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HomeMy WebLinkAbout2005-04-25 KCVB MinutesAbsent: Jerry Dunn Robert Fulton President Fred Braun called the Regular Meeting of the Kenai Convention and Visitors Bureau to order at 5:45 p.m., April 25, 2005, in the Kenai Visitors and Cultural Center's Board Room. Roll call was taken: Present: Ron Malston Fred Braun Regular Meeting of the Board of Directors of the Kenai Convention Visitors Bureau Kenai Visitors and Cultural Center's Board Room April 25, 2005 Lori Chase Robin West Marion Nelson David Edward -Smith Sharon Brower arrived 5:55p Agenda: Motion: Malston moved to approve the agenda; Nelson seconded the motion. Vote: Unanimous Election of Officers: Motion: Nelson moved to maintain same slate of officers; Edwards -Smith seconded the motion. Discussion: Braun passed the gavel to Nelson; Braun thought after his years as President it was time to pass gavel to new president with the thought Madame Vice President would assume the role of President. Nelson said she was flattered but her job created a problem. Board members further discussed who on the Board could assume officer roles. Malston moved to postpone elections to next month's agenda; Nelson seconded the motion. Vote: Unanimous Minutes: Motion: Malston moved to approve the minutes; Nelson seconded the motion. Motion passed unanimously. Vote: Unanimous Executive Session: Motion: Nelson moved to go into Executive Session at 6:03 p.m. for the purpose of discussing the Executive Director's six -month performance; Malston seconded the motion. Discussion: Braun asked Board to remain and the Executive Director to leave. Called back to order at 6:17 p.m. Board of Directors authorized a raise in salary for the Executive Director to $45,000 per year retro to March 15 (6 month anniversary). The Board gave the Executive Director an above average rating and vowed to check in with Executive Director more often. The Board would like to see more grants coming in, either through fundraising to double revenues. Board thought doing well attending meetings and presentations and would like a bullet recap of meetings attended. Nelson commented to push harder to get a committee instead of waiting for Board to jump in. Executive Director's report: The vessel on the lawn is being eyed for movement to Kenai Landing. It is the Kenai Convention and Visitors Bureau's position that it is part of the City's collection. Braun asked the Executive Director to find funds to improve it and keep it from being a safety issue so it could remain on the lawn. People in the past have been interested in working on it but not sure who is still around. Delayed reimbursement of art purchases. Do we want to maintain commission or reimburse full amount? Based on the signed agreement between artist and KVCC, we should keep the full commission. Saturday Market meeting was successful. Have heard concerns it competes with other private businesses. Position is to help provide a diversity of things to do in Kenai for residents and visitors to generate more business. Follow up with the city of Kenai's administration about forms and liabilities. Lake Clark National Park: The National Park Service closed their office in Kenai eight or nine years ago and said they were moving it back to Anchorage. Ranger and assistant based in Homer were on KBBI /KDDL's Coffee Table program stating they were basing in Homer. Sharon Brower called in and asked several good questions. Renken was asked to review old files from Lake Clark National Paqrk and to determine whether there were any past promises when the NPS office closed in Kenai. Renken will be with John Quinley, NPS Spokesperson and will discuss Lake Clark National Park with him. Financials: Fundraising for the art show is behind. Working on some big travel prizes for raffle. Inviting recipients of Rasmuson Art Acquisition to attend gala. Board requested that a nicely done poster soliciting new members at the individual rate be posted at the gala. Unfinished Business: Bed Tax: Board's letter was presented to the assembly. There haven't been any changes to the ordinance. Carrol Martin has made the suggestion that, if passed, it should wait until after Arctic Winter Games. The Board discussed community positions on bed tax and where money would be disbursed. Without any tourism organization receiving it than why would they or their members support the ordinance. New Business: 2006 Summer Exhibit: Braun stated the wildlife show brought artists from all over the U.S. The board discussed the length of the show, and whether is could be decreased. It was decided that the 2006 show should be one that will bring visitors and sponsorships. It is difficult to look at an art show subject and decide what will be successful. Intuitively everyone has an idea of what will draw people. If the wildlife show is replaced with a wildflower show, it should be expanded to wild scenery of Alaska. This year after opening night we will have a better idea of the show's financial situation. It is a fun event but if it takes away staff time and money, should we do it? Nelson stated it is a great PR event for the community and the facility. The Board decided to review it at next meeting. Board comments: Fred: Welcome Lori to the Board Lori: Nothing Marion: Welcome Lori, glad you just jumped right in there. Suggested the possibility of board joining to commit to donating an amount equal to $1,000. Robin: If we're going to hand out drink coupons and meeting greeting the Board should have something to hand guests to promote the silent auction. Bob Devine from National Geographic will be stopping in Kenai on Memorial Day May 30 David: If there is to be a summer exhibit like the idea of outdoor adventure since it could pull in additional potential sponsors. Ron: Nothing Fred: Prior to art show kick off would we like to meet? Was in the Ted Stevens Anchorage International Airport and saw all the guides from the various communities; Kenai needs to get in there. Next board meeting: June 20 at 5:30 p.m. Adjournment: Adjourned at 7:50 p.m. Minutes prepared and submitted by Mya Renken, Executive Director.