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HomeMy WebLinkAbout2008-01-28 KCVB Minuteslard of Directors Sasha Lindgren, Past President Fred Braun, Vice President December, 2008 Ron Malston, Secretary /Treasurer December, 2010 Councilman Mike Boyle City of Kenai Mayor's liaison Sharon Brower, Director December, 2010 Shawn Maltby, Director December, 2008 Marion Nelson, Director December 2009 Ray Ortiz, Director December, 2009 .,acquie Steckel, Director December, 2010 Robin West, Director December, 2009 Julie Wheeler, Director December, 2008 Mission To promote the membership Of the Kenai CVB and the City of Kenai through Destination marketing To support economic Development of the city of Kenai through the visitor Industry To serve as the professional Facility manager of the Kenai Visitors and Cultural Center T n promote the history, arts culture of Kenai and Alaska Kenai Convention Visitors Bureau Regular Meeting January 28. 2008 A. CALL TO ORDER ROLL CALL ELECTION OF BOD OFFICERS 13. APPROVAL OF AGENDA C. APPROVAL OF MINUTES Meeting of December 18, 2007 D. PERSONS SCHEDULED TO BE HEARD E. FINANCIAL REPORT Ron Malston, Sec. /Treas. F. UNFINISHED BUSINESS 1. Executive Director schedule interviews G. NEW BUSINESS H. REPORTS /CORRESPONDENCE 1. Patrons of the KVCC 2. Visitor Services 3. Marketing /Membership 4. Exhibits/Displays 5. KEDS 1. J. AGENDA 1. Income Statement current 2.2008 Budget approval 3. Authorizing Signers 1. Summer Art Show Gala 2008 BOARD COMMENTS ADJOURNMENT NEXT MEETING KENAI CONVENTION VISITORS BUREAU, INC. Regular Board Meeting Monday, January 28, 2008 CALL TO ORDER A. Call to Order and Roll Call MINUTES Present: Directors Lindgren, Braun, Malston, Brower, Maltby, Nelson, Ortiz, West and Wheeler. Also present: Councilman Boyle, liaison from City of Kenai. Excused Absence: Director Steckel ELECTION OF BOARD OFFICERS: Motion: Director Nelson moved, seconded by Director Braun, for the nomination of Ron Malston as President. MOTION PASSED UNANIMOUSLY. Motion: Director Nelson moved, seconded by Director Brower, for the nomination of Fred Braun as Vice President. MOTION PASSED UNANIMOUSLY. Motion: Director Brower moved, seconded by Director Nelson, for the nomination of Julie Wheeler as Secretary- Treasurer. MOTION PASSED UNANIMOUSLY. Discussion followed concerning participation on the Executive Committee by the Immediate Past President and it was duly noted that the ByLaws allow for such participation by the Immediate Past President on the Executive Committee but in a non voting capacity. B. APPROVAL OF AGENDA The Agenda was approved as distributed C. APPROVAL OF MINUTES Minutes of the meeting of December 18, 2007 were approved as distributed. D. PERSONS PRESENT SCHEDULED TO BE HEARD No persons scheduled for this meeting E. UNFINISHED BUSINESS 1. Income Statement year ending 2007 Secretary- Treasurer Ron Malston presented the preliminary year -end report which indicates that the KCVB finished out the year in the black with $19,801.84. Other significant items of interest was the revenue resulting from Games of Chance Skill. Areas of concern include down -turn in retail sales and Interim Executive Director Sue Carter reported that staff was aware of the situation and looking at various ways to increase the retail sales. Discussion followed relative to an annual audit and Board directed that the Interim Executive Director contact Mikunda- Cottrell (who performed the last audit) to determine costs, et al. and that such audit results would be reported directly to the Board of Directors. 2. Approval 2008 Budget Minutes Page 2 Staff presented the Board with the draft 2008 budget. Discussion followed regarding the high amount budgeted under professional fees and were advised that the amount had been allocated for computer work from prior administration. However, such work was being accomplished for a much lower rate. Board determined that the amount would remain as is and would look at the budget in the upcoming months. MOTION: Director Braun moved, seconded by Director Nelson, to approve the 2008 Budget in draft form with final approval at the next regular Board of Directors meeting. MOTION PASSED UNANIMOUSLY. 3. Authorizing signers A resolution was presented for Board approval authorizing specifically named persons to sign on behalf of the KCVB. The following will be authorized to sign: Ron Malston, President; Fred Braun, Vice President; Julie Wheeler, Secretary- Treasurer, Shawn Maltby, Director and the Executive Director. F. UNFINISHED BUSINESS 1. Executive Director Interviews Interim Director, Sue Carter, presented the Board with six applications received from the posting of the Executive Director position with Alaska State Job Service. After much discussion, it was the mandate of the Board of Directors to extend the posting of the position until Friday, February 15, 2008. At the end of the day, the Interim Director will so advise the Board of the results and the Board will schedule the interviews accordingly. G. NEW BUSINESS 1. Summer Art Show Gala 2008 Per Board request, an income expense statement for 2007 was prepared for Board perusal indicating that a total income of $33,135 with a total expense of $23,832.25 resulted in the 2007 Gala. The Board was advised that staff is presently in the process of soliciting funding from past sponsors as well as those who have indicated an interest in participating in this year's event. The Board was also presented with copies of the sponsorship levels /donation amount forms as well as sponsor benefits. Directors Nelson, Braun and Lindgren generously committed for a sponsorship level of $500 each. The Board was asked for their participation and assistance wherever possible. The Board also noted difficulties in last year's event and directed Interim Director, Sue Carter, to meet with the caterer as soon as possible and work out the areas of concern prior to this year's bid being sent out to local caterers. REPORTS /CORRESPONDENCE 1. Patrons of the KVCC MINUTES Page 3 MOTION: Director Braun moved, seconded by Director Nelson, for the approval of the concept for the Patrons of the Kenai Visitors Cultural Center. Discussion followed and staff advised that the Patrons, which is presently a separate 501©3 organization would become an advisory Board to the KCVB Board. The structure and membership of the Board would include representation from. the KCVB Board of Directors as well as community members who will act on such items as exhibits /displays, art acquisition, the annual summer art show and other items pertinent to the well -being and continuation of the Kenai Visitors Cultural Center. All decisions and recommendations will be forwarded to the Board of Directors for final review and approval. Director West stated he felt that the concept would bring more structure and assist in those areas which have been of concern to the Board in the past. Also, it was reported that a separate accounting will be done of all revenues /expenses of the Patrons and will be reported as such to the Board of Directors at their regular meetings. MOTION PASSED UNANIMOUSLY. Staff to implement plan and President Ron Malston will appoint members to the Patrons so that a meeting schedule can be set up in the next two weeks. 2. Visitors Services Visitor statistics for year- ending 2007 indicate that a total of 59,240 visitors had been to the Center. Board inquired as to the figures and were advised that visitor statistics, though not growing, were appearing to remain stable over the past several years. 3. Marketing/ Membership Interim Director Sue Carter advised that Jessica Arness had been selected to replace our outgoing marketing /membership director, who is moving out -of- state. In addition, a membership report indicates that we now have 182 members and will be adding a Patrons of the KVCC membership to our current application. 4. Exhibits/Displays The Board reviewed an up -date from Exhibits/Displays which included the February exhibit schedule on February 7' photographer Ron Levy's exhibit titled "Relevance: The Search for Meaning in our Lives, Connections through People, Animals, Earth, Spirit February 13 "A History of Prospecting and Mining in the Bristol Bay Region, circa 1880 1985" by Lake Clark National Park and Preserve Historian John Branson and on Thursday, February 21 photographer Greg Daniels will be presenting a slide show of his recent travels to South Africa. This slide show is being held as a fundraiser for the Peninsula Food Bank. The Museums Alaska Art Acquisiton committee approved our 2007 art acquisition requests of three pieces which include "Out of Alaska's Water" by Celia Anderson ($3,500), "Neptune Day" by Igor Pasternak ($488), and "Not so Long Ago" by William Heath ($225). These pieces were part of the recent art show and were purchased through a grant on behalf of the City of Kenai. Minutes Page 4 Board discussion followed relative to the exhibits and displays and past president Sasha Lindgren inquired as to the capability to have copies of documentation of those items owned by the City of Kenai or on loan to the Cultural Center. Sue advised that the documents are available for perusal at all time as the file contains hundreds of pages of listings of items in the collections. Board also discussed being contacted by Ricky Gease, who would like to have a wildlife art show in the Center. The Board was advised that Mr. Gease had also contacted staff and will be meeting with the Director of Exhibits and Displays to discuss his proposal. Mr. Gease had also been advised that the summer art show had been set for year 2009 (50 year anniversary of Alaska) and there would be no room for an additional show at that time. Director West stated he would like to see the issue resolved as soon as possible so that Mr. Gease would not be utilizing his time in an unproductive manner if there is no way to accommodate his request in the near future. 5. KEDS Director Nelson reported that she had attended the last meeting of the Kenai Economic Development Strategy Team (KEDS) and advised that Sue Carter would attend future meetings, on our behalf. The Board was also informed of the April 17 "City -wide Public Economic Forum" sponsored by KEDS and to be held at the Kenai Visitors Cultural Center. 1. BOARD COMMENTS The Board members expressed appreciation and welcome to Shawn Maltby, new board member representing the Peninsula Oilers as well as a thank you to Sasha Lindgren, who served as president of the board. Director Lindgren advised that she would be retiring from her position with the Kenaitze Indian Tribe and would like to continue participating with the KCVB and the Patrons of the KVCC and its docent program. Director Ortiz advised that he would be out -of -the- country for medical reasons and would be unavailable for the interview process as well as the next regular board meeting. J. ADJOURNMENT Next regular board meeting will be Monday, February 25, 2008.