HomeMy WebLinkAbout2000-02-24 KCVB MinutesB. ROLL CALL
Directors present:
Kenai Visitors Convention Bureau, Inc.
Board of Directors Meeting
Director Fred Braun, Presiding
Thursday, February 24, 2000
MINUTES
A. CALL TO ORDER
The meeting was called to order at 5:35 p.m.
Jerilue Seekins- Hopley; Ron Malston; Diane Lofstedt;
Jim Bookey; Bob Fulton; Fred Braun; Marion Nelson;
Dan Van Zee; Joe Arness; Charlotte Legg; Rebecca Cronkhite
President Will Jahrig and Director Ron Rainey attended the
meeting via conference.
Staff present: Kathy Tarr, Executive Director
Amy Manuel, Administrative Assistant
C. APPROVAL OF MINUTES
M/S (Malston, Fulton) to approve the agenda.
M/S (Malston, Fulton) to approve the December 16, 1999 minutes.
The October 27, 1999 minutes were not available.
D. PERSONS SCHEDULED TO BE HEARD
Doug Brown of Brown Agency gave a report on Board Liability Insurance.
Brown estimated the cost of liability insurance for a non -profit Board similar to KVCB's
size to be $1,2000 to 1,800 per year.
Discussion. followed.
E. CORRESPONDENCE
Tarr presented a letter from the Kenai. River. SportfishingAssociation in which KRSA
agreed to sponsor the entire "Science on the Kenai" summer interpretative programs held at
the Center during June, July and August. Director Rainey, who is also affiliated with KRSA
said KRSA was pleased to be a part of the program.
KVCB Board Meeting
February 24, 2000
Page 2
F. ACTION ITEMS
M/S (Malston, Fulton) for the KVCB Board to move into Executive Session for the annual
performance review of the Executive Director which was to have taken place in November
1999. Due to scheduling conflicts, Tarr's evaluation was delayed until February 2000. The
Executive session lasted approximately 20 minutes.
Tarr reminded everyone that new officers needed to be elected and that President Will
Jahrig was unable to complete another term as president, due to his business schedule.
Director Braun asked if the board needed a nominating committee, Director Rainey
recommended that a nominating committee be formed.
Directors Nelson, Fulton, Malston and Legg agreed to serve on the nominating cornmittee.
Director Braun recommended that Director Malston chair the nominating committee.
G. EXECUTIVE DIRECTOR'S REPORT
The following reports were distributed:
Budget (year end 1999)
Visitor Statistics
Membership
Web Statistics
Exhibits Education
Tarr reported that she had been invited to speak at the Winter Tourism Conference in
Anchorage, which is an annual event sponsored by AVA and ACVB for industry
professionals. Since Tarr was unable to attend, she recommended that Paul Gray of
"Exploring Alaska with Paul Gray" represent Kenai and Soldotna to give a report on winter
products and activities in the Central Peninsula.
Tarr reported that there were 260 submissions for the 3` Annual Writer's Night, which
would be held at the Center on March 7, 2000. Tarr said that 260 was a record number of
submissions, due to the large increase in student submissions.
Tarr reported that plans were proceeding for the 2 Annual "Get to Know Kenai" program,
which will be held April 7, 2000. Tarr said she would appreciate board help and Directors
Legg, Bookey and Cronkhite agreed to serve on an organizational committee.
KVCB Board Meeting
February 24, 2000
Page 3
Tarr reported that the annual Great Alaska Sportsman Show would be in April and that
KVCB staff would attend the show to promote "Alaska 2000: A Celebration of Wildlife
Art." KVCB shares a booth with the Soldotna Chamber of Commerce.
Tarr said that the Alaska 2000 event was progressing well and that the Kenai Chamber of
Commerce, Kenai Peninsula College and KVCB would host the opening reception. All
organizations would contribute $500 each for the reception.
Tarr also said that National Bank of Alaska and Horner Electric Association had agreed to
be sponsors for Alaska 2000. Tarr said that she was also talking with Mactel and Kenai
Fjords Tours about sponsorships.
Tarr said she was putting together a presentation on cultural tourism for the Kenai Chamber
of Commerce luncheon on April 19, 2000. She asked that some of KVCB board members
attend and be a part of the presentation.
Tarr reported that the Kenai Municipal Airport had donated wall space for the promotion of
Alaska 2000.
Tarr said that current the Cultural Center rental rate policy for the AV and Board Rooms
needed to be re- evaluated and possibly increased. She presented a memo from Amy
Manuel, KVCB Meetings Coordinator, comparing other local meeting rental rates at the
Kenai Senior Center and the Fire Training Facility building.
Director Braun asked Tarr to research the private sector spaces and rates. The board agreed
to discuss the matter in more detail at the next board meeting.
H. FINANCIAL REPORTS
KVCB Directors reviewed the 1999 year end financials and the January 2000 financial
reports.
There was much discussion about the serious revenue shortfall in gaming income due to
increased local competition for bingo. KVCB's gaming income for the last 6 months of
1999 was $30,847 compared to $62,800, earned during the first 6 months of 1999.
KVCB Board Meeting
February 24, 2000
Page 4
Tarr said several discussions were held recently with the Bicentennial Bingo gaming
manager. The situation was being closely monitored. The cash flow for operating capital
was negatively impacted. Expenses were reduced to adjust; however, it was still necessary
to use $10,000.00 in KVCB reserve funds. At the same time, up front costs for the Alaska
2000 art show were also impacting the Bureau's cash flow.
Tarr said that all AK 2000 expense would be reimbursed from the show proceeds this
summer. Tarr stated that the $3.00 admission charge would be extended into September to
help make up the revenue shortfall.
Director Braun asked about accounts payable. Tarr responded that everything was current
except for the printing of the Alaska 2000 postcards.
Director Jahrig noticed a discrepancy in the memo on the payroll budgets for 1998 to 1999.
Tarr reviewed the reports, and agreed that a correction was needed. Tarr said she would fax
the corrected figures to board members.
Director Arness had a question about the breakdown of pull tab expenses at the Oilers
Bingo. Tarr agreed to get him the pull tab infonnation he requested.
Director Bookey said he would ask the City of Kenai for a $500 sponsorship for Alaska
2000.
Director Rainey stated that Tarr was doing a good job and all directors agreed.
I. ADJOURNMENT
The meeting was adjourned at 8:00 p.m.
Respectfully submitted by,
a 4,4 an.,‘ce___,'
Amy Manuel
Administrative Assistant
Meetings Coordinator