HomeMy WebLinkAboutResolution No. 2026-54KENAI
CITY OF KENAI
RESOLUTION NO. 2026-54
Sponsored by: Administration
A RESOLUTION AUTHORIZING A CONTRACT TO PURCHASE COMPUTER EQUIPMENT.
WHEREAS, computer equipment is replaced annually per the City replacement schedule; and,
WHEREAS, $46,050 was included in the FY27 budget for the purchase of computer equipment; and,
WHEREAS, the City Manager has approved a product standardization for Dell computers and
peripherals; and,
WHEREAS, an invitation to bid for computer equipment received no bids; and,
WHEREAS, KMC 7.15.070(b)(4) allows the City to purchase equipment under the contract of another
governmental agency; and,
WHEREAS, the NASPO pricing from Dell Technologies of $45,318.74 has been determined to be fair
and reasonable; and,
WHEREAS, it is in the best interest of the City to contract with Dell Technologies to purchase computer
equipment for $45,318.74.
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA:
Section 1. That the City Manager is authorized to execute a contract with Dell Technologies in the
amount of $45,318.74 for the purchase of computer equipment.
Section 2. That this Resolution takes effect immediately upon passaged
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PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, THI DAY OF - 6.
hry H. Kn ayor
ATTEST: %
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1che11e Saner M , City Clerk
Approved by Finance:
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700, KFNAI
City of Kenai 1 210 Fidalgo Ave, Kenai, AK 99611-7794 1907.283.7535 1 www.kenai.city
MEMORANDUM
TO: Mayor Knackstedt and Council Members
THROUGH: Terry Eubank, City Manager
THROUGH: Dan Castimore, IT Manager
FROM: Lee Frey, Public Works Director
DATE: July 28, 2026
SUBJECT: Resolution No. 2026-54 - Authorizing a Contract to Purchase Computer
Equipment.
This memo requests Council's approval to contract with Dell Technologies for the purchase of
new computer equipment for replacements per the City's annual schedule.
Computer equipment is replaced annually at the City per a replacement schedule and as needed.
$46,050 was included in the annual budget for the purchase of computer equipment. This
purchase was released for bidding and no bids were received. The IT Manager worked with Dell
Technologies to obtain a quote for the needed equipment utilizing National Association of State
Procurement Officials (NASPO) pricing.
Since 2012, the City has standardized on Dell computers to simplify management of its
technology fleet and improve operational efficiency. Standardizing on a single hardware platform
reduces the time and resources needed to support multiple manufacturers' drivers, utilities, and
management tools.
Dell's pricing remains competitive with other major vendors, including HP and Lenovo. Continuing
with Dell provides the best overall value by combining competitive pricing with lower long-term
support costs.
KMC 7.15.070(b)(4) allows the City to purchase equipment under the contract of another
governmental agency. The pricing received for this equipment is NASPO pricing that meets this
requirement. In addition, the IT Manager has reviewed the pricing and found it to be fair and
reasonable.
The Public Works Department recommends purchase of computer equipment from Dell
Technologies in the amount of $45,318.74.
Award of this agreement is in the best interest of the City. Council's approval is respectfully
requested.