HomeMy WebLinkAbout2006-06-27 Council Packet - Work SessionI
WORK SESSION
COUNCIL, 8s
LIBRARY COMMLSSION
Tuesday, June 27, 2006, 6 p.m.
Kenai City Council Chambers
Please bring information given to
you at presentation by Peter Klauder
Council Work Session
New/Remodeled-Expanded Library
June 27, 2006
Proposed Agenda, by Koch
I. Call to Order
II. Statement defining Purpose of Work Session
IIT. Identification of Preferred Alternative by Library Commission
IV. Project Scope
A. Site
1. Existing Location
2. New Location
a. New Building
b. Existing Buildings
1.) State Office Building
2.) Carr-Gottstein Building
3.) Other possible locations
V. Financial Discussion
A. Possible Council Commitments
1. Pledge up to $ 1 million without voter approval
2. Pledge to place bond proposition on ballot (Amount ??)
VS lel r nnLLlllb' ilV U1l.eS
1. State of Alaska
a. Legislative
b. Denali Commission
2. U. S. Government
a. Congressional earmark
b. Bureau of Indian Affairs
c. USDA Rural Development
3. Other Sources
a. Rasmuson Foundation
b. Murdoch Foundation
c. Gates Foundation
d. Kenai Peninsula Borough
VI. Council Commitment to Library Project New/Expand
A. Yes
B. No
C.
Page 1 oft
Council Work Session
New/Remodeled-Expanded Library
June 27, 2006
Proposed Agenda, by Koch
VII. Council Willingness to Pledge City Resources to Project
A. Yes
B. No
1. General Fund, up to $ 1 million
2. Place bond proposition before voters
VIII. Timeline/Schedule
A. Two State of Alaska Legislature & U.S. Congress Funding Cycles
(Ambitious)
1. Earliest funding available July 2008
2. Earliest design July 2008-February 2009
3. Earliest construction April 2009 -December 2010
REQUIRED ATTENDANCE
Kenai City Council
Library Commission
Commission Consultant (To answer questions)
Library Director
City l~~a^ager
Page 2 of 2
KENAI MUNICIPAL LIB RY
COST ESTIMATE BASED ON PRESENTATION BY
KLAUDER COMPANY ARChIITECT
April 19, 2006
Description of Cost Item
Unit
Quantity Unit
Cost
Sub-Total
Libra Ex ansion (2006 Needs) SF 10000 $ 350.00 $ 3.,500,000.00
Civil/Sitework LS 1 $ 200,000.00 $ 200,000.00
Desi n 12% LS 1 $444,000.00 $ 444,000.00
Const. M mt 12% LS 1 $ 444,000.00 $ 444,000.00
Sub-Total
5 $ 4,588,000.00
LS 1
Contin enc 15% $ 688,200.00 $ 688,200.00
Sub-Total ,-~ , ~ -~ =zt '~ ' ~ $ 5,276,200.00
Additional Libra Ex ansion for 2026 Needs SF 7000 $ 350.00 $ 2,450,000.00
Civil/Sitework LS 1 $ - $ -
Desi n 12% LS 1 $ 294,000.00 $ 294,000.00
Const. M mt 12% LS 1 $ 294,000.00 $ 294,000.00
Sub-Total
~ ' ~ ~ ~~' $ 3,038,000.00
1
Confin enc 15% LS $ 455,700.00 $ 455,700.00
Sub-Total ~~; ~ ~, ~. :. s~ s: $ 3,493,700.00
Cost Estimate if Constructed in 2008
Libra Ex ansion for 2006 Needs $ 5,276,200.00
Additional•Libra Ex ansion for 2026 Needs $ 3,493,700.00
Total $ 8,769,900.00
KENAI LIBRARY COMMISSION
KENAI COUNCIL CHAMBERS
JUNE 6, 2006
7:00 P.M.
CHAIR BOB PETERS, PRESIDING
MEET%NG SUMMARY
ITEM 1: CALL TO ORDER Sc ROLL CALL
Chair Peters called the ~
confirmed as follows:
Commissioners present.
Commissioners absent:
Others present:
A quorum was present.
neeting to order at approximately 7:00 p.m. Roll was
K. Heus, E. DeForest, R. Gilman, B. Peters, C. Brenckle, C
Cook
E. Bryson
Library Director M. Joiner and Council Member B. Molloy
ITEM 2: AGENDA APPROVAL
MOTION:
Commissioner Brenckle MOVED to approve the agenda as presented and
Commissioner Heus SECONDED the motion. There were no objections. SO
ORDERED.
ITEM 3: APPROVAL OF MEETYNG SUMMARY -- April 4, 2006
MOTION:
Commissioner Brenckle MOVED to approve the meeting summary of April 4, 2006 as
presented and Commissioner Cook SECONDED the motion. There were no objections.
SO ORDERED.
ITEM 4: PERSONS SCHEDULED TO BE HEARD -- None.
ITEM 5: OLD BUSINESS
5-a. Discussion -- User Surveys
Director Joiner reported 126 surveys had been returned to date. Distribution of the
survey was discussed and it was noted surveys were included in the Kenai Chamber of
Commerce newsletter mailing as well as by staff at the Library.
5-b. Discussion -- Library Expansion
A Lengthy discussion took place which included the following comments:
Reminder of the council work session related to the proposed expansion
scheduled for Tuesday, June 27, 2006 and beginning at 6:00 p.m.
• Reviewed the four options (single story addition; expand to second floor;
second story w/ under-building parking; acquire/remodel old courthouse.
• Contacting State regarding acquisition of the old courthouse and
consideration of "taking" it as an option.
• Parking concerns at the courthouse building.
• Anew site as an alternative and suggested city-owned properties.
• Cost estimates.
• What options the electorate might support.
• Consideration of a ten-year plan for approaching Council.
• Suggestion of target election of 2007 and 2008 construction.
5-c. Discussioa -- KMC 1.56, Kenai Municipal Library Department and
Library Regulations and Policies/Review and Possible Updates
The Commission reviewed the information included in the packet. Suggested changes
included amending references to "librarian" to "Library Director."
MOTION:
Commissioner Heus MOVED to postpone discussion on changes to the code and
regulations to the July meeting. Commissioner Brenckle SECONDED the motion.
There were no objections. SO ORDERED.
ITEM 6: NEW BUSINESS
6-a. Discussion -- SWOT Analysis
Joiner explained the form and requested the Commission members complete their
CQpie...,.rd return them at the v telly iaieeiiitg.
YTEM 7: REPORTS
7-a. Director -- Director Joiner reported she is evaluating library automation
systems; announced the State budgeted $20,000 for the Library; and, three new
computer stations will be added for summer public access.
7-b. Commission Chair -- No report.
7-b. Friends of the Library -- Heus reported a welcome reception was held on
April 24 for Joiner and City Manager Koch; a new board member has been appointed;
new officers were elected; there are vacancies on the board; the book sale was
scheduled for July 27, 28, and 29; and a steering committee for capital campaign was
approved.
LIBRARY COMMISSION MEETING
JUNE 6, 2006
PAGE 2
7-c. City Council Liaison -- Council Member Molloy reported the FY 2007
budget would be considered at the June 7 meeting and budgetary concerns include
PERS relief and employee health care expenses.
ITEM 8: COMMISSION COMMENTS/QUESTIONS
Gilman stated her desire for the library expansion to progress faster.
Brenckle stated she felt it was an interesting meeting with serious discussion related to
the proposed expansion.
Cook stated she did not feel any momentum and asked how to speed up the process.
Peters suggested setting the July meeting to the eleventh as the regular date is a
holiday.
Heus stated it was a good meeting and she hoped the maintained momentum and
obtain necessary information to go forward.
DeForest stated her hope the momentum continues.
ITEM 9: PERSONS NOT SCHEDULED TO BE HEARD -- None.
ITEM 10: INFORMATION
10-a. Kenai City Council Action Agendas of May 3 and 17, 2006.
10-b. Updated Kenai City Council Policy for Commission, Committee, Board and
Council on Aging Meetings and Work Sessions.
ITEM 11: ADJOURNMENT
MOTYON:
Commissioner Brenckle MOVED to adjourn and Commissioner Gilman SECONDED
the motion. There were no objections. SO ORDERED.
The meeting adjourned at approximately 9:23 p.m.
Meeting Summary prepared by:
Carol L. Freas, City Clerk
LIBRARY COMMISSION MEETING
JUNE 6, 2006
PAGE 3
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~, PUBLIC NOTICE
K
NFNG~ SNG
The Kenai City Council will meet in a work session with members of
the City of Kenai Library Commission to further discus a proposed
library expansion. The work session will be held on Tuesday, June
27, 2006 in the City of Kenai Council Chambers at 210 Fidalgo
Avenue, Kenai, and begin at 6:00 p.m.
Contact the Kenai City Clerk's office at 210 Fidalgo Avenue, Kenai,
283-7535, extension 231, with questions.
Carol L. Freas, City Clerk D/211