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HomeMy WebLinkAbout2007-09-26 KCVB MinutesMinutes of the Kenai Convention and Visitors Bureau Regular Meeting Wednesday, September 26, 2007 KVCC Board Room Vice President Fred Braun, Presiding Call to order and roll call The meeting was called to order at 5:35 pm. The following members were: Present: Fred Braun (vice president), Barry Eldridge, Sharon Brower, Bob Fulton, Ray Ortiz, Jacquie Steckel, Hal Smalley (arrived 6:33 pm), Robin West, Julie Wheeler Absent: Sasha Lindgren (excused), Marion Nelson (excused), Ron Maiston (excused), Ray Ortiz, Guest present: Mya Renken (Executive Director) APPROVAL OF AGENDA Motion to approve agenda with addition made by Robin, Sharon 2 APPROVAL OF MINUTES AUGUST 27, 2007 Motion to amend the August 27, 2007 minutes by Jacquie, Julie 2 "d FINANCIAL REPORT The donation box was broken into twice within a couple of weeks. Some kind of surveillance equipment is needed to protect City's assets. Discussion about Old Town Bingo and spending more money this year to promote Kenai at trade shows. UNFINISHED BUSINESS Executive Director's Evaluation Mya requested clarification. The Board will reply once clarification is received in writing. Consolidation Discussion Discussion about the merge of the Chamber and the KCVB. That topic may be put on the back burner due to the resignation of the current Director and the hire of a replacement. Talk was of a possible alliance versus a merge. Jim Butler was there as a legal representative for guidance if something in the future indicated either organization would want to come together. So far, there has only been an agreement to meet and discuss those possibilities again. City of Kenai DVD Sasha asked for a review of the City of Kenai DVD that was produced by Paul Gray. Mya thought more of the board should be present for them to review it. Discussion about ability to use the production for destination marketing and screening in the Kenai Visitors and Cultural Center because of specific businesses being a focal point and the concern other KCVB members might have. NEW BUSINESS Date for annual meeting of the Board of Directors The date for the annual meeting of the Board of Directors is October 27, 2007. Accepting Nominations from the Floor for Upcoming Elections: Six seats need to be filled. Discussion on how to contact members about running for the seat. Fred Braun and Robin West will run for re- election. Robert Fulton will not be running for re- election. Move Arts Committee to Patrons of KVCC There was no objection to move the arts committee to Patrons of KVCC. Staff and Board Member Recognition Robin presented a policy regarding staff and board member recognition. Motion: Approve the Staff and Board Member Recognition policy as amended. Action: Robin moved and Sharon seconded the motion; passed unanimously. Identifying Kenai's Strengths, Weaknesses, Opportunities and Threats The Board went through a SWOT analysis activity to be used in identifying destination marketing niches on which KCVB can focus. Draft budget The budget committee will meet on October 16, 2007. Motion: To approve the draft budget. Action: Hal moved, 2 by Sharon REPORTS Arts Committee Met about what pieces were going to be acquired from the summer art show, as well as additional money from the Rasmuson Foundation. The next Art Committee meeting will be at Celia Anderson's studio in 2 weeks. Bylaws Committees Report needs to be deferred to a later date. The Bylaw Committee will review at the beginning of October 29, 2007 at the Board Meeting, under unfinished business. Executive Director Reported that they received a grant for a national program. We will be participating in an evaluation /survey. The Patrons will help come up with 3 questions to be asked of visitors from December through July. The Rasmuson Foundation providing the funding for said project. NEXT BOARD MEETING OCTOBER 29, 2007 BOARD COMMENTS Jacquie: SWOT was effective Barry: get out and vote and no comment Robert: no comment Julie: good meeting Robi: KNWR fun day Sharon: Seward Cruise visit Hal: Add him to last month's minutes, the part of approving minutes with any negative findings Fred: Thank Bob for years of service, get off duff, thank you Robin ADJOURNMENT at 7:35 p.m.