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HomeMy WebLinkAboutCommunity Center - Correspondence (4)CITY F EI ~~-~fi ! ' 270 FIDALGO KENAI, ALASKA 99671 ~~' -~'- TELEPHONE 283.7535 v -- January 24, 1985 Ms. Sana Efird Office of Management and Budget State of Alaska Pouch AM Juneau, Alaska 99811 RE: Kenai Community Center Dear Ms. Efird: The City of Kenai has listed the Kenai Community Center as its number one priority in its 1985-86 Capital Improvement Projects Request for State Grants. Please fr.nd enclosed: 1. Book entitled "City of Kenai 1985-86 Capital Improvement Projects Requests for .State Grants" and 5 copies of our brochure. 2. Report entitled "Kenai Community Center Committee". 3. Report entitled "Kenai Community Center Summary of Estimated Annual Revenue and Expenditures". 4. Full set of construction plans (see Page A3 for floor plans). The City of Kenai is very excited about the future Kenai Community Center. The City has requested $3,500,000 from the State of Alaska for the construction of the community center. We have spent $186,000 for the architectural. design of the building. The City has also agreed to fund the purchase of the 5 acres of land for the center which is estimated at $207,000. Therefore the City is participating in 10.1°6 of the total cost oP the project. We have determined that the Center will. not pay for itself. Our estimates indicate that the Center will cost $138,625 more than the revenues it will take in. The City of Kenai is willing and able to subsidize the center. The Mayor and Council of the City of Kenai. have pledged their affirmative vote for the maintenance and operational cost of the center. The City pledges not to request additional Funds for construction nor any Future operating funds. Sincerely,, (((~~~ ~r i h t/ C~~^-- (k W g City Manager WJB/dg Enclosures KENAI COMMUNITY CENTER COMMITTEE Mayor Tom Wagoner appointed a Kenai Community Center Committee on November 30, 1983. Those appointed to the committee were: Ron f4alston, Chairman Louisa Miller Connie Keevil Tom Murphy Penny Dyer Jim Carter Jim Evenson Leroy Heinrich Lon Hals Councilwoman Sally Bailie, ad hoc The committee has held public hearings on the following dates: February 29, 1984 April 12, 1984 May 17, 1984 July 10, 1984 August 27, 1984 September 24, 1984 The committee has successfully followed a logical procedure in accomplishing the following tasks: 1. Selected a Site: The committee and City Council has designated a 5 acre site near the Senior Center overlooki.nq the Kenai River and Cook Inlet. March 14, 1984 May 1, 1984 June 4, 1984 August 6, 1984 September 19, 1984 January 8, 1985 2. Determine the type of facility and what different functions the center would provide: It was determined that the center would be a multi-purpose facility with no special interest groups. below is a chart of group types and different facilities needed ].n the proposed Community Center. COMMUNITY CONVENTION rni niRai Receptions Banquets - Max 500 Banquets - 500 Max Meeting Rooms/storage Meeting rms/storage Multi-purpose space Multi-purpose space Lobby Lobby Kitchen Kitchen Portable Stage/Lighting Poctable Stage/ Lighting Lobby Kitchen Museum/Secured Gallery/Secured Portable Stage/ Lighting MANAGERIAL 3 4 5 6 7 Office Storage Maintenance Shop Loading Platform Cloak Rooms Toilets Ticket Office Pay Phones h1echanics Room INCOME PRODUCING Concessions Cloak Rooms Vending Machines Study user groups and determine the number of people needed to accommodate. Study the plans of other community centers and visit and analyze in depth the following centers: Centennial Building - Sitka Egan Center - Anchorage Valdez Convention Center - Valdez Centennial Hall - Juneau In depth study of operating a community canter: The committee discussed in depth: Operating costs - revenue vs. expenditures Justification and exploration of uses Lists of prospective users - local., state, nationwide City use, commercial use, non-profit organizations Repair and maintenance costs - upkeep Types of services provided Rates and payments Reservation and deposit methods Kitchen and catering operations Rules and regulations Days and hours of operation Janitorial. - cleaning and setup & take down services Concession services Legal requirements and contractual agreements with users Advertising, promoting and notices Records and audits (3onds and insurance Permits, licenses and taxes Outline what is wanted with architect and commission architect for schematic design of center. Review and approve schematic design and commissioned Carmen Gintoii in association with William Kluge to design center. 8. Review preliminary plans with architect including a dividable great hall, 3 dividable to 6 meeting rooms, a main and three smaller gallery areas, storage areas, restrooms, warm-up dressing room, manager's area, landscaping, parking, KENAI COMMUNITY CENTER SUhIMARY OF ESTIMATED ANNUAL REVENUE & EXPENDITURES ESTIMATED ANNUAL REVENUE (INCOME) Meeting room rentals $ 22,500 Great hall rental 11,000 Misc. rental, concessions, cloak room, vendors 6,250 Subtotal $ 39,750 Additional sales tax est. $ 77,625 Total estimated annual revenue $117,375 ESTIMATED ANNUAL EXPENDITURE (EXPENSE Salaries and benefits (Manager, secretary, 2-1/2) $179,000 Utilities: Electrical 1£3,000 Gas 6,000 Refuse 500 Water and Sewer 500 Telephone 2,000 Janitorial 20,000 Transportation 5,000 Promotion 5,000 Supplies & Misc. 20,000 ~256sD00 *Total Revenue $117,375 Total. Expenditure $256,000 *DifFerence $-138,625 *NOTE: Per City ordinance, sales tax is recorded in General Fund Revenue and therefore will not be directly identified with the Community Center. type of construction and exterior design, interior decorating, a warming kitchen facility, dance floor platform, furniture, etc. 9. Setting up criteria for a planned development of City land adjacent to the center to enhance and be compatible with the center.