Loading...
HomeMy WebLinkAbout2008-02-25 KCVB MinutesKENAI CONVENTION VISITORS BUREAU, INC. Regular Board Meeting Monday, February 25, 2008 CALL TO ORDER A. Call to Order and Roll Call MINUTES Present: Directors Braun, Malsion, Maltby, Nelson, West and Wheeler, Steckel. Also present: Councilman Boyle, liaison from City of Kenai. Excused Absence: Director Ortiz. Absent: Director Brower B. APPROVAL OF AGENDA The Agenda was approved as distributed C. APPROVAL OF MINUTES Minutes of the meeting of January 28, 2008 were approved as distributed. D. PERSONS PRESENT SCHEDULED TO BE HEARD City Manager Rick Koch came before the BOD with an update on the heating system. Mr. Koch reiterated from his previous visit the costs the City anticipated receiving from the litigation with the original contractor. The City now estimates it will receive approximately 5400,000 in the final settlement. However, the total cost estimate for replacing the heating system in-floor is approximately $800,000. The City is now examining the possibility of installing some baseboard heating systems (in office areas, kitchen, storage, etc.) and in the exhibit/displays rooms will be looking at an overhead air system. The City will keep the KCVB apprised of further developments and time- lines for the overall project. E. FINANCIAL REPORT 1. Board reviewed the Balance Sheet, Profit Loss Statement and Previous Year Comparisons as of January 31, 2008 and unanimously accepted the reports as submitted 2. Sue Carter, Interim Executive Director, requested that the Board consider finalizing input and approve the Budget FY 2008. MOTION: DIRECTOR Braun moved, seconded by Director Maltby, for approval of FY 2008 Budget. MOTION PASSED UNANIMOUSLY. F. UNFINISHED BUSINESS 1. Executive Director Interviews The Board was advised that one candidate for the ED position had requested their resume be withdrawn as she had accepted a position elsewhere. Brandii O'Reagan called the office at 3 p.m. today to advise that she would be moving to Anchorage. CLOSED SESSION: The Board adjourned into Closed Session for the purpose of interviewing Natasha Ala for the position of Executive Director. MINUTES Page 2 The Board returned to open session with the following results of their actions within closed session. MOTION: Director Braun moved, seconded by Director Nelson, that the position of Executive Director for the KCVB be offered to Natasha Ala, with a one (I) year probationary time frame with quarterly reviews and a wage and performance evaluation at the end of the six month period with authority to the Executive Committee to increase the salary accordingly. It was further directed that Interim Executive Director Sue Carter will remain for a period of three months (March to June) and will serve in the capacity of mentor and professional development to the new Executive Director. MOTION PASSED UNANIMOUSLY Board President Ron Malston and Director Shawn Maltby will meet with Natasha tomorrow to present the offer for her consideration. Meeting will take place at 2 :00 pm. G. NEW BUSINESS None H. REPORTS 1. Patrons of the KVCC Board reviewed the minutes of the first meeting of the Patrons which was held on Tuesday, February 19, 2008. The next meeting will be on Monday, March 24 2. Exhibits /Displays Board reviewed the February report in which the Center hosted a solo exhibition by Ron Levy entitle "Relevance; the Search for Meaning in our lives, connection through People, Animals, Earth, Spirit Also, an exhibition of artwork from the Christ Jenness graphic illustration workshop sponsored by the Kenai Community Library; a "can struction" sponsored by the Kenai Peninsula Food Bank as well as a special evening with local area photographer, Greg Daniels, a slide show about South Africa, in which admission was the price of a can of food for the Kenai Peninsula Food Bank. The Center also hosted historian John Branson who presented a lecture on the history of mining and prospecting in the Bristol Bay watershed and February 19` through March 5 award winning 4 -11 educational posters will be on display. Also, the Board was presented a press release about the AASHL Standards Project, a national standards project that will generate information that will be beneficial for not only our organization but other small museums and Cultural Centers in Alaska and the United States. We will be working directly with Scott Carrlee with the Alaska State Museum. 3. Membership /Marketing The BOD was advised that the KCVB currently has 172 paid memberships as well as 56 reciprocal members. A "What's Happening at the KVCC ad is being placed in the Clarion to run weekly starting in March. Chris Jenness has agreed to design our sign for the Oilers Park and the Saturday Market ad will run in the souvenir book. Also, those businesses who have been leaving their information in our MINUTES Page 3 brochure rack at the Airport have been contacted for a membership in order to leave their brochures in our rack. 4. Visitors /Retail Services Almost 1200 responses to visitor inquiries were sent out this month. The department has been working on the retail in preparation for the upcoming season as well as changing over the retail inventory /sales system to quickbooks programming. 5. Executive Director Interim Director, Sue Carter, advised the the KCVB had received a State grant in the amount of 55,000 to assist in the Saturday Market event. The grant will be utilized on advertising, signage, et al. Also, attended the KEDS meeting at the City on February 19 and they will be holding their "City -wide Public Economic Forum on April 17 at the Kenai Visitors Cultural Center. We will be participating in the Kenai Chamber of Commerce Job Shadow Day on Wednesday. Also, a memorandum was distributed indicating those sponsors who have indicated a willingness to sponsor the upcoming summer art show /gala in May. To -date Natasha and Sue have solicited $19,000 in donations for the event. BOARD COMMENTS 1. Director Robin West indicated that he would be out -of -state in the next few months. Director West also reminded the Board that it was a policy to either present a plaque or donation to the favorite charity of those retiring from the Board. Former director Robert Fulton will be contacted and a presentation time established. 2. Councilman Mike Boyle suggested that with the price of fuel at an all time high, perhaps a alternative source of heating might be considered i.e. solar, etc. The suggestion will be presented to the City for their consideration when preparing for the upcoming construction on the Kenai Visitors Cultural Center heating system. J. ADJOURNMENT There being no further business, the meeting adjourned.