BE HEARD ITEM 10: a. Kenai City Council Meeting Action Agendas for December 3 and 17, 2008. b. Kenai City Council Policy for Commission, Committee, Board and Council on Aging Meetings and Work Sessions. %TEM 11: ADJOURNMENT ADVISORY CEMETERY COMM%TTEE aANUARY ~s,2o®s CLERK'S CONFERENCE ROOM 7:00 P.M. VYCE CHAIR J. BUFFINGTON, PRESIDYNG MEETING SUMMARY ITEM 1: CALL TO ORDER AND ROLL CALL Vice Chair Buffington called the meeting to order at approximately 7:02 p.m. Roll was confirmed as follows: Committee members present: K. Mohn, J. Buffington Committee members absent: B. Elder, R. Harrison Staff/Council Liaison present: City Clerk C. Freas, D. Hernandez, Parks 8v Recreation Assistant, Council Member B. Eldridge There was no quorum. ITEM 2: AGENDA APPROVAL ITEM 3: APPROVAL OF MEETING SUMMARY -- November 20, 2008 ITEM 4: PERSONS SCHEDULED TO BE HEARD ITEM 5: OLD BUSINESS 5-a. Dascussion -- Review of Consolidated Design Suggestions ITEM 6: NEW BUSINESS 6-a. Discussion -- FY 10 Budget (clearing, fencing, etc.) ITEM 7: REPORT 7-a. Committee Chair 7-b. Director 7-c. City Council Liaison ITEM 8: COMMISSIONER COMMENTS AND OUESTYONS %TEM 9: PERSONS NOT SCHEDULED TO BE HEARD ITEM 10: INFORMATION YTEMS 10-a. Kenai City Council Meeting Action Agendas for December 17, 2008 and January 7, 2009. 1Q-b. Kenai City Council Policy for Commission, Committee, Board and Council on Aging Meetings and Work Sessions. 1TEM 11: Due to lack of a quorum, the meeting was adjourned at approximately 7:04 p.m, Meeting summary prepared and submitted by: ~~~~~~~~ Carol L. Freas, City Clerk ADVISORY CEMETERY COMMITTEE MEETING JANUARY 15, 2009 PAGE 2 ~'~, 5a. "~`~(a~~ with a Past ~i~ wit~i a F~tcs~'e" 210 Fidalgo Avenue, Kenai, Alaska 9961.1-7794 ~~ Telephone: 907-283-3692 /FAX: 907-283-3693 y ttieutyaf KENA 1lZEldi® NDU To: Cemetery Advisory Committee From: Robert J. Frates, Parks & Recreation Director Date: December 15, 2008 RE: C'eametery -esngm Listed below is a consolidation of items addressed at our last regular meeting. Please review this list and add/deiete as necessary. The following will be critical points for discussion with a designer once we enter that phase. INTERIOR ROADS / Keep to a minimum to maximize space needed for burials / No dead-end roads COLUMBARIUM(S} / Needed to keep pace with trend moving toward cremation / Should be included in phase 1 CEMETERY ENTRANCE SIGN / Needed at entrance / Include a Layout (map) of cemetery for public use MEMORIAL SERVICE AREA / Located near main vehicular entrance / Concrete structure -slightly raised platform w/ concrete benches / Electricity for large services & possible lighting of flag poles / Flag poles meeting height restriction / Possible location for purchase of memorial bricks STORACsE FACILITY / Used to facilitate memorial services (chairs) ~ maintenance of grounds HEADSTONES/BURIAL PLOTS / Flat headstones only for ease of maintenance / Consider another area for uprights only / Layout plots in linear fashion / Identified areas for standard, infant, and in-ground cremains DEVELOPMENT / Develop cemetery in phases LANDSCAPING / L,eave pockets of natural trees supplemented with ornamental trees / Maintain critical buffer areas, i.e., nearby residents, road areas, etc. / Provide water for public use & maintenance FF,NCING / Install wrought iron fence along east and south sides / Remaining areas can be black chain-link FOOTPATHS / Install easily identified footpaths/areas for pedestrian traffic & pallbearers / Easily maintained for winter services CEMETERY ENTRANCE / Locate off Float Plan Rd CEMETERY PARKING / Locate parking tot off Float Plan Rd / Locate parking lot off 1st Ave w/ trail leading to property (maybe later phase} Page 2 of 2 ACTI®11T AGElirDA KENAI CITY COUNCIL -REGULAR MEETING JANUARY 2I, 2009 7:0o P.M. KENAI CITY COUNCIL CHAMBERS http: ~ ~www.ci.kenai.ali.us YTEM A: CALL TO ORDER 1. Pledge of Allegiance 2. Roll Call 3. Agenda Approval 4. Consent Agenda *All items listed with an asterisk (*) are considered to be routine and non- controversial by the council and will be approved by one motion. There will be no separate discussion of these items unless a council member so requests, in which case the item will be removed from the consent agenda and considered in its normal sequence on the agenda as part of the General Orders. ITEM B: SCHEDULED PUBLIC COMMENTS (10 minutes) Jennifer Olendorff, Program & Grant Coordinator/Peninsula Smokefree Partnership -- Teens Against Tobacco Use (TATU) Presentation. ITEM C: UNSCHEDULED PUBLIC COMMENTS (3 minutes) ITEM D: REPORTS OF KPB ASSEMBLY LEGISLATORS AND COUNCILS ITEM E: PUBLIC HEAR%NGS (Testimony limited to 3 minutes per speaker.) Ordinance No. 2347-2008 -- Repealing the Existing KMC 1.15.040 and KMC 1.15.050(c) Regarding Preparation, Distribution and Publication of the Agenda and Replacing Them with a New Section KMC 1.15.040 Entitled, Agenda and Packet -Development-Preparation-Distribution- Publication-Late Materials. a. Ordinance No. 2347-2008, Substitute A -- Repealing the Existing KMC 1.15.040 and KMC 1.15.050(c) Regarding Preparation, Distribution and Publication of the Agenda and Replacing Them with a New Section KMC 1.15.040 Entitled, Agenda and Packet -Development-Preparation-Distribution- Publication-Late Materials. (Clerk's Note: Ordinance No. 2347-2008 and Substitute Ordinance No. 2347-2008 are pending: The original Ordinance No. 2347-2008 was introduced at the September 3, 2008 meeting; a motion to moue Substitute Ordinance No. 2347-2008 is on the table from the September 17, 2008 meeting; a motion to postpone (with no time certain) and schedule a work session on the ordinances followed and was passed; and, a work session was held on October 15, 2008.) b. TABLED, NO TIME CERTAIN. Ordanance No. 2347-2®08, Substitute B -- Repealing the Existing KMC 1.15.040 and KMC 1.15.050(c) Regarding Preparation, Distribution and Publication of the Agenda and Replacing Them with a New Section KMC 1.15.040 Entitled, Agenda and Packet -Development-Preparation- Distribution-Publication-Late Materials. (Clerk's Note: Procedure -- One of the three following motions: -- A motion to remove from the Table the original Ordinance No. 2347-2008; -- A motion to remove Ordinance No. 2347-2008, Substitute A; -- A motion to adopt Ordinance No. 2347-2008, Substitute B; OR, - No action would leave Ordinance No. 2347-2008 on the Table.J 2. AMENDED AND PASSED UNANIMOUSLY. Ordinance No. 2373-2009 -- Donating Certain Foreclosed City-Owned Properties Described as Lots 9- 13 Block 12, Mommsens Subdivision Replat of Addn. 1 i?v 2 (Parcels 039- 102-23 Through 039-102-27), to Habitat for Humanity for Construction of Housing. 3. PASSED UNANIMOUSLY. Ordinance No. 2374-2009 -- Increasing Estimated Revenues and Appropriations by $130,000 in the Congregate Housing Enterprise Fund and the Congregate Housing Capital Project Fund for Replacement of the Dry Pipe Sprinkler System at the City's Vintage Pointe Manor Congregate Housing Facility. 4. PASSED UNANIMOUSLY. Resolution No. 2008-68 -Approving the Financial Disclosure Statement Form for City of Kenai Municipal Officers and Candidates Pursuant to KMC 1.85. (Clerk's Note: Resolution No. 2008-68 was postponed at the December 3, 2008 council meeting to allow for an ordinance to move forward, amending KMC 1.85.020 to change the threshold amount of income, business interests, loans, trusts and other financial transactions that must be reported on the city's financial disclosure form from ,$1, 000 to ,$'5,000 and incorporate those amounts into the Statement form.) AMENDMENT/REMOVE ALASKALANES, INC. AND FORWARD LETTERS OF PROTEST. Continuation of Liquor Licenses -- PROTESTS • Amy Bowen, d/b/a One Stop Liquor • Alaskalanes, Inc., d/b/a AlaskaTanes Bowling Center ® Kenai Landing Inc, d/b/a Kenai Landing 6. APPROVED BY CONSENT AGENDA. *Approvai of Liquor License Renewals Peninsula Moose Lodge # 1942 BPO Elks Lodge #2425 The Rainbow Bar Kenai Golf Course Peninsula Oilers ITEM F: MINUTES 2009. APPROVED BY CONSENT AGENDA. *Regular Meeting of January 7, ITEM G: YTEM Ii: NEW BUSYNESS 1. APPROVED. Bffls to be Ratified 2. APPROVED. Approval of Purchase Orders Exceeding $15,000 3. INTRODUCED BY CONSENT AGENDA. *Ordinance No. 2375-2009 -- Amending KMC 23.50.010(c) Changing the Range that Police Trainees are Paid While at the Police Academy in Sitka from a Range 2 to a Range 2, Step F. 4. INTRODUCED BY CONSENT AGENDA. *Ordinance No. 2376-2009 Increasing Estimated Revenues and Appropriations by $4,000 in the General Fund Fire Department for a State Grant. INTRODUCED BY CONSENT AGENDA. *Ordinance No. 2377-2009 -- Increasing Estimated Revenues and Appropriations by $200,500 in the Airport Special Revenue Fund and the Courthouse Parking Capital Project Fund for Construction. INTRODUCED BY CONSENT AGENDA. *Ordinance No. 2378-2009 -- Increasing Estimated Revenues and Appropriations by $5,417 in the General Fund for State Traffic Grant Overtime Expenditures. INTRODUCED BY CONSENT AGENDA. *Ordinance No. 2379-2009 -- Authorizing aBudget Transfer of $10,000 From the General Fund Parks to the General Fund Non-Departmental and Increasing Estimated Revenues and Appropriations by $10,000 in the Dunes Rehabilitation Capital Projects Fund for Protective Fencing. 8. INTRODUCED BY CONSENT AGENDA. *Ordinance No. 2380-2009 -- Appropriating $325,000 From Airport Funds to Purchase Certain Improvements on Property Known as Tract A-1-A, Baron Park Subdivision, Fire Addition From the University of Alaska. 9. AUTHORIZATION APPROVED. Discussion/Approval -- Authorization of Rezoning Application/Properties Along the Kenai Spur Highway Corridor Consistent with the Comprehensive Plan Goals and to Provide Development Options for Those Properties (From Rural Residential 1 and Conservation to Limited Commercial). ITEM I: COMMISSION/COMMITTEE REPORTS 1. Council on Aging 2. Airport Commission 3. Harbor Commission 4. Library Commission S. Parks ~ Recreation Commission 6. Planning & Zoning Commission 7. Miscellaneous Commissions and Committees a. BeautiFication Committee b. Alaska Municipal League Report c. Mini-Grant Steering Committee d. Advisory Cemetery Committee e. Kenai Convention 8, Visitors Bureau f. Salmon Task Force ITEM J: REPORT OF THE MAYOR ITEM K: ADMINISTRATION REPORTS City Manager Attorney City Clerk ITEM L: DISCUSSION Citizens (five minutes) Council YTEM M: PENDYNG LEGISLATIODI (This item lists legislation which will be addressed at a later date as noted.) Ordinance No. 2362-2008 -- Amending the Official Kenai Zoning Map by Rezoning Tract A, Papa Joe's Subdivision, Chumley Replat From Rural Residential 1 (RR1) to Limited Commercial (LC). Ordinance No. 2365-2008 -- Amending KMC 1.80.010 by Increasing the Mayor's Salary From $900 to $1,000 Per Month and Council Members' Salaries From $400 to $500 Per Month. (Clerk's Note: Ordinance No. 2365-2008 was tabled to the first meeting in July, 2009, to allow for further consideration of a salary increase during the budget FY10 budget process.) -- None Scheduled ITEM N: ACTION AGENDA KENAI CITY COUNCIL -REGULAR MEETAVG FEBRUARY 4, 2009 7:00 P.M. KENAY CYTY COUNCIL CHAMBERS http: / Iwww.ci.kenai.ak.us ITEM A: CALL TO ORDER 1. Pledge of Allegiance 2. Roll Call 3. Agenda Approval 4. Consent Agenda *All items listed with an asterisk (*) are considered to be routine and non- controversial by the council and will be approved by one motion. There will be no separate discussion of these items unless a council member so requests, in which case the item will be removed from the consent agenda and considered in its normal sequence on the agenda as part of the General Orders. ITEM B: SCHEDULED PUBLIC COMMENTS (10 minutes) ITEM C: UNSCHEDULED PUBLIC COMMENTS (3 minutes) ITEM D: REPORTS OF KPB ASSEMBLY LEGYSLATORS AND COUNC%LS ITEM E: PUBLIC HEARINGS (Testimony limited to 3 minutes per speaker.) 1. PASSED UNANIMOUSLY. Ordinance No. 2375-2009 -- Amending KMC 23.50.010(c) Changing the Range that Police Trainees are Paid While at the Police Academy in Sitka from a Range 2 to a Range 2, Step F. 2. PASSED UNANIMOUSLY. Ordinance No. 2376-2009 -- Increasing Estimated Revenues and Appropriations by $4,000 in the General Fund Fire Department for a State Grant. 3. PASSED UNANIMOUSLY. Ordinance No. 2377-2009 -- Increasing Estimated Revenues and Appropriations by $200,500 in the Airport Special Revenue Fund and the Courthouse Parking Capital Project Fund for Construction. 4. PASSED UNANIMOUSLY. Ordinance No. 2378-2009 -- Increasing Estimated Revenues and Appropriations by $5,417 in the General Fund for State Traffic Grant Overtime Expenditures. PASSED UNANIMOUSLY. Ordinance No. 2379-2009 -- Authorizing a Budget Transfer of $10,000 From the General Fund Parks to the General Fund Non-Departmental and Increasing Estimated Revenues and Appropriations by $10,000 in the Dunes Rehabilitation Capital Projects Fund for Protective Fencing. 6. PASSED UNANIMOUSLY. Ordinance No. 2380-2009 -- Appropriating $325,000 From Airport Funds to Purchase Certain Improvements on Property Known as Tract A-1-A, Baron Park Subdivision, Fire Addition From the University of Alaska. 7. PASSED UNANIMOUSLY. Resolution No. 2009-02 -- Authorizing the City to Enter Into an Agency Fund Agreement with the-Kenai Community Foundation. 8. TRANSFER APPROVED. TRANSFER OF LIQUOR LYCENSE -- From Amy Bowen, d/b/a One Stop Liquors to Wal-Mart Stores, Inc., d/b/a Wal-Mart Supercenter #4474. ITEM F: MINUTES 2009. APPROVED BY CONSENT AGENDA. *Regular Meeting of January 21, ITEM G: UNFINISHED BUSINESS ITEM H: APPROVED. Bills to be Ratified 2. APPROVED. Approval of Purchase Orders Exceeding $15,000 3. INTRODUCED BY CONSENT AGENDA. *Ordinance No. 238I~2009 -- Amending the Development Requirements Table in KMC 14.24.020 to Provide for Front Setbacks of Twenty-Five (25) Feet, Side and Rear Setbacks of Ten (10) Feet in the Light Industrial (IL), Heavy Industrial (IH), Central Commercial (CC), General Commercial (CG) and Central Mixed Use Zones (CMU). ITEM I: COMMISSION/COMMITTEE REPORTS 1. Council on Aging 2. Airport Commission 3. Harbor Commission 4. Library Commission 5. Parks & Recreation Commission 6. Planning 8r, Zoning Commission 7. Miscellaneous Commissions and Committees a. Beautification Committee b. Alaska Municipal League Report c. Mini-Grant Steering Committee d. Advisory Cemetery Committee e. Kenai Convention 8v Visitors Bureau f. Salmon Task Force ITEM J: REPORT OF THE MAYOR ITEM K: ADMINISTRATION REPORTS 1. City Manager 2. Attorney 3. City Clerk %TEM L: DISCUSSION 1. Citizens (five minutes) 2. Council ITEM M: PENDING LEGYSLATEON (This item lists legislation which will be addressed at a later date as noted.) Ordinance No. 2362-2008 -- Amending the Official Kenai Zoning Map by Rezoning Tract A, Papa Joe's Subdivision, Chumley Replat From Rural Residential 1 (RRl) to Limited Commercial (LC). Ordinance No. 2365-2008 -- Amending KMC 1.80.010 by Increasing the Mayor's Salary From $900 to $1,000 Per Month and Council Members' Salaries From $400 to $500 Per Month. (Clerk's Note: Ordinance No. 2365-2008 was tabled to the first meeting in July, 2009, to allow for further consideration of a salary increase during the budget FY10 budget process.) EXECUTIVE SESSION -- ILone Scheduled ITEM N: ADJOURNMENT