HomeMy WebLinkAboutResolution No. 2026-16V
KFqE NAI
City of Kenai 1 210 Fidaigo Ave, Kenai, AK 99611-7794 1907.283.7535 1 www.kenai.city
MEMORANDUM
TO: Mayor Knackstedt and Council Members
THROUGH: Terry Eubank, City Manager
FROM: Lee Frey, Public Works Director
DATE: March 11, 2026
SUBJECT: Resolution No. 2026-16 - Authorizing Purchase of Permitting Software.
This memo requests Council's approval to contract with Municity for the purchase and
implementation of permitting software utilizing funding appropriated in the Buildings Department.
The City has reviewed and gone through demos of several various providers of permitting
software. The options provided by companies is extremely variable in options, services and
integrations provided making traditional bidding or proposal solicitations difficult. Finding a
solution that meets our needs, integrates with our finance system and integrates with Laserfiche
for records retention requires a unique purchasing approach. Several vendors were built for large
operations and cost structures significantly.higher than our range and were ruled. Multiple vendors
in the $40,000 to $50,000 range for the first year of purchase and implementation were explored.
There are also several vendors that are cheaper than our recommended option, but offered less
performance.
Administration recommends Municty for purchase and implementation. The purchase and
implementation cost of $45,700 is fair and reasonable compared to other options explored. In
addition to this cost, the annual maintenance cost for next years budget will be $12,285, which is
less than other vendors reviewed for annual costs. Our plan is to utilize this software for all Public
Works and Planning and Zoning permitting operations and licensing needs for the Clerk's Office.
We intend to incorporate integrations with our finance and record keeping software as well. In
addition to the cost and performance reviews, this software has been used by our current Building
Official in a previous position and she is satisfied with its performance and believes it will meet
our needs. This software is provided through the International Code Council, that develops the
building codes and provides integrations with the building codes for permitting.
KMC 7.15.070 (6) allows the City to make purchases by direct negotiation if found to be in the
best interest of the City and sufficient information is available to ensure a fair and reasonable
price. Our review of vendors, options and receiving multiple quotes has determined that this
purchase is in the best interest of the City and the pricing is fair and reasonable.
The Public Works Department recommends purchase and implementation of permitting software
from Municity in the amount of $45,700.
Award of this agreement is in the best interest of the City. Council's approval is respectfully
requested.
KENAI
CITY OF KENAI
RESOLUTION NO. 2026-16
Sponsored by: Administration
A RESOLUTION AUTHORIZING THE PURCHASE OF PERMITTING SOFTWARE.
WHEREAS, City Administration has determined that a software solution is needed for electronic
permitting and licensing at the City; and,
WHEREAS, adequate funding in the operational budget in the Buildings Department is available; and,
WHEREAS, KMC 7.15.070 (6) allows the City to make a purchase by direct negotiation; and,
WHEREAS, the pricing from Municty for purchase and implementation of permitting software in the
amount of $45,700 has been determined to be fair and reasonable; and,
WHEREAS, this software will provide electronic permitting, licensing and tracking for Public Works,
Planning and Zoning, and the Clerk's Office while integrating with existing finance and record retention
systems; and,
WHEREAS, it is in the best interest of the City to purchase and implement permitting software from
Municity.
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA:
Section 1. That the City Manager is authorized to execute a contract with Municity in the amount of
$45,700 for the purchase and implementation of permitting software utilizing Buildings Department
operational funds.
Section, 2. That this Resolution takes effect immediately upon pas;,,8T'
ey
PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, TH" DAY ,��, 2026.
�64e* H.
Z.1Saner, City Clerk
Approved by Finance:
New Text Underlined; [DELETED TEXT BRACKETED]