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HomeMy WebLinkAbout2007-06-25 KCVB MinutesMinutes of the Kenai Convention and Visitors Bureau Regular Meeting Monday, June 25, 2007 KCVB Board Room President Sasha Lindgren, Presiding CALL TO ORDER AND ROLL CALL The meeting called to order 5:30 p.m. by Sasha Lindgren. The following members were: Present: Sasha Lindgren (President), Fred Braun (Vice President) (5:45 p.m. arrival), Barry Eldridge, Sharon Brower, Robert Fulton, Marion Nelson, Robin West, Julie Wheeler, Jacquie Steckel (late arrival) Excused: Ron Malston Guests present: Mya Renken (Executive Director) APPROVAL OF AGENDA Motion to add Steve Toth under Item E from None to Saturday Market -Steve Toth. Motion by West to approve agenda, second by Brower, passed unanimously. APPROVAL OF MINUTES Motion by West to approve minutes for March 26` 2007 and June 4, 2007 second by Nelson, approved without objection. PERSONS TO BE HEARD: Steve Toth, of Kenai's Saturday Market. Discussion about creating later hours for the Market, the cleanliness of the area after the market closes and who would be responsible for picking up after Harold left for the day. Motion by Wheeler to allow Kenai Saturday Market the option to remain open until 6 p.m. to coincide with the KCVB with market merchants in charge of parking lot left clean and picked up. West amended to make the time 5 p.m. to allow time between building closure for the day and pickup after the market. Wheeler accepts amendment. Braun suggests a periodic review be mandated. Second by Brower. Passed unanimously.. FINANCIAL REPORT Concerns were made about the numbers so far this year, especially compared to last year's numbers. It was taken into consideration that the Arctic Winter Games occurred last year, and the art show admission charge started a month later this year. Another concern was membership revenues since partnership with Clarion added 40 new members. UNFINISHED BUSINESS: Review /Approval of draft strategic plan- Discussion about accepting the draft so the budget can be created. West moved to adopt the strategic plan as a working draft, Second by Nelson. Unanimous. Patrons /Arts Committee role Arts Committee will review the artists submissions for the Center's exhibit calendar. Their view is wanted for recommendations, artists and exhibits, so when there are questions, they are sent to the committee to answer, so there is a group reviewing requests and not just one or two individuals. Nelson moves, Second by Braun, Unanimous. Teleconference Policy Discussion about what kind of absence entitles a teleconference call and the general way that things would happen: notification in advance, KCVB does the calling, member pays for it. Move to consider a teleconference policy by Fred, Second by Nelson. West asked to defer until a review can he made, and base it on the city's. May 11 Gala Review: Fred stated that there were Lots of good comments about the show, during and after. Marion asked for a head count, and inquired about the bus that transported the artists from Anchorage. Same number were on the bus this year as last, some opted to drive themselves. The artists had a great time, and were appreciative of the technical management of the show and the way their art was presented. Mya brought up the issue of having the artists stand by their art work, making the point of having more of a likelihood of buying a piece of art if you could talk to the artist. Mya also brought up Debbie Harris being able to converse with the artists on their pieces, so she can us this information when any groups come through, since she works with student tour groups. Only negative comment received about the Gala was about the curator being absent. He had called and said he was ill. Art Committee and staff did a wonderful job. Only one name tag re- issued this year. NEW BUSINESS Filling the vacant board seat Discussion on whether it should be filled or left empty. Debbie Harris mentioned as potential Board Member. Executive Director's Evaluations Fred, Jacquie Sasha met. Board moved into Executive Session at 7:09 p.m. Board came out of Executive Session at 7:45 p.m. REPORTS Arts Committee Submissions were great. Natasha arranged well. There was a conversation with Ricky about a wildlife show. Bylaws Committee none- passed out Lydia's recommendations. Executive Director Discussion about allowing vendors to set up on 4 of July. Mya has denied these requests in the past but said she would bring it before the board. During the discussion those opposed held non- voting positions. NEXT BOARD MEETING July 30, 2007 BOARD COMMENTS Julie: covered a lot and will meet again in a month Sharon: Nothing Robin: Busy summer, GMA next month Fred: No comment Sasha: Thank you. Will contact Lydia. Board adjourned at 7:55 p.m.