HomeMy WebLinkAbout2004-02-23 KCVB MinutesKenai Convention and Visitors Bureau
Board Meeting Minutes
February 23, 2004
Board Members Present: Dan Van Zee, Marion Nelson, Pat Porter, Jerry Dunn, Sharon
Brower, Robin West, David Edward -Smith
Board Members Excused: Ron Malston, Bob Fulton, Jacquie Steckel
Staff Members Present: Diana McKenney, Michelle Glass
A. Call to Order Roll Call: The meeting was called to order at 5:06
B. Approval of Agenda: Ms. Nelson moved and Mr. Van Zee seconded approval of the
agenda. It was approved unanimously.
C. Approval of Minutes: The December minutes were not available and will be approved at
the next meeting.
D. Persons scheduled to be heard: None
E. Correspondence: None
F. New Business:
a. Election of new officers: Nominations
i. Ms. Nelson nominates Mr. Braun for President, seconded by Ms. Brower it
was approved unanimously.
ii. Ms. Nelson nominates Mr. Van Zee as Vice President Ms. Brower seconds
it was approved unanimously.
iii. Mr. Van Zee nominates Mr. Malston for Secretary /Treasurer, Ms. Nelson
seconded. It was approved unanimously.
b. Bank Signature Cards: New signature applications are required for the 3 checking
accounts and 2 savings accounts. All accounts will have the same signers Michelle
Glass, Fred Braun, Marion Nelson, Dan Van Zee, Ron Malston, and Marty Ragan.
Ms. Mckenney will collect the required information and signatures.
c. Mr. Braun requested that Ms. Glass serve on the boards for KPTMC and the Kenai
Economic Development Strategy Council. Ms. Brower moved and Ms. Nelson
seconded approval and it was approved unanimously.
G. Old Business:
a. Board development committee, set up new board member training packets new
packets will be needed for Jerry Dunn, David Edward -Smith and Pat Porter.
b. Thank retiring board members for service Mr. Braun said that Mr. Malston has
the names and has been asked for prices. Mr. Braun will follow up when Mr.
Malston returns.
c. Grand Opening Gala date revisited Some concern had been raised about the
`Caring for the Kenai' event that is scheduled April 30 being a conflict for the
opening. Mr. West confirmed that the Safari Club event on Saturday, May l would
be a greater conflict. The date for the opening will remain April 30.
d. Employee Manual Mr. Gease had completed a new manual and it had been
approved by the board, but was not distributed to the employees. Ms. Glass has made
a few modifications and is ready to distribute it. Mr. West moved and Ms. Nelson
seconded approval of the manual as amended. It was approved unanimously.
e. Budget meeting with the City of Kenai Ms. Glass will be scheduling an
introductory meeting with the City Manager, Linda Snow, and Mayor Williams and
determine a time for a budget meeting. She wants the opportunity to become very
well versed with all the issues prior to that meeting. Mr. Braun asked Ms. Porter to
comment. Ms. Porter is concemed about a deadline for submitting requests for
budget changes, which Ms. Glass will check on. Mr. Braun would like to attend the
meeting with the city. Ms. Nelson reminded the board that Mr. Gease had
volunteered to sit in on some of these meetings as well and that it might be good for
other board members to be there. Ms. Porter said that is it going to be another
interesting budget year because we don't know what impact Home Depot is going to
have.
f. Sponsorship Update Several board members have been talking with potential
sponsors. We have had some success and are also gathering valuable information for
requesting money next year. Many corporations review requests in the fall and we
are gathering information to prepare for that. Ms. McKenney will e -mail a list of
sponsorship activity thus far and a list of previous sponsors.
H. Interim Director's Report: Included in packet.
I. Executive Director's Report: Included in packet. Thanked Ms. McKenney for filling in as
interim director. Mr. Braun feels that attendance at the Highway Conference and promotion for
holding the conference here is important, and gives his support. Ms. Nelson said 2006 is the year
for the Artie Winter Games and would be a good time to host the Highway Conference.
Ms. Glass will hold a staff meeting on Wednesday to distribute the new employee manual.
J. Board Comments:
Ms. Nelson spoke with Carol Ford, director of My Favorite Year. The Kenai Peninsula
Performers have a relationship with old Gary King building in which they plan to have a season
of performances and various workshops. She is hoping the Visitor Center would be sending folks
over. Ms. Glass indicated that she is aware of them and considering including them on
artskenai.com.
Ms. Brower welcomed Ms. Glass and Ms. Porter.
Ms. Porter said she would be happy to carry all messages to City Council.
Mr. West Gave welcomes and thank yous to everyone.
K. Schedule of Next Board Meeting: March 22 5p.m.
L. Adjournment: