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HomeMy WebLinkAbout2007-01-29 KCVB MinutesFred Braun arrived at 4:09 p.m. Ron Malston left at 5:47 p.m. David Edwards -Smith left at 4:40 p.m. Kenai Convention Visitor Bureau Kenai, AK Regular Meeting January 29 ",2007 President Sasha Lindgren called the regular meeting of the Kenai Convention Visitors Bureau to order at 3:49 p.m. in the Board Room of the Kenai Visitors Cultural Center on Monday, January 29, 2007. Roll call was taken and the following members were: Present: Sasha Lindgren (President), Fred Braun (Vice President), Ron Malston (Secretary /Treasurer), Barry Eldridge (liaison for City of Kenai Mayor), Sharon Brower, David Edwards -Smith Robert Fulton, Marion Nelson, Ray Ortiz, Julie Wheeler, Hal Smalley. Absent: Excused: Robin West, Jacquie Steckel Visitors: Mya Renken (KCVB Executive Director), Charles Spangler (KCVB staff) APPROVAL OF AGENDA Approved with amendments to the agenda: Postponing the Ratification of Elections and Elections of Officers until Fred Braun arrives (approved without objection); Adding to Unfinished Business an item 2, Strategic Planning Session (approved without objection). Motion to approve agenda as amended. Motion by Brower, second by Nelson, approved without objection. APPROVAL OF MINUTES Motion to approve minutes as corrected. Motion by Malston, second by Brower, approved without objection. PERSONS SCHEDULED TO BE HEARD No persons scheduled to be heard. FINANCIAL REPORT Ron Malston, Secretary /Treasurer Discussion. December 2006 was the best month ever for bingo. Admissions and donations are down from last year; the donation box was moved during the summer. RATIFICATION OF ELECTIONS Board goes into executive session at 4:07 p.m. Board resumes normal session at 4:30 p.m. Motion Appoint Hal Smalley and Julie Wheeler to the Board of Directors, and that the other five members of the board who were on the ballot retain their existing seats until such time that we are able to send those ballots and hold a proper election. Discussion. Moved by Malsion, second by Braun, approved without objection. Motion to postpone the election of officers until such time that the ballots are returned. Moved by Braun, second by Nelson, approved without objection. UNFINISHED BUSINESS Trademarking Kenai Logo Discussion. The fee to trademark Kenai is $350. If KCVB gives the city the trademark, the City may incur additional legal cost due to the responsibility to defend the trademark. It was noted that the city has an attorney on staff who could take care of defending the trademark. Directive Call the city manager to ask whether or not it is an issue and follow up with a letter. Strategic Planning Session Discussion. Scheduled for Monday, February 19, 2007, in the KVCC board room. Lydia Hayes will be conducting the strategic planning meeting. Lydia requested that questionnaires be returned by February 9. It was sent to 72 individuals (not including staff and volunteers). The only persons attending will be current board members and the executive director. Some previous directors have expressed interest in attending; they have been invited to send a letter including their suggestions. Packets will be sent out soon. NEW BUSINESS Set meeting dates /time Discussion. Arts Committee meeting will be moved to two weeks after the board meeting (instead of one). Board Meeting will remain as last Monday of month (with exceptions for holidays) and will start at 5:30 p.m. Schedule meeting with Northwest Cruise Ship Association Discussion. Will invite to the meeting on February 26. Effective Organizations grant from Rasmuson Foundation Discussion. Grant would be worth up to $60,000 and would go through the Patrons group. This is a new grant opportunity designed to "strengthen the performance of Alaska art and culture organizations." The grant is for organizations in transition. The grant would help in development of the Patrons organization; the Patrons group is qualified as an organization that meets the requirement of being in existence for three years because KCVB has performed the work in the past. Motion to appoint Julie Wheeler and Nelson to the Patrons Board to bring the total number of members of the Patrons board to five. Moved by Brower, second by Smalley, approved without objection. Peninsula Oilers sponsorship opportunities Discussion. Possibilities for sponsorship include sponsoring a bench in Old Town on behalf of the Oilers; there are two benches left at $750 each for sponsorship. Other possibilities: a display of the history of the Oilers; buying out the stadiwn for an exhibition game when a California team comes to play and run a special promotion in the team's hometown (which the Oilers sometimes have difficulty selling out); having a team gathering with the fans; purchasing box seats to give away to visitors each day Oilers are in town; and /or having a "meet the players" session. Question asked about whether the focus should be on attracting visitors to the area or KCVB to host an event for the community. Directive Braun requested checking the old minutes to determine whether or not he had stated previously that he would purchase a bench, and whether or not KCVB had already decided to purchase a bench; Renken will check. Directive KCVB will purchase the bench, schedule a gathering with the team, and work on an exhibit on Oilers history; the Oilers board will be invited to the gathering and the opening of the exhibit. REPORTS Arts Committee (report by Nelson) Discussion continues on policies and procedures for shows. Cook Inlet lecture series will be between May 25 and June 7, discussing what Cook saw. Question: where will the exhibit on May 25 be set up? The exhibit is expected to be towards the back corner because of concerns of sunlight exposure; discussions with Scott Carrlee (conservator for the state museum in Juneau) as to where exactly to place the exhibit are still ongoing. This exhibit will be permanent. The setup will build up the visitors' interest so that they are looking forward to it by the time they arrive at the journals. Noted that the Cook exhibit will be on at the same time as the summer art show. For the collection, a short-term goal is temperature control monitoring; long -term is obtaining money for additions to the building. Currently investigating grants to cover operating expenses for the museum. If we are able to partner with the tribe, it may bring benefits to the Center to allow us to do more. Scott Carrlee has been very supportive of our efforts. City's concerns are how to maintain an expansion should one be built. Still other things to discuss, i.e. protecting the boats. Question: might the high school be able to build a shelter for the boat as a vocational project? Group was going to look for garage space, but there are concerns about moving because it may disintegrate. Any covering needs to allow it to "breathe" we may be able to apply for a grant from the Lowes Foundation to help with funding for materials. Executive Director (report by Renken) Attended ATIA Marketing Committee meeting in Juneau and met with legislators and Kenai Peninsula Borough Assembly members while there. Chris Jenness represented "non traditional beneficiaries" of the tourism industry. The Artie Winter Games exhibit was on display in Juneau at the Alaska State Museum. Are investigating standards for museum so that even if we do not receive accreditation we can still go by those standards. Discussion about a "per -day" tax regarding guides and possible confusion surrounding that; it is being implemented on April 1. Natasha will have an intern helping from Kenai Peninsula College; the instructor at the college is Jayne Jones. KVCC will host a Past Perfect training before the September 26 Museums Alaska conference in Homer. Discussion about KCVB gaming revenues. Discussion of clarifying responsibility of caring for the city's permanent collection since not addressed in management contract; a committee will review items being donated to determine whether item(s) met the mission of the Kenai Visitors and Cultural Center. If the committee agrees it meets the mission, than the City will be asked whether they would Like the item added to the collection since the City pays for the insurance and it is their permanent collection. If there are items that are in the permanent collection that no longer fit the Center's mission, it may be possible to sell, trade, or transfer those items out of the permanent collection. Board goes into executive session at 5:50 p.m. Board resumes normal session at 6:54 p.m. NEXT BOARD MEETING Next board meeting set for Monday, February 26, at 5:30 p.m. BOARD COMMENTS Ray Ortiz no comments. Hal Smalley is happy to be on the board; have watched the activities of the organization over the years and is pleased to be part of the organization. Julie Wheeler looks forward to working with the board and thanks the board. Fred Braun notes that it is the 15` year in the "new" building; welcomes the new staff member and thanks to Renken for her work. Marion Nelson welcome to new board members, and thanks to the previous board members for staying on. Sharon Brower happy to be here. Barry Eldridge welcome to Hal Smalley and Julie Wheeler. Robert Fulton glad to be able to make it here Sasha Lindgren thanks to the board for its efforts tonight. ADJOURNMENT The board adjourned at 6:58 p.m.