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Home My WebLink About2006-03-07 Library Commission SummaryKENAY LIBRARY COMMISSION KENAI COUNCIL CHAMBERS MARCH 7, 2006 7:00 P.M. AGENDA ITEM 1: CALL TO ORDER & ROLL CALL ITEM 2: AGENDA APPROVAL ITEM 3: APPROVAL OF MEETING SUMMARY -- February 7, 2006 ITEM 4: PERSONS SCHEDULED TO BE HEARD ITEM 5: OLD BUSINESS a. Discussion -- Needs Assessment b. Discussion -- User Survey c. Discussion -- Proposed Library Addition ITEM 6: NEW BUSINESS a. Discussion -- Planning and Process for Changing the Library Regulations and Policies Code ITEM 7: REPORTS a. Director b. Friends of the Library c. City Council Liaison ITEM 8: COMMISSION COMMENTS/QUESTIONS ITEM 9: PERSONS NOT SCHEDULED TO BE HEARD ITEM 10: INFORMATION a. Kenai City Council Action Agendas of February 1 and February 15, 2006. ITEM 11: ADJOURNMENT KENAI LIBRARY COMM%SSION KENAY COUNCIL CHAMBERS MARCH 7, 2006 7:00 P.M. CHAIR BOB PETER, PRESIDING MEETING SUMMARY ITEM I: CALL TO ORDER & ROLL CALL Chair Peters called the ~ confirmed as follows: Commissioners present Commissioners absent: Others present: neeting to order at approximately 7:00 p.m. The roll was K. Heus, E. DeForest, R. Gilman, B. Peters, C. Brenckle and C. Cook E. Bryson Council Member Molloy and Library Director M. Joiner A quorum was present. ITEM 2: AGENDA APPROVAL Commissioner Heus requested a the Commission discuss a letter to legislators as New Business Item 6-b. MOTION: Council Member DeForest MOVED to approve the agenda with the addition as requested and Council Member Brenckle SECONDED the motion. There were no objections. SO ORDERED. ITEM 3: APPROVAL OF MEETING SUMMARY -- February 7, 2006 MOTION: Council Member Heus MOVED for approval of the February 7, 2006 Meeting Summary and Commissioner Brenckle SECONDED the motion. There were no objections. SO ORDERED. ITEM 4: PERSONS SCHEDULED TO BE HEARD -- None. ITEM 5: OLD BUSINESS 5-a. Discussion -- Needs Assessment A general discussion took place related to needs, including the following: Population numbers Should the current collection be housed in 20,000 sq. ft. according to national standards for space. • The projected size and population for 20 years/27,000 sq. ft. would be required. • Suggestion the library moved to another site (old courthouse)/would the lot accommodate future needs. • Could the present library building be sold (answer was yes, if it could be put to another use). • Discussion of parcels that could accommodate a new library. • Whether to request inquiry of other available space. • Exploration of partnership with Kenai Performers. 5-b. Discussion -- User Survey A general discussion took place related to how a library addition could be funded, including the following: • Specify design features. • Distribute survey through web page, newspaper insert, at the library, high traffic areas, Chamber newsletter insert, a bulk mailing from the city. • Include a calendar of events. • Include a question about funding. 5-c. Discussion -- Proposed Library Addition Discussed above. ITEM 6: 6-a. Discussion -- Planning and Process for Changing the Library Regulations and Policies Code Library Director Joiner suggested consistent policy and practice and that any suggested changes to the policies and regulations be reviewed by staff first. Chair Peters suggested review of the Goals and Objectives as well. 6-b. Discussion -- Letter to Legislators Heus suggested a letter be sent to legislators related to the proposed library expansion project and distributed a draft letter. Discussion followed and it was noted any letter would require council approval; the letter may be premature at this time; and, the commission should continue with the plan. ITEM 7: REPORTS ?-a. Director -- Director Joiner reported she had been informed by the National Commission on Libraries and Information Science the library had been named as the state winner for the 2005 Health Awards Competition. Ten finalists will be LIBRARY COMMISSION MEETING MARCH 7, 2006 PAGE 2 chosen nationwide and then compete in May fora $20,000 award, with $1,000 awards going to the other nine finalists. 7-b. Commission Chair -- No report. 7-b. Friends of the Library -- The Friends are forming a Steering Committee and may need space for storing books. 7-c. City Council Liaison -- Council Member Molloy reported the following: An "excused absence" ordinance was passed. • The first budget work session was scheduled for April 10 at 6:00 p.m. • The new city manager began work on March 6. A brief discussion took place related to adding a grantwriter position. MOTION: Commissioner Brenckle MOVED the Commission request Council Member Molloy to propose the city support funding contract services for a grantwriter with those services available to other departments. Commissioner Cook SECONDED the motion. There were no objections. SO ORDERED. ITEM S: COMMISSION COMMENTS/QUESTIONS Commissioner DeForest reported she made a presentation to the Historical Society on the history of the library with assistance from Heus and Library staff. DeForest also reported she attended ameeting/exhibition by George Smith at the Kenai Visitors Center. Commissioner Heus stated she was pleased with the discussion related to the proposed library expansion. Commissioner Cook stated she was pleased with Director Joiner. Commissioner Gilman stated her desire for a library expansion and new technology. ITEM 9: PERSONS NOT SCHEDULED TO BE HEARD ITEM 10: 10-a. Kenai City Council Action Agendas of February 1 and February 15, 2006. ITEM 11: ADJOURNMENT MOTION: LIBRARY COMMISSION MEETING MARCH 7, 2006 PAGE 3 Commissioner Brenckle MOVED to adjourn and Commissioner Cook SECONDED the motion. There were no objections. SO ORDERED. The meeting adjourned at approximately 8:47. p.m. Meeting Summary prepared by: Carol L. F- r a City Clerk LIBRARY COMMISSION MEETING MARCH 7, 2006 PAGE 4