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HomeMy WebLinkAboutResolution No. 2026-0900�1 KENAI CITY OF KENAI RESOLUTION NO. 2026-09 Sponsored by: Administration A RESOLUTION AUTHORIZING A CONTRACT FOR DESIGN OF A NEW APPROACH PROCEDURE FOR THE TEMPORARY RUNWAY TO BE USED DURING THE MAIN RUNWAY REHABILITATION PROJECT. WHEREAS, the Runway Rehabilitation Project will shut down the airport runway this summer; and, WHEREAS, approach procedures will not be available for the runway and Visual Flight Rules will be in place; and, WHEREAS, a new approach can be developed to aid aircraft landing on the temporary runway that would be less restrictive than Visual Flight Rules and reduce weather impacts during construction; and, WHEREAS, the City has sufficient funds available for this project to complete these design services that are not eligible for FAA reimbursement; and, WHEREAS, the City was able to solicit quotes from two companies that offer these specialized services and are able to complete the work prior to the start of construction; and, WHEREAS, KMC 7.15.070 (b) (6) allows the City to award a contract with limited solicitation and direct negotiation if found to be in the best interest of the City; and, WHEREAS, it is in the best interest of the City to contract with Hughes Aerospace Corporation in the amount of $43,850 to design a new approach procedure for the temporary runway as this cost is fair and reasonable based on comparison of the two quotes. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA: Section 1. That the City Manager is authorized to execute a contract with Hughes Aerospace Corporation in the amount of $43,850 for the design of a new approach procedure for the temporary runway utilizing Airport Improvement Capital Project Funds. Section 2. That this Resolution takes effect immediately upon passage. / PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, THI 1S DAY OF 1�4�i „{2�026. a ME 13, 1 �y =56 l Approved by Finance: New Text Underlined; [DELETED TEXT BRACKETED] Kenai 1 210 Picialgo Ave, Kenai, AK 99611-7794 1 907.283.7535 1 www.kenai.city MEMORANDUM TO: Mayor Knackstedt and Council Members THROUGH: Terry Eubank, City Manager THROUGH: Mary Bondurant, Acting Airport Manager FROM: Lee Frey, Public Works Director DATE: January 15, 2026 SUBJECT: Resolution No. 2026-09 - Authorizing a Contract for Design of a New Approach Procedure for the Temporary Runway to be used during the Main Runway Rehabilitation Project. This memo requests Council's approval to contract with Hughes Aerospace Corporation in the amount of $43,850 for the design of new flight procedures for the temporary runway during the Runway Rehabilitation Project occurring this summer. Existing approaches and navigational aids will not be available for use and assistance during the Runway Rehabilitation Project as the existing runway will be under construction and is expected to be unavailable for use from May 16th7 through September 30th. This forces the airport to use Visual Flight Rules (VFR) only during this time. VFR places additional restrictions on aircraft for takeoffs and landings based on the cloud ceiling, visibility and cloud cover that would not be in effect for the normal operations and approaches on the runway. The Air Traffic Control Tower will not permit any aircraft to use the existing approaches during this time and night time approaches would not be allowable during VFR. A new approach procedure for the taxiway can be developed to allow an instrument approach using GPS equipment in aircrafts. This approach procedure would still entail some restrictions on visibility and ceiling due to being only based on GPS and not having navigational aids in place. It would be less restrictive than typical VFR and would potentially reduce flight interruptions at the airport. Issues that could limit the ability for planes to land are extremely weather dependent and difficult to forecast or quantify. The City has heard from several commercial operators at the Kenai Municipal Airport that are requesting development of an approach to the temporary runway to reduce impacts to operations at the airport during construction. FAA grant funding is not eligible to be used for these services. Excess Airport Improvements Capital Project funding is available in the Runway Rehabilitation Project to move forward with this contract. It was originally determined in 2024 that VFR procedures would be the approach procedures for this project and that this is typical for runway reconstruction projects. Our project is different with a parallel taxiway being used as the temporary runway that does not allow use of existing approach procedures. This issue has recently been determined to be a possible issue during summer operations for many of our commercial carriers during the busiest time of the year for the airport. The City was able to find two contractors that are able to complete these design services and requested quotes from both to complete the work. Due to the short time frame to complete the specialized scope of work and have an approach in place by the start of the project, direct solicitation and negotiation is our best method to complete the design. We recommended the lowest of the two quotes received. KMC 7.15.070 (b) (6) allows the City to award a contract by resolution with solicitation of proposals as been limited or the procurement is by direct negotiation if found to be in the best interest of the City, sufficient information is available to ensure fair and reasonable price, and the procurement exception complies with any application funding source requirements. The Public Works Department recommends contracting with Hughes Aerospace Corporation in the amount of $43,850 for design of new flight procedures for the temporary runway during the Runway Rehabilitation Project. Award of this agreement is in the best interest of the City. Council's approval is respectfully requested. Page 2 of 2 . j � The City of Kenai I www.kenai.city %,11y or I�Cenai ( 210 F1 ago /�ve, Kenai, AV 99611-/ / Y4 ( 907.283.7535 I www.ICenakity MEMORANDUM TO: Mayor Knackstedt and Council Members THROUGH: Terry Eubank, City Manager THROUGH: Mary Bondurant, Acting Airport Manager FROM: Lee Frey, Public Works Director DATE: January 21, 2026 SUBJECT: Resolution 2026-09 Requested Amendments This memo requests amendments to Resolution 2026-09 and the attached memorandum. The following amendments are respectfully requested. Motion Amend the seventh WHEREAS by replacing it with the following: WHEREAS, it is in the best interest of the City to contract with Hughes Aerospace Corporation in the amount of $43,850 to design a new approach procedure for the temporary runway as this cost is fair and reasonable based on comaarison of the two auotes. Amend Section 1 and the Memorandum to fill in the blanks for the contractor and price with the following: Contractor: Hughes Aerospace Corporation Price: $43,850 Thank you for your consideration.