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Home My WebLink About2006-06-06 Library Commission PacketKENAI LIBRARY COMMISSIOI KENAi COUNCIL CHAMBERS JUNE 6, 2006 ?:00 P.M. AGENDA YTEM 1: CALL TO ORDER & ROLL CALL ITEM 2: AGENDA APPROVAL ITEM 3: APPROVAL OF MEETING SUMMARY -- April 4, 2006 ITEM 4: PERSONS SCIiEDULED TO BE HEARD ITEM 5: OLD BUSIPTESS a. Discussion -- User Surveys b. Discussion -- LiUrary Expansion c. Discussioa -- KMC 1.56, Kenai Municipal Library Department and Library Regulations and Policies/Review and Possible Updates ITEM 6: a. ITEM 7: a. b. c. YTEM 8: ITEM 9: ITEM 10: Discussion -- SWOT Analysis REPORTS Director Friends of the Library City Council Liaison a. Kenai City Council Action Agendas of May 3 and 17, 2006. b. Updated Kenai Cify Council Policy for Commission, Committee, Board and Council on Aging Meetings and Work Sessions. ITEM 11: PLEASE CONTACT US IF YOU WILL NOT BE ABLE TO ATTEND THE MEETING: CAROL -- 283-8231 OR, MARY JO -- 283-4378 PERSONS NOT SCHEDULED TO BE IiEARD I KENAI LYBRARY COMMISS%ON KENAI COUNCIL CHAMBERS APRIL 4, 2006 7:00 P.M. AGENDA ITEM 1: CALL TO ORDER 8s ROLL CALL ITEM 2: AGENDA APPROVAL ITEM 3: APPROVAL OF MEETING SUMMARY -- March 7, 2006 ITEM 4: PERSONS SCHEDULED TO BE fiEARD a. Peter Klauder, Klauder & Company aad Jack La Shot, Kenai Public Works Manager -- Proposed Library Expansion ITEM 5: OLD BUSINESS a. Discussion -- Library Expansion b. Discussion -- Sample User Survey c. Discussion -- Possible Changes to Library Regulations and Policy Code ITEM 6: ITEM 7: REPORTS a. Director b. Friends of the Library c. City Council Liaison YTEM 8: ITEM 9: PERSONS NOT SCHEDULED TO BE HEARD ITEM 10: a. Kenai City Council Action Agendas of March 1 and 15, 2006. ITEM 11: ADJOURNMENT KENAI LYBRARY COMMISSION KENAI COUNCIL CIiAMBERS APRIL 4, 2006 7:00 P.M. CHAIR BOS PETERS, PRESIDING MEETING SUMMARY ITEM 1: CALL TO ORDER & ROLL CALL Chair Peters called the r. confirmed as follows: Commissioners present: Commissioners absent: Others present: ieeting to order at appro~mately 7:00 p.m. The roll was E. Bryson, B. Peters, C. Brenckle, and C. Cook K. Heus, E. DeForest, R. Gilman Council Member Moore, Library Director M. Joiner, Public Works Manager J. La Shot, Building Official B. Springer, P Klauder, R. Dahl and N. Wood YTEM 2: AGEND.ea APPROVAL MOTION: Commissioner Brenckle MOVED to approve the agenda and Commissioiner Bryson SECONDED the motion. There were no objections. SO ORDERED. ITEM 3: APPROVAL OF MEETING SUMMARY -- March 7, 2006 MOTION: Commissioner Bryson MOVED for the approval of the Mazch 7, 2006 Meeting Summary and Commissioner Brenckle SECONDED the motion. There were no objections. SO ORDERED. ITEM 4: PERSONS SCHEDULED TO BE HEARD a. Peter Klauder, Klauder 8a Company and Jack La Shot, Kenai Puhlic Works Manages -- Froposed Library Eacpansion Peter Klauder pointed out the current library does not meet ADA requirements. Current library is 9,500 square feet should be 20,000 squaze feet with a 20 year projection calling for 2'7,000 square feet. He presented 5 expansion schemes: Scheme 1 Single story addition is least expensive. South main entxy alongside the City Hall entry. No load restrictions. Could be expanded to a 2nd story in 2026 and connect to City Hall via a bridge to meet ADA requirements. Shared parking with State Office Building. Disadvantage loss of green space. • Scheme 2 A second story on the e~cisting library. Columns required. Lirnits on second story loads. South main entrance. Compact design for heating and plumbing. Could include one story expansion. Cost at least 25% more than scheme l. • Scheme 3 Raised one story addition with drive through parking underneath. Freserves green space. No load restrictions. Requires elevator and stairs. • Scheme 4 State Office Building. More available space. Would be less expensive as a project. City doesn't own this building. • Scheme 5 New site for a 2'7,000 square foot building. ITEM 5: OLD BUSINESS 5-a. Discussion -- Library E~ansion A general discussion took place related to library expansion, including the following: • State Office Building 30,000 square feet closer to 20 year projection • City Hall could move into current library • Need unified plan for City facility development • La Shot hesitant to install elevators due to maintenance • Parking needs • Option compazison • Another site • Branch library The Commission recommended Council Member Moore ask the Council to invite Peter HIauder to give a library expansion presentation during the April 19 Council meeting. 5-b. Discussion -- Sample User Suroey Commissioner Brenckle questioned the term "customer". The distribution of the user survey is to be determined. 5-c. Discussion -- Possible Changes to Library Regulations and Policy Code MOTION: Commissioner Brenckle MOVED the discussion on possible changes to the library regulations and policy code be postponed until the next meeting. Commissioner Bryson SECONDED the motion. There were no objections. SO ORDERED. ITEM 6: NEW BUSINESS -- None. YTEM 7: REPORTS 7-a. Director -- Director Joiner reported the following: LIBRARY COMMISSION MEETING APRIL 4, 2006 PAGE 2 Grant applications have been submitted Attended Public Library Association Conference Met with the City Manager and the Finance Director concerning the FY 2007 City Budget 7-b. Friends of the Librarq -- The Director reported on the Friends progress on establishing a steering committee to fundraise for the expansion. 7-c. City Council Liaison -- Council Member Moore stated he would summarize the Library Commission's meeting at the Council Meeting on April 5, 2006. He spoke to the question of a City master plan. He noted a new site for the library is a very new idea. A big picture strategy might be needed. ITEM 8: COMMYSSION COMMENTS/OUESTIONS -- None ITEM 9: PERSONS NOT SCHEDULED TO BE HEARD ITEM 10: a. Kenai City Council Action Agendas of March 1 and 15, 2006. ITEM 11: ADJOURNMENT MOTYON: Commissioner Bryson MOVED to adjourn and Comrnission Brenckle SECONDED the motion. There were no objections. SO ORDERED. The meeting adjourned at approximately 9:50 p.m. Meeting Summary prepared by: Kari Mohn, Temporary Deputy City Clerk LIBRARY COMMISSION MEETING APRIL 4, 2006 PAGE 3 ~ ~ Chapter 1.56 KENAI MUNICIPAL LIBRARY DEPARTMENT Sections: 1_56.010 Creation. 1.56.020 Authority for adoption of rules, regulations, and fines. 1.56.025 Library cards. 1.56.030 Sleeping and resting prohibited. IS6.040 Refusing to return loaned material. 1.56.045 Lending policy whereloaned material not returned. 1.56.050 Penaity. 1.56.010 Creation. There shall be a Municipal Library Department, the head of which shall be the Librarian, appointed by the City Manager for an indefinite term. The Librarian shall be an officer of the City and have supervision and contro! of the Kenai Community Library. (Ord. 536) 1.56.020 Authority for adoption of rules, regulations, and fines. The Librarian shall establish rules and regula- tions for conduct on the property of, and use of, the Kenai Community Library and library materials and a fine or penalty charge schedule for overdue, dam- a;ed, or failure to retum loaned library property, which rules and regulations shall be effective after approval by City Council and after being posted in a locarion within the library readily visible by li- brary patrons. (Ords. 536, 548, 720) 156.025 Library cards. No materials will be loaned from the library ex- cept to parties having a valid library identification card which is not subject to any unpaid fines or penaldes. Such library idenrificadon cazd will be issued to any resident of the area making application therefor and upon a form prepared by the Librarian and containine an agreement to be responstblexor atl materials bormwed thereon and to pay any fines, charges, or penaldes imposed by misuse of library property. However, no such card will be issued to a minor (under rhe age of 1 S) unless the applicauon for said cazd is also signed by a parent of such child oc one standing in place of the parent who is wiliing to assume responsibility for the child and for any misuse of library privileges. (Ord. 720) 156.030 Sleeping and resting prohibited. No one shall sleep within the library or outside the library upon library property at any rime nor shalt anyone lie in a reclined position within or ourside the library or library grounds. To lie in a reciined position means to position one's body par- allel to the floor or ground whether one is on the floor, ;round, a table, bench, chairs, couch, counter, shelves, card cases, or any other item of fumiture. (Ord. 536) 156.040 Refusing to return loaned materiat. No person, firm, or corporaaon shall lmowingly refuse to retum any reading material, including books, periodicats, newspapers, maps, atiases, or any non-reading materia! including cassettes, record players, screens, and projectors loaned to said per- son, firm, or cocporadon within rhirty (30) days afrer said reading or non-reading material becomes overdue. (Ord. 536) 1.56.045 Lending policy where Ioaned material not returned. Lending privileges for any library materiats will be suspended on any tibrary card on which materiats have been loaned and have not been remrned when due or on which any fines, charges, or penaldes have been assessed which are in arrears. Where privilege of any member of a famIly group who is a holder of a library card has been suspended under terms of this secflon, the Librarian is avthorized, by giving prior written notice of suspension to a pazen- tal figure at rhe address oo the card, to suspend the use of all other library cazds of the family group 19 1.56.045 unrii the overdue materials have been retumed or the fines, chazges, or penalties on the suspended cazd have been fully paid. (Ord. 720) 156.050 Penalty. In addition to any fine levied or other penalty imposed pursuant to this ordinance or regulations imposed thereunder, any person, firnr, or corporadon who shall violate any provision of ehis chapter in- cluding any rules and regulations as herein set forth, or fail to comply therewith upon conviction thereof shall be punished by a fine as provided for viola- dons in KMC 13.05.010. (Ords. 536, 1240) 20 1.57.010 Chapter 1.57 LIBRARY COMNIISSION Sec6ons: 157.010 Duties and powers. 157.020 Library regulations. 157.010 Duties and powers. The Commission shall be required to do the following: (a) Develop, adopt, alter, or revise subject to ap- proval by the City Council, a master plan for the physical development of Iibrary facilides for the City; (b) Submit annually to the City Manager and Council a list of recommended capital and other improvements in regazds to the library; (c) Make recommendations regarding any matter related to library service; (d) Serve as the liaison between the public and the City Council in regazds to library service; (e) Work closely with the Kenai Community Li- brary Boazd for the betterment of the Kenai Community Library; (~ Shall act in an advisory capacity in the selec- tion of the City Librarian. (Ords. 852, 1161, 1802-98) 157.020 Library regulatlons. The Library Regulations shall be as listed under the regulations section in the Kenai Code, Supple- ment #18, adopted on September 20, 1982, and ali future updates. (Ords. 852, 1161, 1802-98) 21 (K<nai S-2t-99) Chapter 1.58 ADVISORY ECONOMIC DEVELOPMENT COMMISSION (Ord. 1223, Repealed Ord. 1404-90} ttceos; ss~-sv> 22 APPENDICES LIBRARY REGULATIONS AND POLICIES TABLE OF CONTENTS PAGE LIBRARY REGULATIONS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . APX-36 BORROWERS' CARDS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. .. . . . . . APX-36 FINES ................................................................... APX-36 SERVICE CHARGES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . APX-36 REPLACEMENT CHARGES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . APX-36 DAMAGES ............................................................... APX-36 LIMITED CIRCULATION ................................................... APX-37 RENEWALS .............................................................. APX-37 KENAI COMMUNITY LIBRARY POLICIES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . APX-37 THE KENAI COMMUNITY LIBRARY WILL ENDEAVOR :. . . . .. . . . . . . . . . . . . . .. .. . APX-37 MATERIALS ............................................................. APX-37 PERSONNEL ............................................................. APX-37 BUDGET, OPERATIONAL . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . APX-3 7 BUDGET, CAPITAL [MPROVEMENTS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . APX-37 BOOK SELECTION ........................................................ APX-37 PUBLIC RELATIONS ...................................................... APX-38 APX-3 5 ~cce~ va-oz~ APPENDICES LIBRARY RFGULATIONS t30RROWERS' CARDS a. All transactions will require the presence of a valid library identification card which will be issued to a resident filing an application, and accepting responsibility for the usa~e thereof. No card will be issued to a minor under eighCeen (18) years of a~e unless the application, and acceptance of responsibility, is signed by the minor and also by a parent or legal ~uardian. The responsible adult must be a current cardholder and be willing to as- sume the responsibility for the minor for misuse or abuse of the privileges of library usage. b. Upon application for a card, the borrower witl be permitted to check ouC one ( I) item. Afrer ~eceiving the card through the mail. the borrower may check out as many as four (4) items each library visit if all materiais previ- ously loaned have been returned and no fines, char~es, or penalties are noted on li- brary records. a Where privileges have been suspended on a card of a minor, privileges on a card of a parent or legal guardian with Iegal custody of the minor may be suspended by giving prior written notice of suspension to such parent or a legal guardian at the address on the library record, and will remain in effect until the overdue materials have been re- tumed, and/or Che fines, charges, or penalties on the suspended card have been paid in futl. (Amended during 7-7-99 supplement, 12-I-00 sup- plement) 2. FINES a. Ten cents ($0.10) per day on four (4) week books. b. Twenty-five cents ($0.25) per day on four- teen (14) day books and{or other library ma- terials such as maps, periodicals or AV ma- terials. a Three do(Iars ($3.00) per day on nonbook materials such as videos. DVDs, cassette players, screens or projectors. (Amended durin~ 7-7-99 supplement. 12-1-00 sup- plemenC, 9-7-02 suppiement) 3. SERVICE CHARGES a. Ten dollars ($10.00) handling charge for books or other materials that are lost or dam- aged beyond repaic This is in addition to fu(1 replacement costs. If the current price of the item is uoavai(able, default replacement costs are as follows: Twenty-five dollars ($25.00) for Adult Fic- tion Thirty-tive dollars ($35.00) for Adult Non- fiction Thirty-five dollars ($35.00) for Alaska Fic- tion Forty-five dollars ($45.00) for Alaska Non- fiction Fifteen dollars ($ I5.00) for Juvenile Fiction Twenty-five dollars ($25.00) for Juvenile Non-fiction Fifteen dollars ($15.00) for Easy Fiction Twenty-five dollars ($25.00) for Easy Non- fiction Twenty dol(ars ($20.00) for Music CD Five dollars ($5.00} for Periodical Forty dollars (~40.00) for CD-ROM Forty-five doflars ($45.00) for Government Document Twenty dollars ($20.00) for Audiocassette b. Five dol(ars ($5.00) hand(ing charge for damaged books that may be rebound, in ad- dition to rebind charges. a Two do(lars ($2.00) for each mailed notice or Celephone call that is necessary to effeet return of overdue books and/or other library materials, or settlement of other charges. (Amended during 7-7-99 suppiement, 12-1-00 sup- plement, 9-7-02 supplement) (x~a~ 9-~-oz> APX-36 APPENDICES 4. REPLACEMENT CHARGES a. One dollar (~1.00) for each library identi- fier/barcode. b. Two dollars ($2.00) for IosY Iibrary card. a Three dollars ($3.00) for rewrd sleeves, hang-up bags or AV or cassette containers. (Amended during 7-7-99 supplement, 12-1-00 sup- plement, 9-7-02 supplement) 5. DAMAGES a. Two dollars ($2.00) per page for torn or de- faced pages or covers. (Pages or covers con- taining scribbling, writing or pages that have been mended with scotch tape or like mate- rial are considered defaced.) b. If library materia(s are damaged to the extent that any part of them are illegible, charges under paragraph 3(a) above will be applica- ble. (Amended during 7-7-99 supplement, 12-I-00 sup- plement) 6. LIMITED CIRCULATION Materials designated "Limited Circulation" are to be loaned only to borrowers with responsible library usage for the immediate past six (6) months. A five dollar ($5.00} charge will be im- posed if any such book is deposited through the book drop. (Amended during 7-~-99 supplement, 12-1-00 sup- plement, 9-7-02 supplement) 7. RENEWALS Books and/or other library materials may be re- newed in person, on-line or by tetephone once if not reserved. (Amended during 12-1-00 supplement) 8. USE OF LIBRARY CONFERENCE ROOM Use ofthe library conference room is limited to general government and library related events or meetings. (Amended during 9-7-02 supplement) 9. EXHIBITS Only governmental or library related exhibits may be displayed at the library. (Amended dur- ing 9-7-02 supplement) KENAl COMMUNITY LISRARY POLICIES THE KENAI COMMUNITY LIBRARY WILL ENDEAVOR: a. To provide free service to every resident in the community. b. To support the Library Bill of Rights and the American Library Association Freedom to Read Statement. c. To assemble, preserve, and administer books and/or other library materials. d. To serve the community as a center of reli- able information. e. To provide nonresidents the same services. £ To have the library open seven (7) days a week for at least a total of fifty-nine (59) hours. (Amended during 7-7-99 supplement, 12-1-00 sup- plement) i1'IATERIALS Books and other (ibrary materia(s will be added to the present co(lection to provide information, entertainment, intellectual development and en- richment to all the peopte of the community. PERSONNEL Salary schedute, hotidays, vacation and sick leave shall conform to those rutes outlined in the Personne) Regulations of the City of Kenai. BUDGET,OPERATIONAL The budget shall be presented to the City by the Library staff. BUDGET,CAPITALIMPROVEMENTS The initiation of a budget for Capital Improve- ments shall be done by the Library Commission and the Library Staff. (Amended during 7-7-99 supplement, 12-I-00 sup- plement) f~~'-3 ~ (Kenai 9-7-02) APPEN DICES BOOK SELECTION The Library Commission recognizing the plural- istic nature of this community and the varied backgrounds and the needs of the citizens, de- clares as a mareer of book selection policy that: a. Books and/or other library materia) selection is and shall be vested in the librarian. Anv book and/or library material so selected shall be held to be selected by the Commission. b. Selection of books and/or other library mate- rial sha!! be made on the basis of their value of interest, information, and enlightenment ofall the people ofthe community. No book and/or library material sha(I be excluded be- cause of the race, nationality or the political or social views of the author. c. This Commission believes that censorship is a purely individua( matter and declares that while anyone is free to reject for himself books of which he does not approve, he can- nar exercise this rigttt of censorship to re- strict the freedom to read to others. d. This Commission defends the principles of the freedom to read and declares that when- ever censorship is involved no book and/or library maCeriat shall be removed from the library save under the orders of a court or competent jurisdiction. e. This Commission adopts and declares that it wiil adhere to and support: l. The Library Bill of Rights, and 2. The Freedom to Read Statement adopted by the American Library Association, both of which are made a part hereof. Gifrs wi I I be accepted with provisions as to addi- tion to the coilection upon examination ofmate- rials. Non-usable gifrs witl be given the disposi- tion that is of most value to the library. (Amended during 7-7-99 supplement, 12-1-00 sup- plement) PUBLIC RELATIONS Cooperation will be given to other tibraries to advance the usage of all libraries and to provide additional services to the readers of our commu- nity, and to publicize the value of library ser- vices to all. (ftevised by Res. 91-26, amended during 12-1-00 supplement) (xe~~ 9-~.oz1 APX-38 W~RK~ 6~ SWOT Analysis of the Libra Instructions: How would the service responses seiected by the planning committee affect current library services and programs? What strengths does the library have in the areas selected as service priorities? What weak~esses does the library have in those areas? Now think abouY the long-term effect of reallocating resources to accompiish the selected service responses. What opportunities would the library have if resources were reallocated? What threats would the library face if it reallocated those resources? Library Strengths i~ the Areas Selected as Service Priorities 2. 3. 4. 5. Library Weaknesses in the Areas Selected as Service Priorities 1 2. 3. 4. 5. (cantinued) Prepared by E-Leam ~~62nes, Inc. (www elearnlibranes coml Copynght ~ 2001 Amencan ~'brary Assaia6on. Ali nghts reservad. Pe~mission grontad to repoduca Por nonprofif educaUOnal purposes. WORKFORM G SWOT A11aly5iS Of the Libt'ery ~continued) Opportunities for the Library if the New Service Priorities Are Selec4ed 1. 2. 3. 4. 5 Threats 4o the Library if the New Service Priorities Are Selected 1 2. 3. 4, 5. Completed by Source of data Dafe Completed Librzry PreparedbyEleamlib2nes,lnc. (vnvw.eleamlibraries.com) Copyright ~ 200f Ameriwn LibraryASSOCiation. All tlghts reserved. Pe/mission grented to reproduce 1or nonprofit educaGarel pwposes. } 1~~ AGE~A KENAI CITY COUNCIL - REGULAR MEETIIdG MAY 3, 2006 '7:00 P.M. KENAI CITY COUNCIL CHAMBERS http: / /www.ci.kenai.ak.us ITEM A: CALL TO ORDER 1. Piedge of Allegiance 2. Roll Call 3. Agenda Approval 4. ConsentAgenda ~All items listed with an asterisk (*) are considered to be routine and non- controversial by the council and will be approved by one motion. There will be no separate discussion of these items unless a council member so requests, in which case the item will be removed from the consent agenda and considered in its normal sequence on the agenda as part of the General Orders. ITEM B: (10 minutes) 1. Les Krusen -- Astroturf/Multi-purpose Facility 2. Robert 12uffner/Kaleidoscope School of Arts 8s Scieaces Teachers aad Students -- Clean-up of No-Name Creek ~r,~r,~ed(„3. Ricky Gease, Kenai River Sportfishing Association, Inc. -- ~~~~~° ~~~Q Managernent Oversight Reports and Economic Information of Upper ~ ~/'i~/t~'a Cook Inlet Salmon Fisheries. ITEM C: UNSCHEDULED PUBLIC COMMENTS (3 minutes) ITEM D: REPORTS OF KPB ASSEA2BLY LEGISLATORS AND COUNCIIS ITEM E: PUBLIC HEARINGS /'~~~~~ GL. i. Ordanance No. 2158-2006 -- Amending the Official Kenai Zoning Map by Rezoning Lot A- i and Lot A-2, Baron Park Subdivision No. 6, From Split-Zoned Light Industrial (IL) and General Conunerciai (CG) to General Commercial (CG) Only. ~"~~""~'~ 2. Ordinaace No. 2159-2006 -- Enacting KMC 7.40 Tifled, °Grant ~" ~sr-a~e~ GC. Administration,^ Which Adopts Procedures for the Administration of Grants by the City of Kenai. 3. Resolution No. 2006-20 -- Authorizing the Amendment of the city of ~~~ Kenai, Alaska and Public Employees' Retirement System (PERS) `~~ L_- , Participation Agreement to Exclude All Elected Oflicials, Effective May 3, Gv~v~~}~ 2~~6. 0 ~~~~ 4. Resolution No. 2006-21 -- Transferring $11,000 in the General Fund for Shop Department Utilities. ~ S. Resolutioa No. 2006-22 -- Transferring $12,458 in the Water and Sewer /l~-~'~/.~_ Special Revenue Fund for Engineering. /I~~,~~ 6. ~ Resolution No. 2006-23 -- Awazding a Lease for Two Fish Seasons (Maq 15, 2006 to September 30, 2007) of Kenai Dock Station No. 3 to Copper River Seafoods for the Seasonal Base Bid of $4,379 Plus $0.03/lb. For Any Poundage Over 1,333,333 Lbs. of Total Weight From Both Stations No. 2 and No. 3 Plus $307 Per Month for Boat Storage Area No. 3. ~'1"2~t~~( 7. °~ "A~~~ ~ Resolutioa No. 2006-24 -- Expressing Intent to Donate Up to 25 Acres 77 f P l / • -Acre o a arce Near Mommsen Subdivision to Frontier Community Services and Kenai Senior Connection Upon Certain Conditions. ~~p~y,~~(. 8. Resolution No. 2006-25 -- firansferring $19,149 From Construction to Engineering in the Terminal Modifications Capital Froject Fund. dTEM F• MINUTES 1. *Regular Meeting of April 19, 2006. 2. *April 17, 2006 Work Session Notes 3. *Aprii 19, 2006 Work Session Notes ITEM G: UNFINISHED BUSINESS ITEM Ii• NEW BUSINESS ~~Ye-s'~4~ 1. Bills to be Ratified f~r~1X'~ 2. Approval of Purchase Orders Exceeding $15,000 3. *Oadinaace No. 2160-2006 -- Increasing Estimated Revenues and Appropriations by $28,000 in the Airport Land System Special Revenue h~tnd for Utilities. 4. *Ordiaaace No. 2161-2006 -- Increasing Estimated Revenues and Appropriations by $21,000 in the Temunal Enterprise F~xnd for Utilities. ~iv~.~Ti`~i~ 5. *Ordinaace No. 2162-2006 -- Amending KMC 11.20.790 to Change the Annual Minimum Rentai Rate for Shore Fisheries Leases to $3,000. 6. *Ordinattce No. 2163-2006 -- Enacting KMC 7.05.035, Adopting a Community Purposes Property Tax Exemption as Authorized by AS 29.45.050. 7. *Ordinance No. 2164-2006 -- Increasing Estimated Revenues and Appropriations by $60,000 in the Airport Land System Special Revenue Fund and the Runway Safety Area Improvement Capitai Project Fund for Engineering Services. ~'- v,y-y~~{, 8. Approval -- Updated Kenai City Council Policy for Commission, Committee, Board and Couricil on Aging Meetings and Work Sessions. ~~ ~~ 9. Discussioa -- Schedule Proposed Library Expansion Work Session. / ITEM Y: COMMISSION/COMMITTEE REPORTS 1. Council on Aging 2. Airport Commission 3. Harbor Commission 4. Library Commission 5. Pazks & Recreation Commission 6. Pianning & Zoning Commission 7. Miscellaneous Coxnmissions and Committees a. Beautification Committee b. Alaska Municipal League Report ITEM J: REPORT OF TIiE MAYOR YTEM K: 1. City Manager 2. Attorney 3. City Clerk ITEM L: DISCU l. Citizens (five xninutesj 2. Councii -- None Scheduled ITEM M: ADJOURNMENT AGENDA KENAI C%TY COUNCIL - REGULAR MEETING MAY 17, 2006 7:00 P.M. KENAI SENYOR CENTER htto: / /www.ci.kenai.ak.us ITEM A: CALL TO ORDER 1. Pledge of Aliegiance 2. Roll Call 3. Agenda Approval 4. ConsentAgenda *All items listed with an asterisk (*) aze considered to be routine and non- controversial by the council and will be approved by one motion. There will be no separate discussion of these items unless a council member so requests, in which case the item will be removed from the consent agenda and considered in its normal sequence on the agenda as part of the General Orders. ITEM B: SCHEDULED PUBLIC COMMENTS (10 minutes) l. Presentatioa/V.F.W. Poppy Week Proclamation 2. Tom Adams, Louasbury 8c Associates -- Wal-Mart Project Update. 3. Phil Bryson/Casey Madden, Wince-Corthell-Bryson -- Airport Runway Project Update. 4. Ricky Gease, Kenai River Sportfishiag Associatioa, Inc. -- Management Oversight Reports and Economic Information of Upper Cook Inlet Salmon Fisheries. ITEM C: UNSCHEDULED PUBLIC COMMENTS (3 minutes) ITEM D: REPORTS OF KPB ASSEMBLY LEGISLATORS AND COUNCILS ITEM E: PUSLIC HEARINGS ~~y,~oy~ /,~ _ 1. Ozdiaaace No. 2160-2006 -- Increasing Estimated Revenues and Appropriations by $28,000 in the Airport Land System Special Revenue Fund for Utilities. ~Q~~~ ~ 2. Ordiaance No. 2161-2006 -- Increasing Estimated Revenues and Appropriations by $21,000 in the Terminal Enterprise Fund for Utilities. %,~.~.g~ ~ 3. Osdiaaace No. 2163-2006 -- Enacting KNIC 7.05.035, Adopting a Cominunity Purposes Property Ta~c Exemption as Authorized bv AS 29.45.050. - !"Gt 59~ G~. 4. Ordinance No. 2164-2006 -- Increasing Estimated Revenixes and Appropriations by $60,000 in the Airport Land System Special Revenue F`~znd and the Runway Safety Area Improvement Capital Project k~ind for Engineering Services. ~~~ S. Resolution No. 2006-20 -- Authorizing the Amendment of the city of Kenai, Alaska and Public Employees' Retirement System (PERS) Participation Agreement to Exclude All Elected Officials, Effective May 3, 2006. [Clerk's Note: Consideration of Resolufion No. 2006-20 was postponed from the May 3, 2006 meeting. An active motion to approve Resolution No. 2006-20 is on the floor.J ~g~,~o~ ~, 6. Resolutioa No. 2006-26 -- Supporting a Gulf ofAlaska Groun~sh Rationalization Plan that Maintains Open Mazkets, Free Trade, and the Movement of Commerce for Fisheries Resources Within the State of Alaska. ~~a,~ 7. Resolutioa No. 2006-27 -- Awazding the Bid to Emulsion Products Company for 2006 Dust Control, Rental of Asphalt Distribution Truck and Furnishing CSS-1 Emulsified Asphalt for the Total Amount of $46,800. ~~~((, $. Resolutioa No. 2006-28 -- Transferring $12,000 in the Water and Sewe r Fund for Supplies. ITEM F: MINUTES ~~~, i. *Regulaz Meeting of May 3, 2006. 2. *Notes of Budget Work Session of May 2, 2006 ITEM G: UNFINYSHED BUSINESS ITEM H: NEW BUSINESS ~i"~~ 1. Bills to be Ra~ed ~~~^pz/~ 2. Approval of Purchase Orders Exceeding $15,000 3. *Ordinaace No. 2165-2006 -- Adopting tlie Annual Budget for the Fiscal Year Commencing July 1, 2006 and Ending June 30 2007 , . 4. *Ordiaaxxce No. 2166-2006 -- Increasing Estimated Revenues and Appropriations by $3,800 in the Senior Citizen Tifle III Grant F`und for Sexuor and Disabilities Training, S. *Ordinance No. 216?-2006 -- Increasing Estimated Revenues and Appropriaiions by $4,210.00 in the General Flxnd to Pay for Improvements to Police Department Report Writing Stations and a Computer Projector. *Ordiaance No. 2168-2006 -- Amending KMC 1.15.130 to Allow Council Members to Telephonically Attend Up to Suc (6) Additional Council Meetings During a'I~,velve (12) Month Period if the Member is Physically Unable to Attend Due to the Need for Extended Medical Care and Treatment of the Member or the Member's Immediate Family. 7. *Ordinance No. 2169--2006 -- Transferring $125,000 From the FY2006 Public Improvements Capital Project Fund to the Boat Launch Capital Project ~xnd and Transferring $100,000 From the Boat Launch Capital Project F`und to the General Fund. ~~r~~j( 8. Appsoval -- Consent to Assignment of Lease/Lots 2& 3, Block 5, General Aviation Apron/Geneva Stasek to Wendy McGahan, Lynn Dydema and Gwen Woodard d/b/a Kenai Fabric Center, Inc. ,~p~j"~/'~ 9. Approvai -- Termination of Lease -- 20/20 International, Inc. and John ~~ C. 8v Marie L. Parker/Lot 11, Block 1, F.B.O. Subdivision. qf~~ 10. Approval -- Assignment of Lease for Security Purposes, Lots 10 8s 11, Block 1, Etolin Subdivision No. 3-- Rockwell G. Smith, d/b/a Preferred Plumbing & Heating. /~f/~1"~~ l 1. Approval -- Renewal of Six Shore Fishery Leases. 12. Discussioa -- Proposed Shamrock Circle L.I.D. -- Report of City Manager to Council. /~/p ~qr~spyl 13. Approvai -- Cost of Living Salary Increase/City C1erk and City Attorney ITEM I: COMMISSION/COMMITTEE REPORTS 1. Council on Aging 2. Airport Commission 3. Hazbor Commission 4. Library Commission 5. Pazks 8s Recreation Commission 6. Planning & Zoning Commission 7. Miscellaneous Commissions and Committees a. Beautification Committee b. Alaska Municipal League Report ITEM J: REPORT OF THE MAYOR - ITEM K: ADMINISTRATYON REPOE City Manager Attorney City Clerk ITEM L: DISCUSSION 1. Citizens (five minutes) 2. Council I~m~ed ~~fa~lob EXECUTIVE SESSION -- Evaluations of City Attorney, City Clerk and City Manager. ITEM M: ADJOURNMENT T !ab KENAI CITY COUNCIL POLICY FOR COMMISSION, COMMYTTEE, BOARD AND COUNCIL ON AGING MEETINGS AND WORK SESSIONS Commission. Committee Board Rea»pointment: If, after a term (or consecutive term) of appointment has been completed, a commission, committee or boazd member would like to be reappointed for an additional term, an application must be submitted to council for consideration and approval. Formatioa of Subcommittees of Commissions Committees or Boards: A subcommittee of a commission, committee or board may be formed for a specific function if upon review by administration, it is indicated the subcommittee would be a governmental body and a subcommittee of a public entity and if the formation is approved by Council. If a subcommittee is approved by Council, the meetings of the subcommittee must be open to the public; meeting notices shall be posted on the Official City Bulletin Board in Kenai City Hall and on the ciry website at least five (5) days prior to the meeting; and the meetings may be recorded with a portable tape recorder and the tapes (the official record) stored in the City Clerk's Office. Meetine Schedules: Until further notice, the commission/committee meeting schedule is as follows: Commission/Committee/Board Meeting Schedule Scheduled Meetin Da s Planning & Zoning Commission 'Itvice monthly January through December, Second & Fourth Wednesda s Libra Commission Monthl First Tuesday Harbor Commission Monthly First Monday after first council meetin of the month. Council on A'n Monthl First Thursdav Beautification Committee No meetings Jan., Feb., Nov. & Dec. Second Tuesday Parks & Recreation Commission Bi-Monthl First Thursda Ai ort Commission Monthl Second Thursda 1. Commission, committees and boards, including Library, Harbor, Pazks & Recreation and Airport Commissions and Beautification Committee, shall meet as listed above. 2. Council on Aging shall meet monthly at the Kenai Senior Center. 3. Planning & Zoning Commission and the Personnel Arbitration Board is exempted from this meeting directive. 4. Commissions, committees, boards and the Council on Aging may, with the City Clerk's approval and notification of Council and City Manager, hold special meetings (for a spec~c purpose) on an as-needed basis. 5. Commission, committee and boazd meetings may be cancelled by the City Clerk, with notification of Council and City Manager, if cancellation is warranted, i.e. lack of agenda items, pre-knowledge of lack of quorum, etc. 6. All commission, wmmittee and board meetings (except Council on Aging) will be held at Kenai City Hali and begin at 9:00 p.m. Exceptions for subcommi.ttee meetings may be made with advance notice to and approval by the City Clerk. 7. Any additional commissions, committees, or boards formed will be set and incorporated into the following meeting schedule by the City Council. Minutes/Meetine Recordiag_ 8. Excepting the Planning & Zoning Commission and Personnel Arbitration Boazd, responsibility of taking notes and electsonically recording the commission, committee, boazd meetings, falls to the department liaison (staff inember) to the specific meeting group. 9. Summary minutes will be produced by the City Clerk from the department liaison notes and provided to the City Council as official records of the meetings. 10. Electronic recordings of the meeting group, except the Planning & Zoning Commission, shall be kept for two years. 11. Planning & Zoning Commission meeting recordings shall continue to be kept for six years. Work Sessions: 12. Comrnission, committees and boards shall receive the City Clerk's approval to hold work sessions to be held on a date other than that of a regularly scheduled meeting or at a time immediately prior to a regularly scheduled meeting, i.e. a 6:00 p.m. work session before a 7:00 p.m. meeting. 13. Work sessions may not be held without the approval of the City Clerk unless they occur on the night of and at the time of a regularly-scheduled advertised meeting. 14. During work sessions, only items on the work session agenda may be discussed and no formai actions may be taken. 15. All commission, committee and board meetings must be given appropriate public notice. This directive shall take effect on May 3, 2006 and remain in effect until modified by the Kenai City Council. Approved by the Kenai City Council on the third day of May, 0 ~!~ PAT PORTER, MAYOR ATTE T: __~~ ~/~Ai~ Carol L. Freas, City Clerk clf Revised 5/3/06