HomeMy WebLinkAbout2009-09-01 Library Commission PacketAGENDA
ITEM 1: CALL TO ORDER ROLL CALL
ITEM 2: AGENDA APPROVAL
ITEM 3: APPROVAL OF MEETING SUMMARY- August 4, 2009
ITEM 4: PERSONS SCHEDULED TO BE HEARD
ITEM 5: OLD BUSINESS
a. Discussion Library Expansion Project
ITEM 6: NEW BUSINESS
a. Discussion Library Construction and Major Expansion Matching
Grant Program
b. Discussion Peninsula Clarion Back Issues
ITEM 7: REPORTS
a. Director
b. City Council Liaison
KENAI LIBRARY COMMISSION
KENAI COUNCIL CHAMBERS
SEPTEMBER 1, 2009
7:00 P.M.
ITEM 8: COMMISSION COMMENTS /QUESTIONS
ITEM 9: PERSONS NOT SCHEDULED TO BE HEARD
ITEM 10: INFORMATION
ITEM 11:
a. Kenai City Council Action Agendas of August 5 and 19, 2009.
b. Alaska Public Library Annual Report
c. Friends of the Library Agenda of September 8, 2009.
ADJOURNMENT
PLEASE CONTACT U5 IF YOU WILL NOT BE
ABLE TO ATTEND THE MEETING:
CAROL 283 -8231 OR,
MARY 30 283 -4378
KENAI LIBRARY COMMISSION
KENAI COUNCIL CHAMBERS
AUGUST 4, 2009
7:00 P.M.
AGENDA
ITEM 1: CALL TO ORDER ROLL CALL
ITEM 2: AGENDA APPROVAL
ITEM 3: APPROVAL OF MEETING SUMMARY June 2, 2009
ITEM 4: PERSONS SCHEDULED TO BE HEARD
ITEM 5: OLD BUSINESS
ITEM 6:
ITEM 7:
a. Discussion Library Expansion Project Update
b. Discussion Automation System Migration Update
c. Discussion Circulation Loan Periods
d. Discussion Service Charges
NEW BUSINESS
REPORTS
a. Director
b. Friends of the Library
c. City Council Liaison
ITEM 8: COMMISSION COMMENTS /QUESTIONS
ITEM 9: PERSONS NOT SCHEDULED TO BE HEARD
ITEM 10: INFORMATION
a. Kenai City Council Action Agendas of July 1 and 15, 2009.
ITEM 11: ADJOURNMENT
Item3.
KENAI LIBRARY COMMISSION
KENAI COUNCIL CHAMBERS
AUGUST 4, 2009
7:00 P.M.
VICE CHAIR ROBERT PETERS, PRESIDING
MEETING SUMMARY
ITEM 1: CALL TO ORDER ROLL CALL
Vice Chair Peters called the meeting to order at approximately 7:04 p.m. Roll was
confirmed as follows:
Commissioners present:
Commissioners absent:
Staff /Council Liaison present:
A quorum was present.
ITEM 2: AGENDA APPROVAL
MOTION:
K. Heus, M. Graves, C. Brenckle, R. Peters
E. Bryson
Library Director M. Joiner, Council Member
R. Molloy
Commissioner Brenckle MOVED to approve the agenda as submitted and
Commissioner Graves SECONDED the motion. There were no objections. SO
ORDERED.
ITEM 3: APPROVAL OF' MEETING SUMMARY June 2, 2009
MOTION:
Commissioner Heus MOVED to approve the meeting summary of June 2, 2009 and
Commissioner Brenckle SECONDED the motion. There were no objections. SO
ORDERED.
ITEM 4: PERSONS SCHEDULED TO BE HEARD None
ITEM 5: OLD BUSINESS
5 -a. Discussion Library Expansion Project Update
Library Director Joiner reported Ordinance No. 2398 -2009 would be before Council for
public hearing at the August 5, 2009 meeting, Rasmuson Foundation had extended
the deadline for raising matching funds, and funding opportunities were noted on the
Friends of the Library website.
5 -b. Discussion Automation System Migration Update
Joiner reported the new automation system was up and running, the transition was
smooth, and the cost was only $480 with a value of approximately $55,000.
5 -c. Discussion Circulation Loan Periods
Joiner reported, due to configuration of the new automation system, she
recommended the loan period of four weeks with a two -week renewal be changed to
three weeks with a three -week renewal. Commission supported the change.
5 -d. Discussion Service Charges
Joiner reviewed a list of service charges needing changing in the library regulations.
ITEM 6: NEW BUSINESS None
ITEM 7: REPORTS
7 -a. Director Joiner summarized her monthly report and noted Russian
Stories was suspended for the summer.
7 -b. Friends of the Library Heus reported her resignation from the Friends
of the Library Board; noted the booth at the Kenai River Festival and July Fourth
festivities; the book sale was a huge success; tickets for the dinner raffle were
available; and, the dinner would be October 23 and 24, 2009.
7 -c. City Council Liaison Council Member Molloy reviewed the action
agenda from the Council meetings of July 1 and 15, 2009 and noted a resolution in
honor of Emily DeForest would be before the Council for public hearing at the August
5, 2009 meeting.
ITEM 8: COMMISSION COMMENTS /QUESTIONS
Heus Inquired about funding sources for the $250,000 in Ordinance No. 2398-
2009.
Brenckle Inquired about the opening date for Walmart. Molloy reported the
expected opening date would be in March 2010.
Graves Thanked the Commission for the birthday cheesecake.
ITEM 9: PERSONS NOT SCHEDULED TO BE HEARD None
ITEM 10: INFORMATION
10 -a. Kenai City Council Action Agendas of July 1 and 15, 2009.
ITEM 11: ADJOURNMENT
LIBRARY COMMISSION MEETING
AUGUST 4, 2009
PAGE 2
MOTION:
Commissioner Brenckle MOVED to adjourn and Commissioner Heus SECONDED the
motion. There were no objections. SO ORDERED.
There being no further business before the Commission, the meeting was adjourned at
approximately 8:02 p.m.
Meeting summary prepared and submitted by:
Corene Hall, Deputy City Clerk
LIBRARY COMMISSION MEETING
AUGUST 4, 2009
PAGE 3
NOTICE OF PROPOSED CHANGES IN THE REGULATIONS
OF THE DEPARTMENT OF COMMERCE,
COMMUNITY AND ECONOMIC DEVELOPMENT
The Department of Commerce, Community and Economic Development proposes to adopt regulation
changes in Title 3 of the Alaska Administrative Code, dealing with the Library Construction and Major
Expansion Matching Grant Program, including the following:
A new chapter 198 is added to 3 AAC regarding the allocation of program money. The
new chapter includes provisions addressing use of grant money, eligibility requirements,
maximum amount of grants, the local match component, application procedures,
department consideration and prioritization of applications, the programs appeals process,
the acceptance of grant offer, the grant conditions, the project audit requirements, the
administration of grant programs, and definitions.
You may comment on the proposed regulation changes, including the potential costs to private persons of
complying with the proposed changes, by submitting written comments to Gail Dabaluz, Grant Manager
at the Department of Commerce, Community and Economic Development, Division of Community and
Regional Affairs, P.O. Box 110809 Juneau, AK 99801 -0809. The comments must be received no later
than 4:30p.m. on Friday September 4 2009. Written comments received are public records and are
subject to public inspection.
If you are a person with a disability who needs a special accommodation in order to participate in this
process, please contact Gail Dabaluz at (907) 465 -4814, no later than Friday August 21, 2009, to ensure
that any necessary accommodations can be provided.
For a copy of the proposed regulation changes, contact Gail Dabaluz at (907) 465 -4814, or go to
http. commerce .alaska.gov /dcra/pub/Library Construction Grant Regulations 2010.pdf
After the public comment period ends on, the Department of Commerce, Community and Economic
Development will either adopt these or other provisions dealing with the same subject, without further
notice, or decide to take no action on them. The language of the final regulations may be different from
that of the proposed regulations. YOU SHOULD COMMENT DURING THE TIME ALLOWED IF
YOUR INI ERESTS COULD BE AFFECTED.
Statutory Authority. AS 14.56.355
Statutes Being Implemented, Interpreted, or Made Specific AS 14.56.355, AS 14.56356
Fiscal Information: The proposed regulation changes are not expected to require an increased
appropriation.
DATE: of I oSI 09
August 5, 2009
Gail Dabaluz, Grant anager
aem(oo.
1. Adopting agency: Department of Commerce Community and Economic Development
2. General subject of regulation: Library Construction and Major Expansion Matching Grant Program
3. Citation of regulation (may be grouped) 3 AAC 198
4. Reason for the proposed action:
compliance with federal law
(X) compliance with new or changed state statute
compliance with court order
development of prograrn standards
other: (please list)
5. RDU /component affected: Community Assistance and Economic Development
6. Cost of implementation to the state agency and available funding (in thousands of dollars):
Initial Year Subsequent
FY 2010 Years
Cost 0 0
General fund 0 0
Federal funds 0 0
Other funds
(specify) 0 0
7. The name of the contact person for the regulations:
Name: Gail Dabaluz
Title: Grant Manager
Address: P.O. Box 110809 Juneau, AK 99801 -0809
Telephone: (907) 465 -4814
E -mail address: gail.dabaluz@alaska.gov
8. The origin of the proposed action:
ADDITIONAL REGULATIONS NOTICE INFORMATION
(AS 44.62.190(d))
X staff of state agency
federal government
general public
petition for regulation change
other (please list)_
9. Date: OP( O tJ-j Q 9 Prepared by:
Name:
Title:
Telephone:
[signature]
Gail Dabaluz
Grant Manager
(907) 465 -4814
3 AAC is amended by adding a new chapter to read:
Chapter 198. Library Construction and Major Expansion Matching Grant Program.
Section
10. Applicability
20. Uses of grant
30. Eligible applicant
40. Maximum amount of grant
50. Local match
60. Application
70. Consideration of application
80. Standards for decision on grant application
90. Priority for grant approval
100. Administrative hearing
110. Acceptance of grant offer; grant conditions
120. Withheld money
130. Project Audit
140. Grant program administration
150. Waiver of sovereign immunity
900. Definitions
3 AAC 198.010. Applicability. This chapter applies to the public library construction
and major expansion matching grant program established in AS 14.56.355. (Eff.
Register
Authority: AS 14.56.355 AS 14.56.356
3 AAC 198.020. Uses of grants. An eligible applicant
(1) may use grants under this chapter
(A) to construct a new public library; or
(B) make a major expansion to an existing public library;
(2) may not use grants under this chapter for
(A) costs of ordinary maintenance and operating expenses of a library;
(B) equipment or furnishings not part of the construction or major expansion of a
public library; or
(C) other purposes not authorized under AS 14.56.355 or 14.56.356. (Eff.
Register
Authority: AS 14.56.355 AS 14.56.356
3 AAC 198.030. Eligible applicant. (a) The following entities are eligible to submit a
proposal under this solicitation
(1) amunicipality
(2) a Native Village Council
(3) a community in the unorganized borough
(b) To be eligible to receive a grant under this chapter, a community in the unorganized
borough must have an incorporated non profit entity in good standing under AS 10.20 that will
agree to receive and spend the grant money for the applicable purpose specified in this chapter.
If a community in the unorganized borough has more than one of the organizations described in
this subsection, and each is eligible to receive a grant, the department will determine which
organization is to receive the grant money. In making this determination, the department will
consider factors relevant to achieving the purpose of the grant, including:
(1) the administrative capability of each incorporated non -profit entity, including
past performance on any previous grant awards;
(2) the ability of each incorporated non profit entity to manage its debt and other
finances;
(3) the degree to which each incorporated non profit entity is representative of
the community; and
(4) the purpose for which each incorporated non -profit entity intends to spend the
grant money. (Eff. Register
Authority: AS 14.56.355 AS 14.56.356
3 AAC 198.040. Maximum amount of grant. (a) Subject to appropriation, the
department may make grants under the program in an amount not to exceed 50 percent of the
total proposed grant project costs.
(b) For purposes of AS 14.56.355(c) and this section, the total proposed grant project
costs for a public library that is combined with a municipal or other community facility includes
only costs that are attributable, as determined by the department, to uses relating to construction
of a public library within the proposed combined facility. (Eff. Register
Authority: AS 14.56.355 AS 14.56.356
3 AAC 198.050. Local match. (a) An applicant must provide, as a local match, the
portion of the total proposed grant project costs not met by the grant payable under AS 14.56.355
14.56.356 and this chapter.
(b) The local match may be in the form of
(1) money; if the applicant is a governmental entity, the money must come from
unrestricted locally generated revenue of the applicant;
(2) land; or
(3) services. (Eff. Register
Authority: AS 14.56.355 AS 14.56.356
3 AAC 198.060. Application. (a) An applicant must apply for a grant on a form
provided by the department.
(b) The application must state or include
(1) a detailed study outlining the library space needs of the community and
library service area in which the project will be constructed, with projections for use of the
facility for a period of not less than 20 years;
(2) a detailed description of the project, its associated costs, and the funding
sources that will support construction of the project and its operation and maintenance after
construction; and
(3) assurances that
(A) the applicant will provide the local match required by AS 14.56.356
and this chapter; and
(B) ownership of a public library to be constructed or to undergo a major
expansion with money received under the grant will conform to the requirements of
AS 14.56.356 and this chapter.
(c) In addition to the requirements of (b) of this section, if the application for a grant is
for the construction or major expansion of a combined facility in which the public library is to be
located as part of a municipal or other community facility, the applicant shall submit a copy of a
valid agreement between the goveming body of the public library and
(1) the governing body of the community, if the application is for a combined
facility in a community building;
(2) the board, committee, or other organization managing or operating the portion
of a community facility not used for library purposes, if the application is for a combined facility
for which a community is not responsible.
(d) The agreement provided under(c) of this section must clearly delineate the
responsibilities of the public library, the community, or other organization, with provisions made
in the agreement for
(1) financial responsibility for the maintenance and care of the combined facility;
(2) financial responsibility for the library personnel;
(3) use of equipment; and
(4) hours of service.
(e) Nothing in this section makes a public or private school library eligible for a grant
under AS 14.56.355 14.56.356. (Eff. Register
Authority: AS 14.56.355 AS 14.56.356
3 AAC 198.070. Consideration of application. Before making a final decision on a
grant application, the department will
(1) consult with the applicant about the proposed project; and
(2) allow an applicant to submit an amended application. (Eff. Register
Authority: AS 14.56.355 AS 14.56.356
3 AAC 198.080. Standards for decision on grant application. The department will
make a decision on a grant application or amended application that requests a grant based on
(1) compliance of the proposed project with minimum space requirements as follows:
(A) for a project serving a community with an estimated population of fewer than
400: at least 800 square feet;
(B) for a project serving a community with an estimated population of 400
1,000: at least 1,200 square feet;
(C) for a project serving a community with an estimated population of more than
1,000; 2,000 square feet or 0.7 square feet per capita, whichever is greater;
(2) compliance of the proposed project with applicable municipal, state, and federal law,
including 42 U.S.C. 12101 12213 (Americans with Disabilities Act) and 28 CFR 36;
(3) conformance of the proposed project to the siting, design, space, floor load, shelving,
and layout requirements that reflect the needs of the community and the anticipated users of the
library;
(4) the suitability of the proposed project to meet the library needs of the community for
at least 20 years;
(5) the appropriateness of the amount requested in the grant application to the proposed
project and the library requirements of the community served by the applicant; and
(6) the ability of the applicant to operate and maintain the proposed project, including an
evaluation of the applicant's past performance in operating a library, if applicable.
Authority: AS 14.56.355 AS 14.56.356
3 AAC 198.090. Priority for grant approval. During a fiscal year, if amounts
requested in grant applications approved by the department under 3 AAC 198.080 exceed
amounts appropriated for payment of grants, the department will award grants as follows:
(1) the department will rank projects giving the following priorities to proposed projects:
(A) the first priority to an application submitted by a community that does not
have a public library described in AS 14.56.356(a)(2) but has created a plan for public library
service;
(B) the second priority to an application that the Commissioner in consultation
with the Alaska State Library evaluates as having the highest beneficial impact on the provision
of library services to the public;
(2) among projects that are ranked relatively equally under (1)(B) of this section, the
department will give preference to an applicant that has not previously received a grant under AS
14.56.355 14.56.356 and this chapter. (Eff. Register
Authority: AS 14.56.355 AS 14.56.356
3 AAC 198.100. Administrative hearing. The department will send an applicant
written notice of the department's decision under 3 AAC 198.080 and 3 AAC 198.090. Within
30 days after the date that notice is sent, an applicant for a grant who is dissatisfied with a
decision by the department under 3 AAC 198.080 or 3 AAC 198.090 may obtain an
administrative hearing of that decision by making a request to the commissioner. The request
must be in writing, and will be considered filed on the date the department receives it. The
request must clearly state each objection to the department's decision, the justification for each
objection, and the reasons why the applicant should receive a grant in the amount sought. The
commissioner will request the office of administrative hearings to conduct the administrative
hearing under AS 44.64.030(b). A hearing will be conducted under AS 44.64.060(c) (e) and
2 AAC 64.100 2 AAC 64.370. (Eff Register
Authority: AS 14.56.355 AS 14.56.356
3 AAC 198.110. Acceptance of grant offer; grant conditions. (a) Upon issuance of a
final award determination under this chapter, the department will negotiate with the applicant to
develop a grant agreement. If the applicant does not enter into a grant agreement satisfactory to
the department within 60 days after the final award, the department may consider the award
rejected. A recipient of a final award determination does not have a vested right or other
entitlement to a grant until a mutually acceptable definitive written agreement is negotiated and
is executed by the department.
(b) In the grant agreement, the department shall
(1) incorporate the audit requirements of 3 AAC 198.130 and any audit
requirements made applicable by 2 AAC 45.010.
(2) set out a payment schedule for the amount of the grant to be paid by the
department under 3 AAC 198.040, exclusive of the amount that the department withholds under
3 AAC 198.120; and
(3) include a statement of the rights and responsibilities of the department and the
applicant regarding the proposed project.
(c) In the grant agreement, the department may
(1) require the applicant to procure, maintain, and demonstrate liability, hazard, or
workers' compensation insurance,
(2) designate required policy limits;
(d) In the grant agreement, the applicant shall provide assurances that the project, when
constructed or expanded, will be operated as a public library for not less than 20 years or for the
life of the building, whichever is less;
(e) During the term of a grant agreement, the applicant shall maintain and provide, at the
department's request, all grant related records, reports, invoices, documents, or other information
required under the grant agreement.
(f) A grant agreement with a community or a corporation must be accompanied by a
resolution sufficient to bind the applicant to the terms of the agreement. (Eff.
Register
Authority: AS 14.56.355 AS 14.56.356
3 AAC 198.120. Withheld money. The department will not pay to the grantee more
than 50 percent of the amount that the department approved as a grant until the grantee files a
project audit as required by 3 AAC 198.130 and the department accepts the audit. (Eff.
Register
Authority: AS 14.56.355 AS 14.56.356
3 AAC 198.130. Project Audit. (a) In addition to complying with any audit
requirements made applicable by 2 AAC 45.010, the grantee shall file a project audit for final
payment with the department when a project has been completed.
(b) The project audit must include
(1) a narrative report outlining the tasks associated with project completion.
(2) a final financial progress report by the grantee of all receipts and expenditures
for the project; and
(3) the grantee's certification that all project expenditures conform to law.
(c) If the grantee fails to provide a final financial progress and narrative report as
required by (b) of this section, the department will notify the grantee of the failure and give 30
days after the date of notification to comply with this section. If the grantee continues to fail to
comply with this section, the department will
(1) lapse the amount withheld for the project under 3 AAC 1.98.120; and
(2) require repayment of all or a portion of the grant that has been paid to the
grantee for the project.
(d) Subject to appropriation, money lapsed or repaid under (b) of this section may be
deposited into the grant account from which public library construction accounts are paid.
(Eff. Register
Authority: AS 14.56.355 AS 14.56.356
3 AAC 198.140. Grant program administration. (a) The department will require
repayment of all or any portion of the amount of the grant paid to a grantee if the department
determines that grant money has been used in a way that violates assurances given by the grantee
under 3 AAC 198.1 10.
(b) Subject to appropriation, money repaid under (a) of this section may be deposited
into the grant account from which the grants are paid. (Eff. Register
Authority: AS 14.56.355 AS 14.56.356
3 AAC 198.150. Waiver of sovereign immunity. If the grantee is an entity that
possesses sovereign immunity, the grantee must agree as a condition of receiving a grant that the
grantee irrevocably waives its sovereign immunity with respect to enforcement of the grant
agreement or claims related to the grant agreement. The waiver of sovereign immunity must be
on a form approved by the Department of Law. (Eff. Register
Authority: AS 14.56.355 AS 14.56.356
3 AAC 198.900. Definitions. In this chapter, unless the context otherwise requires,
(I) "commissioner" means the commissioner of the Department of Commerce,
Community, and Economic Development;
(2) "community" means a place in which 25 or more individuals reside as a social unit;
(3) "department" means the Department of Commerce, Community, and Economic
Development,
(4) "grant" means a grant applied for or awarded under the program;
(5) "municipality" has the meaning given in AS 29.71.800(13);
(6) "Native village council" means
(A) a council organized under 25 U.S.C. 476 (sec. 16 of the Indian
Reorganization Act);
(B) the council for the Annette Island Reserve established by 25 U.S.C. 495 for
the Metlakatla Indian Community; or
(C) a traditional village council recognized by the United States as eligible for
federal aid to Indians.
(7) "operating expenses"
(A) means expenses for personal services, communications, library materials,
supplies, equipment, and other services necessary to provide library services;
(B) does not include construction expenses;
(8) "program" means the public library construction and major expansion
Matching grant program under 14.56.355 14.56.356;
(9) "public library" means a library as described as AS 14.56.400. (Eff.
Register
Authority: AS 14.56355 AS 14.56.356
00 Enrolled SE 119
01 Relating to grant programs to support libraries.
02
03 Section 1. AS 14.56.300 is amended to read:
04 Sec. 14.56.300. Library assistance grant program [FUND]. There
is
05 established in the department a library assistance grant program
[FUND]. From
06 legislative appropriations [TO THE FUND], the department shall make
grants to
07 eligible libraries for public library operations, for interlibrary
cooperation, or for
08 regional library services.
09 Sec. 2. AS 14.56 is amended by adding new sections to article 5 to
read:
10 Sec. 14.56.355. Library construction and major expansion
matching grant
11 program. (a) There is established in the Department of Commerce,
Community, and
12 Economic Development a matching grant program for library
construction and major
13 expansion.
14 (b) A person in charge of construction or major expansion of
an eligible
15 library may apply to the department for a matching grant under
regulations adopted by
01 the department.
02 (c) Subject to appropriation, the department shall award not
more than 50
03 percent of the total proposed grant project costs to an eligible
applicant.
04 (d) The department shall establish regulations to implement
this section and
05 the eligibility standards under AS 14.56.356. The regulations must
include
06 consideration for and establishment of an eligibility priority for
an application that is
07 submitted by a community that does not have a public library
described in
08 AS 14.56.356(a) (2).
09 (e) In this section,
10 (1) "department" means the Department of Commerce,
Community,
11 and Economic Development;
12 (2) "major expansion" means an expansion of an existing
library to
13 increase the square footage of the structure by not less than 30
percent.
14 Sec. 14.56.356. Eligibility. (a) To be a library eligible for a
grant under
15 AS 14.56.355, a library must be
16 (1) publicly owned and operated by a community; and
17 (2) a public library as described in AS 14.56.400 that is
not a public
18 school library.
19 (b) An applicant for a grant under AS 14.56.355 must provide
matching funds
20 from
21 (1) the local government entity in an amount not less
than 20 percent
22 of the total proposed grant project costs; and
23 (2) private donors in an amount not less than the amount
remaining of
24 the total proposed grant project costs after the state and local
contributions are made
25 toward the project.
26 Sec. 3. AS 14.56 is amended by adding new sections to read:
27 Article 5A. Public School Library Collection Development Grants.
28 Sec. 14.56.360. Public school library collection development
grants. (a)
29 There is established in the department a public school library
collection development
30 grant program.
31 (b) The person or division in charge of the state library
shall award and
01 administer grants of not more than $3,000 for a fiscal year for use
by a public school
02 library eligible under AS 14.56.365 to expand and improve the
library collection to
03 include relevant and current reading materials.
04 (c) If money appropriated for the program is insufficient to
fund all eligible
05 grant requests submitted under AS 14.56.365, the available funding
shall be awarded
06 to the highest ranked applicants, according to criteria established
by the department in
07 regulation.
08 Sec. 14.56.365. Eligibility. (a) A library eligible for a grant
under
09 AS 14.56.360 must be a public school library established and
supported by a school
10 district that
11 (1) provides physical space or, if a correspondence
school operated by
12 a school district, resources for use as a library;
13 (2) provides regularly scheduled library hours for all
students enrolled
14 in the school;
15 (3) provides designated library personnel to staff the
library;
16 (4) provides acceptable evidence of the promotion of
library and
17 information literacy standards;
18 (5) maintains an annual library budget that includes
library staffing and
19 materials; and
20 (6) contributes, from the school district's budget, an
amount that is not
21 less than the grant award that is paid for library collection
materials or contributes in-
22 kind value of services.
23 (b) The department shall establish by regulation an
application and review
24 procedure, including requirements for submission of adequate
documentation to prove
25 eligibility under this section. Documentation must include
submission of library class
26 schedules, job descriptions for library staff, and a copy of an
annual budget for the
27 library.
28 Sec. 14.56.370. Eligible expenditures. (a) A library collection
development
29 grant may be used only to purchase library collection materials by a
public school or
30 by a school district if the district operates a correspondence
program with an eligible
31 school library. In this subsection, "library collection materials"
means books,
01 magazines, reference and audio- visual materials, and electronic
subscriptions that
02 support school curriculum and student reading activities.
03 (b) A library collection development grant may not be used to
supplant school
04 district expenditures for the library or to purchase classroom
materials, textbooks,
05 testing software, library automation software, computer hardware,
operating software,
06 or technology support.
07 Sec. 14.56.375. Report. A recipient of a grant awarded under AS
14.56.360
08 shall prepare a brief annual report to the department describing the
effects of the grant
09 and whether all conditions of the grant were met or exceeded.
Background on Library Construction Grants in Alaska
By
Daniel Comwall, Alaska State Library
June 25, 2008
This short paper will summarize the history of state and federal funded construction of
libraries in Alaska and then move on to the new Public Library Construction Grant
Program passed by the 25 Legislature and signed into law by Governor Palin on June 4,
2008.
Alaska's first formal programs related to public library construction were passed in 1970,
the same year that federal government expanded the Library Services and Construction
Act (LCSA). Two separate statutes for library construction that passed in 1970. There
was a program under AS 14.56.200 (Attachment 1) specifically to build and equip
libraries in rural areas as defined as any community except for first class cities with
populations larger than 2,000 people. There was also a Public Library Construction Grant
program established at AS 14.56.350 (Attachment 2) that allowed larger communities to
apply for funding.
For the rural communities that qualified under 14.56.200, a minimuml0% match was
required. The matching share could be cash, land, services or "other items acceptable to
the division of state libraries." Communities that applied under AS 14.56.350 were
expected to match at least 40% of construction costs.
The Alaska State Library was assigned the administration of both library construction
programs in the 1970 legislation. By February 1989, the program had regulations in place
under 4 AAC 57.200 4 AAC 57.330 (Attachment 3). The regulations required an
application (Attachment 4) that included an explanation of the project and the
community's plan for funding the operation and maintenance of the library. Additionally,
the community had to project use and space needs of the proposed library for at least 20
years out. Once an application received approval, a detailed agreement (Attachment 5)
was signed.
While the two state library construction statutes were repealed by ch 124 SLA 1998, the
regulations at 4 AAC 57.200 still appear as current regulations in the latest paper and
electronic versions of the Alaska Administrative Code EED has recently requested
removal of these regulations.
Funding for the public library grants authorized by AS 14.56.200 and 14 56 350 appears
to have mainly been from federal Library Services and Construction Act funds and
during the mid to late 1970s, from voter approved $7,900,000 in general obligation (GO)
bonds passed in 1974 (ch 116 SLA 1974). Voters approved another $500,000 for libraries
in 1980 (ch. 121 SLA 1980). In addition to these GO bonds, there were two major
general fund appropriations for the Public Library Construction Fund $55,000 (ch 25
SLA 1982) and $500,000 (ch 24 SLA 1984).
A significant number of libraries were built under LCSA grant programs. hi the 1973
report, 14 Years After LSCA in Alaska, (Attachment 6) State Librarian Richard Engen
wrote, "Approximately $1,165,000 has been used in assisting the construction of
community library facilities, including $697,842 in Federal funds and $467,121 in State
funds. Buildings have been assisted in Seward, Anchorage (two branches), Sitka, Juneau,
Palmer, Kodiak, Dillingham, Ketchikan, Bethel, Cordova, Soldotna, Bristol Bay, Fort
Yukon, Tok, Kake, North Pole, Wrangell and Pelican."
Of the $7,900,000 in state funds approved by Alaska voters in 1974, all but $78,760 had
been spent by the time of the 1978 Library Development in Alaska annual report.
According to this 1978 report the bond fund resulted in 21 new, enlarged or remodeled
libraries. An October 1977 internal Alaska State Library record lists the 1974 GO bond
funded libraries as: Anderson, Bristol Bay, Coffinan Cove, Craig, Delta, Dillingham,
Eagle, Galena, Homer, Kenai, Kenny Lake, Kodiak, Nome, Nondalton, Seldovia,
Seward, Skagway, Soldotna, Valdez, and Wasilla. An undated Alaska State Library
document titled Community Library Construction, along with another undated document
titled Construction/Remodeling, indicates that at least eight more libraries had
construction costs paid for out of the 1980 bond issue: Akutan, Gambell, Koyuk,
Savoonga, Shishrnaref, Sitka, Unalakleet, and Wales. According to State Library records,
Wasilla, Aniak and Nikolai were given Public Library Construction grants out of the
1984 appropriation.
Administration of existing state grants and awards of LCSA money came to a firm end in
1998 with the repeal of the urban and rural Public Library Construction Grant program
and the enactment of the federal Library Technology and Services Act (LSTA) which
specifically excluded library construction from grant consideration.
After a ten year break, there is once again a formal Public Library Construction Grant
program. In 2008, the 25 Alaska Legislature passed SB 119 (ch. 55 SLA 2008), a bill
that established the construction grant program as well as a separate program to provide
operating and materials assistance to school libraries. The new grant program is
established within the Department of Commerce, Community and Economic
Development. Grants, when funded, will be available for up to 50% of the total proposed
grant project costs. As of this writing new regulations have not been developed, but the
Legislature directed a eligibility priority for communities that do not yet have a public
library as described in AS 14.56.356(a)(2). Eligibility for the construction grants are laid
out in newly established AS 14.56.356:
Sec. 14.56.356. Eligibility. (a) To be a library eligible for a grant under
AS 14.56.355, a library must be
(1) publicly owned and operated by a corrumtnity; and
(2) a public library as described in AS 14.56.400 that is not a public
school library.
(b) An applicant for a grant under AS 14.56.355 must provide matching funds
from
(1) the local government entity in an amount not less than 20 percent
of the total proposed grant project costs; and
(2) private donors in an amount not less than the amount remaining of
the total proposed grant project costs after the state and local contributions are made
toward the project.
Various stakeholders in Alaslca's library community have been tracking perceived needs
for library construction since 2004. A 2004 Building Needs Assessment (Attachment 7)
conducted by the Alaska State Library identified 22 communities that indicated they
needed a new library building. Anialc, Coffman Cove, Cordova, Craig, Girdwood,
Homer, Juneau, Ketchikan, Moose Pass, Mountain View, Naknek, Nome, North Pole,
Ouzinkie, Petersburg, Pilot Point, Seward, Shagelulc, Sutton, Talkeetna, Tenakee Springs,
and Wasilla. To this list, a map compiled by staff at the Ketchikan Public Library in
Summer 2008 (Attachment 8) adds Anchorage, Barrow, Kodiak, Kotzebue, Palmer,
Sitka, Thorne Bay and Trapper Creek.
There was public support from communities during the hearing process for SB 119.
During hearings in the Senate, people from Ketchikan (2 people), MatSu Borough (2
people), Petersburg (6 people) and Seward (1 person plus city council resolution) testified
in favor of the public library construction provisions of SB 119.
Libraries have demonstrated their interest in new library construction through surveys
and legislative testimony. It appears that the new public library construction grant
program will be well utilized when funded.
For Further Exploration
A number of archival and published resources were used in preparing this paper. These
resources may be useful to people expanding on the history of public library construction
in Alaska as well as to people interested in other topics in Alaskan library history.
Archival Resources from the Alaska State Archives
Box 51780 Library Construction Grants (Fairbanks North Star Borough Anderson)
1976 -1980
Box 51781 Library Construction Grants (Homer Port Lions) 1976 -1980
Box 51783 Library Construction Grants (Homer Saxman) 1976 -1980
Box AS 24755 Library Directors' meetings, Governor's Advisory Council 1991 -1997
Box AS 24764 LSCA grant materials 1991 -1997
Box MP 50 LSCA and State funded project blueprints 1986 -1999
Box AS 17171— Meetings of Governor's Council on Libraries 1966 -1990
Published materials
Alaska State Library. Library Services and Construction Act... Annual Report. (various
years)
Alaska State Library. Long Range Program: Library Development in Alaska. Juneau.
(various years)
DeForest, Emily. Libraries: Alaska Built. Sourdough, Winter 1987, v. 24, no. 1, p.7.
Kolb, Audrey. Library Construction Grants: Help for Many Alaskan Communities.
Sourdough, Winter 1986, v. 23, no. 1, p.15.
Attachment 1
14.56.185 EDUCATION 14.56.210
Sec. 14.56.185. Regulations. The division shall adopt regulations
necessary to carry out the pm of AS 14.56.182 14.56.190. 1
ch 135 SLA 1972)
Revisor's notes. Formerly AS
14.56.280. Renumbered in 1982.
Sec. 14.56.190. Definitions. In AS 14.56.182 14.56.190
(1) "division" means the division of state libraries;
(2) "municipal" includes cities and organized boroughs of every
class;
(3) "state agency" includes state departments, divisions, agencies,
boards, associations, corporations, authorities, commissions, universi-
ties, institutions, and offices. 1 ch 135 SLA 1972)
Revisor's notes. Formerly AS sion of state libraries was the division of
14.56.290. Renumbered in 1982. libraries, archives, and museums.
Editor's notes. As of 1992, the divi-
Article 4. Rural Community Libraries.
Section Section
200. Grants for constructing and equip- 220. Ownership of facility
ping libraries 230, Regulations
210. Application for grants 240. 'Rural community" defined
Editor's notes. As of 1992, the divi• article, was the division of libraries, ar-
gon of state libraries, referred to in this chives, and museums.
Sec. 14.56.200. Grants for constructing and equipping librar-
ies. The division of state libraries shall administer a program provid-
ing for grants to rural communities for constructing and equipping
community libraries according to the provisions of AS 14.56.210
14.56.240. 1 ch 42 SLA 1970)
Opinions of attorney general. The though the state would not retain title to
Alaska State Library could make e grant the library facility in that community.
to the community of Anchor Point even August 26, 1987 Op. Att'y Oen.
Sec. 14.56.210. Application for grants. (a) A rural community
desiring to receive the benefits of the grants provided for in AS
14.56.200 shall apply to the division of state libraries. If the rural
community is within a borough with areawide library powers, the
borough may apply on behalf of the community.
(b) To be eligible for a grant under AS 14.56.200 14.56.240, the
applicant shall provide not less than 10 per cent of the total cost of' the
pi eject for which the funds are granted. The remaining percentage
335
14.56.220 A1.ASxA STATUTES
shall be provided by the state. The matching share of the applicant
may be in the form of money, land, services, or other items acceptable
to the division of state libraries. Satisfactory assurance of the continu-
ation of' library services shall be included as part of the application.
1 ch 42 SLA 1970)
Sec. 14.56.220. Ownership of facility. Title to a library con-
structed under AB 14.56,200 14.56.240 shall be in the applicant
unless the applicant is an unincorporated city, in which case the state
shall retain title until the time of any subsequent incorporation. 1
ch 42 SLA 1970)
Sec. 14.56.230. Regulations. The division of state libraries shall
adopt regulations necessary to carry out the purposes of AS 14.56.200
14.56.240. 1 ch 42 SLA 1970)
Sec. 14.56.240. "Rural community" defined. In AS 14.56.200
14.56.230, "rural community "means any community except a first
clasG city of over 2,000 population. 1 ch 42 SLA 1970; am 27 ch 53
SLA 1973)
Secs 14 56.250 14 56290. [Renumbered as AS 14.56.182
14.56.190.]
Article 5. Library Assistance Grants.
Section Section
300. Library assistance grant fund 330. Limitations
510. Eligibility 340. Regulations
320. Applications
Sec. 14.56.300. Library assistance grant fund. There is estab-
lished in the department a library assistance grant fund. From legis-
lative appropriations to the fund, the department shall make grants to
eligible libraries for public library operations or for "interlibrary coop-
eration or for both. 1 ch 36 SLA 1981)
Sec. 14.56.310. Eligibility. (a) Libraries eligible for grants under
AS 14.56.300 are
(1) public libraries operated by municipalities or by public library
nonprofit corporations; and
(2) libraries sharing resources or providing services to other librar-
ies.
(b) A library described in (a) (1) of this section is eligible for a
public library assistance grant. A library described in either (a) (1) or
(2) of this section is eligible for an interlibrary cooperation assistance
grant. 1 ch 36 SLA 1981)
336
14.56.310
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Attachment 2
14.56.320 EDUCATION 14.56.350
Sec. 14.56.320. Applications. An eligible library may apply to the
department fora grant under AS 14.56.300 14.56.340 in accordance
with regulations adopted by the board. 1 ch 36 SLA 1981)
Sec. 14.56.330. Limitations. (a) A public library assistance grant
under AS 14.56.300 14.56.340 may not exceed $10,000 for each
local public library service outlet in any one fiscal year. However, no
amount over $5,000 may be granted unless it is equally matched by
local money.
(b) State money granted to a library under AS 14.56.300
14.56.340 may not be used to supplant local money equal to local
expenditures for that library in fiscal year 1980, as adjusted annually
by the commissioner to conform approximately to changes in the
United States Department of Labor Bureau of Labor Statistics con-
sumer price index for Anchorage, Alaska. A library that uses state
money to supplant local money forfeits eligibility for grants under AS
14.56.300 14.56.340 for two years. 1 ch 36 SLA 1981)
Sec. 14.56.340. Regulations. The board shall adopt regulations
necessary to carry out the purposes of AS 14.56.300 14.56.330. 1
ch 36 SLA 1981)
Article 6. Public Library Construction Grants.
Section
350. Public library construction grants
Editor's notes. As of 1992, the divi- article, was the division of libraries, ar-
sion of state libraries, referred to in this chives, and museums.
Sec. 14.56.350. Public library construction grants. (a) The di-
rector of the division of state libraries shall administer a program
providing for grants to municipalities in the state for the construction
and equipping of libraries. To be eligible for a grant under this section
a municipality shall provide not less than 40 per cent of the total cost
of the project for which funds are granted. The department shall ad-
minister the funds under this section and shall adopt regulations nec-
essary to carry out the purposes of this section.
(b) (Repealed, 88 ch 74 SLA 1985.1 1 ch 100 SLA 1970; am
88 ch 74 SLA 1985)
Revisor's notes. Formerly AS
14.56.065. Renumbered in 1.982.
Opinions of attorney general. In
the absence of statutory or regulatory lan-
337
guage to the contrary, the municipality
may provide its share from any source of
money that may legally be used for that
purpose August 27, 1987 Op. Att'y Gen.
Attachment 3 Library Construction Grant Regulations not yet cancelled despite
repeal of underlying statute
4 AAC 57.200. Applicability; purpose of grants
4 AAC 57.200 4 AAC 57.330 establish a public library construction grant program, and
apply to grants to municipalities and to rural community libraries
(1) for constructing and equipping rural community librari es as authorized by AS
14.56.200 AS 14.56.240 and
(2) for constructing and equipping municipal public libraries as authorized by AS
14.56.350
History: Eff. 2/11/89, Register 109
Authority: AS 14.07.060
AS 14.56.230
AS 14.56.350
4 AAC 57.210. Uses of library construction grant
An eligible applicant
(1) may use a public library construction grant
(A) to construct a new library facility;
(B) to renovate or expand an existing building as a library facllity; or
(C) to equip or furnish a library facility;
(2) may not use a public library construction grant for costs of ordinary maintenance and
operating expenses of a library.
History: Eff. 2/11/89, Register 109
Authority: AS 14.07.060
AS 14.56.230
AS 14.56.350
4 AAC 57.220. Eligibility
Each of the following may apply for a public library construction grant:
(I) a city of any class or unified municipality;
(2) a borough, if the borough has acquired and exercises responsibility for the
management and operation of public libraries; or
(3) a nonprofit corporation organized or functioning as the library board in an
unincorporated community.
History: Eff. 2/11/89, Register 109
Authority: AS 14.07.060
AS 14.56.230
AS 14.56.350
4 AAC 57.230. Maximum amount of state grant
(a) The state will, in its discretion, pay as a grant under the public library construction
grant program an amount not to exceed
(1) 90 percent of the total cost of the project, if the facility is to be constructed by an
applicant eligible to apply under 4 AAC 57.220 other than a city that is not a "rural
community" under AS 14.56.240 or
(2) 60 percent of the total cost of the project, if the facility is to be constructed by a city
that is not a "rural community" under AS 14.56.240
(b) For purposes of this section,
(1) a city that is not a "rural community" under AS 14.56.240 includes first class cities,
whether bone rule or general law;
(2) the "total cost of the project" of a library facility that is combined with a school,
municipal, or other community facility, includes only costs that are attributable, in the
judgment of the director, to uses relating to operation of a public library within the
proposed combined facility.
History: Eff. 2/11/89, Register 109
Authority: AS 14.07.060
AS 14.56.230
AS 14.56350
4 AAC 57.240. Local contribution
An applicant must provide, as a local contribution, the portion of the total project cost not
met by the state grant payable under 4 AAC 57.230. The local contribution may be in the
foam of
(1) money from unrestricted locally- generated revenue of the applicant;
(2) land; or
(3) services.
History: Eff. 2/11/89, Register 109
Authority: AS 14.56.060
AS 14.56.230
AS 14.56350
4 AAC 57.250. Application
(a) An applicant must apply for a public library construction grant on a form provided by
the division. The application must state or include
(1) a detailed study outlining the library space needs of the community and library service
area in which the project will be constructed, with projections for use of the facility for a
period of not less than 20 years if the grant is to be used for the construction, renovation,
or expansion of a library facility,
(2) a detailed description of the project, its associated costs, and the funding sources that
will support construction of the project and its operation and maintenance after
construction if the grant is to be used for the construction, renovation, or expansion of a
library facility, and
(3) assurances that
(A) the applicant will provide the local contribution required by 4 AAC 57.240; and
(B) ownership of a facility to be constructed, renovated, or expanded with money
received under the grant will conform to the requirements of AS 14.56.220 if applicable.
(b) In addition to the requirements of (a) of this section, if the application for a public
library construction grant is for construction, renovation, or expansion of a combined
facility in which the resources of the public library are to be located as part of a school,
municipal, or other community facility, the applicant shall submit a copy of a valid
agreement between the governing body of the public library and
(1) the governing body of the municipality, if the application is for a combined facility in
a municipal building;
(2) the school board of the school district, if the application is for a combined facility in a
school; or
(3) the board, committee, or other organization managing or operating the portion of a
community facility not used for library purposes, if the application is for a combined
facility for which neither a municipality nor a school district is responsible.
(c) The agreement provided under (b) of this section must clearly delineate the
responsibilities of the public library and of the school district, municipality, or other
organization, with provision made in the agreement for financial responsibility,
maintenance, and care of the combined facility, personnel, use of equipment, and hours
of service.
History: Eff. 2/11/89, Register 109
Authority: AS 14.07.060
AS 14.56.230
AS 14.56.350
4 AAC 57.260. Consideration of application
Before making a final decision on a public library construction grant application, the
division will
(1) consult with the applicant about the proposed project; and
(2) allow an applicant to submit an amended application.
History: Eff. 2/11/89, Register 109
Authority: AS 14.07.060
AS 14.56.230
AS 14.56.350
4 AAC 57.270. Standards for decision on grant application
(a) The director will make a decision on a public library construction grant application or
amended application that requests a grant for construction, renovation, or expansion of a
facility based on the following factors:
(1) compliance of the proposed project with minimum space requirements.
(A) for a project serving a community and library service area with an estimated
population of fewer than 400, at least 800 square feet;
(B) for a project serving a community and library service area with an estimated
population of 400 1000, at least 1,200 square feet; and
(C) for a project serving a community and library service area with an estimated
population of more than 1,000, 2,000 square feet or 0.7 square feet per capita, whichever
is greater;
(2) compliance of the proposed project with applicable state and federal codes and
accessibility standards;
(3) conformance of the proposed project to the siting, design, space, and layout
recommendations cited in Planning the Small .Public Library Building by Anders
Dahlgren (American Library Association, 1985) or, if, in the judgement of the director,
that publication is clearly inappropriate, the standards set out in another publication
specified by the director;
(4) suitability of the proposed project to meet the library needs of the community and
library service area for at least 10 years;
(5) appropriateness of the amount requested in the public library construction grant
application to the proposed project and the library requirements of the community or
library service area served by the applicant; and
(6) ability of the applicant to operate and maintain the proposed project, including an
appraisal of the applicant's past performance in operating a library, if applicable.
(b) In malting a decision on a public library construction grant application or amended
application that requests a grant to equip or furnish a facility, the director will, in his or
her discretion, approve a grant only for library equipment and furniture that is of a quality
acceptable to the director and that is of at least comparable quality to the following
general product specifications:
(1) steel shelving or library stacks; and
(2) standard library furniture or furniture of similar quality offered by standard furniture
suppliers,
History: Eff. 2/11/89, Register 109
Authority AS 14.07.060
AS 14.56.230
AS 14.56.350
4 AAC 57.280. Priority for grant approval
During a fiscal year, if amounts requested in public library construction grant
applications approved by the director under 4 AAC 57.270 exceed amounts appropriated
for payment of public library construction grants, the director will award grants based on
the following standards:
(1) the director will rank projects, giving priority to proposed projects that the director
evaluates as having the highest beneficial impact on the provision of library services to
the public; and
(2) among projects that are ranked relatively equally under (1) of this section, the director
will give preference to an applicant that has not previously received a public library
construction grant.
History: Eff. 2/11/89, Register 109
Authority: AS 14.07.060
AS 14.56.230
AS 14.56.350
4 AAC 57.290. Administrative review
An applicant for a public library construction grant who is dissatisfied with a decision by
the director under 4 AAC 57.270 or 4 AAC 57.280 may obtain a review of that decision
in the manner made available to school districts under 4 AAC 40.010 4 AAC 40.050.
History: Eff. 2/11/89, Register 109
Authority: AS 14.07.060
AS 14.56.230
AS 14.56.350
4 AAC 57.300. Grant agreement
If the director approves award of a public library construction grant, the division and the
applicant shall prepare and sign a grant agreement. The agreement must
(1) set out a payment schedule for the amount of the grant to be paid by the division
under 4 AAC 57.230, exclusive of the amount that the director withholds under 4 AAC
57.310;
(2) include a statement of the rights and responsibilities of the state and the applicant
regarding the proposed project; and
(3) include assurances by the applicant that
(A) for a construction, renovation, or expansion project, the project, when constructed,
will be operated as a public library facility for not less than 20 years or for the life of the
building, whichever is less; and
(B) the equipment and furniture obtained by the applicant from the proceeds of a public
library construction grant will be used only for the provision of library services in the
operation of the public library for a period that is not less than the expected useful life of
the equipment and furniture.
History: Eff. 2/11/89, Register 109
Authority: AS 14.07.060
AS 14.56.230
AS 14.56.350
4 AAC 57.310. Withheld money
The director will not pay to the applicant more than 90 percent of the amount that the
director has approved as a grant under 4 AAC 57.270 4 AAC 57.280 until the applicant
files a project audit as required by 4 AAC 57.320 and the director accepts the audit.
History: Eff. 2/11/89, Register 109
Authority: AS 14.56.230
4 AAC 57.320. Project audit
(a) When a project has been completed, the applicant shall file a project audit with the
division. In the audit, the auditor shall
(1) report all receipts and expenditures for the project; and
(2) certify that all project expenditures by the applicant conform to law.
(b) If the applicant fails to provide an audit as required by (a) of this section, the director
will, in his or her discretion,
(1) lapse the amount withheld for the project under 4 AAC 57.310; and
(2) require repayment of all or a portion of the public library construction grant that had
been paid to the applicant for the project.
(c) Subject to appropriation, money lapsed or repaid under (b) of this section may be
deposited into the grant account from which public library construction accounts are paid.
History: Eff. 2/11/89, Register 109
Authority: AS 14.07.060
AS 14.56.230
AS 14.56.350
4 AAC 57.330. Grant program administration
(a) The director will, in his or her discretion, require repayment of all or any portion of
the amount of a public library construction grant paid to an applicant which the director
determines has been used in a way that violates assurances given by the applicant under 4
AAC 57.300(3)
(b) Subject to appropriation, money repaid under (a) of this section may be deposited into
the grant account from which public library construction grants are paid.
History: Eff. 2/11/89, Register 109
Authority: AS 14.07.060
AS 14.56.230
AS 14.56.350
s
1141111 g Attachment 4 14
APPLICATION FOR PUBLIC LIBRARY
CONSTRUCTION GRANT FUNDS
sas154
Department of Education
Alaska State Library
REVISED APPLICATION
PART I: GENERAL INFORMATION
1. Applicant
Name of Library:
Mailing Address:
Skagway Public Library
P.O. Box 394
Skagway, Alaska 99840
Telephone Number: (q07) 983 -2665
2. Person Responsible for Project (correspondence will go to this person)
Name: Dianne Knorr
Title: Director
Mailing Address: P.O. Box 394
Skagway. Alaska
Telephone Number: (9Q7) 983 -2665
Home Number (907) 983 -2448
3. Population Served
Current population 712
Estimated population (i
In addition to the year -round population, (1
Skagway has approsimately 400 -500 seasonal
workers and their families.
4. Type of Project (check one):
99840
/17:..-cA_ /AA'tet Fn'r
.f86 /57/
FAA' re srq4/
n 10 yrs.): 1995 834 intermediate
n 20 yrs.): 2000 921 Projection (based on
2010 1,123 2% annual growth)
Figures from Draft Skagway Comprehensive Plan
New building.
Conversion of existing building.
Addition to current building.
Remodeling of current building.
(no added square feet).
X Both addition to and remodeling of
current building.
5. Size of current library building: 2,188 sq. ft.
874
6. Projected size at end of project: 3,062 sq. ft.
Rev. 1/88
f
Construction Grant
Application
Page two
PART II: PROJECT PLANNING
7. Needs Statement
Oescibe in detail projected space needs in 10 years and 20 years based on
population estimates. This statement must include an analysis of space
needs for all programs which the library intends to provide. These will
include some or all of the following: housing of the collection, seating,
circulation, storage, offices, meeting and /or program space, restrooms,
etc. (Use additional pages as needed.)
We will need an audio /visual room and a meeting room.
The library at present has a story hour program, a summer reading
club, a. paperback exchange, provides copies, provides a typewriter
for public use, maintains the state JOBS book, provides IRS forms,
will have a circulating video collection through the State Library,
and we have our own video collection.
We have been adding books at the rate of 700 -800 volumes annually.
We have a large influx of seasonal workers and their families,
approximately 400 -500, who use the library. We provide information
and a place for tourists to stop and read.
We need more space to store and process our incoming material, both
purchased and donated.
We work cooperatively with the school to help provide the materials for
the children to go along with the reading series and the Battle of
the Books.
Rev. 1/88
Construction Grant
Application
Page three
8. Present Building Inadequacies
Describe the current library building and why it is inadequate for the
needs of the community. If the community does not yet have a public
library, describe its need for one. (Use additional pages as needed.)
The present library building has no more room for collection growth.
We have rearranged shelves to obtain the maximum possible amount of
space and have filled those up. We now have books stacked on the floor.
There is presently a small room, referred to on the original blueprint
as "multi- purpose This, room is approximatbly 185 square feet and
serves as a community meeting room, library` storage area, and houses
our audio /visual equipment. The A/V equipment consists of a computer
with 2 disc drives, monitor, printer, a microfiche /microfilm reader/
printer, a record player, 2 cassette players, a 16mm projector, an
overhead projector, a television,a VHS VCR, a U -matic VCR, a typewriter,
and storage for the microfiche and microfilm. This amount of square
footage is barely adequate for one function, 'not to mention three.
Additionally we have a special collection of Alaskana, Skagway and
Gold Rush history, including many out -of -print books becoming rare
and valuable, and copies of books which were personal possessions
of historic figures here. This collection would be benefited
by special, restricted storage.
Rev. 1/8B
Construction Grant
Application
Page four
9. Library Building Project
Describe the proposed construction project and how it will meet the
current and future anticipated needs of the community. Show the
relationship between the size and type of the construction project and the
present and future space needs for each activity that will take place in
the library. These may include space for the collection (books,
magazines, etc.); seating; programs; storage; office(s); services
(check -in and check -out areas, workroom, etc.); and audio visual area.
Estimate square footage and other needs for each activity. Attach a set
of blue prints Include additional pages, as needed.
The proposed construction project includes a meeting room with square
footage of 304 and an A/V room with square footage of 304. The two
rooms would be divided with a moveable wall to enable the meeting room
to be larger on occasion and the A/V room to be larger on occasion as
needed.
The meeting room would contain two folding tables and 40 stacking chairs
to be used in a variety of meeting types.
The A/V room will contain 12 stacking chairs and 2 folding tables,
a a microfiche and microfilm reader on one tablerara record player and
assette players on one table, a microfiche /microfilm reader /printer
on a moveable stand, a 16mm projector and an overhead projector on a
moveable stand, a TV with a VHS VCR and a U -matic VCR on one moveable
stand, a computer with 2 disc drives, monitor and printer on a moveable
table and a typewriter ona moveable typewriter table.
The library has received a grant which helped enable us to purchase
videos from the Library Video Classics Project. Part of our program is
to offer showings at the library. This project would substantially
increase the amount of people able to be at the showing.
The part of the project allocated to collection shelving would increase
our shelving capacity by more than 5,000 volumes based on an average
of 10 books to the foot of shelf space.
The proposed project would combine the present office and the room on
the blueprint designated as "multi- purpose" into one office, workroom,
storage area.
Rev. 1/88
Construction Grant
Application
Page five
PART III. PROJECT BUDGET
10. Total Project Costs (Estimate and round to nearest dollar):
NOTE: Do not include books or other library materials.
a. Purchase of existing building
b: Site acquisition
c. Construction /remodeling 7 tZ sk 150,328 0
d. Equipment and furniture 12,000 0
e. Architect's fees and related costs(12 18,040 0
f. Other construction Administration (6 9,020
g. Other Contingency (15 22,550
h. TOTAL 211,938
11. Local funds: (Round to nearest dollar)
Total Resources*
a. Tax levy or general funds 6,926.72
b. Bond funds
c. Accumulated capital construction/
improvement funds
d. Revenue sharing funds
e. Private gifts and donations
f. Other
g. Other
Amount Already
Total Cost incurred (if any)
N/A N/A
N/A N/A
14,266.28
h. TOTAL FUNDS 21,193
These must be secure.
12. Funds requested (10h minus 11h)
TOTAL REQUESTED 190.745
Rev. 1/88
Construction Grant
Application
Page six
PART IV. ADDITIONAL INFORMATION
13. If the State Library awards a grant, the documents listed below "a" to "f
will be required as part of the grant agreement. If any are available now,
please submit them with this application. All others should be submitted when
ready.
a. An opinion signed by a legal counsel describing the interest the applicant
has or will have in the site and certifying the interest is legal and veil,"
b. A complete set of final working blueprints and building specifications.
c. Preliminary and final furniture, equipment and shelving requirements.
d. A copy of the Invitation to Bid package.
e. Tabulation of all bids.
f. Copies of all contracts.
PART V: CERTIFICATION OF APPLICATION
To the best of my knowledge and belief, information in this application is true
and correct, and the document has been duly authorized by the governing body of
the applicant.
1, Dianne Knorr
Name of Library Direc or
ighature
2. Sheryl Dennis
Name of Chair, Board of Trustees or equivalent
Signature
3. Thomas Healy
Name of official authorized to enter into contracts (i.e. fiscal agent)
City M.nager
Title
g ature g"
att to
3
Date
`lPr
PLEASE RETURN TO; Deputy Director, Alaska State Library, P.O. 5ot C, J'ireai,
Alaska 99811.
Attachment 5
ALASKA STATE LIBRARY
AGREEMENT
LIBRARY CONSTRUCTION GRANT
This agreement, made and entered into this 1st day of June
1989 by and between the Alaska State Library, hereafter referred to as the
First Party; and the Skagway Public Library hereafter referred to as the
Second Party; and the City of Skagway hereafter referred to the
Third Party.
WITNESSETH
WHEREAS, The State of Alaska has appropriated funds for library
construction; and
WHEREAS, the application of the Second Party for a grant for public
library construction has been approved.
NOW THEREFORE, for and in consideration of the mutual covenants herein
contained the parties hereto agree to as follows:
A. The First Party will agree to:
1. Furnish funds in the amount of up to 190,745 These
funds will be paid in four installments on 25 percent, 50 percent,
75 percent, and 100 percent completion of the project. Ten (10)
percent of the total Public Library Construction Grant shall be
withheld from the final payment pending completion of a local audit.
2. Provide, as necessary, advisory services in furtherance of the
project and supervise the administration of the project.
B. The Second Party will agree to:
1. Expend local funds of at least 21,193 for project purposes.
2. Release, at the completion of the project, any unexpended grant
funds to the First Party.
3. Employ a qualified architect to plan and supervise construction.
Submit preliminary plans and final working drawings and
specifications to the First Party for approval before the project
is advertised for bids. Change orders should be submitted for
approval prior to authorization for inclusion in contract.
4. Submit final furniture, equipment, and shelving specifications to
the First Party for approval before proceeding to bid.
5. Provide the First Party with a copy of the Invitation to Bid
package, tabulations of bids, and copies of all contracts.
6. Meet all applicable state and local laws, regulations, and codes
for the construction of a public facility.
7. Call for bids within 90 days from the date of signing this contract.
Begin construction work promptly and complete the project within a
reasonable length of time.
r
8. Provide on -site architectural or engineering supervision and
inspection to insure that the completed work conforms to the
approved plans and specifications.
9. Assure compliance with Federal and State laws and regulations
relating to environmental planning, handicapped access, reports and
protection.
10. Permit representatives of the First Party to review records, make
audits and on -site inspections.
11. Make requests as scheduled above for the Grant share of
construction project costs on forms provided by the First Party.
12. Establish and maintain such accounts as will permit accurate and
expeditious audit at any time during the construction project.
13. Submit to the First Party regular reports of the receipt and
disposition of money, copies of the inspection reports, and such
additional reports as may be requested.
14. Provide the First Party with an audit of the funds on the
completion of the construction project.
Conditions:
1. No expenditure shall be made or action taken which is contrary to
the laws or regulations of the State of Alaska.
2. No change shall be made in the project unless a change order is
approved in writing by the First Party.
3. The application for a Library Construction Grant is made Part and
Parcel of this contract.
ALASKA STATE LIBRARY
4 2. a�tti.c.,/
(Nam!)
(Title)
LIBRARY BOARD
(Title)
LOCAL JURISDICTION
(Title)
City Manager
Attachment 6
14 YEARS AFTER
LSCA .IN ALASKA
I9
19�
Abetter title would be "14 years of progress." Alaska has been a participant
in the Library Services and Construction Act and its predecessors since fiscal
year 1958. Expenditures of state funds for state library activities have
increased from $21,106 to $316,000 in FY 1972. That's a 15 -fold increase: It
is a measure of the impact and importance of Federal Funds in stimulating
library development in Alaska. It wasn't only Federal Funds, of course, but
they were the constant factor to allow a project, to push a program, to encourage
a new approach.
Perhaps this is a good time to take a look at what has been accomplished
during this 14 year span. And in thinking on it, Engen's Second Law applies:
"The paradox of the Quest -the further you've come, the further you have to
go." The goal of library services for-ell Alaskans, adequate to meet their
needs no natter where they live, is a long way off. But if we can but look
at what has been accomplished,'instead of how far we have to go, it is an
impressive list.
Federal Funds were used as grants to provide assistance for staff, materials
and services in Anchorage and now there is borough -wide library service; in
Fairbanks and now there is borough -wide library service; in Juneau and now
there is borough -wide library service; in Sitka and now there is borough -wide
library service. Except for Ketchikan, the major population centers of the
State have area wide library services and support. Write success on those,
projects.
Interlibrary Cooperation funds have made possible the Telex communication
network which ties together Fairbanks, Anchorage; Juneau, Sitka and Ketchikan.
It also provides a speedy link with the Pacific Northwest Bibliographic Center
in Seattle. All Alaskan libraries are eligible to use the services of this
link to the major library resources in the entire Pacific Northwest. Last
year more than 3467 items were requested for Alaskan readers through the
Center and in excess of 14,000 pages of Xerox copies of periodical articles
were supplied. As a result of this cooperative activity the Alaska Library
Association has developed and adapted one of the most liberal Interlibrary
Loan codes in the nation. More success.
The word cooperation is impossible to overuse in terms of Alaskan Library
Development. Better than two thirds of the total State Library budget
is expended on cooperative activities. A touchstone of Alaskan development
has been to consider the needs of the individual user and trying to meet those
needs wherever... they originate and wherever the information is located.
More than $137,000 was distributed to 37 different communities as grants to
purchase materials, shelving and equipment. In addition $242,000 was dis-
tributed to Anchorage, Fairbanks, Juneau, Ketchikan, Kodiak, Seward and Sitka
for extension of services to surrounding areas. Recently a program has been
started to make book grants to communities constructing new buildings. This
program has distributed $42,700 to date. And has it been important? Perhaps
one simple statistic will illustrate -in 1958 total local support of libraries
in the State was $116,300. In FY 72 this figure was 989,802 Yes, the
stimulation of Federal Funds was, important.
14 Years After LSCA in Alaska Page 2
A statewide library development plan was produced under Title III funding in
1968 -69. This plan, "Library Services for All Alaskans is still the basic
guide for development. Many of its recommendations have been implemented-
most are in the future. They are part of the long road that must be traversed,
but there is a map and guide. Among the accomplishments are establishment of
a regional library coordinator in Fairbanks for the Northern Region (and
budgetary approval to add a Seuthcentral Coordinator in FY 73); establishment
of a Processing Center to serve various types of libraries throughout the
State (it now has 27 members); establishment of a State Publications Distribution
Center at the State Library (there are 7 depository libraries within the State
and 5 outside to allow continent wide access to Alaskan publications).
Availability of Federal Funds for community library construction stimulated
the State into making State General funds available and allowed a lower
matching ratio for small communities without an adequate tax base. Approximately
$1,165,000 has been used in assisting the construction of community library
facilities, including $697,842 in Federal Funds and $467,121 in State funds.
Buildings have been assisted in Seward, Anchorage (two branches), Sitka,
Juneau, Palmer, Kodiak, Dillingham, Ketchikan, Bethel, Cordova, Soldotna,
Bristol Bay, Fort Yukon, Tok, Kake, North Pole, Wrangell and Pelican. That's
a lot of square feet for people places.
And the list doesn't stop. It includes a circulating collection of 8mm movies
used throughout the State; multiple locations of cassettes for information
and pleasure; a book boat that brings books, records, and cassettes to isolated
logging camps; collections of paperbacks in small village airports for
travellers; experimental reference collections to be shared by adjoining
libraries; bookmobile demonstrations; a multi -media van to take a variety
of services out to the people; phonograph records; and art prints; and how
much more.
The accomplishments go on- -and people benefit. Lives are made fuller.
Information is available. Education in the broad sense can take place.
Measured by what has been accomplished, it has been 14 years of progress;
measured against what needs to be done, it has been 14 years of preparation.
Richard B. Engen
Director of State Libraries
'ublic Libraries
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ITEM A: CALL TO ORDER
ACTION AGENDA
KENAI CITY COUNCIL REGULAR MEETING
AUGUST 5, 2009
7:00 P.M.
KENAI CITY COUNCIL CHAMBERS
http: www.ci.kenai.ak. us
fleM IOq
1. Pledge of Allegiance
2. Roll Call
3. Agenda Approval
4. Consent Agenda
*All items listed with an asterisk are considered to be routine and non-
controversial by the council and will be approved by one motion. There will be no
separate discussion of these items unless a council member so requests, in which case
the item will be removed from the consent agenda and considered in its normal
sequence on the agenda as part of the General Orders.
ITEM B: SCHEDULED PUBLIC COMMENTS (10 minutes)
ITEM C: UNSCHEDULED PUBLIC COMMENTS (3 minutes)
ITEM D: PUBLIC HEARINGS (Testimony limited to 3 minutes per speaker.)
1. Ordinance No. 2398 -2009 Decreasing Estimated Revenues and
Appropriations by $250,000 in the Street and Sewer Capital Projects and
Increasing Estimated Revenues and Appropriations by $250,000 in the
Library Expansion Capital Projects Fund for Capital Improvements.
(Clerk's Note: Ordinance No. 2398 -2009 was postponed, no time certain, at the May 6,
2009 council meeting. The motion to adopt is active.)
a. AMENDED/PASSED UNANIMOUSLY. Substitute Ordinance No.
2398 -2009 Increasing Estimated Revenues and Appropriations
by $250,000 in the General and Library Expansion Capital
Projects Funds for Capital Improvements.
2. PASSED UNANIMOUSLY. Ordinance No. 2424 -2009 Increasing
Estimated Revenues and Appropriations by $426.25 in the General Fund
for the Police Department to Purchase a New Glock Duty Pistol From
Asset Forfeiture funds Provided to the City of Kenai.
3. PASSED UNANIMOUSLY. Ordinance No. 2425 -2009 Enacting KMC
14.20.255 Establishing a Process for the Regulation and Placement of
Communications Towers Within the City of Kenai and Amending the
Land Use Table in KMC 14.22.010 to Provide that Communications
Towers are a Conditional Use in the Rural Residential (RR) and Central
Mixed Use (CMU) Zones.
4. PASSED UNANIMOUSLY. Ordinance No. 2426 -2009 Increasing
Estimated Revenues and Appropriations by $2,281.00 for a City Clerk
Pay and Benefits Increase in Excess of Originally Budgeted Amounts.
5. PASSED UNANIMOUSLY. Resolution No. 2009 -46 Adopting
Minimum Standard Requirements for Aeronautical Services for the Kenai
Municipal Airport.
6. PASSED UNANIMOUSLY. Resolution No. 2009 -47 Declaring
Additional Equipment, Supplies, and Materials Surplus or Obsolete, and
to be Sold as Allowed in Kenai Municipal Code 7.15.060.
7. PASSED UNANIMOUSLY. Resolution No. 2009 -48 In Memory of
Emily DeForest and Commending Her Contributions and Commitments
to the City of Kenai and Kenai Community Library.
8. PASSED UNANIMOUSLY. Resolution No. 2009 -49 In Memory of
George A. Navarre and His Contributions and Commitments to the City
of Kenai and Surrounding Community.
9. PASSED UNANIMOUSLY. Resolution No. 2009 -50 Adopting an
Identity Theft Policy.
10. PASSED UNANIMOUSLY. Resolution No. 2009 -51 Authorizing a
Budget Transfer Within the General Fund, Recreation, Parks, and
Beautification Departments for Installation of Water Service to the City
Cemetery.
ITEM E: MINUTES
1. APPROVED /CONSENT AGENDA. *Regular Meeting of July 15, 2009.
ITEM F: UNFINISHED BUSINESS
ITEM G: NEW BUSINESS
1. APPROVED. Ratification of Bills
2. APPROVED. Approval of Purchase Orders Exceeding $15,000
3. INTRODUCED /CONSENT AGENDA. *Ordinance No. 2427 -2009
Amending KMC 21.05.085 Amending the Fuel Flowage Fee to Exclude
Fuel Delivered to the Airport Solely for Transport Off the Airport for
Delivery or Resale to Another Entity.
4. INTRODUCED /CONSENT AGENDA. *Ordinance No. 2428 -2009
Amending KMC 7.25.020 to: 1) Better Define How Budget Transfers in
Amounts of Less Than Five Thousand Dollars ($5,000) are Accomplished;
and, 2) Provide that Budgetary Control for a Capital Project is Done at
the Project Level Rather Than the Object Level; and, 3) That Object Level
Budget Transfers in Capital Projects in Excess of Five Thousand Dollars
($5,000) or More Shall be Reported to the Kenai City Council on a
Monthly Basis.
5. INTRODUCED /CONSENT AGENDA. *Ordinance No. 2429 -2009
Increasing Estimated Revenues and Appropriations by $6,350 in the
General Fund for a Library Grant.
6. INTRODUCED /CONSENT AGENDA. *Ordinance No. 2430 -2009
Increasing Estimated Revenues and Appropriations by $5,907 in the
General Fund for a Library Grant.
7. INTRODUCED /CONSENT AGENDA. *Ordinance No. 2431 -2009
Increasing Estimated Revenues and Appropriations by $60,000 in the
Airport fund and In the Airport Improvement Capital Project Fund for a
Supplemental Environmental Assessment at the Kenai Airport's Float
Plane Basin.
8. INTRODUCED /CONSENT AGENDA. *Ordinance No. 2432 -2009
Increasing Estimated Revenues and Appropriations by $19,928 in the
Senior Citizen Title III Grant Fund for the Purchase of New Dining Room
Chairs.
9. BRING RESOLUTION FORWARD. Discussion Donation /Boys Girls
Club of the Kenai Peninsula.
10. BRING ORDINANCE FORWARD. Discussion Position
Creation /Capital Projects Manager
ITEM H: COMMISSION /COMMITTEE REPORTS
1. Council on Aging
2. Airport Commission
3. Harbor Commission
4. Library Commission
5. Parks Recreation Commission
6. Planning Zoning Commission
7. Miscellaneous Commissions and Committees
a. Beautification Committee
b. Alaska Municipal League Report
c. Mini -Grant Steering Committee
d. Advisory Cemetery Committee
e. Kenai Convention Visitors Bureau
f. Reports of KPB Assembly, Legislators and Councils
ITEM I: REPORT OF THE MAYOR
ITEM J: ADMINISTRATION REPORTS
1. City Manager
2. Attorney
3. City Clerk
ITEM K: DISCUSSION
1. Citizens (five minutes)
2. Council
ITEM L: PENDING LEGISLATION (This item lists legislation which will be
addressed at a later date as noted.)
Ordinance No. 2362 -2008 Amending the Official Kenai Zoning Map by Rezoning
Tract A, Papa Joe's Subdivision, Chumley Replat From Rural Residential 1 (RR1) to
Limited Commercial (LC).
Ordinance No. 2396 -2009 Amending the Kenai Municipal Code with the Addition
of Chapter 10.40, Entitled, "Release of Public Records" and "Regulations Concerning
Public Record Inspections." (Clerk's Note: Ordinance No. 2396 -2009 was substituted
and postponed, no time certain, at the May 20, 2009 council meeting. The motion to
adopt is active.)
Ordinance No. 2412 -2009 Amending KMC 13.40.040 to Provide for a Speed Limit
of Ten (10) Miles Per Hour While Driving Motorized Vehicles on a Portion of the North
Shore Public Beach Within the City of Kenai. (Clerk's Note: At the June 3, 2009, a
motion to adopt Ordinance No. 2412 -2009 was made and the ordinance was
subsequently postponed, no time certain. The motion to adopt Ordinance No. 2412 -2009
is active.)
EXECUTIVE SESSION Personnel Matter
Approved C.O.L.A. increase for City Manager.
ITEM M: ADJOURNMENT
ITEM A: CALL TO ORDER
ACTION AGENDA
KENAI CITY COUNCIL REGULAR MEETING
AUGUST 19, 2009
7:00 P.M.
KENAI CITY COUNCIL CHAMBERS
http: /www.ci.kenai.ak.us
1. Pledge of Allegiance
2. Roll Call
3. Agenda Approval
4. Consent Agenda
*All items listed with an asterisk are considered to be routine and non-
controversial by the council and will be approved by one motion. There will be no
separate discussion of these items unless a council member so requests, in which case
the item will be removed from the consent agenda and considered in its normal
sequence on the agenda as part of the General Orders.
ITEM B: SCHEDULED PUBLIC COMMENTS (10 minutes)
ITEM C: UNSCHEDULED PUBLIC COMMENTS (3 minutes)
ITEM D: PUBLIC HEARINGS (Testimony limited to 3 minutes per speaker.)
1. Ordinance No. 2396 -2009 Amending the Kenai Municipal Code with
the Addition of Chapter 10.40, Entitled, "Release of Public Records" and
"Regulations Concerning Public Record Inspections."
(Clerk's Note: Ordinance No. 2396 -2009 was substituted and postponed, no time
certain, at the May 20, 2009 council meeting. The motion to adopt is active.)
a. AMENDED AND PASSED UNANIMOUSLY Substitute
Ordinance No. 2396 -2009 Amending the Kenai Municipal Code
with the Addition of Chapter 10.40, Entitled, "Release of Public
Records" and "Regulations Concerning Public Record Inspections."
2. PASSED UNANIMOUSLY Ordinance No. 2427 -2009 Amending KMC
21.05.085 Amending the Fuel Flowage Fee to Exclude Fuel Delivered to
the Airport Solely for Transport Off the Airport for Delivery or Resale to
Another Entity.
3. POSTPONED /SEPTEMBER 2, 2009 Ordinance No. 2428 -2009
Amending KMC 7.25.020 to: 1) Better Define How Budget Transfers in
Amounts of Less Than Five Thousand Dollars ($5,000) are Accomplished;
and, 2) Provide that Budgetary Control for a Capital Project is Done at
the Project Level Rather Than the Object Level; and, 3) that Object Level
Budget Transfers in Capital Projects in Excess of Five Thousand Dollars
($5,000) or More Shall be Reported to the Kenai City Council on a
Monthly Basis.
4. PASSED UNANIMOUSLY Ordinance No. 2429 -2009 Increasing
Estimated Revenues and Appropriations by $6,350 in the General Fund
for a Library Grant.
5. PASSED UNANIMOUSLY Ordinance No. 2430 -2009 Increasing
Estimated Revenues and Appropriations by $5,907 in the General Fund
for a Library Grant.
6. PASSED UNANIMOUSLY Ordinance No. 2431 -2009 Increasing
Estimated Revenues and Appropriations by $60,000 in the Airport Fund
and in the Airport Improvement Capital Project Fund for a Supplemental
Environmental Assessment at the Kenai Airports Float Plane Basin.
7. PASSED UNANIMOUSLY Ordinance No. 2432 -2009 Increasing
Estimated Revenues and Appropriations by $19,928 in the Senior Citizen
Title III Grant Fund for the Purchase of New Dining Room Chairs.
PASSED UNANIMOUSLY Resolution No. 2009 -52 Setting the Time
and Place for a Public Hearing on the South Ames Road LID Street
Improvement Special Assessment District.
9. PASSED UNANIMOUSLY Resolution No. 2009 -53 Awarding the Bid
to Brenntag Pacific, Inc. for Miscellaneous Chemicals August 2009.
10. PASSED UNANIMOUSLY Resolution No. 2009 -54 Awarding the Bid
to Tri City's Construction, Inc. for Concrete Repairs- -2009 for the Total
Amount of 546,936.00.
11. PASSED UNANIMOUSLY Resolution No. 2009 -55 Authorizing a
Budget Transfer Within the General Fund, Buildings, and Non
Departmental Departments for a Citywide Information Technology
System Study.
12. PASSED UNANIMOUSLY Resolution No. 2009 -56 Directing the
Administration to Enter Into a Grant Agreement With the Boys and Girls
Club of the Kenai Peninsula for Fiscal Year 2010 Funding of the Kenai
Clubhouse in the Amount of $45,000.
ITEM E: MINUTES
1. APPROVED *Regular Meeting of August 5, 2009.
2. APPROVED *August 5, 2009 Council Work Session Notes
ITEM F: UNFINISHED BUSINESS
ITEM G: NEW BUSINESS
1. APPROVED Ratification of Bills
2. APPROVED Approval of Purchase Orders Exceeding $15,000
3. INTRODUCED *Ordinance No. 2433 -2009 Amending KMC 1.15.040
(Agenda and Packet Development, Preparation, Distribution, Publication,
Late Materials) to Include a Subsection Providing for the Clerks
Preparation of the Agenda.
4. INTRODUCED *Ordinance No. 2434 -2009 Amending KMC 14.25
(Landscaping /Site Plan Regulations) by Amending KMC 14.25.020
(Application) and Enacting a New Section KMC 14.25.025 (Retention
Basins) to Provide Landscaping and Site Plan Requirements for the
Development of Retention Basins.
5. INTRODUCED *Ordinance No. 2435 -2009 Amending the Land Use
Table in KMC14.22.010 to Provide that Tattoo Parlors and Massage
Therapists Require a Conditional Use Permit in the Townsite Historic
Zone (TSH).
6. APPROVED Approval Amendment /City Manager Contract.
7. APPROVED Approval Change Order No. 2 /Kenai Courthouse
Parking Expansion 2009.
8. AMENDED AND APPROVED Approval City of Kenai Proposition A
Ballot Summary for Kenai Peninsula Borough Voter Pamphlet.
9. WORK SESSION /8/27/09, 6:00 P.M. Discussion Proposition
Informational Flyer /DRAFT
ITEM H: COMMISSION /COMMITTEE REPORTS
1. Council on Aging
2. Airport Commission
3. Harbor Commission
4. Library Commission
5. Parks 8; Recreation Commission
6. Planning Zoning Commission
7. Miscellaneous Commissions and Committees
a. Beautification Committee
b. Alaska Municipal League Report
c. Mini -Grant Steering Committee
d. Advisory Cemetery Committee
e. Kenai Convention Visitors Bureau
f. Reports of KPB Assembly, Legislators and Councils
ITEM I: REPORT OF THE MAYOR
ITEM J: ADMINISTRATION REPORTS
1. City Manager
2. Attorney
3. City Clerk
ITEM K: DISCUSSION
1. Citizens (five minutes)
2. Council
ITEM L: PENDING LEGISLATION (This item lists legislation which will be
addressed at a later date as noted.)
Ordinance No. 2362 -2008 Amending the Official Kenai Zoning Map by Rezoning
Tract A, Papa Joe's Subdivision, Chumley Replat From Rural Residential 1 (RR1) to
Limited Commercial (LC).
Ordinance No. 2412 -2009 Amending KMC 13.40.040 to Provide for a Speed Limit
of Ten (10) Miles Per Hour While Driving Motorized Vehicles on a Portion of the North
Shore Public Beach Within the City of Kenai. (Clerk's Note: At the June 3, 2009, a
motion to adopt Ordinance No. 2412 -2009 was made and the ordinance was
subsequently postponed, no time certain. The motion to adopt Ordinance No. 2412 -2009
is active.)
EXECUTIVE SESSION City Attorney Exit Interview
ITEM M: ADJOURNMENT
Part 2: GENERAL INFORMATION
2 -1.
Library Director: Mary Jo Joiner
2 -2,
Legal Name of the Library: Kenai Community Library
2 -3.
Street Address of the Library: 163 Main Street Loop
2 -4.
Mailing Address: 163 Main Street Loop
2 -5.
City or Town: Kenai
2 -6.
Zip Plus 4: 99611
2 -7.
Telephone Number: 907 283 -4378
2 -8.
Fax Number: 907 283 -2266
2 -9.
E -Mail Address of Library Director:
mjoiner @ci.kenai.ak.us
2 -10.
Library Web Address:
http: /www.kenailibrary.org
Part 1: TIME PERIOD COVERED
Indicate the time period covered by this annual report, which describes the operations of your
public library over a twelve -month period. (Check one.)
July 1, 2008 June 30, 2009
January 1, 2008 December 31, 2008
Other date range. Please specify:
ALASKA PUBLIC LIBRARY ANNUAL REPORT
For the Fiscal Year Ending June 30, 2009
DUE: September 1, 2009
It 1012.
Every public library in Alaska must file this Annual Report as a requirement of the Public Library Assistance
Grant (4 AAC 57.064.) The purpose of this report is to gather information about the status of public library
resources and services. Over time, the data collected presents a diagram of the progress Alaskan libraries have
made in providing information to Alaskans statewide. Librarians, trustees, and government officials use this data
in many ways to support planning efforts, the budget process, evaluation, and decision- making. The statistics
are submitted to Federal State Cooperative System for Public Library Data and used by researchers and
decision makers nationally.
General Instructions:
Please read the instructions and definitions for each item carefully. Definitions are important to ensure
comparability of data from different libraries.
Do not leave any items blank.
Enter 0 if the appropriate entry for an item is zero or none.
Enter N/A if an item does not apply to your library or if you do not collect these statistics.
If an exact figure is not available for a particular item, but you can provide a reasonable estimate, enter
the estimate on the form. Indicate that the figure is an estimate by enclosing it in parentheses
Accurate reporting of financial information is important. Parts 4, 5, and 6 should be completed in the
office where the financial records are maintained.
2 -11.
Population of legal service area:
Report the number of people in the geographic area for which a public library has been
established to offer services and from which (or on behalf of which) the public library
derives revenue, plus any areas served under contract for which the library is the primary
service provider. For most libraries, this number will correspond to the city or borough's
population. Use the most recent statistics available.
Page 2
7,134
2-12
Number of registered borrowers:
A registered borrower is a library user who has applied for and received an identification
number or library card from the public library that has established conditions under which
the borrower may borrow library materials and gain access to other library resources.
15,853
2 -13.
Has the complete file of registered borrowers been updated or purged since 2006?
Yes /1 No
2 -14.
Number of public service outlets
a.
Central library:
The main library building where the principal collections are kept and handled and in
which processing of library materials is usually done.
1
b.
Branch libraries:
Branch libraries are additional buildings that have all the following: 1) separate quarters;
2) a permanent basic collection of books; 3) a permanent paid staff; and 4) a regular
schedule for opening to the public. Branches are administered from the central office.
0
c.
Bookmobile units:
A bookmobile is a traveling branch library. It consists of at least all the following:
1) a truck or van that carries an organized collection of library materials; 2) paid staff;
and 3) regularly scheduled hours (bookmobile stops) for being open to the public.
0
d.
Other service outlets:
Include collections from the library placed in pioneer homes, correctional institutions,
hospitals, youth centers, senior centers, etc.
1
2 -15.
Number of hours the central library was open each week. If your library is a public
library, report all open hours for each week. If your library is a combined public school
library, report all hours each week the library was open outside of school hours.
58
2 -16.
Number of weeks the central library was open during the reporting period covered
by this annual report.
52
2 -17.
Does your library have a library board?
Yes No
2 -18.
How many members are on the library board?
7
2 -19.
Type of library board: (Check the one that best describes your library board.)
►1 Advisory: An advisory board makes recommendations to a legal entity such as a village, city, or tribal
entity. It is the legal entity, not the library board, which is responsible for setting library policy, planning and
budgeting. The library board is responsible for representing the community's interests in the programs and
operations of the library.
Policy: A policy board has the legal responsibility to set library policy, plan for the future, and insure that
the funds allocated for the library are expended in providing the best possible library services. Usually, policy
boards exist in libraries formed by non profit corporations.
0 No library board
Part 3: LIBRARY STAFF
Staff is counted as FTEs (Full -Time Equivalent employees.) Full time equivalency must be computed on a 40-
hour workweek, even if your library has a shorter workweek. To compute full -time equivalents (FTE) of
employees, take the number of hours worked per week by all employees and divide it by 40.
For example, if the librarian works 10 hours per week the FTE is .25 (i.e., 10 divided by 40). If three people
work a total of 70 hours, it is 1.75 FTE (i.e., 70 divided by 40). Report figures as of the last day of the fiscal
year. Include all positions funded in the library's budget whether those positions are filled or not.
3 -1.
Librarians with MLS Accredited Degrees:
Report here only those librarians with Master's degrees from programs of library and
information studies accredited by the American Library Association.
FTE
2
3 -2.
All Employees with the Title of Librarian:
Report all staff members (including those reported above in 3 -1) doing work that requires
professional training and skill in the theoretical or scientific aspects of library work, or both,
as distinct from its mechanical or clerical aspect. In a small library, the head librarian
should be reported as a librarian, even if lacking the formal training and title.
1
3 -3.
All Other Paid Employees:
This includes clerical and technical library workers, as well as maintenance, security, and
plant operations staff, paid by the library.
5.5
3 -4.
Total (Add lines 3 -2 and 3 -3)
6.5
3 -5.
Library Salary Schedule:
If a written classification and pay schedule is available, please attach. If possible, report salaries on an annual
basis. Hourly rates, however, are acceptable.
GI This library has facilities necessary to support such a collection, staff and schedule.
Class Title
SalaryfWage
Class Title
Salary/Wage
a.
Library Director
69,363
d.
Librarian, Beginning
61,653
b.
Assistant Director
46,955
e.
Technical Assistant
38,752
c.
Section Head
41,456
f.
Clerk/Assistant
15.99/hr.
2 -20.
Public Library Governance (Please check all that apply.) Page 3
IS This library was established through city or borough ordinance.
This library is a non profit corporation.
This is a combined school /community library that has a written agreement with the school district.
2 -21.
Public Library Characteristics (Check all that apply.)
This library has an established collection of printed or other library materials.
This library has paid staff.
This library has volunteer staff.
Z This library has an established schedule in which services of the staff are available to the public.
GI This library has facilities necessary to support such a collection, staff and schedule.
This library is supported in whole or in part with public funds.
3 -6.
Number of Volunteers:
Any person who works for free in the library, regardless of what that person does.
Page 4
91
3 -7.
Total Volunteer Hours Per Year:
822
Continuing Education for Library Director:
Has the library director attended a training workshop or conference in- person or by
distance delivery that was pertinent to library management during the past year?
Yes No
3 -9.
If yes, please provide the title, date, and the sponsoring group for the event, and the actual ime spent in the
workshop or conference programs.
Part 4: OPERATING REVENUE BY SOURCE
Report revenue used for operating expenditures as defined below. Include federal, state, local, or other
grants. DO NOT include revenue for major capital expenditures, contributions to endowments, revenue
passed through to another agency (e.g., fines), or funds unspent in the previous fiscal year (e.g., carryover).
4 -1.
Local Government Revenue:
Money budgeted by the city, borough, school district or tribal council that is available for expenditure by the
public library. Undesignated revenue sharing funds are local govemment sources. Do not include the value
of any contributed or in -kind services or the value of any gifts and donations, library fines, or fees. Do not
include state, federal, and other funds passed through local government for library use. Report these funds
with state government revenue or federal government revenue, as appropriate. If an incorporated non profit
association operates your library, report its income in 4 -4, All Other Revenue.
a.
City or Village:
612,869
b.
Borough:
c.
School District:
d.
Tribal Council:
e.
Other: (List source by name.)
f.
Local Government Total (Add 4-la through e)
612,869
4 -2.
State Government Revenue:
State funds distributed to public libraries for expenditure. This includes Public Library Assistance Grants and
Interlibrary Cooperation Grants funded with state general fund money. Exclude Interlibrary Cooperation Grants
funded with Federal money.
a.
Public Library Assistance Grant (Standard grant in FY2009 was $6,350 per outlet.):
6,350
b.
State Funded ILC Grants:
c.
Other: (List source by name.)
d.
State Government Total (Add 4 -2 a through c)
6,350
PLEASE ROUND REVENUES TO THE NEAREST DOLLAR
4 -3.
Federal Government Revenue: Page 5
Operating expenditures are the current and recurrent costs necessary to support the provision of library
Federal funds distributed to the public library for expenditure, including Interlibrary Cooperation (ILC) and
services. These costs include personnel, library materials, binding, supplies, repair or replacement of existing
Continuing Education Grants funded with Federal Library Services and Technology Act (LSTA) money
furnishings and equipment, and costs for the operation and maintenance of the library building. Only such
distributed by the State Library, as well as Institute of Museum and Library Services funds received by the
tribal council and redistributed to the public library. Do not include E -Rate subsidy.
a.
LSTA- Funded ILC Grants:
4,796
b.
Continuing Education Grant from the State Library:
1,000
c.
Other: (List source by name.)
purposes. Request assistance from your city clerk or financial officer in completing this part. Report only
d.
Federal Government Total (Add 4 -3 a plus c)
5,796
4 -4.
All Other Operating Revenue:
Salaries and wages:
All other revenue not reported in 4 -1 through 4 -3. This includes E -Rate cash or subsidy, library fines,
monetary gifts and donations, interest, fees for library services, non governmental grants, and revenue from
an incorporated non profit association if it runs the library. Do not include the value of any contributed or
in -kind services or the value of any non monetary gifts and donations, such as donations of books or other
library materials or equipment.
a.
E -Rate Cash or Subsidy:
3,747
b.
Other (List source by name.) Gates Foundation Online Opportunity Grant
3,900
c.
Other (List source by name.) Friends of the Kenai Community Library
1,300
d.
Total All Other Revenue (Add 4 -4 a through c)
8,947
Part 5: OPERATING EXPENDITURES
Operating expenditures are the current and recurrent costs necessary to support the provision of library
services. These costs include personnel, library materials, binding, supplies, repair or replacement of existing
furnishings and equipment, and costs for the operation and maintenance of the library building. Only such
funds that are supported by expenditure documents (such as invoices, contracts, payroll records, etc.) at the
point of disbursement should be included.
Do not report the value of free items as expenditures. Do not report estimated costs as expenditures. Do not
report debt reduction costs. Do not report capital expenditures under this category. For shared -use facilities,
calculate the library's proportionate share of the space or the hours the building is open for public library
purposes. Request assistance from your city clerk or financial officer in completing this part. Report only
operating money actually expended during the reporting period for the library from federal, state, local, and
other sources.
5 -1.
Personnel
a.
Salaries and wages:
292,365
This amount should be the salaries and wages for all library staff, including security,
plant operations, and maintenance staff paid for by the library. Include salaries and
wages before deductions, but exclude employee benefits.
4 -5.
Total Operating Revenue (Add 4 -1 f, 4 -2 d, 4 -3 d, and 4 -4 d)
633,962
PLEASE ROUND REVENUES EXPENDITURES TO THE NEAREST DOLLAR
5 -2.
Collections (Library Materials)
Page 6
This includes all operating expenditures from the library budget for materials in print, microform, electronic,
and other formats considered part of the collection, whether purchased, leased, or licensed. Exclude charges
or fees for interlibrary loans and expenditures for document delivery.
a.
Print Materials Expenditures:
Report all operating expenditures for the following print materials: books, McNaughton plan
books, govemment documents, and any other print acquisitions. Do not include
expenditures for periodical or serial subscriptions or back files here.
46,131
b.
Subscriptions /Print Materials:
This includes subscriptions to periodicals, magazines, newspapers, and annuals, as well as
periodical or serial back files.
5,752
c.
Audiovisuals: (Starting this year, please include the cost of downioadable audio and
video materials. See changes below.)
This includes audio, video, film materials, DVDs, maps, pictures, photos, slides, kits, and
materials in new formats. Be sure to include the cost charged to the library for patron
access to downioadable audio and video materials.
8,816
d.
Electronic (Digital) Materials (including Online Services)
Types include books,
5,310
of electronic materials e- e- serials (including journals), government
documents, databases (including locally mounted databases, full -text or not) electronic files,
reference tools, scores, maps, and pictures in electronic or digital format, including
materials digitized by the library. Electronic materials can be distributed on magnetic tape,
diskettes, computer software, CD -ROM, or other portable digital carrier, and can be
accessed via a computer, via access to the Internet, or by using an e -book reader. Include
expenditures for materials held locally and for remote electronic materials for which
permanent or temporary access rights have been acquired Include expenditures for
database licenses. Do not include ANY Internet service provider (ISP) fees here. Split
Internet service provider fees between 5-2 d AND 5 -3 f below.
e.
Up to $500 of Internet service provider fees:
Include the initial $500 paid to Internet service providers for both staff and public access to
the Internet during this reporting period. Internet service provider fees paid beyond $500
should be reported in 5 -3 f, Internet service provider fees paid beyond $500.
The money listed in 5 -2 d and 5 -3 f should be equal to the total amount of money spent on
Internet service provider fees paid for both staff and public access to the Internet during this
reporting period.
500
b.
Benefits:
Page 6
These are the benefits outside of salaries and wages paid and accruing to employees
(including security, plant operations, and maintenance staff), regardless of whether the
benefits or equivalent cash options are available to all employees. Include amounts for
direct paid employee benefits including Social Security, retirement, medical insurance,
life insurance, guaranteed disability income protection, unemployment compensation,
workmen's compensation, tuition, and housing benefits. If these benefits are not paid
from library budget, mark N /A.
131,360
c.
Personnel Expenditures Total (Add 5 -1 a plus b)
423,725
PLEASE ROUND EXPENDITURES TO THE NEAREST DOLLAR
5 -3.
Other Operating Expenditures
a.
Building Operations:
This includes the heating and lighting of the building, moving furniture, supplies for
cleaning, etc. If the library contracts for building or janitorial maintenance services, include
contractual costs to perform these operations.
53,259
b.
Furniture and equipment:
Include expenditures for repair and replacement of existing library furniture and equipment,
including microform equipment, audiovisual equipment and computer equipment.
40,197
c.
Travel:
Include transportation and per diem costs for conferences, workshops, and other travel.
7,149
d.
Supplies:
Include supplies for processing, mailing, book repairs, and the office; blank AV tapes and
computer supplies; copier paper, etc.
19,777
e.
Services:
Include costs for postage, telephone, printing, online database searching, and computer
software used to support library operations, equipment maintenance contracts, contracts for
services (except building or janitorial maintenance contracts), such as library security
services and fees paid to a consultant, auditor, architect, attorney, etc., and bookbinding
and preservation work paid for and done outside your library.
16,074
f•
Internet service provider fees paid beyond $500:
Include any Internet service provider fees beyond the initial $500 paid to service providers
for both staff and public access to the Internet during this reporting period. (The first $500 of
Internet service provider fees should appear at 5 -2 d. All remaining Internet service provider
fees should appear here at 5 -3 f.)
The money listed in 5 -2 d and 5 -3 f should be equal to the total amount of money spent on
Internet service provider fees paid for both staff and public access to the Internet during this
reporting period.
10,267
g.
All other unreported expenditures:
Include any remaining operating expenditures, such as insurance, that have not been
reported above. If you have an unusual expenditure under this category, please explain.
2,562
h.
Other Operating Expenditures Total (Add 5 -3 a through g)
$149,285
f.
Other Materials:
Include all expenditures for library materials not reported in 5 -2 a through 5 -2 d. These
would include microforms, puzzles, toys, etc. Do not include any Internet service provider
(ISP) fees here. Report ISP fees of $500 or more in 5 -3 e, Other Expenditures for
Services.
Page 7
0
9•
Collection Expenditures Total (Add 5 -2 a through f)
66,509
5 -4.
Total Operating Expenditures (Add 5 -1 c, 5 -2 g and 5 -3 h)
$639,519
PLEASE ROUND EXPENDITURES TO THE NEAREST DOLLAR
Part 6: CAPITAL REVENUE AND EXPENDITURES Page 8
6 -1.
Capital Revenue:
Report all revenue to be used for major capital expenditures. Examples include funds received for (a) site
acquisition; (b) new buildings; (c) additions to or renovation of library buildings; (d) furnishings, equipment,
and initial collections (print, non print, and electronic) for new buildings, building additions, or building
renovations; (e) computer hardware and software used to support library operations, to link to networks, or
to run information products; (f) new vehicles; and (g) other one -time major projects.
Exclude revenue to be used for replacement and repair of existing furnishings and equipment, regular
purchase of library materials, and investments for capital appreciation. Exclude income passed through to
another agency (e.g., fines), or funds unspent in the previous fiscal year (e.g., carryover). The amounts
reported for Total Capital Revenue and Total Capital Expenditures are not required to be equal during a
single reporting period
a.
Local Government Capital Revenue:
Report all govemmental funds designated by the community, district, or region and
available to the public library for the purpose of major capital expenditures, except for state
and /or federal money distributed by the local government.
b.
State Government Capital Revenue:
Report all funds distributed to the public library by state government for the purpose of
major capital expenditures, except for federal money distributed by the state.
C.
Federal Government Capital Revenue:
Report all federal governmental funds, including federal funds distributed by the state or
locality, and grants and aid, received by the public library for the purpose of major capital
expenditures.
d.
Other Capital Revenue:
Report private, non governmental funds, including grants received by the public library for
the purpose of major capital expenditures.
e.
Total Capital Revenue (Add 6 -1 a through d)
6 -2.
Capital Expenditures:
21,718
Report major capital expenditures (the acquisition of or additions to fixed assets). Examples
include expenditures for (a) site acquisitions; (b) new buildings; (c) additions to or
renovation of library buildings; (d) furnishings, equipment, and initial book stock for new
buildings, building additions, or building renovations; (e) library automation systems; (f) new
vehicles; and (g) other one -time major projects. Include federal, state, local, or other
income used for major capital expenditures. Only funds that are supported by expenditure
documents (e.g., invoices, contracts, payroll records, etc.) at the point of disbursement
should be included.
Exclude estimated costs. Exclude expenditures for replacement and repair of existing
furnishings and equipment, regular purchase of library materials, and investments for
capital appreciation. Exclude contributions to endowments, or income passed through to
another agency (e.g., fines
PLEASE ROUND REVENUES EXPENDITURES TO THE NEAREST DOLLAR
Part 7: COLLECTIONS (LIBRARY MATERIALS) Page 9
Use this section to report the number and types of library materials owned by the library and made
available to patrons for their use. This section of the survey collects data on selected types of materials.
It does not cover all materials. Report only items the library has acquired as part of the collection and
catalogued, whether purchased, leased, licensed, or donated as gifts.
MATERIAL TYPE
Volumes
Volumes
Withdrawn
Volumes
Added
Total Volumes
Held
7 -1.
Books in Print Format:
Books are non serial printed publications (including music
and maps) that are bound in hard or soft covers, or in loose
leaf format. Report the number of physical units, including
duplicates. Books packaged together as a unit (e.g., a 2-
volume set) and checked out as a unit are counted as one
physical unit.
3,058
3,183
77,851
7-2.
Back Files of Periodicals and Serials in Print Format:
Serials are publications issued in successive parts, usually
at regular intervals that are intended to be continued
indefinitely. Serials include periodicals (magazines);
newspapers; annuals (reports, year books, etc.); journals,
memoirs, proceedings, and transactions of societies; and
numbered monographic series. Reference tools are often
issued as serials.
Except for the current volume, count unbound serials as a
volume when the library has at least half of the issues in a
publisher's volume. Report the number of physical units,
including duplicates. Serials packaged together as a unit
(e.g., a 2- volume serial monograph) and checked out as a
unit are counted as one physical unit.
—552
7-3.
Electronic Books (E- Books):
E -books are digital documents (including those digitized by
the library), licensed or not, where searchable text is
prevalent, and which can be seen in analogy to a printed
book (monograph). Include non serial government
documents. E -books are loaned to users on portable
devices (e -book readers) or by transmitting the contents to
the user's personal computer for a limited time. Include e-
books held locally and remote e -books for which
permanent or temporary access rights have been acquired.
Report the number of physical or electronic units, including
duplicates, for all outlets. E -books packaged together as a
unit (e.g., multiple titles on a single e-book reader) and
checked out as a unit are counted as one unit. Note: Under
this category report only items the library has selected as
part of the collection and made accessible through the
library's catalog.
0
MATERIAL TYPE
Page 10
Volumes
Withdrawn
Volumes
Added
Total Volumes
Held
74.
Audio Materials:
These are materials on which sounds (only) are stored
(recorded) and that can be reproduced (played back)
mechanically, electronically, or both. Include records,
audiocassettes, audio cartridges, audio discs (including
audio -CD- ROMs), audio reels, audio books, and other
sound recordings, such as web -based or downloaded
audiobooks and MP3 files. Report the number of physical
units, both physical and electronic, including duplicates.
Items packaged together as a unit (e.g., two audiocassettes
for one recorded book) and checked out as a unit are
counted as one physical unit. For electronic units, report
only items the library has selected as part of the collection
and made accessible through the library's Online Public
631
73
1,405
Access Catalog (OPAC).
7 -5.
Video Materials:
These are materials on which moving pictures are record-
ed, with or without sound. Electronic playback reproduces
pictures, with or without sound, using a television receiver
or monitor. Video formats may include tape, DVD, CD-
ROM, web -based or downloaded files, etc. Report the
number of physical units, both physical and electronic,
including duplicates. Items packaged together as a unit
(e.g., two video cassettes for one movie) and checked out
as a unit are counted as one physical unit. For electronic
units, report only items the library has selected as part of
the collection and made accessible through the library's
Online Public Access Catalog (OPAC).
95
476
3,991
7-6.
Licensed Databases:
Report the number of licensed databases, including locally mounted or remote, full -text or not, for which
temporary or permanent access rights have been acquired: a. by your library; b. by statewide license, or c.
through a cooperative agreement with other libraries within Alaska or a specific region of Alaska. A database
is a collection of electronically stored data or unit records (facts, bibliographic data, abstracts, texts) with a
common user interface and software for the retrieval and manipulation of the data. The data or records are
usually collected with a particular intent and relate to a defined topic. A database may be issued on CD -ROM,
diskette, or other direct access method, or as a computer file accessed via dial -up methods or via the
Internet. Each database is counted individually even if access to several licensed database products
is supported through the same vendor interface.
a.
Locally licensed databases:
Number of licensed databases paid for directly by your library for the exclusive use of your
patrons.
2
b.
Statewide licensed databases:
Number of licensed databases paid for directly through the statewide database licensing
1
project, i.e. Alaska Digital Pipeline, previously known as Databases for Alaskans:
Magazines, Newspapers, and More, for the use of all Alaskans.
c.
Databases licensed through other cooperative agreements:
Number of licensed databases paid for through cooperative agreements with other libraries
within Alaska or by libraries within a specific region of Alaska for the use of patrons whose
libraries signed these cooperative agreements. Do NOT include databases that are counted
in items a. or b. above.
Page 11
MATERIAL TYPE
Volumes
Withdrawn
Volumes
Added
Total Volumes
Held
7-7.
Current Print Serial Subscriptions:
Current serial subscriptions are arrangements by which, in
return for a sum paid in advance, serials are provided for a
specified number of issues. Report the number of titles
subscribed to, NOT the total number of issues you receive
during the year. Libraries with branches should count the
total number of current print serial subscriptions for all
branches, even if subscriptions received by the branches
are duplicate titles. Include donated subscriptions received
on a regular basis. Examples of serials are periodicals
(magazines), newspapers, annuals, some government
documents, some reference tools, and numbered
monographic series.
28
6
132
7 -8.
Current Electronic Serial Subscriptions:
Report the number of current electronic, electronic and
other format, and digital serial subscriptions (e- serials, e-
journals), including duplicates, purchased by the library for
use by local patrons. Do NOT include periodical titles
accessible to all Alaskan libraries through the Web
based Alaska Digital Pipeline, previously known as:
Databases for Alaskans. Examples include periodicals
(magazines), newspapers, annuals, some government
documents, some reference tools, and numbered
monographic series distributed in the following ways: (a) via
the Internet (e.g., HTML, PDF, JPEG, or compressed file
formats such as zipped files), (b) on CD -ROM or other
portable digital carrier, (c) on databases (including locally
mounted databases), and (d) on diskettes or magnetic
tapes. Electronic serial subscriptions include serials held
locally or remote resources that the library has authorization
to access. Do not include subscriptions to indexing and
abstracting databases that include full -text serial content
(e.g., EBSCO Host, ProQuest, OCLC FirstSearch).
0
0
3
Part 8: ANNUAL CIRCULATION OF LIBRARY MATERIALS Page 12
Use this section to report the total numbers and types of library materials checked out to patrons for the entire
reporting period. If your library does not keep separate adult and juvenile circulation statistics, report only a
total. Report renewals as circulations and interibrary loans you borrow from other libraries when you check
them out to your patrons. Do not include circulation figures for public use of library computers, if you
9 -1.
use your automated circulation system to "check out" public access computers to patrons within the library.
Material Type
Juvenile
Adult
Total
8 -1.
Circulation of Books:
9 -2.
Received from other libraries:
All bound print materials. Include paperback exchange items,
government documents, McNaughton leased books.
29,355
46,155
75,510
8 -2.
Circulation of Periodicals:
Magazines, newspapers, newsletters, etc.
1,026
1,026
8 -3.
Circulation of Audio:
Phonorecords, cassettes, tapes, audio CD, etc.
187
3,778
3,965
8 -4.
Circulation of Video:
Videocassettes and DVDs, any format played back using a
television receiver or monitor.
32,995
32,995
8 -5.
Circulation of Other Library Materials:
Microforms, computer software for patron use, maps,
pictures, three dimensional items, puzzles, toys, kits, etc.
498
498
8-6.
Total Circulation
(Add 8 -1 through 8 -5 in each column)
29,542
84,452
113,994
Part 9: ANNUAL RESOURCE SHARING
Interlibrary Loan
Library materials or copies of library materials loaned or sent from one library to another upon request. It
includes both lending and borrowing. In interlibrary loan, the libraries are not under the same library
administration. Do NOT count items loaned or borrowed between branch libraries of the same system.
9 -1.
Provided to other libraries:
Report the number of library materials or copies of materials lent by your library to a library
in another system this year.
301
9 -2.
Received from other libraries:
Report the number of library materials or copies of library materials borrowed by your
library this year from a library in another system.
460
Part 10: ANNUAL LIBRARY PROGRAMS Page 13
Please note that this year, we are starting to collect separate data on young adult programs and
attendance at young adult programs. We are continuing to collect data on children's and adult
programs and attendance.
Children are now defined as patrons through age 11.
Young adults are defined as patrons age 12 through 18.
Adults are defined as patrons over age 18.
A program is any planned event which introduces those attending to any of the broad range of library services
or activities or which directly provides information to participants. Programs may cover use of the library,
library services, or library tours. Programs may also provide cultural, recreational, or educational information,
often designed to meet a specific social need.
Count all programs, whether held on- or off -site, that are sponsored or co- sponsored by the library. Include
programs held at branch libraries. Exclude programs sponsored by other groups that use library facilities,
including meeting rooms. If programs are offered as a series, count each program in the series. For example,
a film series offered once a week for eight weeks should be counted as eight programs. Note: Exclude library
activities delivered on a one -to -one basis, rather than as a group, such as one -to -one literacy tutoring,
services to the homebound, resume writing assistance, homework assistance, and mentoring activities.
10 -1.
Children's Programs:
Report the number of times children's programs were held and the
total attendance at all programs for which the primary audience is
children. Please count all patrons that attend children's programs
regardless of age. Children are defined as persons age 11 and
under.
Number of
Library Programs
for Children
Attendance
of All Ages at
Children's
Programs
a.
Story Hours
127
1,953
b.
Summer Reading Programs for Children
7
369
c.
Class Visits for Children
12
199
d.
Film Showings for Children
0
0
e.
Holiday and Cultural Programs for Children
0
0
f.
Other Programs for Children
27
224
g.
Total Number of Children's Programs and
Total Attendance at Children's Programs
(Add 10 -1 a through f in each column)
173
2,745
10 -2.
Young Adult Programs:
Report the number of times young adult programs were held and
the total attendance at all programs for which the primary audience
is young adult. Please count all patrons that attend young adult
programs regardless of age. Young adults are defined as
persons age 12 through 18.
Number of
Library Programs
for Young Adults
Attendance
of All Ages at
Young Adult
Programs
a.
Book Discussion Group Meetings for Young Adults
8
106
b.
Summer Reading Programs for Young Adults
0
0
c.
Class Visits for Young Adults
0
0
d.
Holiday and Cultural Programs for Young Adults
0
0
e.
Other Programs for Young Adults
5
41
f.
Total Number of Young Adult Programs and
Total Attendance at Young Adult Programs
(Add 10 -2 a through e in each column)
13
147
Part 11. ANNUAL LIBRARY SERVICE MEASURES
Adult Programs:
Report the number of times adult programs were held and the total
attendance at all programs for which the primary audience is adult.
Please count all patrons that attend adult programs regardless of
age. Adults are defined as persons over age 18.
If annual counts for items 11 -2 and 11 -3 below are not available, please provide estimates. Annual estimates
Page 14
Attendance
of All Ages at
Adult Programs
can be based on counts taken during a typical week, preferably in October, and multiplying that number by
Book Discussion Group Meetings
the number of weeks the library is open. A typical week is a time that is neither unusually busy nor unusually
11
slow. Avoid holiday times and summer vacations. Choose a week in which the library is open its regular
Open Houses or Receptions
hours. Include seven consecutive calendar days, from Sunday through Saturday, or whenever the library is
usually open.
11 -1.
Annual public service hours for all outlets combined:
Holiday and Cultural Programs for Adults
7
This is the sum of annual public service hours for outlets. Include the hours open for public
service for the central library, all branch libraries, and bookmobiles. For each bookmobile,
count only the hours during which the bookmobile is open to the public. Minor variations in
scheduled public service hours need not be included, however, extensive hours dosed to
d.
Group Classes for Adults (such as: Literacy, Computer
Technology, English as a Second Language, and Citizenship)
the public due to natural disasters or other events should be excluded even if the staff is
scheduled to work.
3,040
11 -2.
Annual attendance in library:
48
326
Report the total number of persons entering the library for whatever purpose annually. If an
annual count is not available, report total number of persons entering the library per typical
week multiplied by the number of weeks the library is open. Include persons attending
library activities and meetings and those persons using library materials; for example,
reading magazines, newspapers, encyclopedias. If the library is combined with another
agency, such as an adult education center or museum, do not count that attendance unless
Total Number of Adult Programs and
Total Attendance at Adult Programs
(Add 10 -3 a through e in each column)
80
use is related to library materials, services, or programs.
99,300
10 -3.
Adult Programs:
Report the number of times adult programs were held and the total
attendance at all programs for which the primary audience is adult.
Please count all patrons that attend adult programs regardless of
age. Adults are defined as persons over age 18.
Number of
Library Programs
for Adults
Page 14
Attendance
of All Ages at
Adult Programs
a.
Book Discussion Group Meetings
5
11
b.
Open Houses or Receptions
1
30
c.
Holiday and Cultural Programs for Adults
7
157
d.
Group Classes for Adults (such as: Literacy, Computer
Technology, English as a Second Language, and Citizenship)
19
62
e.
Other Programs for Adults
48
326
f.
Total Number of Adult Programs and
Total Attendance at Adult Programs
(Add 10 -3 a through e in each column)
80
586
10-4.
Total Number of Children's, Young Adult, and Adult Library
Programs I Total Attendance at Library Programs for
Children, Young Adults, and Adults
(Add 10 -1 g 10 -2 f 10 -3 f in each column)
266
3,478
ASSIGN EACH PROGRAM TO JUST ONE AGE CATEGORY: CHILDREN, POUND ADULT, OR ADULT.
FOR EXAMPLE, IF YOU HAVE A HOLIDAY PROGRAM FOR THE ENTIRE COMMUNITY AND FEEL THAT THE
HOLIDAY PROGRAM WAS PRIMARILY INTENDED FOR ADULTS, THEN COUNT THAT PROGRAM AS AN
ADULT PROGRAM AND COUNT ALL OF THE PATRONS OF ALL AGES WHO ATTENDED THAT EVENT IN
THE ADULT ATTENDANCE COLUMN.
Part 13. LIBRARY TECHNOLOGY
13 -1.
Number of public -only computer terminals that can access the Internet:
Include personal computers, dumb terminals, and laptop computers whether purchased,
leased, or donated to the library. Include public computers located in the central and
branch libraries and the bookmobile.
15
13 -2.
Annual number of users of public Internet computers:
Report the total number of individuals that have used Internet computers in the library and
all of its branch libraries during the last year. If the computer is used for multiple purposes
(such as providing Internet access, word processing, and access to the online library
catalog) and if Internet users cannot be isolated, report all usage of these Internet
accessible computers.
A typical week or other reliable estimate may be used to determine the annual number.
Sign -up forms or Web -log tracking software also may provide a reliable count of users.
If the number of users is collected as a weekly figure, multiply that figure by the number
of weeks the library was open during this reporting period to annualize it.
21,362
13 -3.
Annual number of sessions on the library's homepage:
Report the total number of user requests made to the library's homepage located on the
World Wide Web. This statistic is the equivalent of a session on the library's homepage,
regardless of the number of pages or items viewed. If your library does not have a
homepage on the World Wide Web, enter: NA.
86,204
11 -3.
Annual reference transactions:
A reference transaction is an information contact which involves the knowledge, use,
recommendations, interpretation, or instruction in the use of one or more information
sources by a member of the library staff. It includes information and referral services.
Information sources include printed and non printed materials, machine- readable
databases, catalogs and other holdings records, and, through communication or referral,
other libraries and institutions and people inside and outside the library. The request may
come in person, by phone, by fax, mail, electronic mail, or through live or networked
electronic reference service from an adult, a young adult, or a child. Do not count
directional transactions or questions of rules or policies. Examples of directional
transactions are "Where are the children's books and "I'm looking for a book with the call
number 811.2." An example of a question of rules or policies is "Are you open until 9:00
tonight
Page 15
1.484
Part 12: INTELLECTUAL FREEDOM
12 -1.
Were any titles challenged in your library this year?
PART 14: LIBRARY FACILITY INFORMATION Page 16
14 -1.
New building or renovation:
Did the central library move into a new building or undergo renovations that changed its
total square feet during this reporting period?
Yes No El
14 -2.
Size of the central library:
Provide the area in square feet of the central library. This is the area on all floors enclosed
by the outer walls of the library building. Include all areas occupied by the library, including
those areas off limits to the public. Include any areas shared with other agencies, if the
library has use of the area. If there has been no change to the square footage reported
last year, please write: NC.
NC
Square Feet
Part 14 3: Branch Library Facility Information is required only from those libraries that have branches.
Part 15 Certification of the FY2009 Alaska Public Library Annual Report
The Public Library Annual Report for FY2009 is accurate and was prepared by:
Name:
The library director MUST sign this report.
Print or Type Name:
Signature:
Title:
Date:
Please copy this report for your files and
mail the original by SEPTEMBER 1, 2009 to:
Alaska State Library
344 West Third Avenue, Suite 125
anchorage, AK 99501
Questions? Cali Patience Frederiksen at
1- 800 776 -6566 or 1-907-269-6566
4 -3. BRA NCH LIBRARY FACIL
Pa
NFORMATION
Branch Library Facility Information is required from those libraries which actually include a central library
AND at least one branch library. Please fill out branch library information for each branch library. You do not
need to include information about the central library in this section.
Branch library name:
Street address:
City:
Zip Plus 4:
Phone number:
Number of Hours Open Each Week:
Number of Weeks Open Each Year:
Number of public -only computer terminals located in this branch that can access the
Internet: Include personal computers, dumb terminals, and laptop computers whether
purchased, leased, or donated to the library.
New building or renovation:
Did the branch library move into a new building or undergo renovations that changed its
total square feet during this reporting period?
Yes No
Size of the branch library:
Provide the area in square feet of the branch library. This is the area on all floors enclosed
by the outer walls of the library building. Include all areas occupied by the library, including
those areas off limits to the public. Include any areas shared with other agencies, if the
library has use of the area. If there has been no change to the square footage reported
last year, please write: NC.
Square Feet
4 -3. BRA NCH LIBRARY FACIL
Pa
NFORMATION
Branch Library Facility Information is required from those libraries which actually include a central library
AND at least one branch library. Please fill out branch library information for each branch library. You do not
need to include information about the central library in this section.
Friends of the Kenai Community Library
September Board Meeting Agenda
Library Conference Room
September 8, 2009
1. Call to Order
2. Introduction of Guests and Visitors
3. Approval of June Minutes
4. Approval /Comment of September Agenda
5. Reports and Recap of Activities
Library Director Mary Jo
Treasurer Sandra
Grant Applications Barbara
Website Activity Heather
Annual Dinner and Raffle Tom
6. Fundraising Update Tim Navarre
7. Action items for Discussion
Fall Winter Newsletter
Open Officer and Board Positions
Other
8. Adjournment and Next Meeting date October 13, 2009
Item IOc.