HomeMy WebLinkAbout2004-12-20 KCVB MinutesPresident Fred Braun called the regular meeting of the Kenai CVB to order at 5:56 p.m.,
December 20, 2004, in the Kenai CVB Board Room. Roll call was taken and the following
members were present:
Present: Fred Braun
David Edwards -Smith
Unfinished Business:
2004 Board of Directors Elections
1/31/2005
Kenai Convention Visitors Bureau
Kenai, AK
Regular Meeting
December 20, 2004
Marion Nelson
Robin West
Excused: Jacquie Steckel Honorable Pat Porter
Sasha Lindgren
Absent: Jerry Dunn Sandra Vozar Robert Fulton
Approval of Agenda:
Ron Malston moved to approve the agenda, David Edwards -Smith seconded.
Vote: Unanimous
Ron Malston
Sharon Brower
Jim Butler
Visitors present: Mya Renken, KCVB Executive Director, and Lisa Strother, KCVB
Administrative Specialist
Approval of Minutes
Ron Malston moved to approve the November meeting minutes, Marion Nelson seconded
Vote: Unanimous
Executive Directors Report
Discussion: Report from Mikunda Cotrell financial review highlighting suggested improvements
in accounting and record keeping practices. Renken noted that all business credit cards except
the one in her name will be cancelled. Also, the report suggested moving the funds currently in
the retail checking account to a money market account. The current decision regarding the
review is to implement accounting changes and scheduled an audit at next year's year -end.
Renken stated the current insurance policy needs to be reviewed to assure temporary exhibits are
insured. Renken also informed the board Assemblywoman Betty Glick will be introducing a bed
tax ordinance in the near future.
Financial Report
Discussion: Renken presented the year's financials and noted that the CVB has plans to
purchase two new computers to replace those that have the Museum and Financial software on
them. Braun asked that the financial report include a year -to -year comparison.
Discussion: Update of nominees: Lori Chase Dr. Hansen (declined), Penny at Salamantof
Rita Smagge (Ron to contact her). Malston asked that nominations continue to January
meeting to find more volunteers.
Malston moved to continue the nomination period until the January, 2005 meeting; Brower
seconded Vote: Unanimous
501(c)3 for museum
Renken informed the board a letter was sent to Kristine Schmidt from President Fred Braun
inquiring about the status of the 501 c3. Renken stated it had been suggested to schedule a
meeting with Rick Baldwin after the holidays regarding the 501c3. To clarify the control and
management of the organization after the 50Ic3 for the museum, Renken asked the board to vote
on two separate structures. The option showing the KCVB in control of Executive Director and
Museum was voted as the better option.
West moved to accept organizational structure Option A. Seconded by Edwards- Smith. Vote:
unanimous.
KEDS
Renken commented the Saturday market idea was better suited for the Kenai River Council on
the Arts to coordinate. Also, is the Millennium Square meant to be a Convention Center only or
a multi function facility? If it is a Convention center only, will the possibility of Horner having a
similar program be detrimental to the Kenai center? Stay focused on tourism
building/supporting plans. Bring KEDS booklets to the January meeting, further discussion then.
New Business:
Employee Handbooks
Renken presented the revised employee handbooks with an overview of the changes.
Brower moved to approve the new employee handbooks with the discussed changes. Seconded
by Edwards- Smith. Vote: Unanimous
Schedule next meeting
Monday, January 31 at 5:30p.m. Topics to discuss are the KEDS proposal, Board of Directors
nominations.
Comments
Sharon Apologies for being late Happy Holidays to everyone.
Marion Happy Holidays. Let's focus on completing the 501c3 ASAP.
David looking forward to 2005, thank you to Mya for her hard work
Robin thanks for the goodies
Adjourn at 7:56p.m.
Minutes prepared by Lisa Strother