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HomeMy WebLinkAbout2009-05-18 KCVB MinutesConvention Visitors Bureau,., AGENDA CALL TO ORDER ROLL CALL Jacquie Steckel, President December, 2010 Board of Directors B. APPROVAL OF AGENDA Marion Nelson, Vice President December, 2009 C. APPROVAL OF MINUTES Shawn Maltby, Secretary /Treasurer D. PERSONS SCHEDULED TO BE HEARD December, 2011 Fred Braun, Director December, 2011 Ray Ortiz, Director December, 2009 Celia Anderson, Director December, 2011 Sharon Brower, Director December, 2010 Robin West, Director December, 2009 Ron Malston Director 2010 Immediate Past President Councilman Hal Smalley City of Kenai Liaison REGULAR MEETING May 18, 2009 President Jacquie Steckel E. FINANCIAL REPORT 1. Monthly Financials 2. Budget Scenarios and Options 3. Approval of 2008 End of Year Financial Statement F. UNFINISHED BUSINESS 1. Conex Trailer Storage Annex 2. Kitchen Remodel G. NEW BUSINESS 1. Approval of Patrons Board of Directors 2. 2010 Rec Guide Resolution of Agreement between the Chamber and the KCVB 3. Review of KCVB Board Organization Manual H. REPORTS 1. Executive Director I. BOARD COMMENTS J. ADJOURNMENT MISSION To promote the membership of the Kenai Convention &Visitors Bureau and the city of Kenai through destination marketing. To support economic development of the city of Kenai through the visitors industry. To serve as the professional facility manager of the Kenai Visitors &Cultural Center. To promote the history, arts and culture of Kenai and Alaska. CALL TO ORDER Kenai Visitors Convention Bureau, Inc Regular Board Meeting May 18, 2009 KCVB Board President Steckel Presiding MINUTES A. Call to Order and Roll Call at 5:40 pm. Present: Directors West, Malston, Steckel, Brower, Braun, Nelson Also present: Councilman Boyle (sitting in for Hal Smalley liaison from City of Kenai), Natasha Ala, KCVB, Executive Director Absent: Directors Ortiz, Anderson and Maltby B. APPROVAL OF AGENDA Approved as presented C. APPROVAL OF MINUTES April minutes to approved as written. D. PERSON PRESENT SCHEDULED TO BE HEARD None (a OiKSvwe/ E. FINANCIAL REPORT 1. Year End Financial Report Board reviewed Year -End Financial Report and unanimously accepted the report as submitted. 2. Monthly Financial Report Board reviewed Monthly Financial report and unanimously accepted the report as submitted. 3. Budget Scenarios and Options Director West suggested establishing a budget threshold for savings and reserve accounts, suggested board should determine what that level of reserve should be and find ways to build reserves. F. UNFINISHED BUISNESS 1. Conex Trailer Storage Unit Ala reported that she was pleased that the Work Force Development Group had offered to build a storage building for the Center. She was hopeful that the City Council would approve the project and this would work out as a good solution to the Centers storage dilemma. Ala reported that the Conex trailer was just a temporary solution and that it would be moved out after the storage building was built and the kitchen remodel was complete. 2. Kitchen Remodel Ala reported that she was not completely clear on the details of the kitchen remodel but that plans were moving forward with the City to remodel the kitchen and replace the appliances. G. NEW BUISNESS 1. Approval of Directors to the Patron of the Kenai Visitors Cultural Center Motion: Director West moved to approve the names of Directors submitted. Director Nelson seconded the motion. Motion passed with unanimous consent. 2. Approval of Resolution of Understanding between the Kenai Chamber of Commerce and the KCVB regarding potential proceeds from the Kenai Visitor Guide. All potential profits should be allocated toward marketing the City of Kenai. Motion: Director West moved to approve. Director Malston second the motion. Motion passed with unanimous consent. 3. Review of KCVB Board Organizational Manual Ala presented Directors with a binder which included important organizational documents, policies and procedures, a draft strategic plan and other relevant and pertinent information regarding operations of the organization. H. REPORTS 1. Executive Director's Report Ala reported that two new summer staff had been hired to work through August, and three summer interns would be working at the Center. Christine Conn, a graduate Museums Studies student from New York, will he reviewing the collection care procedures, as well as the cataloging of the museum collection in the Past Perfect Software system. Ala expressed regrettable concern over staff losing health care. BOARD COMMENTS J. ADJOURNED 7:30 PM Next scheduled meeting will be June 29, 2009.