Loading...
HomeMy WebLinkAbout1999-06-24 KCVB MinutesKenai Visitors Convention Bureau, Inc. Regular Board Meeting, 5:30 p.m. President Will Jahrig, Presiding Thursday, June 24, 1999 MINUTES A. CALL TO ORDER The meeting was called to order at 5:45 p.m. at the Kenai Visitors Cultural Center. C. APPROVAL "OFAGENDA MIS (Malston, Fulton) to approve the agenda of June 24, 1999. D. APPROVAL OF MINUTES MIS (Malston, Rainey) to approve the minutes of February 8, 1999 and April 12, 1999. app r e I oI4iI 9 m B. ROLL CALL Directors present: Will Jahrig; Ron Malston; Robert Fulton; Marion Nelson; Becky Vandehey; Sandra Vozar; Ron Rainey. Staff present: Executive Director Kathy Tarr; Administrative Assistant Amy Manuel; Manager of Exhibits and Education Ricky Gease E. PERSON SCHEDULED TO BE HEARD Dr. David Wartinbee, Kenai Peninsula College gave a report on "Alaska 2000 A Celebration of Wildlife Art," a major art exhibit which will be held at the Kenai Visitors Cultural Center in the summer of 2000. "Alaska 2000" is being co- sponsored by KVCB and KPC and is scheduled in May, June and July 2000 so that local schools can incorporate the exhibit into their curriculum and because these are the peak visitor months at KVCC Several organizational meetings have already been held on the project with KVCC and KPC. Dr. Wartinbee will serve as guest curator. Wartinbee explained his knowledge and experience in wildlife art primarily as a personal collector. "Alaska 2000" would showcase the art of nationally known artists such as Robert Bateman, Jon Van Zyle, Guy Coleach and Fred Machetantz. Approximately 75 -80 pieces will be exhibited. A Robert Bateman painting will be reproduced on posters that would be sold during the show, Proceeds from the poster will help cover the costs of sponsoring the exhibit. Part of the exhibit's proceeds will establish a scholarship fund at Kenai Peninsula College Wartinbee also_ said _that the artwork would be for sale and that the sponsors would retain 20% commission from all artwork sold at the show, The sponsors will pay for shipping of all original (to and from) artwork. Major up -front costs include printing the promotional poster at Mill Pond Press. Students would have free admission to the art show; however, a small admission may also be charged to help offset total costs. Director Vandehey questioned whether it was common practice to charge admission to view an exhibit. Wartinbee said that for a show of this magnitude, an admission fee was usually charged. Executive Director Tarr stated that the KVCC donation box would be removed for the duration of the art show and that the admission charge would replace the expected donations for that time period. Minutes Board of Directors June 24, 1999 Page 2 Director Rainey asked if there had been any negative comments from local gallery owners about the art show. Executive Director Kathy Tarr stated that she, Wartinbee and Exhibits Manager Ricky Crease had met with gallery owners and that all were supportive of the wildlife art exhibit. Director Nelson asked if money could be generated for shipping costs, etc. by getting local businesses to advertise in a brochure that could be used for advertising the art exhibit. Tarr said that would be a possibility and that a portion of KVCB's 2000 advertising budget could be used for the "Alaska 2000" project Tarr asked the Board for formal support to pay for the up -front printing costs to create a special Robert Bateman promotional poster for Alaska 2000. Director Rainey asked Executive Director Tarr to write a draft budget for total costs of "Alaska 2000." M/S (Malston, Rainey) for KVCB to pay up -front for costs of printing the Robert Bateman "Alaska 2000" poster. (Unanimous) F. UNFINISHED BUSINESS Executive Director's Report Tarr reported that KVCB was in need of a new copier for the production room. The current copier was at least eight years old and that the quality of copying was rapidly decreasing. Tarr presented research on three different copiers that could be purchased locally. She also stated that KVCB had an equipment replacement fund that would be used to purchase the new copier. The Board supported the purchase of a new copier and said that the Director should use her best judgement in purchasing a copier for KVCB. Tarr said that a meeting with Executive Directors of peninsula chambers and visitor centers is scheduled for July I, 1999 to discuss general tourism related topics, including the need for a new Kenai Peninsula visitor map. Tarr reported that she sent a letter to KVCB members explaining the importance of joining the new Alaska Travel Industry Association. The new association will replace the current Alaska Visitor Association. Tarr encouraged members to join so that they may help shape the direction of ATIA by voting for a new Board of Directors in August. G. NEW BUSINESS President Jahrig reported that Director Rebecca Gabriel resigned. Jahrig also said that several other board members have not been in regular attendance. President Jahrig suggested KVCB reduce the size of the board. There was discussion about KVCB's bylaws. According to the bylaws, Jahrig stated that the Board must have at least five and no more than 13 voting Directors residing. Discussion resumed about the number of board members needed. Director Nelson said that KVCB's bylaws needed to be rewritten to reflect the current number of board directors. Executive Director Tarr was asked to present information about bylaw changes at the next board meeting. Minutes Board of Directors June 24, 1999 Page 3 A. ADJOURNMENT The meeting was adjourned early, at 7:40 p.m. (Note: Due to the abbreviated meeting, no oral report was given on finances. All monthly financials were included in the board packet). Respectfully submitted by, Cr2 Amy Manuel, Administrative Assistant