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HomeMy WebLinkAbout2009-03-03 Library Commission PacketKENAI L%BRARY COMM KENAI COUNCIL CHAn MARCH 3, 2009 7:00 P.M. AGENDA ITEM %: CALL TO ORDER & ROLL CALL ITEM 2: AGENDA APPROVAL ITEM 3: APPROVAL OF MEETING SUMMARY -February 3, 2009 ITEM 4: PERSONS SCHEDULED TO BE HEARD ITEM 5: OLD BUSYNESS a. Discussion -- FY 10 Budget Update b. Discussion -- 2009 Goals and Objectives c. Dnscus§ion -- Library Expansicn Prcject YTEM 6: a. Discussion -- Migration to New Library Automation System b. Discussion -- American Recovery and Reinvestment Act (Federal Stimulus Package) and Libraries -- http: / /wu~%.ala. ors! ala/ aboutala/offices /wo /woissues (washfundin~ / fedfund t arral0 Lcfm %TEM ?: REPORTS a. Darector b. Friends of the Library c. City Council Liaison ITEM 8: COMMISSION COMMENTS/QUESTIONS ITEM 9: PERSONS NOT SCHEDULED TO BE HEARD ITEM 10: INFORMATION a. Kenai City Council Action Agendas of February 4 and 18, 2009. ITEM 11: 7:trin 3. KENAY LIBRARY COMMISS%ON KENAY COUNCIL CHAMBERS FEBRUARY 3, 2009 7:00 P.M. AGENDA ITEM I: CALL TO ORDER & ROLL CALL ITEM 2: AGENDA APPROVAL ITEM 3: APPROVAL OF MEETING SUMMARY -January 6, 2009 ITEM 4: PERSONS SCHEDULED TO BE HEARD ITEM 5: OLD BUSINESS a. Discussion -- Expansion Project b. Discussion -- Goals 8r, Objectives ITEM 6: NEW BUSINESS ITEM 7: REPORTS a. Director b. Friends of the Library c. City Council Liaison ITEM 8: COMMISSION COMMENTS/pUESTIONS ITEM 9: PERSONS NOT SCHEDULED TO BE HEARD ITEM 10: INFORMATION a. Kenai City Council Action Agendas of January 7 and 21, 2009. b. Letter to Legislators dated January 12, 2009. c. Resignation letter from Christine Cook. ITEM 11: ADJOURNMENT KENAI LIBRARY COMMISSION KENAI COUNCIL CHAMBERS FEBRUARY 3, 2009 7:00 P.M. CHAYR EILEEN BRYSON, PRESIDING MEETING SUMMARY ITEM 1: CALL TO ORDER & ROLL CALL Chair Bryson called the meeting to order at approximately 7:00 p.m. Roll was confirmed as follows: Commissioners present: K. Heus, E. DeForest, E. Bryson, R. Peters, C. Brenckle Commissioners absent: M. Graves, C. Cook Staff/Council Liaison present: Library Director M. Joiner, Council Member M. Boyle ITEM 2: AGENDA APPROVAL MOTION: Commissioner Peters MOVED to approve the agenda as presented and Commissioner Brenckle SECONDED the motion. There were no objections. SO ORDERED. %TEM 3: APPROVAL OF MEETING SUMMARY -January 6, 2009 MOTION: C:Omm2SSio.ier PeierS ivivv~iiii t6 approve tile, iucciutg SiitTuTiaiy of iianiiaiy u, 2vv9 and Commissioner Brenckle SECONDED the motion. There were no objections. SO ORDERED. %TEM 4: PERSONS SCHEDULED TO BE HEARD -- None ITEM 5: OLD BUSINESS 5-a. Discussion -- Expansion Project Library Director Joiner distributed a new plan submitted by ECI/flyer, noting ECI/flyer would teleconference next week to discuss possible changes to the staff area and summarize the project. Commissioner comments included: • Question if the "old" lobby could be used as a store. • Placement of the conference table in the staff area and the staff area in general. • Questioned how the number of futures in the bathrooms had been determined. 5-b. Discussion -- Goals & Objectives Library Director reviewed the Goals 8v Objectives from 200'7/2008 included in the packet. General discussion on goals and objectives occurred. Bryson requested a corrected draft be brought to the next meeting. ITEM 6: NEW BUSINESS -- None ITEM 7: REPORTS 7-a. Director -- Joiner summarized her monthly report including the ICMA grant applicafion and volcano preparedness. 7-b. Friends of the Library -- Heus reported the membership tea had been mailed, fundraisers were being planned, and noted there were three board vacancies. 7-c. City Council Liaison -- Council Member Boyle reported the Friends donation to the City for the expansion was in the general fund and would be appropriated when the project went forward. ITEM 8: COMMISSION COMMENTS/QUESTIONS There was general discussion regarding fundraising for the expansion. Brenckle noted she would not be attending the March 3, 2009 meeting. ITEM 9: ITEM 10: ZO-a. 10-b. 10-c. ITEM 11: MOTION: PERSONS NOT SCHEDULED TO BE HEARD -- None INFORMATYON Kenai City Council Action Agendas of January 7 and 21, 2009. Letter to Legislators dated January 12, 2009. Resignation letter from Christine Cook. ADJOURNMENT Commissioner Peters MOVED to adjourn and Commissioner Heus SECONDED the motion. There were no objections. SO ORDERED. LIBRARY COMMISSION MEETING FEBRUARY 3, 2009 PAGE 2 There being no further business before the Commission, the meeting was adjourned at approximately 8:26 p.m. Meeting summary prepared and submitted by: Corene Hali, Deputy City Cleric LIBRARY COMMISSION MEETING FEBRUARY 3, 2009 PAGE 3 Goals and Objectives 2009 m Kenai Community Library Commission Goal L• Make recommendations to the Library and Council to improve library services and continue to provide quality services to all library users. Objective 1: Maintain and extend effective library and information services for users by providing library staff with training and support. Objective 2: Increase the public's awareness of the value and use of the library's resources and services by working closely with the media, developing relationships with community groups and improving communication with individual citizens and local schools. Objective 3: Continue to support programs by providing equipment, materials, technology and individual help. Objective 4: Encourage the Library tp design services and programs that target individuals of diverse geographiq cultural, socioeconomic backgrounds, special needs, and other underserved populations. Objective 5: Support budget increases as they become necessary for additional library personnel and services. Objective 6: Review library policies and rules amiually as well as the Library Commissions' goals and objectives. Objective 7: Evaluate the reinstatement of Swiday hours in the summer. Goal 2: Provide support and assistance to the library director and staff in reviewing the present library facilities and developing a building program plan. Objective 1: Commit to an annual review and reevaluation of the building and its facilities. Objective 2: Actively seek local, state, and federal support for a building program and renovation of present library facilities. Objective 3: Encourage the city administration to include eco-friendly "green" considerations in the library building program. Goa13: The library will provide library users with a modern, clean, safe, accessible, and inviting facility which encourages learning and leisure reading, provides access to up-to-date electronic resources and fosters community discourse for all age groups. Objective 1: The library will provide an up-to-date collection of current topics and titles in a wide variety of formats; audio-visual technology, information databases and other technological resources, arranged in acustomer-friendly manner for easy access. Objective 2: The library will make available to all library users more popular items in more formats and greater numbers to alleviate long waiting periods. 12/4/2007 Goals and Objectives 2009 Kenai Community Library Commission Objective 3: The library program will provide an environment for young people that is rich in stories, literature, and reading material and support the development of the skills, interests, and passions necessary to succeed in school, careers and life. Objective 4: The library will present a welcoming place that supports teens' special interests, developmental needs and enhances their interest in reading for pleasure. Objective 5: The library will provide and promote classes and workshops to enable patrons to become familiar with various services and technologies offered at the library. Goal 4: The library will serve as a centralized, convenient community destination by providing formal and informal gathering spaces for a variety of programs, meeting spaces, and events. Objective 1: Provide money in the budget for programming for all ages. Objective 2: Encourage staff to apply for grants to support innovative programming. Goal 5: The library's staff, commission and Friends will continue to find means, byway of grant writing and private fund raising, to enhance the library's services and collections beyond what the local tax support makes possible. Objective 1: Promote the recruitment of library volunteers. Objective 2: Work together towards a library expansion. Objective 3: Exchange information and ideas for enhancing library programs. Goat 6: Make recommendations to the City Council regarding capital and other improvements to the library. Objective l: Increase the materials budget. Objective 2: Increase the opportunities for staff continuing education. Goals Achieved: 1. Review the facility to support compliance with the Americans with Disabilities Act. 2. Provide public access to legal resources while the courthouse undergoes renovations. 3. Recommend funding towards an updated automation system, including both software and hardwaze. 12/4/2007 ~~ -~-y= -r~~ ~_ ~YE~ ARCHITECTURE PLANNING INTERIORS DEVELOPMENT 101 WEST BENSON SUITE 306 ANCHORAGE,AK 99503 Kenai Library Expansion ECUHyer Project Number 1308/1.1.1 February 6; 2009 To: Mary Jo Joiner RE: Monthly Status Report -January 2009 The following report summarizes activities that took place on the Kenai Library Expansion during the preceding month. 1) Progress Summary During Reporting Period 1.1) During the month of December 2008, the design team worked to advance plan concept no.4 and carried it into the schematic design phase. Design .efforts began to include structural, mechanical and electrical engineering as well as architectural and engineering systems coordination. Concept design level cost estimating began during this period. Production and compilation of documents for the Schematic Design submittal are wail underway. 1.2) Schematic Design Overview: The design team completed concept floor plan design and continued with three-dimensional investigations as schematic design progresses. Schematic design efforts continue to focus on a simple rectangular addition that utilizes a combination of various economical construction techniques and engineered wood products iu order to provide both maximum flexibility in space planning and an eeout5inicaI" construction solution. A simple low-sloping "shed" roof design is being advanced for a large part of the expansion and is tailored towards bringing daylight into most of the spaces located within the expansion via a combination 6f top and side-lighting strategies. The remaining portion employs a flat roof so that additional snow loads are not imposed on the existing structural systems. 2) Accomplishments During Reporting Period 2.1) Schematic Design Structural Teieconferenee: The design team held a teleconference with Bill Nelson @ Nelson Engineering on January 16, 2009 to kick off the project and begin discussing alternate structural systems and solutions. 2.2) Schematic Design M&E Meeting: The design team held a meeting with Mark Langberg and Ed Peck @ AMC Engineers on January 16, 2009 to kick off the project and begin to discuss potential mechanical and electrical systems and solutions. 2.3) Concept Design Cost Estimate: The design team assembled and distributed Concept Design Documents to HMS to aid in the preparation of Concept Design Cost Estimations. Cost estimations commenced. 2.4) Site Survey: Whitford Surveying conducted a site survey on the 26-28°i of February and prepared survey drawings dated 1/30/2009. 2.5) Material Explorations: Tested theories on roof deck options. Further investigations and research into whether or not acoustical metal roof deck would be cost effective were made. Further investigations into roof structural systems were performed. Explorations into exterior wall systems and cladding also began. (907)561-5543 (907) 502-3213-FAX Kenai Library Expansion Monthly Report January 2009 Page 2 2.6) Engineering Trade Coordination: As-built drawings of the existing library were distributed to the design team engineering consultants. 2.7) Project Deliver Method and Schedule: Terry and Brian held a teleconference with the City Manager to discuss project delivery options. A crn/gc option was discussed favorably. This would allow for construction to start this summer, but would require issuance of an 12FP for general contractors to commence right away. CM/GC may limit cost competition in today's buyers market. A traditional design/bid/build was also discussed favorably due to favorable market conditions. The documents will not be ready for a competitive bid until August at the earliest, but an early site package could be considered to get construction moving sooner. The early site package could increase cost and risk due to having more than one contractor involved. On the other hand, a single bid package may mean that no construction will occur in 2009, which didn't seem to be a significant problem. At the end of the teleconference it was decided that we should continue to consider options, but that we would stick to the February 18 delivery of schematic design and the design team will develop a proposal for completion of the design based up on a traditional design/bid/buIldmethodobgy with a single, complete bid _-~ package issued in late summer or early fall. ~~~- ~~-~ 3) Planned Activities in i7pcoming Reporting Period __- 3.1) Geoteehnical Confirmation: It is recommended that basic geotechnical ~ explorations be undertaken to determine whether soil conditions on-site match anticipations (approximately 18 inches of organics over sand). At a minimum, two backhoe holes are recommended to the east of the existing library in addition to two holes to the west. 3.2) Structural, Mechanical & Electrical Design Development Meetings: Design development meetings will be scheduled with Nelson Engineering and AMC Engineers to confirm and advance structural, mechanical and electrical systems and solutions. 33) Schematic Design Teieconferene: A schematic design teleconference is scheduled for February 9th with Mary 7o Joiner. 3.4) Schematic Design Submittal: A schematc design submittal is scheduled for February 18"', 2009 3.5) Energy Efficiency Meeting: A meeting focusing on energy efficient issues is scheduled to be held with AMC Engineers on 2/4/09. Topics for discussion will include ways to integrate cost efficient lighting controls into daylight harvesting strategies and successful implementation of natural and mechanically assisted ventilation. 3.6) Material and Systems Explorations: Design team is scheduled to continue explorations into construction materials and finishes. 3.7} Project Delivery Method: Design team is scheduled to continue discussing potential options for project delivery method with the City Manager. 3.8) Contract Negotiations: The design team is preparing a proposal for completion of construction documents. 4) Challenges Encountered and Proposed Solution Kenai Libruy Expansion Monthly Report January 2009 Page 3 4.1) Challenges with respect to the allocation of mechanical spaces are presenting themselves as is making the highest and best possible utilization of some of the existing mechanical systems and components. 5) Design Schedule and Budget 5.1) Overall Schedule: delivery of the schematic design remains scheduled for February 18, 2009. Delivery of bid documents has been tentatively scheduled for September-October 2009. 5.2) Budget: At our meeting with City Staff in early November it was recognized that the current budget supports almost no work to the existing portion of the building (beyond paint and carpet) and that the budget is relatively tight for the 10,000 sf addition. These assumptions have been tested, and the concept design cost estimate appears to support tlvs recognition. A more comprehensive cost estimate is scheduled to be completed by the end of February, 2009. It is anticipated that additive alternates and/or scope adjustments will be needed to bring the project within budget. The intent of this report is to present a concise description of issues and resolutions that were discussed during the preceding month. Please notify ECUHyer if any item has been inadvertently misrepresented or omitted. ~~ -- R ECUHyer, Ina Brian Meissner, AIA Shane M. 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Q ~' w ~ M _~ z ~ rn O U ~` Z O o H U K Z ~ O Z O Z Q J w !- > ~ O QK m N U m a J ~ Z ~ QQ W = Y 6 J v ° ° O U Q g o Z v C o ~ Q a U W U ° ~ G Y Y O w v P ~ U S W 'r H ~ O O J J s N v 0 N C ~ O ~ m U ~ ~ Q ~, o C O ~ r ~ v N c ~ N f0 Dl Q U U N W N O O W O N tp Q d N O ¢ ~ W ~ ~ Q g O `" o~ ~ ~ IJ O ~ ~''i OI RI,.. g' ',ti Q~ !~ Ih O v' J~ Q' WI ~!W i F- W Q d+ iW t-- Q ~ _. F ~ ~ Z W ~ F ~^ } Z O z ~ o U Z ~ O Z Z O Q ~ a ¢ ~ w ~ 2 W ~ ~ ~ m Z ~ O ~ W ~ ~ W ~ ~ ~ o Q ~ ~ g~ Z ~'.. o U W U ~ W o U' Z Z Z a N Y Y ~ F 2 M ~ N O O O p V p O y1 d M O O ~ try" N W O M M ~- O N M V R 0 0 0 0 0 0 0 0 0 0 0 0 o .n o O M r r F ~ F O O O J ~ J .- N o~ 0 O O ~ iry O t[1 ~- N M W ~- r U c 3 0 m m U N N C j ~ E ~ ~ N -Q N ~ c o N ~ S y ~ ~ ~ ~ m Q F- ~ m ~ U ~ O N E it Y N ~ ~, N E N -OC m ~ ~ N ~ N O O O N N O 07 (D M 1~ N ¢ N IQ- ~ tN N N d N O g e' c» v3, e~ i- K W ¢ Q ~ g ~! O ~ <9 V~ ~ Z ti i O °~ 0 m g~ t~ Q ti ~, 0 J' Q ti 41 Q ~ W ~ ~_ ~ ~ W ~ ____ rq w ~o ~o O ~ O ~ ~ (j ti O M Z z ~ ~ O o H U O Z o ~ O o° ~ Z U ~ ~ J 0 ~ ~ ~ i ~ ~ ~ N ~ m ~ a c ° a oL m Z y c ~ o 0 ~ ~ U c N t ~ ~ cn v 2 ~ o~ c n m ZQQ~ °m ~ O> _ ~ 'o ~ =Y-~ ° 2 ~ m ~n E c ~~¢ o o= 'o o~ o ~ Z Z N O ~ ~ ° ~ C _ w .o U m .~ _ 'm Z Z Z ~ M ~ ~~ ~~ Y Y ~U = W W n W( V v N (V H DEC Ci :a O e} v PLf C> t,a a C r cu x~ ~_ ~~~ ~ ~ mn mm mm mm pp~~ ~, O '~~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ r a ~ ~ i ~ CY N ~ OO N ~N ~N (~~j N M ~~pp H N~j N O N N ~N pp]] H [[pp k-~ ~~ Q p `^~ O w ~ tB t~ t~ N ~ ~ N °V i3 t~ KI N '.^ H E-~ ~ ~. r~i J Q L! ~ , '~ '~ ~~ ~ g~F ~ t' ~ ~~ F~ ~ mQ ~ Cp 19 Sp ~ ' ,~ G ~1 ~ ~ "~'W P. '~ 'D `g ~ ~ ~ ~ ~W ~ 'II ~J ~ ~ 'fin ~~ ~ % ~ ~ ~ i ~ ~ ~ ,~c ~ ,9c~~~, ~ ~ V ~ ~ o ~ C 0. ~ fig ~ ~~ .a EL ~ a 'G ~ v ~ G ~ ~ R, ~C '0 ~ S~ $~, ~ { . H Sf, .::: v m G :, [~ -c V U ,., ro U 5 ~a M cn n Ei U ~? c. V, E G~ ~ F 3 ~ ~ C ~ P ~ 9 J P ~ a _ ~ .A tJS G Ye ~YCy ~ ~ ~ ~ .B .~ 'O J.° 'p ~ ~ F .f9 ~O 'O ``~ .~tr• ~ ~ ~ c~ i9 p> ~ o ,B~ ~ 2 a ~ z.~ ~ ~ ~ 3 ~ Z a Z ~ ~ F ~ C] ' ~~ . ~ a - ~ ~ ~ ~ a ~ 8 ~ ~ ~ ~ ~ ~ ~ o b ~ 6 ~ ~ ~ ~ ~ ~ '9 i ~ ~ 5 ~ 5 ~ ~ ~ ~ ~ x x <' ,~ ~ ~ ~ ' ~ ~ 8 ~ ' 7 '~ J ~ F V x a U ~ F. ~ , t ~ ~ g 5 3 ~~ ~Cr~~ ~ a 7 ~ a > Contact: Melanie Anderson Office of Government Relations ~~, ,?nst~rz~iv~TO a PFTtuF. http://www.alawash.org http://wo. ala. org/d istrictd ispatch Telephone 800 941 8478 Fax 202 628 8419 American Library Association Libraries Helping America Get Back to Work Every day across the country, libraries are meeting the needs of their communities by providing a broad range of services for people of all ages and backgrounds. The library plays an even more important role as Americans face tough economic times. Patrons are visiting their library for more than borrowing free books, movies, CDs and attending free reading programs. Libraries offer their communities access to computers and the Internet, financial literacy skills, assistance with job searches, and resources to help small businesses. Nationwide, recent statistics show that last year, libraries hosted more than 1.3 billion visits and circulated more than 2 billion items. Studies have shown that in times of economic downturn, libraries become even busier. For example, foot traffic a4 Montgomery County (Maryland) libraries is up 41 % for the third quarter of 2008, compared to the same period last year. Participation in library programs for children and adults jumped 24%, from 75,000 to 93,000 last year at the Sacramento Public Library. Internet use at the Nashville Public Library has grown so much that 9 of every 10 libraries in the county have been forced to institute session time limits on their computers to meet demand. More people, in more communities, in every state are turning to their local library for access to information and services to help them in today's economy. Providino Free Public Computer and Internet Access -Every day, libraries across the country are providing free public access to computers and the Internet in some of our most distressed communities. According to a recent report released by the American Library Association entitled, "Libraries Connect Communities: Public Library Funding & Technology Access Study 2007-2008," 73% of all libraries nationwide report they are the only provider of free Internet access in their communities. In rural areas, the role of the public library is even more critical as 83% of libraries are the only free Internet provider. As a result, many libraries have begun reporting double-digit growth in computer usage in 2008. • The Buffalo and Erie Country Public Library system has seen a 50% increase in the use of free public computers in the first half of 2008. • Ohio libraries report that 79% of libraries run short on computers at peak hours of the day. Educating Main Street on Economic Literacy -For most Americans, the library is the only option they have for financial advice and information to secure their feiiiiiies futures. Libraries are providing unique services tai~oredro meet the needs of their communities through this economic crisis. Libraries across the country offer free on-site financial education for adults that include investor education, information on tax preparation, assistance on financial aid applications and access to expensive financial journals and periodicals. • The Queens Public Library in New York is offering seminars for patrons facing foreclosure. • The Newton Free Library in Massachusetts offers an inter-generational retirement planning club for women which provides instruction on using financial, investment, and educational resources. • The Orange County Library System in Florida organized a bilingual educational series on basic investing themes for Hispanic families and created a bilingual "eGuide" on personal finance for users of the library's Web site. Helping Americans Get Jobs -Libraries serve a unique and important role in providing free access to all types of information and telecommunications services. The demand for such services has increased significantly with growing need for access to digital and online information -including e-government, continuing education and employment opportunities. Many individuals haven't been employed in some time and libraries provide much needed guidance and encouragement to patrons as they search for jobs. Often current job skills are not adequate for the challenges of a 2151 century economy. • More than three-fourths of public libraries offer information technology training for patrons. Be sure to check out the ALA Washington Office blog: District Dispatch! http://wo. al a. org/d i strictd i spatch St. Paul, MN (178,000 library card holders) reports a snapshot of one week in October when they got 707 patrons requesting assistance in theirjob searching. Libraries also provide patrons with assessment of current skills, training on resume preparation, techniques for interviewing, assistance with scholarship applications, and so much more. Serving Small Businesses -For many small businesses, the library provides research resources and specially trained staff they could not otherwise afford. In a growing number of communities, libraries are opening business branches offering specialized collections, providing business-specific training in discerning credible research, studies, grant opportunities as well as assisting with business development initiatives. The Topeka & Shawnee County Public Library in Kansas provides business development classes for business startups, and gives instruction on their many business resources. The Lebanon Public Library in Indiana has a separate business collection and provides reference services for patrons interested in starting, growing, and maintaining businesses. They also offer business basics classes, and in partnership with the Boone County Chamber of Commerce, they reach out and support new and established businesses. Many public libraries offer the Small Business Resource Center software for new business development and crucial assistance to existing small businesses. Contributing to Community Economic Development - An investment in libraries is an investment in the community. Study after study has shown there is an economic return when you invest in the library. The community receives benefits from salaries and wages paid to staff, construction costs; empioymerd services and library purchases made. • In Pennsylvania, a recent study showed that for every dollar invested in the public library, the community receives a return on investment of $5.50. In Florida, a recent study showed that for every dollar invested in the library, the community receives a return on investment of $6.54. Libraries provide an impressive array of services that are critical to the communities they serve, but the underlying support needed to maintain and improve these services has been lagging for many U.S. public libraries. Increased foreclosure rates and fewer home sales are pulling down local property-tax revenues, which many library systems depend on to pay for significant portions of their budgets. The National League of Cities released its annual report on local fiscal conditions, finding that a 3.6 percent decline in property tax revenues is likely to affect city budgets until 2010. The report also cited an expected decline in sales tax receipts and income tax revenues. To make up for budget shortfalls, libraries are forced to cut back on hours or close neighborhood branches. Libraries need an infusion of funding to continue these vital services in communities across the nation. Policymakers must re-think federal support to public libraries in these tough economic times. Only a small portion of library funding (0.5°/a) comes from the federal government, yet libraries have important social roles and responsibilities to American society, especially in tough economic times. Additional funding for libraries could help ensure our libraries are able to sustain current activities and even expand critical efforts to help people from every walk of life deal with our current economic situation. In particular, funds could be used to: • Acquire a national license for databases that would give library patrons access to career certification and licensing practice tests, workforce skills improvement, and small business resources and legal forms. • Reinstate or supplement evening and weekend hours of operation at libraries to provide greater access to services. • Expand critical employment activities and services such as resume development, job bank web searches, and workshops on career information. ® Build and renovate library buildings particularly efforts to make libraries "green ° • Promote financial literacy, housing counseling, and small business development activities. • Bring broadband to all libraries. ion. ACTI®N AGENDA KENAI CITY COUNCIL -REGULAR MEETING FEBRUARY 4, 2009 7:00 P.M. KENAI CITY COUNCIL C BERS http: / /www.ci.kenai.ak.us ITEM A: CALL TO ORDER 1. Pledge of Allegiance 2. Roll Call 3. Agenda Approval 4. Consent Agenda *Al1 items listed with an asterisk (*) are considered to be routine and non- controversial by the council and will be approved by one motion. There will be no separate discussion of these items unless a council member so requests, in which case the item will be removed from the consent agenda and considered in its normal sequence on the agenda as part of the General Orders. ITEM B: SCHEDULED PUBLIC COMMENTS (10 minutes) ITEM C: UNSCHEDULED PUBLIC COMMENTS (3 minutes) ITEM D: REPORTS OF I{PB ASSEMBLY LEGYSLATORS AND COUNCILS ITEM E: PUBLIC HEARINGS (Testimony limited to 3 minutes per speaker.) PASSED UNANIMOUSLY. Ordinance No. 2375-2009 -- Amending KMC 23.50.010(c) Changing the Range that Police Trainees are Paid While at the Police Academy in Sitka from a Range 2 to a Range 2, Step F. 2. PASSED UNANIMOUSLY. Ordinance No. 2376-2009 -- Increasing Estimated Revenues and Appropriations by $4,000 in the General Fund Fire Department for a State Grant. 3. PASSED UNANIMOUSLY. Ordinance No. 2377-2009 -- Increasing Estimated Revenues and Appropriations by $200,500 in the Airport Special Revenue Fund and the Courthouse Parking Capital Project Fund for Construction. 4. PASSED UNANIMOUSLY. Ordinance No. 2378-2009 -- Increasing Estimated Revenues and Appropriations by $5,417 in the General Fund for State Traffic Grant Overtime Expenditures. 5. PASSED UNANIMOUSLY. Ordinance No. 2379-2009 -- Authorizing a Budget Transfer of $10,000 From the General Fund Parks to the General Fund Non-Departmental and Increasing Estimated Revenues and Appropriations by $10,000 in the Dunes Rehabilitation Capital Projects Fund for Protective Fencing. 6. PASSED UNAMMOUSLY. Ordinance No. 2380-2009 -- Appropriating $325,000 From Airport Funds to Purchase Certain Improvements on Property Known as Tract A-i-A, Baron Park Subdivision, Fire Addition From the University of Alaska. 7. PASSED UNAMMOUSLY. Resolution No. 2009-02 -- Authorizing the City to Enter Into an Agency Fund Agreement with the Kenai Community Foundation. 8. TRANSFER APPROVED. TRANSFER OF LIQUOR LICENSE -- From Amy Bowen, d/b/a One Stop Liquors to Wal-Mart Stores, Inc., d/b/a Wal-Mart Supercenter #44'74. ITEM F: MINUTES 2009. 1. APPROVED EY CONSENT A('rENDA. *Regular Meeting of January 21, ITEM G: ITEM H: i. APPROVED. Bills to be Ratified 2. APPROVED. Approval of Purchase Orders Exceeding $15,000 3. llYtRODIia;ED oY CONSEad: AvENDA. *O:di:aa:nc: No. 2381-2nn® -- Amending the Development Requirements Table in KMC 14.24.020 to Provide for Front Setbacks of Twenty-Five (25) Feet, Side and Rear Setbacks of Ten (10) Feet in the Light Industrial (IL), Heavy Industrial (IH), Central Commercial (CC), General Commercial (CG) and Central Mixed Use Zones (CMU). ITEM I: COMMISSION/COMMITTEE REPORTS 1. Council on Aging 2. Airport Commission 3. Harbor Commission 4. Library Commission 5. Parks 8r, Recreation Commission 6. Planning 8s Zoning Commission 7. Miscellaneous Commissions and Committees a. Beautification Committee b. Alaska Municipal League Report c. Mini-Grant Steering Committee d. Advisory Cemetery Committee e, Kenai Convention Sv Visitors Bureau f. Salmon Task Force ITEM J: REPORT OF' THE MAYOR ITEM K: ADMINISTRATYON REPORTS 1. City Manager 2. Attorney 3. City Clerk ITEM L: DISCUSSION 1. Citizens (five minutes) 2. Council ITEM M: PENDING LEGISLATION (This item lists legislation which will be addressed at a later date as noted.) Ordinance No. 2362-2008 -- Amending the Official Kenai Zoning Map by Rezoning Tract A, Papa Joe's Subdivision, Chumley Replat From Rural Residential 1 (RR1) to Limited Commercial (LC). Ordinance No. 2365-2008 -- Amending KMC 1.80.010 by Increasing the Mayor's Salary From $900 to $1,000 Per Month and Council Members' Salaries From $400 to $500 Per Month. (Clerk's Note: Ordinance No. 2365-2008 was tabled to the first meeting in July, 2009, to allow for further consideration of a salary increase during the budget FY10 budget process.) EXECuTiJE SESSION -- ivone Scheduled ITEM N: ADJOURNMENT ACTI®N AGENl3A KENA% CITY COUNCIL -REGULAR MEETING FEBRUARY 18,2009 7:00 P.M. I{ENAY CITY COUNCIL CHAMBERS http: / /www.ci.kenai.ak.us ITEM A: CALL TO ORDER 1. Pledge of Allegiance 2. Roll Call 3. Agenda Approval 4. Consent Agenda *All items listed with an asterisk (*) are considered to be routine and non- controversial by the council and will be approved by ane motion. There will be no separate discussion of these items unless a council member so requests, in which case the item will be removed from the consent agenda and considered in its normal sequence on the agenda as part of the General Orders. ITEM B: SCHEDULED PUBLIC COMMENTS (10 minutes) ITEM C: UNSCHEDULED PUBLIC COMMENTS (3 minutes) ITEM D: REPORTS OF KPB ASSEMBLY LEGISLATORS AND COUNCILS ITEM E: PUBLIC HEARINGS (Testimony limited to 3 minutes per speaker.) PASSED UNANIMOUSLY. Ordinance No. 2381-2009 -- Amending the Development Requirements Table in KMC 14.24.020 to Provide for Front Setbacks of Twenty-Five (25J Feet, Side and Rear Setbacks of Ten (10) Feet in the Light Industrial (IL), Heavy Industrial (IH), Central Commercial (CC), General Commercial (CG) and Central Mixed Use Zones (CMU). PASSED UNANIMOUSLY. Resolution No. 2009-03 -- Approving Nominations for Projects for the 2010-2013 Statewide Transportation Improvement Program (STIP). 3. APPROVED BY CONSENT AGENDA. *LIQUOR LICENSE RENEWAL -- Roy Dale Howard d/b/a Kenai Joe's #626/Beverage Dispensary. ITEM F: MYNUTES APPROVED BY CONSENT AGENDA. *Regular Meeting of February 4, 2009. ITEM G: UNFINISHED BUSINESS -- None. ITEM x: APPROVED. Ratification of Bills NONE. Approval of Purchase Orders Exceeding $15,000. INTRODUCED BY APPROVAL OF CONSENT AGENDA. *Ordinance No. 2382-2009 -- Increasing Estimated Revenues and Appropriations by $5,200 in the General Fund for a Library Grant. 4. INTRODUCED BY APPROVAL OF CONSENT AGENDA. *Ordinance No. 2383-2009 -- Increasing Estimated Revenues and Appropriations by $54,230 in the Airport Fund Equipment Capital Project Fund for the Purchase of Snow Removal Equipment. 5. INTRODUCED BY APPROVAL OF CONSENT AGENDA. *Ordinance No. 2384-2009 -- Reducing Estimated Revenues and Appropriations Previously Appropriated by Ordinance No. 2342-2008 by $63,609 in the Airport Fund and in the Airport Equipment Capital Project Fund for the Purchase of Snow Removal Equipment. 6. INTRODUCED BY APPROVAL OF CONSENT AGENDA. *Ordinance No. 2385-2009 -- Increasing Esfimated Revenues and Appropriations by $22,973 in the Airport Fund and by $918,899 in the Airport Equipment Capital Project Fund for the Purchase of an Aircraft Rescue and Fire Fighting (ARFF) Truck. 7. INTRODUCED BY APPROVAL OF CONSENT AGENDA. *Ordinance No. 2386-2009 -- Increasing Estimated Revenues and Appropriations by $740,832 in the Runway Improvement Capital Project Fund for Phase A rtf uho 4y (.h P.~ ..t AoyL.y b;l;t D ., ., rp., P.prcn u~.,.~.,.~~ ., a ~ a ation . %sc~. 8. INTRODUCED BY APPROVAL OF CONSENT AGENDA. *Ordinance No. 238?-2009 -- Reducing Estimated Revenues and Appropriations Previously Appropriated by Ordinance No. 2341-2008 by $179,004 in the Airport Fund and in the Airport Equipment Capital Project Fund for the Apron Pavement Rehabilitation Project. INTRODUCED BY APPROVAL OF CONSENT AGENDA. *Ordinance No. 2388-2009 -- Amending KMC 7.15.060 to Allow Surplus or Obsolete Supplies, Materials or Equipment to be Sold by Internet Bidding Process or by a Broker When the Council Determines it is in the Best Interest of the City. 10. INTRODUCED BY APPROVAL OF CONSENT AGENDA. *Ordanance No. 2389-2009 -- Amending KMC 14.20.260 to Better Provide for Enforcement for Violations of the Kenai City Code and to Provide for Appeal of Administrative Enforcement Orders to the Board of Adjustment. 11. .APPROVED. Approval -- Consent to Security Assignment of Lease/Lot 6A, Block 1, Gusty Subdivision No. 4/Pingo Properties, Inc. 8r, Geoffrey M. Graves, Individually. 12. Discussion -- Scheduling Work Sessions/COLA Discussion and Budget Reviews. Work sessions scheduled for March 30 and April 2, 2009, to be held in the Council Chambers and begin at 6:00 p.m. ITEM I: COMMISSION/COMMITTEE REPORTS 1. Council on Aging 2. Airport Commission 3. Harbor Commission 4. Library Commission 5. Parks 8v Recreation Commission 6. Planning Ss Zoning Commission 7. Miscellaneous Commissions and Committees a. Beautification Committee b. Alaska Municipal League Report c. Mini-Grant Steering Committee d. Advisory Cemetery Committee e. Kenai Convention & Visitors Bureau f. Salmon Task Force ITEM J: REPORT OF THE MAYOR ITEM K: ADMINISTRATION REPORTS 1. City Manager 2. Attorney 3. City Clerk ITEM L: 1. Citizens (five minutes) 2. Council ITEM M: PENDING LEGISLATION (This item lists legislation which will be addressed at a later date as noted.) Ordinance No. 2362-2008 -- Amending the Official Kenai Zoning Map by Rezoning Tract A, Papa Joe's Subdivision, Chumley Replat From Rural Residential 1 (RR1) to Limited Commercial (LC). Ordinance No. 2365-2008 -- Amending KMC 1.80.010 by Increasing the Mayor's Salary From $900 to $1,000 Per Month and Council Members' Salaries From ~w400 to $500 Per Month. (Clerk's Note: Ordinance No. 2365-2008 was tabled to the frst meeting in July, 2009, to allow for further consideration of a salary increase during the budget FYIO budget process.) ®rdinance No. 2347-2008 -- Repealing the Existing KMC 1.15.040 and KMC 1.15:050(c) Regarding Preparation, Distribution and Publicafion of the Agenda and Replacing Them with a New Section KMC 1.15.040 Entitled, Agenda and Packet - Development-Preparation-Distribution-Publication-Late Materials. (Clerk's Note: Ordinance No. 2347-2008, Substitute B was moved for adoption at the January 21, 2009 Council Meeting and subsequently tabled, no time certain. Within 60 days, items from the ordinance are to be incorporated into a suggested policy as well as an ordinance identifying those items to codify.) 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