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Home My WebLink About2009-06-29 KCVB MinutesConvention Visitors Bureauo- Board of Directors Jacquie Steckel, President December, 2010 Marion Nelson, Vice President December, 2009 Shawn Maltby, Secretary /Treasurer December, 2011 Fred Braun, Director December, 2011 Ray Ortiz, Director December, 2009 Celia Anderson, Director December, 2011 Sharon Brower, Director December, 2010 Robin West, Director December, 2009 Ron Malston Director 2010 Immediate Past President Councilman Hal Smalley City of Kenai Liaison REGULAR MEETING June 29, 2009 President Jacquie Steckel AGENDA CALL TO ORDER ROLL CALL B. APPROVAL OF AGENDA C. APPROVAL OF MINUTES D. PERSONS SCHEDULED TO BE HEARD 1 Laura Forbes Report on PKVCC E. FINANCIAL REPORT 1. Monthly Financials F. UNFINISHED BUSINESS 1. Conex Trailer /Storage Building update 2. Approval of changes to Policies and Procedures 3. Approval of Accounting Procedures 4 KCVB Strategic Plan review G. NEW BUSINESS 1. Executive Director Report 2. 'Contract Committee' 3. Recruitment of new Board Members I. BOARD COMMENTS J. ADJOURNMENT —Next Meeting July 27, 2009 MISSION To promote the membership of the Kenai Convention &Visitors Bureau and the city of Kenai through destination marketing. To support economic development of the city of Kenai through the visitors industry. To serve as the professional facility manager of the Kenai Visitors &Cultural Center. To promote the history, arts and culture of Kenai and Alaska. CALL TO ORDER A. Call to Order and Roll Call at 5:35pm Present: Directors Steckel, Nelson, Braun, Anderson, Brower, West, Malston Also present: Councilman Smalley, Natasha Ala, Laura Forbes, Carla Pollard, Jannett Schmitt, Sasha Lidgren Absent: Directors Ortiz, Maltby B. APROVAL OF AGENDA Approved as amended C. APPROVAL OF MINUTES Approved as submitted Kenai Visitors Convention Bureau, Inc Regular Board Meeting June 29, 2009 KCVB Board President Steckel Presiding MINUTES u ppr0000f 2-° °7 D. PERSONS PRESENT SCHEDULED TO BE HEARD 1. Laura Forbes Report on PKVCC: Laura presented on where the Patrons Boards currently is in terns of past meeting accomplishments. Minutes from the April and May meetings were handed out. The first meeting was dedicated to confinning members (one seat is still available on the board) and approving grant applications. She suggested a possible grant being the installation of data loggers for the fluctuating heating system. The second meeting was geared towards finding fundraising opportunities. Forbes also addressed the vision for the cultural aspects of the VCC and handed out a proposed vision statement as well as S.W.O.T. analysis from patrons. Laura confirmed that the survey would be done again in three years. 2. Sasha Lidgren Kenaitze Indian Tribe: Sasha informed the board that CIRI had been given money to create a research center where they produced new publications that go along with current displays in the VCC. She offered a 60" flat screen television with included installation to be loaned to the VCC in order to display Dena'aina educational videos. The board accepted. E. FINANCIAL REPORT 1. Monthly Financials: Carla Pollard presented and the board reviewed Monthly Financial report and accepted the report as submitted. Natasha proposed a possible budget committee to be established. F. UNFINISHED BUSINESS 1. Conex Trailer /Storage Building update: Natasha informed members that storage will be moved to the city's lot by the airport and consolidated for the winter. The goal is to find someone to help design a well structured storage building which will be budgeted for next spring. Natasha proposed a contract committee be established. 2. Approval of changes to Policies and Procedures: Tabled until next meeting. 3. Approval of Accounting Procedures: Board reviewed Accounting Procedures and unanimously adopted as amended. 4. KCVB Strategic Plan review: Natasha reminded members that any changes they wish to see should be emailed. Moved to unfinished business for next meeting. G. NEW BUSINESS 1. Executive Director Report: Natasha noted that on July 29` there will be a PowerPoint presentation at the Kenai Chamber luncheon. She is also nominating Jim Evenson for governor's artist of the year. Staff evaluations are currently being worked through and reported as going well. 2. `Contract Committee': Not addressed 3. Recruitment of new Board Members: Jannett Schmitt present for meeting. Noted that Ray Ortiz will be resigning his position. Steckel added that Jim Butler has also been asked to consider joining. I. Board Comments Braun: Proposed that board consider a budget and fundraising committee. Smalley: Suggested that the dip net tend group become more educated by a possible orientation held at VCC to provide more accurate information about Kenai. Anderson: Proposed the board think on possible future festivals for the town. J. Adjournment Adjourned 7:42pm. Next scheduled meeting will be July 29, 2009