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HomeMy WebLinkAbout2008-02-19 KCVB MinutesPATRONS OF THE KENAI VISITORS CULTURAL CENTER Regular Meeting Tuesday, February 19, 2008 Minutes prepared by Natasha Ala (Unapproved) A. CALL TO ORDER: Meeting called to order at 5:35, Sue started the meeting and Fred arrived and facilitated the meeting. ROLL CALL: Ricky Geese, Celia Anderson, Bill Heath, Sasha Lingren, Fred Braun, Sue Carter, Natasha Ala B. AGENDA APPROVAL: Unanimous C. APPROVAL OF MINUTES: None D. PERSONS SCHEDULED TO BE HEARD: None E. UNFINISHED BUSINESS: None F. NEW BUSINESS: 1. American Association of State and Local History AASHL), Standards Program: Members present received a press release regarding the organizations involvement in proceeding with a national standard project with AASHL. There are six identified professional standards relating to museum work. Natasha is leading this project and will complete a self assessment workbook which is designed to help us determine what standard area would be most beneficial to our organization. We will take one small aspect of one of the standards and develop measurable and achievable goals in working on that standard area. Ricky suggested that we focus on standard number six; Management (1) f nancial /human resource financial planning, records, raising money to make sure institution has resources it needs, budgets, audits, managing paid and volunteer staff evaluating paid and volunteer staff strategic planning, and 2) operations policies, insurance, security, safety, facility upkeep, grounds). 2. AASHL, Survey Assessment i. Results due the end of September The intent of this survey project is to gather information that will be helpful not only for our organization but helpful to Museums /Cultural Centers through out Alaska in determining areas of weakness and strengths in our various organizations. The survey is long and takes a lot of time to fill out. Natasha is leading this project and stated that we will receive a report the end of September, 2008 from AASHL which will tabulate the results of the survey and provide us with valuable information that may be helpful in future strategic planning. 3 Summer Art Show i. Update The upcoming summer show is titled "Alaska Light: Mystery Revealed Around 100 artists have responded that they will prepare and send art work to this summer show. The Gala Opening reception will take place on Friday, May 9` The guest curator is Jayne Jones. Natasha and Jayne will be sending out a letter to invited artists this week reminding them of the upcoming deadline of March 26` when artwork needs to be delivered to the Kenai Visitors Cultural Center. ii. Fund Raising Committee Natasha presented information regarding our current sponsors and the amount of money currently pledged. We currently have around $11,000 pledged for the summer show. It has been determined that we will need around $20,000 to cover the cost associated with the Gala Reception and printing and promotional costs. We are confident that we will be able to raise that money but members present were encouraged to share information regarding potential sponsorship contacts and assist in finding new sponsors. Natasha stated that we are the only large scale, statewide art show that relies 100% on funding from the community and is not dependent on state or federal grants. This demonstrates a high level of community buy -in for this event which is now going into its ninth season. 4. Strategic Planning (Set Goals) i. Future Focus Museum Accreditation vs. Cultural Center ii. Prioritizing program goals interpretive program, docent program, "Hosting First Thursday" receptions, lecture series, workshops, et al Hi. Expansion and improvement of building. Needs for storage space, work space, office space, exhibit space iv. Summer Shows develop a Mission Statement which defines why we hold this event, who is our audience and what is the purpose of the event? Keeping it fresh. v. Funding options available through our 501 c 3 to accomplish our goals establish a Grant Raising Committee to seek and apply for funding to accomplish goals of the strategic planning session The five points above where discussed as possible topic areas to cover in a strategic planning session. There was much discussion regarding the future focus of this organization and the need to obtain clear and concise goals regarding the future direction for the organization. It was agreed that all options are on the table. The group decided that it we will need to establish four committees to work on behalf of the `Patrons'. The four committees identified are: a Permanent Exhibits Committee, a Temporary Exhibits Committee, a Programs Committee and a Fund Raising Committee. The Permanent Exhibits Committee will be composed of strategic community members with historic expertise whose purpose will be to tell the story of Kenai's history through interpretation of objects, photographs and personal narratives. The Temporary Exhibits Committee will be composed of community members representing the visual arts, the performing arts and the humanities. The Programs Committee will work on such things as lecture series, a docent program, a summer interruptive program and community workshops. The Fund Raising Committee will be established for the purpose of funding all the programs and exhibits. It was agreed that at the next Patrons meeting these committees would be further defined and recommendations would be made regarding appointment and invitation for membership on these committees. 5. Permanent Exhibits Committee i. Purpose of Committee ii. Assignments to Committee iii. `Community Based Exhibit Development' Natasha will invite a representative from the Pratt Museum to a future meeting to share their research and experience in `Community Based Exhibit Development'. 6. Grant -In -Aid 2008 i. Lighting for cases It was agreed that improving the lighting in our permanent exhibits cases would be a good project for the 2008 GIA. Natasha will work with Scott Carrlee from the State Museum to determine the best options for improving the lighting for the cases. 7. BOARD COMMENTS: none 8. ADJOURNMENT Next Meeting It was agreed that the next meeting would take place on Monday, March 24 Meeting adjourned at 7:05 pm.