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HomeMy WebLinkAbout2006-01-03 Library Commission PacketKENAI LIBRARY COMMYSSION KENAI COUNCIL CFiAMBERS January 3, 2006 7:00 P.M. AGENDA ITEM 1: CALL TO ORDER & ROLL CALL YTEM 2: AGENDA APPROVAL YTEM 3: ELECTION OF CHAIR AND VICE CHAIR ITEM 4: APPROVAL OF MEETING SUMMARY - November 1, 2005 ITEM 5: PERSONS SCHEDULED TO BE HEARD ITEM 6: OLD BUSINESS a. Discussion - Proposed Library Expansion ITEM '7: NEW BUS] ITEM 8: REPORTS a. Director b. Friends of the Library c. City Council Liaison ITEM 9: COMMISSION COMMENTS/QUESTIONS ITEM 10: PERSONS NOT SCHEDULED TO BE IiEARD ITEM 11: YNFORMATION a. Kenai City Councii Action Agendas of December 7 and 21, 2006. ITEM 12: ADJOURNMENT PLEASE CONTACT US IF YOU WILL NOT BE ABLE TO ATTENb THE MEETING: CAROL -- 283-8231 OR, LINDA -- 283-4378 KENAI LIBRARY COMMYSSION KENAI CITY I3ALL COUNCIL CHAM7 NOVEMBER 1, Z005 7:00 P.M. AGENDA ITEM l: CALL TO ORDER & ROLL CALL ITEM 2: AGENDA APPROVAL 1 ~~ ~ ITEM 3: APPROVAL OF MEETING SUMMARY -- October 4, 2005 ITEM 4: PERSONS SCHEDULED TO BE HEARD ITEM 5: OLD BUSINESS a. Discussion -- Draft Resolution -- Proposed Library Addition/Request for F~xnding. ITEM 6: a. Discussion -- CIP Plan/Project Justification b. Discussion -- Proposed Addition Floor Plan Review ITEM 7: REPORTS a. Director b. Commission Chair c. Friends of the Library d. City Council Liaison ITEM 8: COMMISSIONER COMMENTS/QUESTIONS ITEM 9: PERSONS NOT SCHEDULED TO BE HEARD ITEM 10: INFORMATION a. Kenai City Council Action Agendas of October 5 and 19, 2005. b. Updated Membership List ITEM 11: KENAI LIBRARY COMMYSSION KENAI CITY HALL COUNCIL CHAMBERS NOVEMBER 1, 2005 ?:00 P.M. CHAIR EMILY DE FOREST, PRESIDING MEETING SUMMARY ITEM 1: CALL TO ORDER & ROLL CALL Chair DeForest cailed the meeting to order at approximately 7:00 p.m. Roll was confirmed as follows: Commissioners present: K. Heus, E. DeForest, E. Bryson, B. Peters Commissioner absent: C. Brenckle Others present: Acting Library Director L. McNair and Council Member B. Molloy ITEM 2: AGENDA APPROVAL MOTION: Commissioner Peters MOVED to approve the agenda as presented and Commissioner Bryson SECONDED the motion. There were no objections. SO ORDERED. ITEM 3: ApPROVAL OF MEETING SUMMARY -- October 4, 2005 MOTION: Commissioner Peters MOVED to approve the meeting summasy as presented and Commissioner Bryson SECONDED the motion. There were no objections. SO ORDERED. ITEM 4: PERSONS SCHEDULED TO BE HEARD -- iVone. ITEM 5: OLD BUSINESS 5-a. Discussion - Draft Resolution -- Proposed Library Addition/Request for k~znding. The Commission reviewed the draft resolution included in the packet which also noted amendments made at their last meeting. Council Member Molioy stated he would inquire as to when to bring the resolution forcvard (perhaps after the Capital Improvement Project list is completed). MOTION: Commissioner Bxyson MOVED to approve the draft resolution urith the indicated amendments. Commissioner Heus SECONDED the motion. There were no objections. SO ORI3ERED. ITEM 6: NEW BUSINESS 6-a. Discussion -- CIP Plan/Project Justification The members reviewed the project justification for its proposed library expansion to be included with other suggested city projects in the CIP Plan. Comments included, the justification spoke to the need for the addition to move forward and whether the description should be more general with no specific footage identified. MOTTON: Commissioner Heus MOVED to accept the justification as presented to be forwarded as a project nomination. Commissioner Bryson SECONDED the motion. VOTE: Heus Yes DeForest Yes Bryson Yes j ( Peters ~ Yes ~ Brenckle ( Absent MOTION PASSED UNANIMOUSLY. 6-b. Discussioa -- Proposed Addition Floor Plan Review Review of past suggested floor plans for an expansion were reviewed by the membership. Comments included: • Not enough square footage. • Does the project need to have specific footage? • Will the Commission be able to request modifications to the project description. outline. MOTION: The physical description of what is needed should be included in an Commissioner Peters MOVED the project description should use a construction cost range of $1.9 to $3.8 million. Commissioner Bryson SECONDED the motion. There were no objections. SO ORDERED. ITEM 7: REPORTS 7-a. Director -- Acting Director McNair noted the following: • Welcomed Council Member Molloy. • Gave an overview of library programs. LIBRARY COMMISSION MEETING NOVEMBER 1, 2005 PAGE 2 + Rebecca Giiman submitted an application for appointment to the Commission. • Top Library Director applicant Mary Jo Joiner will be at the library on November 7 at 6:00 p.m. to meet staff and Commission members. 7-b. Commission Chair -- DeForest noted the following: • Welcomed Council Member Molioy. • She plans to attend the November 9 Planning & Zoning Commission meeting to speak to the library addition. She stated her support of Gilrnan being appointed to the Commission. She stated she was looking forward to meeting Ms. Joiner. 7-c. Friends of the Library -- No report. ?-d. City Council Liaison -- Council Member Molloy stated he was happy to be invoived with the Commission as its council liaison and distributed his email/contact information. ITEM 8: COMMISSIONER COMMENTS/OL~STIONS Heus -- Suggested changing the Library renovation project description to omit the size and include only what is desired to be part of the project. Heus recommended the project description wording be changed to say: An addition to the present library which will inciude, but not be limited to, children/juvenile area; shelving area; individual quiet study area; staff work place; Librarian's offace; public computer areas; and be brought to ADA and safety standards. Bryson -- Noted the following: • Stated she felt it important to have someone attend the Planning & Zoning Commission meeting on November 9. She added, she would contact Friends of the Library members to inform them of the meeting. Thanked Heus for her work on the project paperwork. Welcomed Molloy. Peters -- Welcomed Molloy; thanked Heus for her work on the addition; indicated Blaine Gilman has expressed interest in be appointed to the Commission and helping with the expansion. Heus -- Stated she would be out of town for the December meeting; wants to pursue the expansion; and will speak to friends to attend. YTEM 9: PERSONS NOT SCIiEDULED TO BE FiEARD ITEM 10: LIBRARI' COMMISSION MEETING NOVEMBER 1, 2005 PAGE 3 10-a. Kenai City Council Action Agendas of October 5 and 19, 2005. 10-b. Updated Membership List ITEM 11: ADJOURNMENT MOTYON: Commissioner Peters MOVED to adjourn and Commissioner Bryson SECONDED the motion. There were no objections. SO ORDERED. The meeting adjourned at approximately 8:50 p.m. Meeting Summary prepared by: Carol L. Freas, City Clerk LIBRARY COMMISSION MEETING NOVEMBER 1, 2005 PAGE 4 ested b : Sugg y CITH OF I{ENAI ORDINANCE NO. 2137-2005 AN ORDINANCE OF THE COUNCIL OF THE CITY OF KENAI, ALASKA INCREASING ESTIMATED REVENUES AND APPROPRIATIONS BY $20,000 IN THE GENERAL FUND AND LIBRARY IMPROVEMENTS CAPITAL PROJECT FUND FOR BUILDING DESIGN. WHEREAS, the City of Kenai is plann;ng to expand the Kenai Community Library; and, WHEREAS, preliminary design work needs to be completed; and, WHEREAS, money is available in the General F~nd fund balance. NOW, THEREFORE, BE IT ORDAINED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, that estimated revenues and appropriations be increased as follows: General Fund Estimated Revenues: Appropriation of Fund Balance 0 0 Appropriations: Transfer to Capitai Froject Fund 20 0 0 Librarv Improvements Capital Proiect F`und Estimated Revenues: Transfer from General Fund $20.000 Appropriations: Library Improvements - Engineering and Design 20 00 PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this fourth day of January 2006. PAT PORTER, MAYOR ATTEST: Cazol L. Freas, City Clerk Approved by Finance:~k~~~ (12/12/2005) hl Introduced: December 21, 2005 Adopted: January 4, 2006 Effective: January 4, 2006 ~la AGENDA KENAI CITY COUNCIL - REGULAR MEETING DECEMBER 7, 2005 7:00 P.M. KENAY CITY COUNCII, http: // wwcv. ci. kenai. ak.u s ITEM A: CALL TO ORDER i. Pledge of Allegiance 2. Roll Call 3. Agenda Approval 4. ConsentAgenda *All items listed with an asterisk (*) are considered to be routine and non- controversial by the council and will be approved by one motion. There will be no separate discussion of these items unless a council member so requests, in which case the item will be removed from the consent agenda and considered in its normal sequence on the agenda as part of the General Orders. ITEM B: SCHEDULED PUBLYC COMMENTS (3 minutes) l. Tim Dillon, Arctic Winter Games -- F`unding Issues. ITEM C: iJNSCHEDULED PUBLIC COMMENTS (3 minutes) ITEM D: REPORTS OF KPB ASSEMBLY LEGISLATORS AND COUNCIIS ITEM E: PUBLIC FIEARINGS /~j,~¢~j,~' ~ 1. Osdiaaace No. 2133-2005 -- Increasing Estimated Revenues and Appropriations by $36,370 in the Airport Land Fund for Repairs at the ( Flight Service Station. 2. Ordinaace No. 2134-2005 -- Increasing Estimated Revenues and Appropriations by $1,000 in the General Fund for a State Library Grant. 3. Resolutioa No. 2005-51 -- Setting the Public Hearing Date on the Proposed McCollum and Aliak Drives Paving District. 4. Rasalutioa No. 2005-52 -- Adopting the City of Kenai Capital Improvements Plan Priority List Fiscal Yeaz 2006 - 2011 as the Official Six-Year Capital Improvements Plan for the City of Kenai. ~ 5. Reaolutioa No. 2005-53 -- Awazding Non-Exclusive On-Airport Caz Rental Concessions to Corporate Sales & Leasing, Inc., d/b/a Budget Rent A Caz of Kenai; Alaska Rent A Car Ina, d/b/a Avis; The Hertz Corporation; and, Alaska Dial A Caz Inc., d/b/a Payless for the Period January i, 2006 Through December 31, 2010. / /r~¢~~ G/- 6. Resolution No. 2005-54 -- Approving the Sale of Lots One (1), Two (2) and Three (3), Block One (1), Eeergreen Subdivision, Kim Addition. 7. *Liquor License Renewal -- iienai Golf Course Cafe, Inc., d/b/a Kenai Golf Course Cafe. ITEM F: MINUTES ~°.~r.~~/`.i~/ i`~~" ~°/2'~5".' *Regulaz City Council Meeting of November 16, 2005. 2. *Council Work Session of November 28, 2005. 3. `Council Work Session of November 12, 2005. ITEM G: OLD BUSINESS ,/~~~F~`~~ l. Appzovai -- Lease Application/ Tract B-1, Baron Pazk No. 10; Tract C, Bazon Pazk No. S; and, Lot 1, Baron Park No. 5-- Lounsbury and Associates, Inc. on Behalf of Wal-Mart Stores, Inc. (Clerk's Note: A motion to approUe the lease application was postponed from fhe Nouember 16, 2005 council meeting to December 7, 2005.) ITEM H: NEW BUSINESS ~~ii~?~et~ 1. Bills to be Ratified ~o~`'~~ 2. Approval of Puschase Orders Exceeding $I5,000 3. *Ordinance No. 2135-2005 -- Increasing Estimated Revenues and Appropriations by $6,100 in the General Flind for a Donation to the Peninsula Art Guild for Building Repairs. 4. *Ordinance No. 2136-2005 -- Authorizing the Sale of Four (4) Parceis of Land to The Conservation Fund for Fair Market Value and Placing Certain Conditions on the Sale. ~a~i3/r~~ ~~ 5. Diacussion -- Schedule Work Session/City Manager Search ~~~,.~~~ ~. 6. Diacussioa -- October 2006 Council Meeting Schedule ITEM I: COMMISSION/COMMITTEE REPORTS L. Council on Aging 2. Airport Commission 3. Harbor Commission 4. Library Commission 5. Parks & Recreation Commission 6. Planning & Zoning Commission 7. Miscellaneous Commissions and Committees a. Beautification Committee b. Alaska Municipal League Report c. Arctic Winter Games d. Stranded Gas Committee ITEM J: REPORT OF THE MAYOR ITEM K: ADMINYSTRATION REPORTS 1. City Manager 2. Attorney 3. City Cierk ITEM L: 1. Citizens (five minutes) 2. Council FxFCUTIVE SESSION -- Personnel Issues ITEM M: AGENDA KENAI CYTY COUNCII. - REGULAR MEETYNG DECEMBER 21, 2005 1:00 P.M. KENAS CITY COUNC%L CHAMBERS http: { /cvcwv.ci.kenai.ak.us ITEM A: CALL TO ORDER i. Pledge of Allegiance 2. Roll Call 3. Agenda Approval 4. ConsentAgenda *All items listed with an asterisk (~) are considered to be routine and non- controversial by the council and will be approved by one motion. There will be no separate discussion of these items unless a council member so requests, in which case the item will be removed from the consent agenda and considered in its normal sequence on the agenda as part of the Generai Orders. ITEM B: SCFiEDULED PUBLIC COMMENTS (3 minutes) 1. Kyle Colemaa, KCIiS Hockey Team -- Presentation to Kenai Fire Depaztment. ITEM C: UNSCF~EDULED PUBLIC COMMENTS (3 minutes) ITEM D: REPORTS OF KPB ASSEMBLY LEGISLATORS AND COUNCILS ITEM E: PUBLIC HEARINGS ~~~~~ /f. 1. Ordinance No. 2135-2005 -- Increasing Estimated Revenues and Appropriations by $6,100 in the General F~znd for a Donation to the Peninsula Art Guiid for Building Repairs. ~~~~~ 2. Ordinaace No. 2136-2005 -- Authorizing the Sale of Four (4) Pazcels of ~2~/%~ Land to The Conservation F~nd for Fair Market Value and Piacing Certain Conditions on the Sale. ~~r~~~~ 3. Resolutioa No. 2005-55 -- Approving the Kenai Municipal Airport ~~~,~~ Supplemental Planning Assessment Phase 2 Report and the Implementation Plan. 4. *Liquor Licease Reaewal -- Kenai Country Liquor f Package Store. ITEM F: MINUTES ,~j~,^~>,~aC, 1. Regular City Councii Meeting of November 16, 2005. 2. •Regulaz City Council Meeting of December 7, 2005. *Work Session Notes of December 13, 2005. ~Special City Council Meeting oi December 14, 2005. ITEM G: OLD BUSINESS ITEM Ii: NEW BUSINESS ~pi^f-~r-~ 1. Bills to be Ratified ~/'~-i,~pL~ 2. Approval of Purchase Orders Exceeding $15,000 3. *Ordinaace No. 2137-2005 -- increasing Estimated Revenues and Appropriations by $20,000 in the Library Improvement Capital Project F~tnd for Building Design. ~ f~~~Q( 4. Approval -- Assignment of Lease, Polar Equipment/Tract C, Kenai Tidelands Survey No. 2-- Polar Equipment, Inc. d/b/a Cook Inlet Processing to Ocean Beauty Seafoods, Inc. ~~/"6~~~ 5. Approval -- Termination of Leases, Balcter Snider and Kenai Aviation Services, Inc./Lot 1, Block 3 and Lot 2, Block 1, General Aviation Apron. ~~~~~~~f_ 6. Approval -- Lease Application -- Ronald J. Johnson, d/b/a Kenai Mini / ~~~~~~,~ Storage & Rentals, Inc./Lot 3, Block 5, Cook Inlet Industrial Air Park. ~~~~ ~~~( 7. Discussion -- Branding Project. ~"~'~~~'`~'`~~ " Discussion -- "Exploring Kenai" Program. G`+ 07 ,~r~c~Gf" ~, ~~,~ ~~~ °~~~~/ Discussfon -- Proposed Angler Drive L.I.D. -- Report of City Manager to /~ Council. ~o~L- ~~,~,~ Discussion -- Frontier Community Services Design Proposal. ~o~~ ~~°les>>'.~ ~. ~~~ 11. iscussioa -- Dena'ina Point Estates, St. Augtzstine Addition. ~ ~~~.~. ~~°`"`~~ 12o Discussion -- Schedule Work Session with Alaska Depaztment of ~~ ~ Transportation/Main Street Loop Intersection Improvements. a//U~ Q~GH-,l.t,. "~v.,`.~-"° ~h-,4`.y{u.~" ITEM I: COMMISSION/COMMITTEE REPORTS 1. Council on Aging 2. Airport Commission 3. Hazbor Commission 4. Library Commission 5. Parks & Recreation Commission 6. Planning & Zoning Commission 7. Miscellaneous Comxnissions and Committees a. Beautification Committee b. Alaska Municipai League Report c. Arctic Winter Games d. Stranded Gas Committee ITEM J: REPORT OF THE MAYOR ITEM K: ADMINISTRATION REPORTS 1. City Manager 2. Attorney 3. City Clerk ITEM L: DISCUSSION l. Citizens (five minutes) 2. Councii - None Scheduled ITEM M: