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HomeMy WebLinkAbout1998-05-06 KCVB MinutesA. CALL TO ORDER The meeting was called to order at 5:45 p.m. ROLL CALL Directors present: Will Jahrig; Ron Malston; Diane Lofstedt; Robert Fulton; Rebecca Godek; Shirley Roberts; Marion Nelson; Jim Bookey; Ron Malston Staff present: Kathy Tarr APPROVAL OF AGENDA "Correspondence" was added to the agenda. The agenda was approved by unanimous consent. D. APPROVAL OF MINUTES M/S (Fulton, Nelson) to approve the minutes of March 18, 1998 and April 20, 1998 with one change. (Director Roberts was added to the March 18 Minutes as having been present.) E. PERSONS SCHEDULED TO BE HEARD None. Kenai Visitors Convention Bureau, Inc. May 6, 1998," Regular Board Meeting,5:30 p.m. President Will Jahrig Presiding UNSCHEDULED PERSONS TO BE HEARD None. MINUTES j PR i t G /3 6 Li EXECUTIVE DIRECTOR'S REPORT Kathy Tarr gave her Executive Director's Report. She reported on the following items: "National Tourism Week, May 5-9. Tom Garrett, Director, State of Alaska, Division of Tourism, visited Kenai at KVCB's invitation on April 29. Mr, Garrett gave a presentation to the Kenai Chamber of Commerce and toured Kenai. A reception was hosted for Mr. Garrett and KVCB's Board of Directors at Ron's Alaska Lodge. Tan said his visit was very beneficial as it helped a great deal in putting the city of Kenai on the state's "tourism map." *Cooperative Marketing on the Kenai Peninsula. A meeting was held on April 28 with Kenai Peninsula communities to discuss the future of cooperative marketing and the role and direction of KPTMC. The meeting was facilitated by Rebecca Godek. Directors Nelson and Seekins- Hopley also attended. Each community Soldotna, Seward, Horner, Anchor Point, Kenai was given an opportunity to discuss their own tourism marketing plans and to also discuss what form of cooperative marketing they feel is most effective. This kind of positive dialogue between the communities is expected to continue in the future, particularly since the restructuring of the State of Alaska's tourism marketing program was so intensely discussed and debated the past year as the Millennium Plan was being developed. *Emerging Sites Workshop for Challenger Learning Centers, Washington, D.C. May 14- 16, 1998. Tarr reported that she would be attending this workshop on behalf of the Challenger Learning Center of Alaska. The meeting's itinerary will include a visit to the Greater Washington D.C. Challenger Learning Center and an opportunity to fly a simulated space mission. "Coffee Boat. It was announced that Mr. Tomrdle sold his boat to Mr. Jim Bookey and it was moved off the KVCB property. There was one year left on the contract between KVCB and Mr. KVCB Board of Directors Regular Board Meeting May 6, 1998 Page 2 Tomrdle. Tarr was instructed to write a letter to Mr. Totnrdle to relieve him of having to pay the utilities in 1998 ($200 estimated). *City of Kenai FY99 Budget. A budget work session was held with the Kenai City Council and administration. President Jahrig, Directors Malston, Nelson, and Godek also attended. Several council members complimented KVCB on the "Report to the Community." The budget work session was described as being "positive." Tarr then reviewed the proposed changes to the Maintenance Operation Agreement with the KVCB Board. The contract would not be signed until the KVCB Board has had a chance to review the final draft. EDD's "Economic Outlook Forum, May 14." President Will Jahrig will represent KVCB on EDD's panel program to talk about the state of the tourism industry locally, and throughout the entire peninsula. H. OTHER REPORTS The following reports were distributed. 1. April 1998, Visitor Statistics KVCB Membership (KVCB's membership was reported at 209. Monthly visitations for April were 1,779. There were 366 visitor packets mailed, with a total of 1,911 leads responded to by mail for 1998 to- date.) 2. Meetings Conferences. (Meeting rentals to -date totaled, $1,958.) 3. Cultural Center Activities. (The next exhibit scheduled at KVCC is the "Reaching Home: Pacific Salmon, Pacific People." The Kenai Peninsula Photographer's Guild show will run July August.) Director Malston inquired about the Old Town walking tour brochure map. Tarr gave a status report on KVCB's design work and the expected date of completion. I. FINANCES The following reports were reviewed: *Budget Report through April 30, 1998 *Gaming Report *Retail Report *Financial Review FY97 There was discussion about KVCB's equipment needs such as a new tape recorder and a multi -media slide projector. Neither the City of Kenai, KVCB nor the Kenai Chamber of Commerce, has a multi -media slide projector which can be used in conjunction with laptop computers. Comments were made about the usefulness of this type of equipment for various promotional presentations and also for meeting groups who rent the facility. It was agreed that KVCB should purchase a new tape recorder immediately and that a multi -media slide projector may be considered in the future. Tarr reported on the current vacation policy concerning Bicentennial Bingo's Gaming Manager, Ms. Peggy Baxter. Tarr explained that Ms. Baxter had been serving as the part -tithe Gaming Manager for over 7 years but that no formal vacation time had ever been given to her. Because of her longevity and good work, Tarr recommended that Ms. Baxter be given four paid vacation days off per year. (Ms. Baxter works for KVCB KVCB Board of Directors Regular Board Meeting May 6, 1998 Page 3 two days per week. Under her employment with KVCB, four days paid vacation time technically covers "two weeks" per year.) M/S Malston, Godek) to give Ms. Baxter four days paid vacation during calendar year 1998 to be used at her discretion. All financial reports were reviewed. The FY97 (July 1, 1996 to June 30, 1997) Financial Review prepared by Mikunda Cottrell, CPAs was distributed. The six -month financial review (July 1, 1997 through December 1997) was not yet prepared. Tarr notified the board that Linda Dunn, KVCB' s part-time bookkeeper for the past 14 months was resigning to concentrate on her permanent position as administrative assistant for the Peninsula Oilers. Karin Olson was hired as the new part -time bookkeeper and is currently in training with Linda Dunn. UNFINISHED BUSINESS None. K. NEW BUSINESS Tarr reported on the National Transportation Heritage Corridor project being proposed for a portion of the Kenai Peninsula. This proposed special designation was being led by the National Park Service and the Kenai Peninsula Historical Assn. At AVA's August meeting in Seward, they will be asked to endorse the special designation. There was discussion about the classification of land as a "heritage" corridor and how this would impact economic development and access. L. BOARD COMMENTS Director Godek said she was impressed with KVCB's new Manager of Exhibits Education, Ricky Gease. Director Malston commented that KVCB's minutes could possibly be more condensed. Director Godek said today was Ms. Tarr's 20" anniversary of her arrival in Alaska. SCHEDULE OF NEXT BOARD MEETING The next meeting was set for Tuesday, June 30 at 5:30 p.m. K. ADJOURNMENT The meeting was adjourned at 7:45 p.m. Respectful y submitted by, Kath een Tarr Executive Director