HomeMy WebLinkAbout2004-11-22 KCVB MinutesKenai Convention Visitors Bureau
Kenai, AK
Regular Meeting
November 22, 2004
President Fred Braun called the regular meeting of the Kenai CVB to order at 5:34 p.m.,
November 22, 2004, in the Kenai CVB Board Room. Roll call was taken and the following
members were present:
Members Fred Braun Marion Nelson Ron Malston David Edwards -Smith
Jacquie Steckel Robin West Sasha Lindgren Jim Butler
Excused Sharon Brower
Absent Jerry Dunn Sandra Vozar Robert Fulton
Visitors present: Mya Renken, KCVB Executive Director, and Lisa Strother, KCVB
Administrative Specialist, Tim Navarre, Kenai Chamber of Commerce President, Dr. Pete
Hansen, and Andy Varner, city of Kenai VISTA Volunteer
Visitors Presentation
KEDS (Kenai Economic Development Strategy)
Representatives from the Kenai Economic Development Strategy committee presented the draft
of the KEDS plan book. The presentation outlined the development of Millennium Square, a
proposed business, cultural, and convention center. Tim N., Dr. Hansen, and Andy presented the
informati on
Approval of Agenda:
Marion Nelson moved to approve the agenda, Jacquie Steckel seconded.
Discussion: Addition of KEDS presentation to the agenda.
Vote: Unanimous
Executive Directors Report
Discussion: Renken requested changes to the summer art shows; she inquired about the summer
art show opening gala be by invitation only, the Board opted to leave the event open to the
public. It was also discussed that future summer art shows will be focused around more
local /state interests and the national art shows will be in the off season. Renken informed the
Board alcohol was eliminated at the First Thursday's events. Renken has asked Bill Heath to
photograph the KCVB (collections, facilities) for promotional use. Renken infonned the Board
that the gaming permit has been successfully renewed. Changes to the employee handbook were
also presented. Year -end bonuses were discussed and other options reviewed. Renken
suggested closing KCVB for the week between Christmas and New Year's in lieu of a monetary
bonus. The board asked that the facility remain open and bonuses remain as is. Renken
informed the Board that the progressive discipline section was removed to strengthen the at -will.
The Board approved this change panding the addition of clarified discipline guidelines.
Financial Report
Discussion: No financial reports to present until. Linda Dunn was able to submit financial
records with confidence. Braun also asked that the reports be simplified for easier review.
Unfinished Business:
2004 Board of Directors Elections
Discussion: Deadline for nominations is the December Board m.eeting. Sasha suggested
possible nominations from the Native community for consideration.
501(c)3 for museum
Renken informed the Board that the Last update from Kristine Schmidt stated that the paperwork
had been submitted, but the process is not yet completed. The gaming permit for the musewn
needs to be applied for in 2005. The board discussed the steps taken in creating the 501(C)3.
Nelson suggested a letter be sent from the Board to inquire about the status of the paperwork.
New Business:
Renken requested that the Board consider hiring an accounting firm to set up a review for the
past year. She had met with Mikunda Cotrell to outline the project needs. The review is in light
of the several staffing changes at the KCVB, and for the sake of future grant applications that
require a review of financial /accounting backgrounds. The Board motioned for review of
accounts from November 2003 through October of 2004 with the approximate cost of $2400.
Marion Nelson, Sasha Lindgren. seconded.
Vote: Unanimous
Insurance policy at the KCVB
Discussion: No policy has been found yet for the organization. It was suggested to look into
policies offered through the Foraker Group they cater to nonprofits.
Visitkenai.com update
Discussion: David Edwards -Smith suggested that the site be updated most information is from
1997. The site would be managed more like sportfishing kenai.com and be controlled by the
KCVB staff more. The update would include new images, and structure within the site. David
estimated that the update would cost around $1200 and would have definite costs to present at
the December Board meeting. Jacquie motioned to continue, Marion seconded the motion.
Motion passes unanimously
KEDS discussion
Discussion: Braun asked that all members present review the draft proposal of the KEDS and the
discussion will continue at the December Board meeting.
Schedule next meeting
December 20, 2004 at 5:30p.m. Topics to discuss are the KEDS proposal, Board of Directors
nom inations, visitkenai. com.
Adjourn at 9:00p.m.
Minutes prepared by Lisa Strothers