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HomeMy WebLinkAbout2007-03-26 KCVB MinutesMinutes of the Kenai Convention Visitors Bureau Regular Meeting Monday, March 26, 2007 KCVB Board Room Sasha Lindgren, Presiding CALL TO ORDER AND ROLL CALL The meeting called to order 5:32 p.m.. by Sasha Lindgren. The following members were: Present: Sasha Lindgren (President), Ron Malston (Secretary /Treasurer), Marion Nelson, Ray Ortiz (left at 6:29 pm), Hal Smalley (left at 8:20 pm), Jacquie Steckel (arrived at 5:38pm, left at 7:21 pm), Robin West (left at 757 pm), Julie Wheeler (left at 8:32 pm) Excused: Fred Braun, Barry Eldridge, Sharon Brower, Robert Fulton Resigned: David Edwards- Smith, effective March 26, 2007 Guests present: Mya Renken (Executive Director), Chip Spangler APPROVAL OF AGENDA Motion to delete Elections of Officers from the agenda as it had already been completed, and to move Dr. Lidya Hays' presentation up to start after the approval of the minutes, and to approve the agenda as amended. Motion by Smalley, second by Ortiz, approved without objection. APPROVAL OF MINUTES: February 26, 2007 Motion to approve the minutes retaining the right to make corrections later if needed. Motion by Smalley, second by Nelson, approved without objection. UNFINISHED BUSINESS (I) Dr. Lydia Hays' presentation of draft strategic plan Presentation by Dr. Hays of the results of the strategic planning meeting. Discussion of Visitor Center short and long term goals and expectations. Discussion of methods to achieve these goals and deadlines to be set. [report can be attached to minutes if needed] Action. Sasha will schedule a meeting with the Kenai Chamber of Commerce for discussion. Directive. Mya instructed to obtain infounation on how many of the visitor businesses (in the area) are members of the Kenai CVB. Comment. West noted that any items that require a vote from the Board should be completed before 7:30 pm in order to complete within two hour timeframe; also noted that Steckel will be departing soon. Meeting agenda adjusted moved to first two items under New Business at 7:13 pm. NEW BUSINESS (1) Anchorage Brochure Distributors agreement $3316 Discussion: the funding request is for the distribution of guides in the Anchorage bowl, primarily to hotels and the airport. The Clarion did not budget for this but because of expected additional revenue from memberships, it is recommended. It will also provide an additional sales point for the guide for next year. Motion to amend FY2007 budget to include $3316 to distribute the KCVB /Clarion guides in the Anchorage area. Motion by West, second by Malston, approved without objection. (2) Technology purchases Technology requests presented to the board in writing. Motion to approve purchase of technology requests on the list as our equipment fund allows. Motion by Nelson, seconded by Smalley, approved without objection. Board recessed at 7:22 pm. Board resumed session at 7:29 pin. UNFINISHED BUSINESS (continued) (1) Dr. Lydia Hays' presentation of draft strategic plan (continued) Continuation of Dr Hays' presentation and board discussion. Patrons meeting scheduled for Monday, April 2, at 6:00 pm. PERSONS SCHEDULED TO BE HEARD No additional persons (other than Dr. Hays) scheduled to be heard. FINANCIAL REPORT Ron Malston Secretary /Treasurer Written report presented to hoard. NEW BUSINESS (continued) Items 1 and 2 were previously completed (earlier in the meeting). (3) Patrons /Arts Committee role Not discussed (4) Teleconference policy Not discussed REPORTS (1) Arts Committee Report not presented due to time constraints and departure of board members (2) Bylaws Committee Report not presented due to time constraints and departure of board members (3) Executive Director Written report presented to the board NEXT BOARD MEETING: April 30, 2007 BOARD COMMENTS No board comments. ADJOURNMENT Board adjourned at 8:37 p.m.