HomeMy WebLinkAbout2025-12-11 Council on Aging Packet - CancelledKenai Council on Aging Commission
• Regular Meeting
�.r December 11, 2025 - 3:00 PM
Kenai Senior Center
KENAI361 Senior Ct., Kenai, AK 99611
*Telephonic/Virtual Information on Page 2*
Agenda
A. CALL TO ORDER
1. Pledge of Allegiance
2. Roll Call
3. Agenda Approval
B. SCHEDULED PUBLIC COMMENTS (Public comments limited to ten (10) minutes per speaker)
C. UNSCHEDULED PUBLIC COMMENT (Public comments limited to three (3) minutes per speaker,
thirty (30) minutes aggregated)
D. APPROVAL OF MINUTES
1. November 13, 2025 Regular Meeting Minutes
E. UNFINISHED BUSINESS
F. NEW BUSINESS
1. Emergency Plan Training - Katmai Solutions................................................................ 3
2. Emergency Plan Recommendation
G. REPORTS
1. Senior Center Director
2. Commission Chair
3. City Council Liaison
H. ADDITIONAL PUBLIC COMMENTS (Public comments limited to five (5) minutes per speaker)
I. NEXT MEETING ATTENDANCE NOTIFICATION - January 8, 2026
J. COMMISSIONER COMMENTS AND QUESTIONS
K. ADJOURNMENT
L. INFORMATION ITEMS
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December 11, 2025
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Meeting ID: 872 5355 7972 Passcode: 209020
The agenda and agenda items are posted on the City's website at www.kenai.city. Copies of the agenda items are
available at the City Clerk's Office or at the Kenai Senior Center prior to the meeting. Please contact the Senior
Services Director at 907-283-4156 for additional details.
*"COMMISSIONERS, PLEASE CONTACT US IF YOU WILL NOT BE ABLE TO ATTEND THE MEETING"
Council on Aging Commission Page 2 of 2
December 11, 2025 ❑
2
KENAI SENIOR CENTER
EMERGENCY OPERATIONS PLAN (EOP)
KENAI
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TABLE OF CONTENT
Kenai Senior Center Emergency Operations Plan(EOP)...........................................................1
1. Introduction and Purpose...........................................................................................................4
Overviewof the Center........................................................................................................................................4
Purposeof the EOP..............................................................................................................................................4
ComplianceStatement.........................................................................................................................................4
2. Hazard Vulnerability Analysis......................................................................................................5
HazardsIdentified................................................................................................................................................5
VulnerabilityAssessment.....................................................................................................................................5
RiskAssessment Summary...................................................................................................................................6
3. Emergency Response Structure...................................................................................................8
Rolesand Responsibilities....................................................................................................................................8
IncidentCommand System (ICS)..........................................................................................................................8
Coordination with Local Agencies........................................................................................................................8
4. Emergency Procedures...............................................................................................................9
Evacuation Procedures...................................................................................................................9
Shelter -in -Place Procedures............................................................................................................9
Active Assailant Procedures..........................................................................................................10
Facility Response (if safe to initiate)...................................................................................................................10
StaffAssignments...............................................................................................................................................10
Post -Incident Actions..........................................................................................................................................10
Earthquake Procedures................................................................................................................11
WildfireProcedures.....................................................................................................................11
UtilityFailure Procedures.............................................................................................................12
CommunicationPlan..........................................................................................................................................12
5. Resource Management.............................................................................................................13
Emergency Supplies Inventory...........................................................................................................................13
PartnerAgreements...........................................................................................................................................13
External Resource Contacts................................................................................................................................13
6. Training and Awareness............................................................................................................14
TrainingSchedule...............................................................................................................................................14
JointTraining Exercises.......................................................................................................................................15
Program Evaluation and Feedback.....................................................................................................................16
7. Plan Maintenance and Review..................................................................................................17
Regular Plan Review Schedule...........................................................................................................................17
Ongoing Monitoring and Adjustments...............................................................................................................18
Documentation and Record Keeping..................................................................................................................18
Kenai Senior Center Emergency Operations Plan 2
4
Training Related to Plan Updates.......................................................................................................................19
8. Appendices and Supporting Documents....................................................................................20
ContactLists.......................................................................................................................................................20
FacilityMaps and Diagrams................................................................................................................................21
9. Emergency Checklists....................................................................................................... 22
EvacuationChecklist...............................................................................................................22
0 Shelter -in -Place Checklist...........................................................................................................23
Active Assailant Checklist.......................................................................................................24
WildfireChecklist...................................................................................................................26
UtilityFailure Checklist...........................................................................................................27
�. Communication Checklist.......................................................................................................28
Kenai Senior Center Emergency Operations Plan 3
5
1. INTRODUCTION AND PURPOSE
This Emergency Operations Plan (EOP) is established for the protection and safety of the Kenai
Senior Center, its clients, visitors, and employees. The plan outlines procedures and
responsibilities to ensure the continuity of operations and the safety of seniors, staff, and
volunteers during emergencies. This EOP complies with the requirements of the Older
Americans Act (OAA) and aligns with state and local emergency management regulations.
OVERVIEW OF THE CENTER
The Kenai Senior Center serves a community of 7,420 permanent residents and upwards of
10,000 seasonal residents. The Kenai Senior Center provides entertainment, congregate meals,
meal delivery, social events, education meetings and conference/class hosting to its service area.
The Kenai Senior Center is staffed by up to eleven (11) employees. The average daily census for
meals and activities is 45 attendees, but can surge to 200 during peak season, and down to 25
during inclement weather and seasonally. The facility's main access area is ADA compliant.
PURPOSE OF THE EOP
To provide a structured approach to emergency preparedness and response activities, tailored to
the needs of older adults and center operations.
COMPLIANCE STATEMENT
This plan meets the regulatory requirements as set forth by the OAA and applicable local/state
regulations.
Kenai Senior Center Emergency Operations Plan 4 ❑
6
2. HAZARD VULNERABILITY ANALYSIS
The Hazard Vulnerability Analysis (HVA) is an essential part of the emergency preparedness
process, identifying potential threats and vulnerabilities.
HAZARDS IDENTIFIED
Each hazard's analysis includes identifying, screening, and detailing its potential effects on the
Kenai Senior Center service area. Hazard identification involves recognizing natural events that
pose a threat to the area. Natural hazards are unexpected or uncontrollable events of sufficient
magnitude that are notable to scientists or the general public. Even if a particular hazard has not
occurred recently, all potential natural hazards affecting the City of Kenai are considered.
Hazards deemed unlikely or those that have not occurred are also considered but were not
included in this assessment.
VULNERABILITY ASSESSMENT
In the creation of the Hazard Vulnerability Assessment, certain assumptions are decided upon
and maintained throughout the assessment process. These Assumptions include:
- Clients of the senior center likely have some degree of mobility or sensory
limitations;
- Most clients of the senior center have multiple medical concerns, medications, and
possible dependency on durable medical equipment (oxygen, monitors, pacemakers,
etc.) and;
- Many clients rely on public transportation, friends, family, and or senior center staff
for transportation needs.
These considerations are used in the assessment of magnitude and severity of each threat.
Kenai Senior Center Emergency Operations Plan 5 7
RISK ASSESSMENT SUMMARY
Risk assessment is based on two factors, the magnitude and severity of a given event in a
geographic location, and the probability of that event happening in a given geographic location.
To create objective standards of magnitude and probability, the following definitions are used,
consistent with the methodology reflected in the KPB Hazard Mitigation Plan:
Magnitude and
Severity
Criteria
4 — Catastrophic
'i Multiple deaths.
'i Complete shutdown of
facilities for 30 or more days.
'i More than 50 percent (%) of
property is severely damaged.
'i Injuries and/or illnesses result
3 — Critical
in permanent disability.
'i Complete shutdown of critical
facilities for at least two
weeks.
'i More than 25% of property is
severely damaged.
'i Injuries and/or illnesses do
2 — Limited
not result in permanent
disability.
'i Complete shutdown of critical
facilities for more than one
week.
'i More than 10% of property is
severely damaged.
'i Injuries and/or illnesses are
1 — Negligible
treatable with first aid.
'i Minor quality of life lost.
'i Shutdown of critical facilities
and services for 24 hours or
less.
'i Less than 10% of property is
severely damaged.
Probability
'i Event is probable within the
4 — Highly Likely
calendar year.
'i Event has up to 1 in 1 year chance
of occurring (1/1=100 percent [%]).
'i History of events is greater than
33% likely per year.
'i Event is probable within the next
3 — Likely
three years.
'i Event has up to 1 in 3 years chance
of occurring (1/3=33%).
'i History of events is greater than
20% but less than or equal to 33%
likely per year.
2 — Possible
'i Event is probable within the next
five years.
'i Event has up to 1 in 5 years chance
of occurring (1/5=20%).
'i History of events is greater than
10% but less than or equal to 20%
likely per year.
1 — Unlikely
'i Event is possible within the next ten
years.
'i Event has up to 1 in 10 years
chance of occurring (1/10=10%).
'i History of events is less than or
equal to 10% likely per year.
Kenai Senior Center Emergency Operations Plan 6
s
Hazard Assessment Matrix: The Hazard Risk Matrix looks at categories based on whether the
hazard is a low, moderate, high, or extreme risk to the service area. Communities were assessed
based on the magnitude and severity rating assessment, historical hazard events and the future
potential for hazard events.
Event
Magnitude/Severity
Probability
Calculated Risk
Earthquake
3
3
Erosion
1
2
71 1.4
Flooding
1
2
1.4
Landslide/Avalanche
1
1
1
Tsunami
2
2
2
High Wind
2
3
2.4
Extreme Temps
1
3
1.8
Volcano
2
2
2
Winter Weather
2
3
2.4
Severe Weather
2
4
2.8
Wildfire
2
3
2.4
Cyber Attack
2
2
2
Public Unrest
2
1
1.6
War/Warlike Attack
3
1
2.2
Terrorism
3
1
2.2
Utility Failure
2
3
2.4
Active Assailant
2
1
1.6
Loss of Access
2
2
2
Kenai Senior Center Emergency Operations Plan 7
9
3. EMERGENCY RESPONSE STRUCTURE
An effective emergency response requires a clear organizational structure and defined roles.
ROLES AND RESPONSIBILITIES
Incident Commander: Senior Center Director
Safety Officer: Administrative Assistant III
Senior Center Public Information Officer: As Assigned
INCIDENT COMMAND SYSTEM (ICS)
This EOP uses Incident Command System (ICS) principles to standardize emergency response
efforts.
COORDINATION WITH LOCAL AGENCIES
The Kenai Senior Center maintains formal and informal relationships with the Kenai Fire
Department, who provides fire and Emergency Medical Services (EMS), Kenai Police
Department, Alaska Department of Health, Kenai Peninsula Borough Office of Emergency
Management, and other city departments.
Additional partner agencies and departments that do not have specific agreements in place
including the Kenai Peninsula Borough School District, Central Peninsula Hospital, Three Bears
and Immediate Care.
Kenai Senior Center Emergency Operations Plan 8 Flo]
4. EMERGENCY PROCEDURES
These procedures are designed to guide responses during various emergencies.
EVACUATION PROCEDURES
In the event of an emergency requiring evacuation (e.g., fire, earthquake, gas leak), the Incident
Commander (IC) or designee will:
1. Announce the evacuation using voice command, alarm, or other available methods.
2. Identify the safest evacuation route based on the nature of the emergency.
3. Assign roles to available staff and volunteers:
a. One or more staff members will assist clients with mobility limitations.
b. Another will secure the building, ensuring evacuation is occurring and shut off
any systems, utilities, or other tasks if safe to do so.
c. Another will bring the emergency roster and supplies.
4. Rendezvous Point: All evacuees will gather at the designated outdoor location (parking
lot) for accountability.
5. Accountability Check: Staff will use the daily sign -in roster to verify all clients are
present. Any discrepancies will be reported immediately to emergency responders.
6. Support and Comfort: Staff will provide basic care and comfort until emergency
services arrive.
7. Extended Evacuation and Weather Considerations: If evacuation is expected to last
more than one hour or occurs during inclement weather (e.g., snow, rain, extreme
cold), staff must prioritize relocating clients to a safe, indoor alternate location. This may
include buildings such as the recreation center, community shelters (if opened), or other
partner facilities. Staff should ensure clients are protected from exposure, have access to
seating, warmth, and basic care supplies, and coordinate with emergency services for
transportation and support as needed.
SHELTER -IN -PLACE PROCEDURES
If conditions outside are unsafe or there is a reason to remain in the facility, the IC will:
1. Announce shelter -in -place and explain the reason.
2. Secure the facility as appropriate for the situation:
a. Close and lock all doors and windows.
b. Shut down Heating, Ventilation, and Air Conditioning (HVAC) systems if air
contamination is suspected.
c. Cover windows in case of violent threat or airborne contamination.
Kenai Senior Center Emergency Operations Plan 9 Fill
3. Assign roles to available staff and volunteers:
a. Staff will monitor clients and provide comfort.
b. The Public Information Officer (PIO) or designee will communicate with families
and emergency services.
4. Resource Management:
a. Inventory food, water, and medical supplies.
b. Coordinate with Borough Emergency Management for additional support if
sheltering extends beyond several hours.
5. Special Considerations:
a. Ensure access to medications and medical equipment.
b. Prepare sleeping and hygiene arrangements if overnight sheltering is required, or
work with emergency management to address sheltering resource if it's not
possible to provision on -site.
ACTIVE ASSAILANT PROCEDURES
In the event of an active assailant threat inside or near the facility, the Incident Commander (IC)
or designee will initiate response actions only if it is safe to do so. All individuals should
prioritize their own safety and follow nationally recognized guidance such as Run, Hide, Fight:
• Run: If a safe escape route is available, evacuate immediately.
• Hide: If escape is not possible, find a secure location, silence devices, and remain quiet.
• Fight: As a last resort, and only if your life is in imminent danger, attempt to disrupt or
incapacitate the assailant.
FACILITY RESPONSE (IF SAFE TO INITIATE)
• Call 911 and provide location, nature of threat, description of the individual(s) involved,
and if possible, keep the dispatcher updated on their movements and location.
• Lock all doors and windows; turn off lights and silence phones.
Instruct clients, staff, and others to hide in secure areas, remain quiet, and stay out of sight.
STAFF ASSIGNMENTS
• IC coordinates with law enforcement and emergency responders.
• PIO prepares messaging for families and media (only when safe to do so).
• Safety Officer monitors facility status and ensures staff safety.
POST -INCIDENT ACTIONS
• Account for all personnel in the building.
Kenai Senior Center Emergency Operations Plan 10
12
• Provide immediate care and support as needed.
• Document the incident and conduct a debrief with staff and responders.
• Update the EOP and training protocols based on lessons learned.
EARTHQUAKE PROCEDURES
In the event of an earthquake:
• Drop, Cover, and Hold On: All individuals should immediately drop to the ground, take
cover under sturdy furniture, and hold on until shaking stops.
o Drop where you are, onto your hands and knees.
o Cover your head and neck with one arm and hand. If a sturdy table or desk is
nearby, crawl underneath it for shelter. If no shelter available, crawl to an interior
wall.
o Hold on if under shelter with one hand, if not under shelter, hold on to your head
and neck with both arms and hands.
• Post -Shaking Actions:
o Check for injuries and administer first aid.
o Evacuate the building if structural damage is suspected or observed.
o Shut off utilities if safe and necessary. Consult with fire department,
facilities/public works or utility companies on the need to shut off utilities.
Electrical can generally be restored quickly, but natural gas typically requires the
utility to reconnect which could impact the ability to re -occupy the building.
o Conduct safety check and report any missing individuals.
WILDFIRE PROCEDURES
Due to the location of the center, it is unlikely that a wildfire would threaten the property
directly. If a wildfire is in the area, utilize these procedures if an evacuation were to become
necessary.
• Monitor Alerts: Stay informed via Kenai Fire Department and KPB OEM. Evacuation
and readiness procedures will be communicated in three stages: Ready, Set, and Go!
Consider taking proactive actions at the `Ready' stage of preparedness and evacuate at the
`Set' stage, considering additional time needed for center operations and the needs of
clients.
• Prepare for Evacuation "Ready":
o Close windows and doors to reduce smoke infiltration.
o Shut down HVAC systems if smoke is an issue.
o Gather emergency supplies and client medications.
• Evacuate if Ordered "Set":
Kenai Senior Center Emergency Operations Plan 11
F13]
o Follow evacuation procedures and routes.
o Coordinate with emergency responders for transportation if needed.
Consider implementing the Continuity of Operations Plan if indicated.
UTILITY FAILURE PROCEDURES
In the event of a power, water, or gas outage:
• Assess Impact:
o Determine which utilities are affected and for how long.
o Notify emergency services if critical systems are compromised.
• Implement Continuity Measures:
o Use backup lighting and battery -powered communication tools.
o Distribute bottled water and shelf -stable food if needed.
o Relocate clients if heating, cooling, or medical equipment is unavailable.
Tsunami Procedures
If a tsunami warning is issued, the location of the senior center is not generally at risk for
tsunami inundation. Local landslide conditions may cause events with variables that are not
generally mapped or predicted.
• Immediate Actions:
o Consider a "stay put" protocol: normal operations can continue without utilizing
full shelter -in -place procedures, but recommend clients stay at the center while
the warning is in progress
o Monitor information from KPB OEM via the KPB Alerts system and other trusted
sources
• Evacuation Protocol, only if specifically advised to do so:
o Bring emergency roster and supplies.
o Assist clients with mobility limitations.
o Avoid bridges and low-lying roads.
• Post -Evacuation:
o Remain in safe location until official all -clear is given.
o Monitor updates from KPB OEM and emergency services.
COMMUNICATION PLAN
Notification Systems: Kenai Senior Center utilizes a phone tree and group for routine staff
communications. The Senior Center also has the ability to utilize "MySeniorCenter" for staff
communications (web based).
Kenai Senior Center Emergency Operations Plan 12 F_
14
Family and Caregiver Notifications: Community and client communications are done in -
person via a billboard and through the use of "MySeniorCenter" for those who have signed up
for that service and through Social Media.
5. RESOURCE MANAGEMENT
This section addresses the management and allocation of resources necessary for effective
emergency response.
EMERGENCY SUPPLIES INVENTORY
The Kenai Senior Center maintains on -site approximately four weeks' worth of lunch menus at
any given time. This amount of food is based on feeding 60-70 people per day. This quantity is
limited by storage and freezer/refrigerator volume. An additional seven day supply of shelf stable
meals will be maintained on site to feed 50 clients.
The Kenai Senior Center utilizes municipal water and has no other long term bottled water
supply on hand at the time of this plan.
The Kenai Senior Center maintains an AED, two emergency kits and basic first aid supplies on
hand for day-to-day usage. The facility does not maintain any surplus of medical or sheltering
supplies.
PARTNER AGREEMENTS
The Kenai Senior Center maintains Memorandums of Understanding (MOUs) and
Memorandums of Agreement (MOAs) with surrounding senior centers based on service
expansion and sharing of services. This may include assistance in food preparation and delivery,
providing staff services, and basic center functions and administration. There are no MOUs nor
MOAs in place for food, water, fuel, or other services involving outside agencies except for
those arranged through the city of Kenai.
Informal and verbal agreements are maintained with the Kenai Peninsula Borough School
District for assistance, relocation, and support services. Three Bears, IGA and Peterkin also
maintain an unofficial relationship for food supply support.
, EXTERNAL RESOURCE CONTACTS
[emergency services, suppliers, etc.]
Kenai Senior Center Emergency Operations Plan 13
F15
6. TRAINING AND AWARENESS
Ongoing training and awareness are critical for effective emergency preparedness.
i TRAINING SCHEDULE
QUARTERLY TRAINING SESSIONS
Objective: Keep staff and volunteers regularly engaged and informed about emergency
procedures.
Description: Conduct short refresher sessions on specific emergency protocols or recent
updates to the EOP or COOP.
Duration: 15 minutes
Topics:
• Emergency contact procedures
• Basics of the Incident Command System (ICS)
• Evacuation and shelter -in -place drills
SEMI-ANNUAL COMPREHENSIVE TRAINING
Objective: Thoroughly review emergency response roles and responsibilities.
Description: Interactive sessions to deepen understanding of emergency procedures.
Duration: 1 hour
Topics:
• Detailed roles and responsibilities in an emergency
• Communication and coordination with external agencies
• Use of emergency equipment and supplies
BI-ANNUAL TRAINING AND PLAN REVIEW
Objective: Review all aspects of the emergency operations and continuity plans to ensure
current information is relative and correct. Annual training such mandatory reporting,
CPR, first aid will also be conducted with all staff.
Description: Full-scale exercise involving all staff, volunteers, and necessary partner
agencies.
Kenai Senior Center Emergency Operations Plan 14 F_
16
Duration: 4-5 hours
Activities:
• Review of EOP and COOP
• Conduct staff refresher of EOP and COOP
• Conduct mandatory staff training and competencies.
........................................................
TRAINING EXERCISE
Objective: Test all aspects of the emergency operations and continuity plans through a
realistic scenario.
Description: Full-scale exercise involving all staff, volunteers, and necessary partner
agencies.
Duration: 4-5 hours
Activities:
• Simulation of a high -risk emergency scenario (e.g., natural disaster)
• Execution of evacuation and shelter -in -place procedures
• Post -exercise "hot wash" and discussion for feedback and improvements
JOINT TRAINING EXERCISES
Objective: To strengthen collaborative response efforts by coordinating with external partners,
such as local emergency services, neighboring senior centers, and community organizations.
Activities:
• Plan and execute joint training exercises that simulate realistic emergency scenarios
involving multiple organizations.
• Incorporate diverse emergency scenarios that require coordination between senior center
staff, emergency responders, and community partners.
• Engage in exercises that test communication channels, resource sharing, and integrated
response strategies.
Exercise Design:
• Design exercises that reflect common regional threats and test the center's EOP and
COOP.
• Utilize the Homeland Security Exercise and Evaluation Program (HSEEP) framework to
guide exercise planning and execution.
Kenai Senior Center Emergency Operations Plan 15
Collaboration and Communication:
• Coordinate with local emergency management officials to align exercises with regional
emergency plans.
• Establish regular communication and planning meetings with participating organizations
prior to the exercise.
Evaluation and Feedback:
• Conduct a debrief session following each exercise to analyze performance, share
observations, and identify areas for improvement.
• Document findings and integrate lessons learned into the EOP and COOP revisions.
Timing: Schedule joint exercises annually or bi-annually, depending on the needs and
availability of partner organizations.
PROGRAM EVALUATION AND FEEDBACK
Objective: Continually assess the effectiveness of training and engagement programs to enhance
quality and relevance.
Methods:
• Feedback surveys following training sessions and workshops
• Regular review meetings with staff and volunteers to discuss improvements
• Adjustments to training content and methods based on participant feedback and lessons
learned from exercises
Kenai Senior Center Emergency Operations Plan 16
18
7. PLAN MAINTENANCE AND REVIEW
This section ensures that the EOP remains up-to-date and effective.
REGULAR PLAN REVIEW SCHEDULE
QUARTERLY PLAN REVIEW
Objective: Ensure the Emergency Operations Plan (EOP) and Continuity of Operations
Plan (COOP) remain current and effective.
Activities:
• Review key components of the EOP and COOP to ensure up-to-date procedures
and contact information.
• Assess any changes in operations or staffing that may affect emergency plans.
• Update logistics, such as resource inventories and emergency contact lists.
Responsibility: Emergency Planning Team
Output: Quarterly update report summarizing changes or affirming current version
ANNUAL COMPREHENSIVE REVIEW
Objective: Perform a thorough review and evaluation of the entire emergency
management program.
Activities:
• Conduct a detailed assessment of all sections of the EOP and COOP.
• Solicit feedback from staff, volunteers, and community partners on the
effectiveness of the plans.
• Incorporate lessons learned from the annual full-scale exercise and any real -world
incidents.
Responsibility: Emergency Planning Team with input from external stakeholders
Output: Revised EOP and COOP, if necessary, with documented changes and rationale
Kenai Senior Center Emergency Operations Plan 17 F_
19
ONGOING MONITORING AND ADJUSTMENTS
AFTER -ACTION REVIEWS (AARS )
Objective: Gather immediate insights following exercises and real incidents.
Activities:
• Conduct an immediate debrief after any exercise or actual emergency incident.
• Document what worked well and what needs improvement.
• Develop an action plan for implementing changes.
Responsibility: Facilitated by Executive Planning Coordinator or Executive Director
Output: After -Action Report with actionable recommendations
FEEDBACK LOOPS WITH STAKEHOLDERS
Objective: Maintain open channels for ongoing input and suggestions.
Activities:
• Establish regular communication with key stakeholders for updates and feedback.
• Facilitate informal and formal feedback sessions with staff and partner agencies.
Responsibility: Senior Center Director or Designee
Output: Feedback records and potential action items for review and implementation
DOCUMENTATION AND RECORD KEEPING
ARCHIVE MANAGEMENT
Objective: Ensure all historical and current plans are well -organized and accessible.
Activities:
• Maintain an archive of all EOP and COOP versions, including revisions and
review notes.
• Ensure secure electronic backup of all critical documents.
Responsibility: Senior Center Director
Output: Comprehensive and organized archive system
Kenai Senior Center Emergency Operations Plan 18
20
TRAINING RELATED TO PLAN UPDATES
STAFF UPDATE BRIEFINGS
Objective: Keep all staff informed about any changes to the plans.
Activities:
• Conduct briefings or refreshers when significant updates to the EOP or COOP
occur.
• Ensure all training materials reflect the current version of the plans.
Responsibility: Senior Center Director or Designee
Output: Updated training sessions and communication materials
Kenai Senior Center Emergency Operations Plan 19
21
8. APPENDICES AND SUPPORTING DOCUMENTS
CONTACT LISTS
Airport8281
283-3737 Airport -Fax
8283 Airport Conf Rm
5260 Airport Ops
7190 Airport Ops Equipment
5267 Airport Ops Conf Rm
8282 Airport Manager
8281 Airport Admin
5271 Animal Shelter
283-5021 Animal Shelter - Fax
5271 Animal Shelter
8238 Building Official
8238 Official
18258 Building Maintenance
8258 Karmel Krzalic
City Clerk
283-5068 Clerk - Fax
8248 Council Chambers
8249 Logan Parks
8246 Shellie Saner
283-3014 City Hall - Fa
7042 City Hall Kitchen
8234 Special Projects
8223 City Manager
8223 Christine Cunningham
8239 City Manager Conf Rm
8222 Terry Eubank
8200 Finance
8227 David Swarner
8229 Jennifer Anderson
8221 Kristi Hershberger
8230 Susan Joy
8228 Tina Williamson
5250 Fire
283-8171 Fire - Fax
7182 Airport Upstairs
7181 Airport Equipment
7174 Captains Desk
7173 Equipment Rm
5265 Fire Station 2
Departments
i Fire Cont.
5238 Jay Teague jL
5236 Jeremy Hamilton
7170 Kitchen
5252 Pete Coots
5234 Rebecca Bush
_ 7171 Rec Room
7172 Watch Office
8242 Human Resources
8242 Stephanie Randall
8245 IT Helpdesk
8250 MeetMe Line
8244 Dan Castimore
8243 Tabby Smallwood
8225 Legal
8225 Cindy Herr
8224 Scott Bloom
8201 Library
8207 Elizabeth Kleweno
8208 Hannah Meyer
8209 Janina Efta
8206 Katja Wolfe
8210 Seth Gray
8262 Jenna Brown
8263 Parks Shop
8261 Tyler Best
8237 Planning & Zoning
8237 Jessica See
8233 Brandon McElrea
8235 Kevin Buettner
283-2267 Police - Fax
5221 Austin Asp
5249 Ben Langham
5219 Chad Larsen
5213 Dan Smith
5227 David Ross
5200 Dispatch
5218 Dustin Real
7151 Evidence Processing
7152 Evidence Vault
5200 Police Cont.
5241 Jay Sjogren
5239 Jonathyn Saravia
5243 Karrie Yarnes
5220 Kevin Grimes
5218 Levi Russell
5231 Luke Michael
5246 Megan Williams
5207 Police Conf Rm
5215 Ryan Coleman
5256 Ryan Grimm
5222 Ryan Jones
5212 Sarah Herrin
5257 Stacey Day
5217 Trevor Hamilton
5214 Tyler Greenhalgh
8236 Public Works
8240 Lee Frey
8236 Lisa List
8247 Eric Jean
8265 Recreation Center
8262 Jenna Brown
8211 Senior Center
283-3200 Senior Center - Fax
8212 Astrea "Red" Piersee
8213 Kathy Romain
8214 Kayla Feltman
8215 Senior Office
283-7568 Shop - Fax
7066 Scott Morris
7064 Shop Automotive Bay
7061 Shop Break Room
7062 Shop Equipment Bay
8253 Streets
283-0705 Streets - Fax
8253 Curt Wagoner
8271 Water Treatment
8266 Water Forman
8251 Water/Sewer
8266 WWTP
1991 Visitor's Center
283-2230 Visitor's Center -Fax
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FACILITY MAPS AND DIAGRAMS
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9. EMERGENCY CHECKLISTS
EVACUATION CHECKLIST
Trigger: Fire, earthquake, gas leak, or other internal threats.
Immediate Actions
❑ Announce evacuation using voice command or alarm.
❑ Identify and communicate the safest evacuation route.
❑ Assign staff roles:
❑ Assist clients with mobility limitations.
❑ Secure the building (shut off utilities if safe).
❑ Bring emergency roster and supplies.
Evacuation Execution
❑ Escort clients to designated outdoor rendezvous point in parking lot
❑ Conduct accountability check using daily sign -in roster.
❑ Report any missing individuals to emergency responders.
❑ Provide basic care and comfort until emergency services arrive.
❑ If evacuation is prolonged or weather is severe, relocate clients to a safe indoor
location.
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0 SHELTER -IN -PLACE CHECKLIST
Trigger: Hazardous air quality, active assailant, or other external threats.
Immediate Actions
❑ Announce shelter -in -place and explain the reason.
❑ Close and lock all doors and windows.
❑ Shut down HVAC systems if air contamination is suspected.
❑ Cover windows if there is a violent threat.
Staff Assignments
❑ Assign staff to monitor clients and provide comfort.
❑ Assign PIO or designee to communicate with families and emergency services.
Resource Management
❑ Inventory food, water, and medical supplies.
❑ Confirm access to medications and medical equipment.
❑ Prepare sleeping and hygiene arrangements if overnight sheltering is required.
❑ Contact Kenai Incident Commander/City Manager if extended sheltering is
anticipated.
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ACTIVE ASSAILANT CHECKLIST
Trigger: An individual poses an immediate threat of violence inside or near the facility.
Individual Actions
❑ Follow Run, Hide, Fight guidance:
❑ Run if a safe escape route is available.
❑ Hide in a secure location, silence devices, and remain quiet.
❑ Fight only as a last resort if life is in imminent danger.
Facility Actions (if safe to initiate)
❑ Announce lockdown using code word or direct instruction.
❑ Call 911 and provide location, description of threat, and nature of incident
❑ Secure all doors and windows; turn off lights and silence phones.
❑ Instruct all occupants (clients, staff, and visitors) to hide in secure areas, remain quiet,
and stay out of sight.
Staff Assignments
❑ IC or designee coordinates with law enforcement.
❑ PIO prepares messaging for families and media (only when safe to do so).
❑ Safety Officer monitors facility status and ensures staff safety.
Post -Incident
❑ Account for all occupants.
❑ Provide emotional support and medical care as needed.
❑ Document incident and debrief with staff and emergency responders.
❑ Update EOP and training protocols based on lessons learned.
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Q Earthquake Checklist
Trigger: Ground shaking due to seismic activity.
Immediate Actions
❑ Instruct all individuals to Drop, Cover, and Hold On.
❑ Wait until shaking stops before moving.
Post -Shaking Actions
❑ Check for injuries and administer first aid.
❑ Evacuate the building if structural damage is suspected.
❑ Shut off utilities if safe and necessary.
❑ Conduct safety check and report missing individuals.
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WILDFIRE CHECKLIST
Trigger: Wildfire threat in the vicinity or official evacuation order.
Immediate Actions
❑ Monitor alerts from emergency services and KPB OEM.
❑ Close windows and doors to reduce smoke infiltration.
❑ Shut down HVAC systems.
❑ Gather emergency supplies and client medications.
Evacuation Actions
❑ Follow evacuation procedures and designated routes.
❑ Assist clients with mobility limitations.
❑ Coordinate transportation with emergency responders.
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UTILITY FAILURE CHECKLIST
Trigger: Loss of power, water, or gas service.
Immediate Actions
❑ Identify which utilities are affected.
❑ Notify emergency services if critical systems are compromised.
Continuity Measures
❑ Use backup lighting and battery -powered communication tools.
❑ Distribute bottled water and shelf -stable food.
❑ Relocate clients if heating, cooling, or medical equipment is unavailable.
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%6 COMMUNICATION CHECKLIST
Internal
❑ Activate staff phone tree.
❑ Send group message updates.
❑ Post updates on website and social media.
External
❑ Notify families and caregivers via:
❑ Social media
❑ Website
❑ Phone calls (urgent matters)
Agency Coordination
❑ Maintain contact with:
❑ Kenai PD/FD Dispatch: (907) 283-7879
❑ Kenai Peninsula Borough OEM: (907) 262-4910
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