HomeMy WebLinkAbout2009-04-16 Advisory Cemetery Committee PacketADVISORY CEMETERY COMMITTEE
APRIL 16, 2®09
CITY COUNCIL CHAMBERS
7:00 P.M.
AGENDA
ITEM I: CALL TO ORDER AND ROLL CALL
ITEM 2: AGENDA APPROVAL
ITEM 3: APPROVAL OF MEETING SUMMARY -- February 19, 2009
ITEM 4: PERSONS SCHEDULED TO BE HEARD
a. Robert Jones, Anchorage Memorial Park Cemetery Director --
Cemetery Design Elements
ITEM 5: OLD BUSINESS
ITEM 6: NEW BUSINESS
ITEM. 7: REPORT
a. Committee Chair
b. Director
c. City Council Liaison
ITEM 8:
ITEM 9: °rERSONS Nv? SCHEDULED TO BE HEARD
ITEM 10: %NFORMATEON ITEMS
a. Kenai City Council Meeting Action Agendas for March 18 and April 1,
2009.
ITEM 11: ADJOURNMENT
PLEASE CONTACT US IF YOV WILL NOT EE ABLE TO
ATTEN® THE AAEETING:
CAROL -- 2~3-231 OR, DOE - 2~3-3632
ADVISORY CEMETERY COMMITTEE
FEBRUARY 19, 2009
CITY COUNCIL CHAMSERS
7:00 P.M.
AGENDA
ITEM 1: CALL TO ORDER AND ROLL CALL
%TEM 2: AGENDA APPROVAL
YTEM 3: APPROVAL OF MEETING SUMMARY
a. November 20, 2008
b. January 15, 2009
ITEM 4: PERSONS SCHEDULED TO BE HEARD
ITEM 5: OLD BUSINESS
a. Discussion -- Review of Consolidated Design Suggestions
ITEM 6: NEW BUSINESS
a. Discussion -- FY 10 Budget (clearing, fencing, etc.)
ITEM 7: REPORT
a. Committee Chair
b. Director
o. City Councii i.iaison
Ifem3.
ITEM 8: COMMITTEE MEMBER COMMENTS AND QUESTIONS
ITEM 9: PERSONS NOT SCHEDULED TO BE HEARD
ITEM 10: INFORMATION ITEMS
a. Kenai City Council Meeting Action Agendas for January 21 and
February 4, 2009.
ITEM 11-
ADVISORY CEMETERY COMMITTEE
FEBRUARY 19,2003
CITY COUNCIL CHAMBERS
7:00 P.M.
CHAIR B.J. ELDER, PRESIDING
MEET%NG SUMMARY
ITEM 1: CALL TO ORDER AND ROLL CALL
Chair Elder called the meeting to order at approximately 7:10 p.m. Roll was confirmed
as follows:
Committee Members present: B. Elder, J. Buffmgton, R. Harrison
Committee Members absent: K. Mohn
Staff/Council Liaison present: Parks 8v Recreation Director B. Frates, Public Works
Director W. Ogle, Mayor P. Porter
A quorum was present.
ITEM 2: AGENDA APPROVAL
MOTION:
Committee Member Buffington MOVED to approve the agenda as presented and
Committee Member Harrison SECONDED the motion. There were no objections. SO
ORDERED.
ITEM 3: APPROVAL OF MEETING SUMMARY
s-a. ovember 20. 2008
3-b. January 15, 2009
MOTION:
Committee Member Buffington MOVED to approve the meeting summaries of
November 20, 2008 and January 15, 2009. Committee Member Harrison SE6
the motion. There were no objections. SO ORDERED.
ITEM 4: PERSONS SCHEDULED TO BE HEARD -- None
%TEM 5: OLD BUSINESS
5-a. Dasc~assion -- Review of Consolidated Design Suggestions
Elder reviewed the consolidated design ideas and requested additions and suggestions.
Committee Member comments included:
• Desired open areas with pockets of trees.
• Parking needs and roads through the cemetery need addressing.
• Whether there needed to be restricted road access unless a memorial
service was occurring.
• Vandalism concerns were discussed.
Frates noted he would contact the Anchorage cemetery director and research prices
for a landscape architect.
ITEM 6: NEW BUSINESS
6-a. Discussion -- FY10 Budget (clearing, fencing, etc.)
Frates noted the current budget included $38,900 for surveying, $10,000 for design
work, and added quite a few trees may need to be cut due to airport height
restrictions.
ITEM 7: REPORT
7-a. Committee Chair -- Elder reported he was happy with the progress the
committee was making.
7-b. Director -- Frates reported on Soldotna's efforts to develop a cemetery.
7-c. City Council Liaison -- Porter reviewed the budget timeline, proposed
smoking ordinance, and gave updates on Wal-Mart and the Bluff Erosion project.
ITEM 8: COMMITTEE MEMBER COMMENTS AND pUESTIONS -- None
ITEM y: PERSONS NOT SCHEDULED TO BE HEARD
Hexb Stettler, Kenai VFW -- Referred to the Ketchikan cemetery and noted he liked
the idea of clear cutting and incorporating flat headstones; then distributed
photographs which were discussed.
YTEM 10: YNFORMATION ITEMS
10-a. Kenai City Council Meeting Action Agendas for January 21 anal
February 4, 2009.
ITEM 11: ADJOURNMENT
MOTION:
ADVISORY CEMETERY COMMITTEE MEETING
FEBRUARY 19, 2009
PAGE 2
Commissioner Buffington MOVED to adjourn and Commissioner Harrison
SECONDED the motion. There were no objections. SO ORDERED.
There being no further business before the Commission, the meeting was adjourned at
approximately 8:05 p.m.
Meeting summary prepared and submitted by:
Corene Hall, Deputy City Clerk
ADVISORY CEMETERY COMMITTEE MEETING
FEBRUARY 19, 2009
PAGE 3
It~¢m y-a .
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21.0 Fidalgo Avenue, Kenai, Alaska 99611-7794
j.~~~~r~,, Telephone:907-283-3692 /FAX:90'7-283-3693
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t~ieci't~of
ItENAI, Ai~SKA
1VIElVt®I2ANI)iT1VI
To: Cemetery Advisory Committee
From: Robert 3. Frates, Parks & Recreation Directo
Date: Apri18, 2009
RE: Cemetery Design
I am happy to announce that Ro'oert Jones, Director of Ancho-rage Memorial Park Cemetery, will
be in attendance at our next regularly scheduled meeting of April 1.6a'. He will only be with us a
short while as I will need to transport him to Ure airport no later than 8:15pm.
Mr. Jones has tremendous experience in this field and has served both in the private and public
sector. He will no doubt be a tremendous resource to us as we move forward with this project.
If interested, you may check out the Memorial Park Cemetery website at:
www_muni.orulcemete;r~l /ind~x.:cfrca.
Listed below is a list of design elements we have previously discussed for inclusion in our
rieveinpment plane for the new ~PmPtery, Please review ligt and fnrm»late asyy quegfiong yoi~
would like to ask. Mr. Jones.
If you have any questions concerning the upcoming meeting, please feel free to contact me at
283-3692.
INTERIOR ROADS
/ Keep to a minimum to maximize space needed for burials
/ No dead-end roads
/ Gate interior roads and use for pedestrian traffic only. Retain for vehicular traffic
on an as-needed basis.
COLUMBARIUM(S)
/ Needed to keep pace with trend moving toward cremation
/ Should be included in phase 1
CEMETERY ENTRANCE SIGN
/ Needed at entrance
/ Include a layout (map) of cemetery for public use
/ Have available map/booklet of plot locations/names on site
MEMORIAL SERVICE AREA
/ Located. near main vehicular entrance
/ Concrete stnzcture -slightly raised platform w/ concrete benches
/ Electricity for large services & possible lighting of flag poles
/ Flag poles meeting height restriction
/ Possible location for purchase of memorial bricks
STORAGE FACILITY
/ Used to facilitate memorial services (chairs) & maintenance of grounds
HEADSTONES/BURIAL PLOTS
/ Flat headstones only for ease of maintenance
/ Consider another area for uprights only
/ Layout plots in linear fashion
/ Identified areas for standard, infant, and in-ground cremains
DEVELOPMENT
/ Develop cemetery in phases
LANDSCAPING
/ Leave pockets of natural trees supplemented with ornamental trees
/ Maintain critical buffer areas, i.e., nearby residents, road areas, etc.
/ Provide water for public use & maintenance
FENCING
/ Install wrought iron fence along east and south sides
/ Remaining areas can be Mack chain-iinic
FOOTPATHS
/ Install easily identified footpaths/areas for pedestrian traffic & pallbearers
/ Easily maintained for winter services
PEDESTRIAN ENTRANCE
/ Include pedestrian only entrance (south side)
CEMETERY ENTRANCE
/ Locate off Float Plan Rd
CEMETERY PARKING
/ Locate parking lot off Float Plan Rd
/ Locate parking lot off 151 Ave w/ trail leading to property (maybe later phase) or
possibly across street in gravel pit area
PLOT SECTIONS
/ Wooden Post marking each. section
/ Pathways between plat section
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I
KENAI CITY COUNCIL -REGULAR MEETING
MARCH 18, 2009
7:00 P.M.
I£ENAI CITY COUNCIL CHAMBERS
http: / /www.ci.kenai.ak.us
ITEM A: CALL TO ORDER
Pledge of Allegiance
Roll Call
3. Agenda Approval
4. Consent Agenda
*All items listed with an asterisk (*) are considered to be routine and non-
controversial by the council and will be approved by one motion. There will be no
separate discussion of these items unless a council member so requests, in which case
the item will be removed from the consent agenda and considered in its normal
sequence on the agenda as part of the General Orders.
ITEM B: SCHEDULED PUBLIC COMMENTS (10 minutes)
Davfld Horton -- ATV and Snow Machine Use on City Streets
ITEM C: UNSCHEDULED PUBLIC COMMENTS (3 minutes)
ITEM D: REPORTS OF KPB ASSEMBLY LEGISLATORS AND COUNCILS
ITEM E: PUBLIC HEARYNGS (Testimony limited to 3 minutes per speaker.]
Ordinance No. 2389-2009 -- Amending KMC 14.20.260 to Better
Provide for Enforcement for Violations of the Kenai City Code and to
Provide for Appeal of Administrative Enforcement Orders to the Board of
Adjustment.
(Clerk's Note: At its March 4, 2009 meeting, Council moved to adopt Ordinance
No. 2389-2009 and subsequently postponed action to allow time to correct
verbiage omitted from Attachment A. The motiott to adopt is active.)
a. PASSED UNANIMOUSLY. Substitute Ordinance No. 2389-2009
-- Amending KMC 14.20.260 to Better Provide for Enforcement for
Violations of the Kenai City Code and to Provide for Appeal of
Administrative Enforcement Orders to the Board of Adjustment.
PASSED UNANIMOUSLY. Ordnance No. 2391-2009 -- Amending KMC
14.20.240(c)(6) to Allow an Extension for the Ninety (90) Day Time Limit
for Skirting in Mobile Homes Placed in Mobile Home Parks.
3. PASSED UNANIMOUSLY. Ordinance No. 2392-2009 -- Amending KMC
21.05.085, Airport Fuel Flowage Fee.
4. PASSED UNANIMOUSLY. Resolution No. 2009-06 -- Supporting the
Efforts of the Kenai Watershed Forum to Secure Financial Support, Both
Private and Public, for Renovation of the House and Adjacent Property at
Soldotna Creek Park Leased to the Kenai Watershed Forum and Owned
by the City of Soldotna.
5. PASSED UNANIMOUSLY. Resolution No. 2009-0? -- Supporting the
Continued Use of the Cultural and Historical Name of Shk'ituk'tnu for
the Creek Situated Approximately One Mile North of the Kenai Spur
Highway, East of Marathon Road.
6. POSTPONED, NO TIME CERTATR! Resolution No. 2009-08 --
Awarding the Bid to Alaska Automatic Fire Protection, Inc. for Vintage
Pointe Dry Sprinkler System Replacement - 2009 for the Total Amount of
$49,574.00.
7. POSTPONED, APRIL 1, 2009. Resolution No. 2009-09 -- Awarding the
Bid to World Wide Roofing & Construction, Inc. for Vintage Pointe
Casement Window Replacement - 2009 for the Total Amount of
$94,297.00.
8. PASSED UNANIMOUSLY. Resolution No. 2009-10 -- Authorizing the
Kenai Police Department to Participate With the Bureau of Highway
Patrol Traffic Team and to Authorize the Kenai Police Department to Hire
a New Officer to Meet Staffing Needs Within the City of Kenai as a Result
of the Department's Participation with the Bureau of Highway Patrol
Traffic Team.
PASSED UNANIMOUSLY. Resolution No. 2009-11 -- Authorizing a
Budget Transfer Within the City Shop Department to Cover Costs in
Excess of Budgeted Amounts for Operating and Repair Supplies.
ITEM F: MINUTES
*Regular Meeting of March 4, 2009.
ITEM G: UNFINISHED BUSINESS
ITEM H: NEW BUSINESS
APPROVED. Ratification of Bills
2. SUBSTITUTED AND APPROVED. Approval of Purchase Orders
Exceeding $15,000
3. INTRODUCED. Ordinance No. 2393-2009 -- Amending the Official
Kenai Zoning Map by Rezoning Approximately 22 Acres Located North of
the Kenai Spur Highway From McCollum Drive West to No-Name Creek
From Rural Residential 1 (RR1) and Conservation (C) to Limited
Commercial (LC).
4. INTRODUCED. *Ordinance No. 2394-2009 -- Increasing Estimated
Revenues and Appropriations by $45,SOI in the Airport Fund and by
$1,820,000 in the Runway Improvement Capital Project Fund for
Additional Phases of the Airport Apron Pavement Rehabilitation Project.
INTRODUCED. *Ordinance No. 2395-2009 -- Increasing Revenues and
Appropriations by $2,415,000 in the Airport Apron Rehabilitation--
Stimulus Fund for the Grant Funds Awarded Through the "American
Recovery and Reinvestment Act (ARRA) Stimulus Package."
MAY 1, 2009, 6:00 P.M. Discussion -- Schedule Work Session/Kenai
Salmon Task Force Presentation.
PROCEED, REFERRED TO AIRPORT COMMISSIONAND THEN
PLANNING & ZONING COMMISSION. Discussion -- Draft Ordinance --
KMC 14.20.270/Amendment Procedures.
ITEM I: COMMISSION/COMMITTEE REPORTS
1. Council on Aging
2. Airport Commission
3. Harbor Commission
4. Library Commission
5. Parks 8v Recreation Commission
6. Planning 8v Zoning Commission
7. Miscellaneous Commissions and Committees
a. Beautification Committee
b. Alaska Municipal League Report
c. Mini-Grant Steering Committee
d. Advisory Cemetery Committee
e. Kenai Convention & Visitors Bureau
f. Salmon Task Force
ITEM J: REPORT OF THE MA%OR
ITEM I~: ADMINISTRATION REPORTS
1. City Manager
2. Attorney
3. City Clerk
ITEM L:
1. Citizens (five minutes)
2. Council
ITEM M: PENDING LEGISLATION (This item lists legislation which will be
addressed at a later date as noted.)
Ordinance No. 2362-2008 -- Amending the Official Kenai Zoning Map by Rezoning
Tract A, Papa Joe's Subdivision, Chumley Replat From Rural Residential 1 (RRl) to
Limited Commercial (LC).
Ordinance No. 2365-2008 -- Amending KMC 1.80.010 by Increasing the Mayor's
Salary From $900 to $1,000 Per Month and Council Members' Salaries From $400 to
$500 Per Month. (Clerk's Note: Ordinance No. 2365-2008 was tabled to the first
meeting in July, 2009, to allow for further consideration of a salary increase during the
budget FY10 budget process.)
Ordinance No. 2347-2008 -- Repealing the Existing KMC 1.15.040 and KMC
1.15.050(c) Regarding Preparation, Distribution and Publication of the Agenda and
Replacing Them with a New Section KMC 1.15.040 Entitled, Agenda and Packet -
Development-Preparation-Distribution-Publication-Late Materials. (Clerk's Note:
Ordinance No. 2347-2008, Substitute B was moved for adoption at the January 21,
2009 Council Meeting and subsequently tabled, no time certain. Within 60 days, items
from the ordinance are to be incorporated into a suggested policy as well as an
ordinance identifying those items to codify.)
EXECUTIVE SESSION -- None Scheduled
ITEM. N: ADJOURNMENT
e4CTl A
KENAI CITY COUNCIL - REGULa4R MEETING
APRRIL 1, 2®09
s®® P.M.
I{ENAI CITY COUNCIL CHAMBERS
http: / /www.ci.kenai.ak.us
ITEM A: CALL TO ORDER
1. Pledge of Allegiance
2. Roll Call
3. Agenda Approval
4. Consent Agenda
*All items listed with an asterisk (*) are considered to be routine and non-
controversial by the council and will be approved by one motion. There will be no
separate discussion of these items unless a council member so requests, in which case
the item will be removed from tYie consent agenda and considered ir. its normal
sequence on the agenda as part of the General Orders.
ITEM B: SCHEDULED PUBL%C COMMENTS (10 minutes)
Charles Winegarden -- Application/Establishment of MAPS Special Zone
Becky Espy/Colleen Ward -- Establishment of MAPS Special Zone
ITEM C: UNSCHEDULED PUBLIC COMMENTS (3 minutes)
ITEM D: REPORTS OF KPB ASSEMBLY LEGISLATORS AND COUNCILS
ITEM E: PUBLIC HEARINGS (Testimony limited to 3 minutes per speaker.)
PASSED. Ordinance No. 2393-2009 -- Amending the Official Kenai
Zoning Map by Rezoning Approximately 22 Acres Located North of the
Kenai Spur Highway From McCollum Drive West to No-Name Creek From
Rural Residential 1 (RR1) and Conservation (C) to Limited Commercial
(LC).
2. POSTPONED, NO TIME CERTAIPd. Ordinance No. 2394-2009 --
Increasing Estimated Revenues and Appropriations by $45,501 in the
Airport Fund and by $1,820,000 in the Runway Improvement Capital
Project Fund for Additional Phases of the Airport Apron Pavement
Rehabilitation Project.
3. POSTPONED, NO TIME CERTAIPT. Ordinance No. 2395-2009 --
Increasing Revenues and Appropriations by $2,415,000 in the Airport
Apron Rehabilitation--Stimulus Fund for the Grant Funds Awarded
Through the "American Recovery and Reinvestment Act (ARRA) Stimulus
Package."
4. PASSED UNANIMOUSLY. Resolution No. 2009-08 -- Awarding the Bid
to Alaska Automatic Fire Protection, Inc. for Vintage Pointe Dry Sprinkler
System Replacement - 2009 for the Total Amount of $49,574.00.
(Clerk's note: Resolution No. 2009-08 was postponed at the March 18,
2009 council meeting related to request for further explanation of
difference between amounts bid.)
5. PASSED UNANIMOUSLY. Resolution No. 2009-09 -- Awarding the Bid
to World Wide Roofing 8v Construction, Inc. for Vintage Pointe Casement
Window Replacement - 2009 for the Total Amount of $94,297.00.
(Clerk's note: Resolution No. 2009-09 was postponed at the March 18,
2009 council meeting related to protest of bid award submitted on March
18, 2009.)
6. PASSED UNANIMOUSLY. Resolution No. 2009-12 -- Approving a
Contract to North Star Paving 8v Construction, Inc. for the Project
Entitled South Ames Road and Basin View Way Paving LID - 2009 for the
Total Amount of $223,658.32.
7. AMENDED AND PASSED. Resolution No. 2009-13 -- Demonstrating
Support for and Willingness to Work with the Kenai Watershed Forum on
Three Fish Passage Projects Within the City of Kenai.
8. PASSED UNANIMOUSLY. Resolution No. 2009-14 -- Approving a
Contract to Alaska Roadbuilders, Inc. for the Project Entitled Kenai
Municipal Airport Runway Safety: Taxiways F, G, and H Lighting,
Grading, and Drainage - 2009 for the Total Amount of $451,676.00
Which Includes the Basic Bid and Additive Alternate.
9. APPROVED. Liquor License Transfer -- From Foodtown Liquor, Inc.
d/b/a Kenai Country Liquor to Country Liquor, LLC, d/b/a Country
Liquor.
ITEM F: MINUTES
1. APPROVED. *Regular Meeting of March 18, 2009.
2. APPROVED. *March 10, 2009 Kenai City Council Work Session Notes
ITEM Cr: ITNFINISHED BUSINESS
ITEM H: NEW BUSINESS
UNANIMOUSLY APPROVED. Ratification of Bills
2. UNANIMOUSLY APPROVED. Approval of Purchase Orders Exceeding
$15,000
3. INTRODUCED BY CONSENT AGENDA APPROVAL. Ordinance No.
2396-2009 -- Amending the Kenai Municipal Code with the Addition of
Chapter 10.40, Entitled, "Release of Public Records" and "Regulations
Concerning Public Record Inspections."
4. UNANIMOUSLY APPROVED. Approval -- Assignment of Lease -- Dennis
D. Linnell, Eugene C. Chase, Harold R. Smith, and Robert E. Gerdon, Jr.
d/b/a DEHR-Joint Venture to Dennis D. Linnell, Dennis R. Linnell and
Betty J. Smith, d/b/a DEHR Joint Venture/Lot Seven (7), Etolin
Subdivision, Second Addition.
ITEM I: COMMI55ION/COMMITTEE REPORTS
1. Council on Aging
2. Airport Commission
3. Harbor Commission
4. Library Commission
5. Parks 8v Recreation Commission
6. Planning 8v Zoning Commission
7. Miscellaneous Commissions and Committees
a. Beautification Committee
b. Alaska Municipal League Report
c. Mini-Grant Steering Committee
d. Advisory Cemetery Committee
e. Kenai Convention 8v Visitors Bureau
f. Salmon Task Force
ITEM J: REPORT OF THE MAYOR
ITEM x:
1. City Manager
2. Attorney
3. City Clerk
ITEM L: DISCUSSION
1. Citizens (five minutes)
2. Council
ITEM M: PEND%NG LEGISLATION (This item lists legislation which will be
addressed at a later date as noted.)
Ordinance No. 2362-2008 -- Amending the Official Kenai Zoning Map by Rezoning
Tract A, Papa Joe's Subdivision, Chumley Replat From Rural Residential 1 (RR1) to
Limited Commercial (LC).
Ordinance No. 2365-2008 -- Amending KMC 1.80.010 by Increasing the Mayor's
Salary From $900 to $1,000 Per Month and Council Members' Salaries From $400 to
$500 Per Month. (Clerk's Note: Ordinance No. 2365-2008 was tabled to the first
meeting in July, 2009, to allow for further consideration of a salary increase during the
budget FYI O budget process.)
Ordinance Na. 2347-2008 -- Repealing the Existing KMC 1.15.040 and KMC
1.15.050(c) Regarding Preparation, Distribution and Publication of the Agenda and
Replacing Them with a New Section KMC 1.15.040 Entitled, Agenda and Packet -
Development-Preparation-Distribution-Publication-Late Materials. (Clerk's Note:
Ordinance No. 234-2008, Substitute B was mooed for adoption at the Januarg 21,
2009 Council Meeting and subsequently tabled, no time certain. Within 60 days, items
from the ordinance are to be incorporated into a suggested policy as well as an
ordinance identifying those items to codify.)
EXECUTIVE SESSION -- None Scheduled
ITEM N: ADJOURNMENT