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HomeMy WebLinkAbout2004-09-27 KCVB MinutesKenai Convention and Visitors Bureau Board Meeting Minutes September 27, 2004 Board Members Present: Fred Braun, Marion Nelson, Sharon Brower, Jacquie Steckel, Robert Fulton, Robin West, Ron Malston, Sasha Lindgren Board Members Excused: Pat Porter Staff Members Present: Michelle Glass, Mya Renken, Diana McKenney A. Call to Order Roll Call: The meeting was called to order at 5:12 p.m. B. Approval of Agenda: Ms. Steckel moved and Ms. Nelson seconded approval of the agenda. It was approved unanimously. C. Approval of Minutes: Mr Malston moved and Ms. Brower seconded approval of the minutes of August 9, 2004. They were approved unanimously. I). Persons scheduled to be introduced: Mya Renken New Executive Director Ms. Renken is happy to be here and ready to start moving forward. E. Persons scheduled to be heard: Megan Gorman 501(c)3 by -law signatures and update of organizational meeting was re- scheduled for October's meeting F. Correspondence: 1. Debbie Corbett letter Kenai NWR cabin move: Mr. West said they have received some money to address the cabins on the refuge. They had a little money to manage a few cabins mostly on Tustamena Lake. This year, they were able to hire a crew to fix up historical cabins making them available for public use and build about 7 new ones. They will be put on a reservation system, which was controversial. It was proposed that the cabin referred to in the letter be moved by floating it down the Kenai. It is currently on the bluff near Bing's Landing. It has been subject to vandalism because of accessibility. There was discussion about moving it to Frying Pan Island and there has been resistance from family members, people on Caribou Island, and others. The proposed meeting is to dete, mine if, how, and where to move it. If there is strong opposition to moving it, they won't, but won't encourage it as a public use cabin. Ms. Lindgren says this is the last populated native site. The cabin was constructed in 1938 by her uncles, Herman and Van, under the guidance of their uncle as was traditional. The cabin was used extensively by the family in the winters. As the Refuge took title, it was renamed and is in the parcel of land that is to be nominated into the historical register. The family believes it should be maintained. Although the Refuge claims it is a critical brown bear habitat, it would still be unfortunate to move it, and her uncle does not want it to be moved. It is an opportunity for the Refuge, the tribe, and the family to work together. As for the vandalism, it is her experience that if the public is informed and there is something nice there, it is reduced. Perhaps a stewardship program would work. At the Interpretive Site, there is no vandalism on the trail. It is a strong issue with her family, and they will do what Uncle Herman wishes. Ms. Lindgren will represent the tribe at the meeting. Mr. Braun asked Ms. Renken to send a letter to Debbie Corbett to ask to be on the mailing list. G. Financials: 1. Cash Flow Diana: Mr. Braun said that at Chamber last week for the mayoral forum, the candidates were asked about this facility and positive remarks were made. The report has been simplified. Ms. Nelson asked about equipment replacement. Ms. Renken talked about an equipment replacement plan. Ms. Lindgren talked about a computer in the museum dedicated to information retrieval. Ms. Nelson would like us to consider that activity tickets be on a different computer to alleviate any corruption from the net. H. New Business: 1. Election of new BOD Vice President: Ms. Steckel nominated Ms. Nelson and Mr. Malston seconded. The nomination was approved unanimously. Mr. Malston moved that nominations be closed and Ms. Brower seconded. Ms. Nelson's approval for Vice President was approved unanimously. Ms. Glass asked about the new director sending a note to the board members who have not attended and ask about their interest. Those that have missed are Ms. Vozar, Mr. Edwards Smith, and Mr. Dunn. The Board directed Ms. Renken to do so. 2. Selection of new Old Town Bingo Representative: Two people from this organization need to be check signers and members of the Old Town Bingo organization. Ms. Lindgren moved and Mr. Fulton seconded that Ms. Steckel he the representative. It was approved unanimously. 3. Personnel: An Executive session was called to discuss personnel matters. 4. Selection of new check signers: Ms. Nelson moved and Ms. Brower seconded that Ms. Steckel be added as a check signer. It was approved unanimously. I. Old Business: 1. ED Transition Plan: October 1 is Ms. Glass' last day. Ms. Renken has been introduced at the Kenai Chamber and will be going to the Soldotna Chamber tomorrow. 2. Possible consolidation with Kenai COC: Mr. Braun sent the letter to KCC. Ms. Carter told him that her impression is that the board is pleased with it. a. Draft MOU with KCOC: Ms. Nelson moved and Mr. Fulton sceonded consideration of the MOU with KCC. Ms. Nelson recommends that we review the MOU with the new Chamber director, Janie Odgers. Mr. Fulton liked the document and said he talked to a lot of people about it and that the input he has gotten is very much in favor of keeping the organizations separate and that they agree with the MOU. Ms. Steckel recommended that there be an opportunity for K. Board Comments: them to formally agree such as a signature, or if you have further thoughts or input, please let us know. Mr. Fulton recommended that it be presented as a proposed MOU. Ms. Lindgren addressed the last paragraph recommending that we add the Borough and the other Chambers. Ms. Nelson agreed. Ms. Glass' idea for the final MOU is that there would be a place for each president to sign at the end. And perhaps instead of trying to include other entities, recognize the need to communicate and include as much as possible, for example, the Borough, Borough -wide Chambers, and other government entities. Mr. West moved and Mr. Malston seconded approval of the MOU. Mr. West indicated that both mayoral candidates were in favor of this proposal. It was approved unanimously. 3. Meetings update: a. Museums Alaska: Ms. Renken attended and found it to be helpful and believed that we have a unique situation. She discovered that people were surprised to find that a CVB could play an important role. Ms. Lindgren commented that she observed that Ms. Verrengia was very participatory in the class she took with her and appeared to be very involved. Ms. Renken found that Ms. Verrengia was much respected in that arena. b. Alaska Media Roadshow: Ms. Glass said that it went really well and that they were really well received. People were very interested and felt they did a great job in presenting story ideas. Ms. Renken is already following up with many of the contacts and has received her first response from a freelance writer from Santa Cruz. Ms. Renken said that one of the writers there was from Elite magazine and she ended her presentation with, "If you don't receive our magazine, you aren't supposed to." Ms. Nelson asked if one person was enough or do we need two people there. Ms. Glass said it really helped to have someone take notes, but for the cost, one person could do it adequately. c. ATIA Oct. 5 -7: This meeting is in Fairbanks. Ms. Renken has been invited by Premier Alaska Tours to ride their bus and a friend of hers from the state has invited her to stay in her room. With the savings, she plans to take Alise to the Western Association of Convention and Visitor Bureaus conference, which is a good education opportunity for membership and performance. d. WACVB Oct. 21 -24: Ms. Renken will be entering the sportfishingkenai.com site in the Idea Faire. J. Executive Director's Report: Arctic winter games discussion need pins. Ron Senungetuk, our guest curator for the 2005 summer art show, is very well known and will be a terrific marketing tool for sponsorship packets. Ms. Nelson For ATIA if there is some way to work something in for the product segment. Talk about our show, or throw Ron's name out there or activity tickets or something. Ms. Brower thank you very much. Very glad to have Ms. Renken on board and very sorry to lose Ms. Glass. Mr. West welcome to Ms. Renken. October 22 at 7 p.m. here the National Wildlife Refuge presentation by Karen Hollingsworth. Mr. Braun asked about advertising to get more people in our facility asked Mr. West to get with Ms. Renken to spend $300 or so to attract more people here. Mr. Malston farewell to Mr. Glass it's nice she and Ms. Renken have had time to work together. Ms. Lindgren welcome Ms. Renken and sad that Ms. Glass is leaving. Will be talking with Ms. Renken about some the programs they have had in the past and would like to do some of those again that would bring many people in. Mr. Braun welcome aboard and Michelle we will really miss you. The board wants to wish you well and are willing to give you the best recommendation, so don't hesitate at any time to ask. Ms. Glass it will be with great praise that she will talk about her time here. And thanks to Ms. McKenney because she will be instrumental in the transition. L. Schedule of Next Board Meeting: October 25, 5 p.m. M. Adjournment: Meeting was adjourned at 7:21p.,m.