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HomeMy WebLinkAbout2005-09-12 KCVB MinutesMeeting Minutes prepared by Natasha Ala Johnson Director Marion Nelson called the regular meeting of the Kenai CVB to order at 5:38 p.m, September 12, 2005, in the Kenai Visitors Cultural Center Board Room. Roll call was taken and the following members were: Present: Marion Nelson, Robin West, Robert Fulton, Lori Chase, Jacquie Steckel, Ron Malston, Jerry Dunn, Diana Lofstedt, Fred Braun, Sharon Brower, Sasha Lindgren Absent: David Edwards -Smith and a city of Kenai representative Excused: none Visitors Present: Mya Renken, KCVB Executive Director, Natasha Ala Johnson, KCVB Administrative Specialist APPROVAL OF AGENDA Action: Marion moved to approve the agenda. Vote: Unanimous PERSONS SCHEDULED TO BE HEARD None EXECUTIVE DIRECTOR'S REPORT Discussion: Mya Renken presented her written report. Mya requested Board support for KCVB attendance at Media Roadshow which would cost $2,000. Mya discussed partnering for this event with Kenai Wild Logo or Snug Harbor Seafood. Other items discussed involved renting space in the parking lot next summer to a hotdog vendor, Kenai media coverage by recently visiting travel writers, and changing the fee structure for membership dues (having members pay for leads program). Board sentiment was against changing the fee structure for membership dues, felt that our membership income was just becoming consistent and predictable. Board thought we needed to check with the city about renting parking lot space to vendors. Fred asked for an update on non profit status Mya said that information would be available at the November meeting. Action: Robin West moved for KVCB to fund $2,000 for the Alaska Media Roadshow opening reception. Motion passed unaniinously. FINANCIAL REPORT Discussion: Spending costs are inline with the projected budget, but revenues are down. Why are rentals down? Monies coming in from Bingo account are down. Retail sales should focus on those items that sell best namely books and maps. Items with Kenai logo on them should be stocked in time for Christmas shopping and the upcoming Arctic Winter Games. We need Kenai pins available for Arctic Winter Games people collect and trade these pins. Kenai Convention Visitor Bureau Kenai, AK Regular Meeting September 12, 2005 EXECUTIVE SESSION Natasha asked to leave at 6:30 p.m. Returned from Executive Session at 7:00 p.m. UNFINISHED BUISNESS Discussion: What is the purpose of the Summer Exhibit Gala? Board discussed the event being a Kenai community event; the first "community picnic" of the summer. The event is to celebrate our funders and our community of Kenai. Action: The 2006 Gala will be held on Friday, April 28 NEW BUISNESS Proposition 1— (Bed Tax) Discussion: Limited discussion regarding KPTMC's position on Proposition 1 (Bed Tax) but no discussion regarding KCVB's position. Action: No action taken Developing Budget Priorities Discussion: Budget should reflect KCVB's priorities as an institution: marketing Kenai as a destination for travelers, postcards for exhibits, developing events that bring in the community like the Saturday Market. We might be able to get tide books for trade shows from First National Bank. Action: Board wanted KCVB to continue representing the community and members at Alaska consumer shows such as the Great Alaska Sportsman Show in Anchorage and the Fairbanks Outdoor Show. Board suggested partnering with members or other organization to defray the costs. Sash mentioned the tribe might partner at shows. Sale of City Wetlands to The Conservation Foundation Discussion: Kenai has some of the best birding wetlands in Alaska and birders represent a high end market with repeat trips. Action: The Board supported use of Kenai River wetlands for developing Kenai as a birding destination, regardless of ownership of those lands. 2006 Board of Directors Elections Discussion: Four Board members will sit on the nominating committee: Diana Lofstedt, Jacquie Steckel, Ron Malston, and Lori Chase Annual Meeting Discussion: The idea was presented of having an Annual Board meeting which membership and staff would be invited to attend. It would be an opportunity to renew memberships, recruit new memberships, network, Board could present their annual agenda, reports to the membership from the President and Treasurer would be given Mya would report back to the Board and membership regarding where we've been and where we are going. It would also be an opportunity for the membership to ask questions of staff and Board members, and for staff to present the Visitor Guide to membership. A 4 -H Jr. Market Livestock hog will be donated to the event by Ridgeway Farms and perhaps Carol Martin would BBQ. Action: Board approved meeting and scheduled for October 28, 2005. Meeting adjourned at 8:10 p.m.