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Home My WebLink About1984-01-24 Harbor Commission PacketKENAI HARBOR COMMISSION Regular Meeting, January 24, 1984 Kenai City Hall John Williams, Chairman AGENDA 1. ROLL CALL 2. AGENDA APPROVAL 3. GUEST SPEAKERS 4. APPROVAL OF MINUTES of December 6, 198,4'' 5. COMMUNICATIONS 6. REPORTS 7. OLD BUSINESS a. Discussion: Fredrickson Proposal b. Discussion: Dragseth Proposal c. Budget 8. NEW BUSINESS 9. PERSONS PRESENT NOT SCHEDULED TO BE HEARD 10. ADJOURNMENT Review of TAMS Financial Analysis and Conceptual Design report following the meeting. Please he sure to bring your backup from the last packet. KENAI HARBOR COMMISSION, SPECIAL MEETING DECEMBER 6, 1983, 7:00 PM KENAI CITY ADMINISTRATION BUILDING CHAIRMAN JOHN WILLIAMS PRESIDING 1. ROLL CALL Present: Williams, T. Thompson, Dragseth, M. Thompson Absent: Houtz, Weller, Quesnel Quesnel arrived 8:45 PM. 2. AGENDA APPROVAL Chairman Williams asked that item 7 -b be added, inquiry into the Lease by Fish Pak. Commission approved the agenda as changed. ADDED ITEM: Chairman Williams apologized for the off schedule meeting, he will be leaving till January. 3. MINUTES, Nov. 8, 1983 MOTION: a. Chairman Williams asked that page 1, item 3, the last sentence should read, "In the last large paragraph of page one, change to 'the freight should be brought in at the airport for shipment of their freight to all parts of Alaska instead of into Anchorage.'" Commissioner T. Thompson moved, seconded by Commissioner M. Thompson, to approve the minutes as amended. Motion passed by unanimous consent. 4. GUEST SPEAKERS. 4 -a Jack Lloyd Chairman Williams asked to speak for Mr. Lloyd. Mr. Lloyd represents Reynolds Lloyd, an Anchorage public relations firm. Chairman Williams distributed literature regarding their proposal. He explained the purpose in bringing Lloyd into the picture is to get an idea what public relations would look like regarding the harbor. He was recommended by Mike Horton, TAMS. They did the public relations for the KENAI HARBOR COMMISSION DECEMBER 6, 19 83 Page 2 Nome project last year. They got the project before the Legislature. The problems were on the political level, but it was well presented. There may be a state statute against using grant funds to get grant funds. But the City can use their own funds. He had a meeting with Finance Director Brown, City Manager Brighton and Mr. Lloyd. They thought the hest way was to group the 5 major regional capital improvement projects together: Library Airport Apron Extension Harbor Bulkhead, Dredging Dock Civic Center North Taxiway Extension Airport They asked Mr. Lloyd to make a proposal for the whole city. Mr. Brighton and Mr. Brown felt that doing the concept on all projects, we can go to Council to ask for funds. 518,975 was proposed. With $7 Million worth of projects, it is not that much money. Even with just one project, it is not much. He asked Harbor Commission secretary Loper to send letters to all commission and committee chairmen to ask them to join in support. It is his intention to go to Council Dec. 7 and ask them to study the proposal, then come back on Dec. 21 for their answer. The legislative session is soon, we need to move on it. Commissioner T. Thompson asked if the cost would be from City budget, not Commission. Chairman Williams replied yes. He added, interest to the City from Harbor Commission monies would be more than the cost of the project. Mike Horton, TAMS, explained he recommended Mr. Lloyd because he worked with him on the Nome project and was impressed with his work, as was the City of Nome. Chairman Williams explained Reynolds Lloyd are not lobbyists, just public relations. It would still be up to Mr. Brighton, Mr. Brown and Chairman Williams to do the lobbying. There would be newspaper reports and presentations to agencies listed in the proposal. Commissioner T: 'Thompson noted in Mr. Lloyd's list" of clients, he dealt with single organizations, selling a single product. Can he adequately cover such diverse things? What will he-be selling, the City or the merits of the projects? Chairman Williams explained, he will stress the importance of the regio-nal development plan. Kenai sends much to the State with oil and gets little in return. On a per capita basis, we should have $12 Million, we received $600,000. This campaign should have been undertaken years ago. Mr. Horton added, they do not generate the text to the KENAI HARBOR COMMISSION DECEMBER 6, 1983 Page 3 media, the City tells them the message, they would issue press releases. Councilman Ackerly asked, if the $18,000 has to be done by bid, what happens in this case? Engineer LaShot replied, it does not have to be on a contract. We usually seek more than one proposal, but we do not have to. Commissioner T. Thompson said it would appear a new approach to our sales effort would be well advised. Chairman Williams noted this is 1/3 of 1% of the requested projects. MOTION: Commissioner T. Thompson moved, seconded by Commissioner M.Thompson, to ask Council to consider approval of the Reynold Lloyd proposal. Motion passed unanimously by roll call vote. COMMISSIONER QUESNEL ARRIVED AT THIS TIME (8:45 PM) 5. COMMUNICATIONS None 6. REPORTS 6 -a Review of TAMS Report on Fredrickson Proposal Commission went into recess for informal review of proposal. Chairman Williams explained, when the Commission was formed, they were assigned review of the harbor and use of the river. For this they received a major source of funding, this has been used. They still have $75,000 left for engineering studies. This proposal is within the scope of their work. The City may never be involved in this. But the City could sell tax -free municipal bonds on behalf of a private citizen if it benefits the City. There are also outside sources, the state could be looked into as potential buyers of the facility. It does not mean the City will have to buy and operate. We are just going to seeif this is viable. Chairman Williams added, he will not be voting on this because of a possible conflict of interest. Commissioner T.Thompson asked Mr. Horton if he had any information on the Anchorage dock. He had heard the pilots say there is a sand bar in the area that causes a lot of difficulty, they have to come in certain times. Also, they have a dredging problem. What is the future of the KENAI HARBOR COMMISSION DECEMBER 6, 1983 Page 4 Anchorage dock? Mr. Horton replied, they do have a dredging problem. They spent $1 Million last year. There is a difficulty with the Knik Arm shoals. The Corps. of Engineers has tried to clear but it has filled in. There is restriction but it will not get any worse. If the Corps. will not pay for the dredging it will be a tremendous cost for Anchorage. Anchorage has paid off all their bonds though. They can see Horner, Whittier and Seward as competition. They are fighting Alaska Railroad for land, Seward is not. Councilman Ackerly asked, what would be the life span? Mr. Horton replied, they do not do on those terms any more. They look at the most probable and far end figure, then figure the income to make it pay. They are speculative; if you sell it well, it will do well. Five years is as long as anyone will project. Seward is doing very well, they are working very hard. Chairman Williams said one of Mr. Fredrickson's ideas was to have dredging into his property to bring barges in. We are not locked in to one concept. Councilman Ackerly noted it ranges all the way to mid channel in possibilities. Mr. Horton said a formal dock structure in mid channel would not work, it would be too expensive. The basin idea would be fairly cheap. Commissioner Quesnel asked, what size rail cars, -8 Mr. Horton replied, 200 ft. long by 80 ft. beam. They do not draw as much as the standard 8 to 10 ft. and take 20 to 22 cars. Chairman Williams asked Commissioner Quesnel his opinion on hauling urea. Commissioner Quesnel replied, there is a problem of tides, tidal range, and currents. Loading from barges to the facility would he imoracticai. They load 900 -1000 tons per hour, railroad cars would take 40 -50 ton. All barges have to be moved when Bold i.s loaded. They do not shift in full current. The amount of time needed to load railroad cars would not make it economical. Mr. Horton agreed, adding the only good thing is if you could offer 2 -way barge shipments. Crowley barges _2 go up empty. A facility like this would be distribution /center for the Kenai area. This is the favored area for Peninsula development. Commissioner Dragseth noted the only economical way would be similar to Rig Tenders, right on the river bottom. It would not block river navigation and there would be no maintenance. Councilman Ackerly asked if the barge terminal would be less than the harbor. Mr. Horton replied, yes. If it is more than $8 -$10 Million you cannot afford it. Commissioner T. Thompson asked, in view of the fact it may 100% privately owned, is it proper to use public funds for the study? Chairman Williams explained, if we are approached for municipal bonds, we can make the decision if KENAI HARBOR COMMISSION DECEMBER 6, 1983 Page 5 MOTION: we have the study. Councilman Ackerly asked Mr. Horton if all financial options will be explored industrial revenue bonds, pass- through monies, part owners, etc.? Mr. Horton replied yes, they would then suggest their choices. Chairman Williams noted, private enterprise continuously goes into projects studied by the Federal government. Oil companies use them. Mr. Horton noted economic benefits from this can be seen better than a small boat harbor. Commissioner Quesnel moved, seconded by Commissioner T. Thompson, to have the City engage TAMS to go ahead with the proposal. VOTE (Passed): Yes: T. Thompson, Quesnel, M. Thompson No: None Abstain: Williams, Dragseth ADDED ITEM: Chairman Williams asked the Commission to review the material passed out this date, an example of a marketing report by TAMS for Haines. ADDED ITEM: Chairman Williams asked the Commission to review the PMWA newsletter. If any members wish to go, contact him. There will be meetings in Portland, Newport -Ore. and Spokane. ADDED ITEM: Chairman Williams reviewed the newsletter from the Corps. of Engineers. The City did not ask for our 82 Million. At one time we were trying to obtain this. He asked if Secretary Loper could investigate whether we are still progressing for any type of Corps. funding. He noted some ports are on -going projects, Nome is 60 yrs. ADDED ITEM: Chairman Williams asked Secretary Loper to check into the origin of the OCM letter received in this office. KENAI HARBOR COMMISSION DECEMBER 6, 1983 Page 6 7. OLD BUSINESS 7 -a RESPONSE FROM TAMS RE: BOAT RAMP PROJECT Chairman Williams explained the Public Works Dept. was directed to write a letter of concerns regarding the project. Mr. Horton is here to address these concerns. Mr. Horton replied to the 1st item, that it should have been rebuilt. This could have been included, this was part of the big design job they did. When Chairman Williams went to Juneau, there was no funding for it. They were asked to figure this as cheaply as possible. They were trying to keep the cost down This approach went into everything they did. He recommended the City have closer contact with the project, that was when Public Works Director Kornelis became involved. Chairman Williams added, one of the main factors is that on this project it was built as a stop -gap measure. They tried to get it done for this season, but did not. NOTE: There was considerable discussion after this point, but was not audible or recorded. Chairman Williams noted the City cleans the ramp on an annual basis. Mr. Horton suggested to spend money on a retaining wall and a parking lot would be good. Chairman Williams said they will take a look at it in the Spring, we have some funds from this project. If we have no funding for the fuel project, we may go back in and shore up on a permanent basis. Chairman Williams proposed a statement to Council, stating the Harbor Commission was satisfied with the project, and the reasons for the over bidding. Commission agreed to the statement. ADDED ITEM: Chairman Williams asked Mc. Horton to review the dock dispute in Homer, information regarding this was in the packet. Mr. Horton explained, he was not actively involved. There were problems with piling of the dock, they went further than expected. TAMS gave advice to the City that they did not take. We suggested they go through the courts, they wanted to go to arbitration. TAMS rejected all claims. The 1st overrun was $350,000 with a one -liner explanation. TAMS rejected it, they replied with $650,000 overrun. Then a 3rd one for $1.3 Million. The court went against the City on 4 counts. Arbitration said they could not have a 1 -2 slope, they are all over Horner. Now there is no way the KENAI HARBOR COMMISSION DECEMBER 6, 1983 Page 7 City can go back. The damage report has not been submitted. If the City decides to go against TAMS, there will be a countersuit. 7 -b TAMS SMALL BOAT HARBOR ENTRANCE Commission reviewed this in informal session without recording. Chairman Williams said they will continue the study till they have a definite conclusion. Mr. Horton said it should be ready by Dec. 16, will be to the Commission before Christmas. They would like comments before the 3rd week in Jan. Chairman Williams asked that it be scheduled for discussion at the Jan. 10 meeting. He asked Secretary Loper to distribute copies to the Commission and the Engineering Dept. as soon as possible after receipt. 7 -c INQUIRY INTO THE LEASE BY FISH PAK Chairman Williams explained the Harbor Commission refused to approve the lease. They wanted to tie up the rest of the waterfront area. Commissioner Dragseth said he tried to get this property, but could not because of the permits. Commissioner M. Thompson asked, what would they use it for? Chairman Williams reviewed the minutes relating to this. He added, it came to Council P &Z before it came to Harbor Commission. Councilman Ackerly said the reason they did not like the original request was they could not secure it and it would be a divided piece of property. They wanted some place that was contiguous to the present property and could be fenced. Chairman Williams asked that Administration furnish an update on the status of the Fish Pak lease application and send to each commissioner. Council agreed to the suggestion. ADDED ITEM: Commissioner T. Thompson asked about the set net lease sites that the City has If we wait too many years and do nothing, we may lose all possibility of ever doing anything about the situation. Chairman Williams asked that Atty. Rogers investigate if the City fails to take definite action in the question of shore fisheries set net leases, will they run the risk of losing title to any of those shore fishery tracts within the City boundaries because of adverse KENAI HARBOR COMMISSION DECEMBER 6, 1983 Page 8 possession by the shore fisheries lease holders. He noted it has not been 7 years since we obtained title. They have not paid us in recent years. We are dealing with 6 leases. The State collects $40 per year. Commission agreed to the suggestion. 8 NEW BUSINESS None 9, PERSONS PRESENT NOT SCHEDULED TO BE HEARD None 10. ADJOURNMENT Meeting adjourned at 10 :30 PM. NEXT MEETING //WI B JAN. 10, 1984. Eq ;;z /7 Janet Whelan City Clerk Pacific Northwest Waterways Association DECEMBER 1983 CORPS JUGGLES PERMIT BOUNDARIES Under new rules, the Corps of Engineers has re- aligned its regulatory boundaries for the processing of permit applications for work and other activities in waters of the United States. Henceforth, permit applications in the State of Washington will be processed by the Corps Office in Seattle; applications in Idaho will be handled in Walla Walla; and, applications in Oregon will be handled in Portland. Western Montana applicants will go to Omaha, Nebraska and applicants in Alaska will continue to be served from Anchorage. Permit processing is the only Corps function affected by the rule change. All other activi- ties of the Corps district offices will con- tinue to be handled on a river basin basis. The Army -wide adjustment of regulatory boun- daries is intended to provide more efficient processing of permit applications, reduce the amount of time taken for the issuance of per- mits, and make it more clear to applicants to determine which Corps District to contact for a permit However, a number of concerns have been raised by prospective applicants: First, the dis- tance to the appropriate Corps district office is in many cases increased. For example, the Libby, Montana area used to be served from Seattle (quite far enough) and now will be served from Omaha. The Tri- Cities and South- eastern Washington area used to be served by Walla Walla, and now will be served by Seattle. Eastern Oregon used to be served by Walla Walla now it will be served by Portland. P.O. Box 61473— Vancouver, WA 98666 (206) 699 -4666 Vancouver used to be served by Portland and now will be served by Seattle. In addition to the distance problems, ques- tions have arisen about the time it will take for the Corps staff to learn their new territories. Awkward at best, the requirements for a new learning curve will also appear to require new liaison between regulatory function personnel in one district and operations and other management personnel in other districts, requiring a new memorandum of under- standing to be signed among the districts involved. In addition, processing responsibilities under the new alignment will be assumed for those permit appli- cations which are currently on -going in the affected states. Transition will be eased through the contacting of applicants by the new permit coordinator. MT. ST. HELENS RELIEF CHARTED The Portland District of the Corps of Engineers has been receiving testimony this month about the preferred alternative in its plan for comprehensive relief from the impacts of Mt. St. Helens. Testimony has been generally unanimous upon the following points: That a con- tinuous state of emergency exists and therefore, relief measures must be taken immediately; second, that the problem surrounding the Mt. St. Helens eruption are regional, if not national, in scope and therefore are appropriately addressed and solved by the federal establishments Third, that the draining of Spirit Lake be accomplished in a manner that leaves the debris avalanche untouched. Fourth, that the best approach to reducing 4 4. MT. ST. HELENS RELIEF Cont'd. siltation, preventing flooding and keeping the Columbia River channel open to navigation, is construction of a single retention structure above the mouth of the Green River on the North Fork of the Toutle River. Lastly, there is unanimous agreement that new formulas for cost sharing are not an appropriate part of the dis- custion about relief from Mt. St. Helens. PNWA testimony and that of the State of Wash- ington agree that not only should the debris avalanche remain untouched by a new and per- manent drain to Spirit Lake, but that the new drainage be contained in the Toutle River Sys- tem and not be diverted to another river basin. The Corps record remains open until January 5th. Interested parties are urged to communicate their views on the relief efforts to the Port- land District by that time. PROJECTS, USER TAXES TO BE AIRED Legislation dealing with inland navigation, deep -draft port and harbor development, and cost sharing proposals related thereto will get additional hearings from the Senate Water Resources Subcommittee of the Committee on Environment and Public Works. January 24 25 are the dates scheduled for additional hearings on Senate Bill 1739. Comments have been solicited by Chairman Jim Abdnor in four specific areas: The extent desirable of federal subsidies to navigation; the prospective composition and effectiveness of the inland Waterways User Board; controls, if any, on the U.S. Army Corps of Engineers in setting user fees; and, the fairest means of allocating non federal costs among waterway users. The full Environment and Public Works Committee has already reported the Bill by a vote of 14- 2. The Bill imposes a $646 million cap on annual federal inland waterway expenditures. In addition, it sets up an Inland Waterways Users Board which would have advisory responsibility to the Secretary of the Army in recommending those expenditures and any additional expenditures which would be the base for determining new user fees requirements. A number of additional concerns of water OTHER NEWS Page 2 resource developers and users are addressed in the Bill as well as including the authori- zation of a new lock at Bonneville Dam. RECL.A TION REFORM RULES SET The final rules implementing the Reclamation Reform Act become effective on January 5th. They are a vast improvement over the draft rules published last Spring. The first major change in reclamation law for more than 50 years, the Reclamation Reform Act provides a number of improvements for those who receive water from federal irrigation projects. However, a condition called the "the hammer clause" remains a worrisome point to many farmers. It is expected that legislation to mitigate the impact of the hammer clause will be intro- duced during the 1984 session of Congress, probably with Administration support. The final rules include major changes from the draft in these major areas: The determination of Class 1 equivalency; the method of determining full cost for irriga- tion water; adjustments for operation and maintenance costs; small tract exemptions; master contract considerations; and, exten- sion of the recordable contract periods. The rules were published in the Federal Register on December 6, 1983. Copies are available from the Boise Office of the Bureau of Reclamation. The PORT OF VANCOUVER appears to have solved the problems of collecting for stor- age charges for a rock crusher and a modular city originally destined for Iran. After four years of freeze, negotiation and rene- gotiation, Iran has paid more than half of the amount due and the loading and shipping of the equipment is proceeding. CARL MOORE, PNWA Life Member, has been seated on the Executive Committee of the Waterways component of the American Associa- tion of State Highway and Transportation Officials. The PORT OF AMANIA COUNTY is seeking appli- cations for the position of Manager. Letters of interest should he submitted to Eldon Sams President, Port of Skamania County, Milepost 0.08L, Woodard Creek Road, Skamania, Washing- ton 98648. Both Northwestern and California utilities are eyeing British Columbia Hydro as a source of electricity at extremely low rates. Des- pite the surplus of electric energy in the Pacific Northwest, B.C. Hydro still appears able to sell power for as long as three years at a more favorable rate. New, more flexible regulations of the U.S. Forest Service will provide additional relief to financially troubled lumber companies. They will allow wood products firms with ex- pensive contracts from recent years to have up to five more years to cut timber that is currently uneconomic to cut, without. penalty. The Corps of Engineers has agreed to initiate a reconnaissance study that will analyze the existing vessel anchorages in the Columbia River and determine the feasibility of estab- lishing and maintaining additional deep draft anchorages along the 40 -ft Columbia River Channel from the Mouth to Portland. RAY -HICKEY, President and General Manager of TIDEWATER BARGEL.INES, announced recently that he has purchased the equipment, assets and outstanding stock in Tidewater from Lew Russell, Jr. and others of the Russell family. The purchase is effective January 1, 1984. The lock outage schedule for 1984 maintenance and repair on the Columbia /Snake River System has been announced. Closures will start at 8 :00 am on the 10th of March for a period of two weeks. The last lock will be reopened by the 25th of March 1984. The recent analysis of utility bills shows that Seattle has the lowest average monthly electric bill in the U.S. of all major cities. The average hill runs only $8.22. The same amount of electricity in New York City, the highest among big cities, is $77.35. Seattle's average hill is the only one that averages less than $25.00 per month, with Memphis dt the next lowest rate of 525.22. For using 500 KWH of electricity, the average monthly electric bill for the 25 largest cities is $38.18. NOTICE Page 3 PNWA members are reminded that the MISSION TO WASHINGTON, DC planning session will be held on January 12th at the Portland Sheraton- Airport. Handsome brass coasters commemorating the 50TH Year of PNWA are available at Head- quarters for $15.00 per pair. They are a handsome addition for home or office. PNWA members are also reminded that sugges- tions are still welcome from the membership for Life Member nominees during our 50TH Year. Details can be obtained from the PNWA office. Suggestions are being solicited by the PNWA staff and Executive Committee for topics to be addressed during 1984, both during the MISSION and at the semi annual meetings. Anyone with ideas or prospective speakers should contact STEVE LINDSTROM. CALENDAR Jan.9 -11 A Seminar, "Facilities Engineering Maintenance Design sponsored by the American Association of Port Authorities in Ft. Lauderdale, Fla. Info from (202) 331 -1263. Jan.'? PNWA MISSION TO WASHINGTON Planning Meeting, Sheraton Airport Hotel, Portland. Info from PNWA Headquarters. Jan.14 A conference on Plans Needs of Alaska's Mining and Petroleum Industry, titled "Meet Alaska" sponsored by the Alaska Support Industry Alliance at the Anchorage Sheraton. Info from (907) 562 -0100. Jan.31 -Feb.2 A second Seminar sponsored by AAPA titled "Port Operations Pricing Techniques" set in New Orleans. Additional Info from (202) 331 -1263. Jan. 22 -25 In Anchorage, a Conference titled "International Marine Development Conference" set at the Capt. Cook Hotel. Details from (907) 562 -2161. Jan:18 A Forum Northwest Breakfast Program, presented by the Institute for Managerial and Professional Women, titled "Bread Upon The Waters: The Grain Industry in Oregon CALENDAR Continued Congressman RON WYDEN and farmer, DARL KLEINBACH will be featured panelists. Info available at (503) 227 -3821. Feb.15 16 "International Conference on Alaska's Resources, the Northern Development Strategy" set for the Sheraton Anchorage Hotel, sponsored by the RESOURCE DEVELOPMENT COUNCIL FOR ALASKA. Info available at (907) 278 -9615. Mar.4 -8 1984 PNWA MISSION TO WASHINGTON,DC. Headquarters at the Hyatt Regency Hotel on Capitol Hill. Details at PNWA Office. May 17 18 The Second Annual Coal Confer ence, "Greater New Orleans -a World Coal Port to be held at the New Orleans Hilton. Info at (504) 566 -1001. June 27 -29 PNWA MID -YEAR MEETING, Agate Beach Hilton Hotel. Details from PNWA Office. PACIFIC NURTHWEST WATERWAYS ASSOCIATION P. 0. Box 61473 Vancouver, Washington 98666 RREC'f1CN Instead of being in Spokane, as noted in the last Newsletter, the 1984 PNWA ANNUAL MEETING (our 51st) will be at the Thunder- bird Motor Inn, Jantzen Beach, Portland, Oregon. The 1985 Annual Meeting will be in Spokane. We regret any inconvenience. As the New Year unfurls, PNWA continues to seek ways to serve the Membership. Please let your ideas and suggestions be known to the staff or officers. The Executive Committee joins the staff in wishing all readers a productive and satisfying NEW YEAR! John Williams, Chairman Kenai Advisory Harbor Comm. P.O. Box 580 Kenai, AK 99611 Page 4 zatig0. t1:S.— Post'age�D id- fermi t:._Nri 66...,,, VancouVer,,WC9860, Pacific Northwest Waterways Association P.O. Box 61473- Vancouver, WA 98666 (206) 699 -4666 January 16, 1.984 A N N O U N C E M E N 1' TO: PNWA MEMBERSHIP FROM: STEVE LINDSTROM, Executive Vice President Subject: 1984 MISSION TO WASHINGTON, March 4 -8, 1984, Enclosed is your registration form for the 1984 Mission to Washington, D. C. If you intend to participate in this year's Mission, please complete the form and return it to PNWA Headquarters immediately. If more than one person in your organization might be interested, please feel free to duplicate and distribute this announcement and the Regis tration'Form. It is essential that you consider participating in the Mission. PNWA and the Northwest and Alaskan regions will be vitally and permanently affected by legislative and administrative activities in Washington, D.C. Somewhat successful in the past years, we need to keep the heat on to continue to be heard. In order for our voice to be heard, we must present a diverse but united appeal during the 1984 Mission on behalf of our goals and programmatic needs. Nothing can compare with the impact of a personal visit to members of Congress, Capitol Hill staff, federal agency personnal and members of the Reagan Administration. We will again provide a program that maximizes these personal contacts at policy- making levels. Going to Washington as a group enables us to reinforce both our PNWA needs and our individual needs as members of PNWA. The Mission Planning Committee and a Mission Planning Questionnaire have provided several suggestions that will strengthen and improve this year's Mission. We have selected a number of Issues of Urgency which will highlight our Mission Program: o Export and Trade Opportunities o Waterway User Charge Legislation 1984 MISSION Registration Page 2 o Permanent relief from Mt. St. Helens o New Lock at Bonneville Dam o Corps of Engineers Regulatory and Policy Issues o Falling Water Charge Legislation o Yakima River Enhancement Project Fast Track o Columbia Gorge Status In addition, a select number of specific issues will also be discussed in some of the meetings. A major highlight of the MISSION will again be the PNWA reception at the U.S.Capitol on March 8. Members of Congress, staff, agency personnel and other PNWA guests will meet over a table spread with Pacific Northwestern and Alaskan delicacies. Wine, cheese, fruit, fish and other delectables from our region are on the menu. You are invited to provide or suggest inclusion of your favorite local products. The registration form contains a line for your donation. The reception continues to be an excellent forum for the PNWA delegation to make known PNWA's priorities to Washington's decision makers. Even if you do not participate in the Mission, a donation would be greatly appreciated. PNWA will contact each confirmed registrant for the MISSION in order t� complete the registration requirements for the Hyatt Regency on Capitol Hill. Accommodations will be available at a special group rate for the MISSION delegation. Reservations must be made by February 17 to guarantee hotel space. Please return the registration form as soon as possible to allow us time enough to include your name when we print the "MISSION PROGRAM Also include information about specific agencies or other entities you would like to visit while in Washington. We would like to have all registrations in our office no later than February 17, 1984. If you have any questions, or need additional registrations forms, please call us at (206) 699 -4666. FILL OUT THE REGISTRATION FORM TODAY! fit_ =v SRL /vjh Attachment DELEGATE'S NAME Representing Date of Birth Social Security H Mailing Address: or, send bill to: PACIFIC NORTHWEST WATERWAYS ASSOCIATION 1984 MISSION TO WASHINGTON, D. C. MARCH 4 8, 1984 REGISTRATION FORM PLEASE COMPLETE AND RETURN NO LATER THAN FEBRUARY 17. 1984. Note: To verify participation or request additional information, call (206) 699 -4666. City State Zip Agencies I want to visit: D.C. Arrival Date Time Departure Date I will be staying at the HYATT REGENCY on Capitol Hill Yes No Or, my lodging in D.C. will be at where I can be reached by telephoning DONATION FOR RECEPTION: I will be accompanied by: Spouse and /or Children (number) Spouse /Children) Name(s): PNWA will contact each ''MISSION" delegate upon confirmation of participation to complete HYATT REGENCY reservation form. MISSION TO WASHINGTON, D.C. $350.00 registration fee enclosed Please bill me $350.00 for MISSION TO WASHINGTON,D.C. Registration PLEASE COMPLETE AND RETURN NO LATER THAN FEBRUARY 17 1984 DEADLINE TO: Pacific Northwest Waterways Association P. 0. Box 61473 Vancouver, Washington 98666 Place of Birth U. S. Citizen Yes Phone (W) Phone (H) No 0 C c 0 0 000 O 0 0000 C r 0 O u\ O o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 00 0 0 2 a r• F 0 n O 1 Z f� u3 L !l T F r J C1 II) 0 0 0 rc [n a-r 0 33 2 S C v_ O _1 6 3 0 a L 0 or CC 6 6 0 0. 0- CC Li tl 0 (l as m m m Cr G m in 0 m c1 m C. 7 21.2 a 4 Q �u 4 G R C K r Q 'J Q¢ 1� S SZ T S T 2 T T T O J 0 0 0 a7 (J O CJ O C (e 0 0 0 O o 0 0 OC, 0 0000 .J 000 IL C1 l„ 0 n 0 c: a. LL F, J f? 0 a a L 0 0 0 A n R' la m mvlm LI Ll mmtn m a 4 v: T. G c Q 4 eS 6 6 6 7 17 S T. T 2 2 I[ S S L S T 'C O J R 1- 7 7 17 17 '0 (7 7 '.9 t0 LL. 1 (0 (7J nA TO: ALL DEPARTMENT HEADS (and others submitting annual budgets) FROM: Charles A. Brown, Finance DATE: December 5, 1983 Enclosed are budget preparation materials for fiscal year 1984 -85. Please list on the worksheets general descriptions and amounts of its being requested, by account. Where practical, identify costs associated with each item, rather than the account total, This is particularly important for Machinery Equipment, and other accounts where one or several items are significant elements of the account. Personnel Services_ will be entered by the Finance Department for all current positions. Should you request additional positions, please list the job title and pay range. Overtime and doubletime hours, where required, must also be included for each department or, if you prefer, you may specify a total dollar figure for overtime for the department. Please include holiday pay, if applicable. Please attempt to follow the descriptions and examples at the top of each worksheet as closely as possible. Items required because new positions are being requested should be marked with two astericks You may use the computer printout for reference for expense history. The worksheets should be returned to the Finance Department no later than February 17, 1984. You may retain the printouts. If at any time you desire a more current computer printout, let me know. Below is some information you should keep in mind while completing your budget requests: 1. Include freight charges with the cost of goods. Do not include it in Transportation. 2. Include tuition costs of courses and classes in Miscellaneous, not in Transportation. 3 Repair, maintenance, and operations costs of all City vehicles (i_ncluding tires) is chargeable to the Shop. But any new equipment or accessory items applicable to departmental vehicles must be budgeted in the specific department. BUDGET WORKSHEETS FUND DEPARTMENT /1 rf FY 84 -85 POS CT ION PAY RANGE PERSONNEL SERVICES HOURS OVERTDII3 DOUBT, ETIME 2021 Office Supplies OFFICE SUPO IES Office stationery, forms, small items of office equipment, maps, drafting supplies, etc. $500.00 Suggest amount remain the same as last year as the addition of the Exxon equipment will be an unknown factor for the first year. 2022 Operating Supplies OPERATING SUPPLIES Agricultural supplies; chemicals, drugs, medicines, and laboratory supplies; cleaning and sanitation supplies; feed for animals; food for human consumption; fuel, oil, and lubricants; household and institutional supplies; clothing, film; and ammunition. $1 Film and developing for slide presentations REPAIR AND MAINTENANCE SUPPLIES 2023 Repair and Maintenance Supplies Building materials and supplies; paints and painting supplies; structural steel, iron, and related metals; plumbing supplies; electrical supplies; motor vehicle repair materials, parts, and supplies; other repair and maintenance supplies. None SMALL TOOLS AND MINOR EQUIPMENT 2024 Small Toots and Minor Equipment Weapons, ladders, hand tools, and other items that are relatively inexpensive (usually less than $500) and generally do not have a long life expectancy. None 4531 Professional Services Suggest amount remain the same. PRO"rESSIO`lAL SERVICES Accounting and auditing services; management consulting services; surveying, engineering and architectural services; special legal services; medical, dental and hospital services; other professional services. $5,000.00 4532 Communication CONM UNI C:ITI ON Telephone telegraph, and postage. Suggest amount remain the same. $500.00 4533 Trsaso citation Travel expense; per diem; hotel charges; motor pool charges; and messenger service. (Do not include tuition costs of classes). TRANSPORTATION 3,.0-0T1 .00 f Suggest amount remain the same. 4534 sin� Same amount as last year. ADVERTISING $1.000.00 4535 Pr lc and Binding PRINTING AND BINDING Co it charges, Including paper and supplies. A portion of this amount is the commission's share of costs of materials. This year many copies of large reports were made and it is anticipated that as many may be made in the next year. 4553 Repairs and Maintenance. REPAIRS AND MAINTENANCE Contracted repairs of buildings vehicles, improvements, and equipment. Inspection charges and other contracted service (not professionaL). $5 00.00 Additional equipment has been purchased this year which will need maintenance. 4539 Rentals RENTALS Land, buildings, machiner and equipment rentals. None 50':1 >(isceL aneous M1SCELL ?iEOUS Court costs and investigations; judgements and damages; recording fees; duns, subscriptions, and memberships; information and credit services; taxes; laundry and other sanitation services;, contractual services not otherwise classified uniform allowances; tuition Costs. Refreshments at meetings Dues (PNAA) Subscriptions, registration $2,000.00 75.00 500.00 1425.00 8064 Machine ry and Equinsa ent `IACHINERY AND ;CU IUMEN (Items that generally cost more than $500 with a lon life expectancy). None S06 Ljricl L AND 5DIL D I NG S fA41. OTDER MAN BUIL DINGS Dt (11 (DI 1 I BOOKS 8066 Books and OtluHr t.,ibrdr ia1 Same as last year. $100.00 r. 01 jz U c 0 6. p L C 8 v '6 c F 'G W g G e .0 ,d c G 3 !n u is c 0 m T L''' b rd C H a 'tR c c u G c. 3 10� s 3 c,�. L., w nom <a wr� o as l3 5 G.6 'CS L .,5 e: 4.. a7 v b O wr 0). 0 .4: u t 0 C 41 0 N ca G) G[.. U N J cJ d O U ftf F r O .7 N C u .C: 0 c C). N Oil to _C o p U 1... 1)* 9 w' C tD'C O 9 4' T/ &-c o G p G O E td. Y O v1 U r a y C o N V G G V w V N C N �/l u O 0 emu` a3 G '�.C b. -cz.iy GE'+ a G t x. 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