HomeMy WebLinkAbout2009-11-03 Library Commission PacketKENAI LIBRARY COMMISSION
KENAI COUNCIL CHAMBERS
NOVEMBER 3, 2009
7:00 P.M.
AGENDA
ITEM 1: CALL TO ORDER ROLL CALL
ITEM 2: AGENDA APPROVAL
ITEM 3: APPROVAL OF MEETING SUMMARY October 6, 2009
ITEM 4: PERSONS SCHEDULED TO BE HEARD
ITEM 5: OLD BUSINESS
a. Discussion Library Expansion Project
ITEM 6: NEW BUSINESS
a. Discussion Laptop Lending Policies
b. Discussion Preview FY2011 Budget
c. Discussion Possible December Meeting Change
ITEM 7: REPORTS
a. Director
b. City Council Liaison
ITEM 8: COMMISSION COMMENTS /QUESTIONS
ITEM 9: PERSONS NOT SCHEDULED TO BE HEARD
ITEM 10: INFORMATION
ITEM 11:
a. Kenai City Council Action Agendas of October 7 and 21, 2009.
b. Friends of the Library Board Meeting Minutes of October 13, 2009.
c. Resolution No. 2009 -63
d. Commission Appointment Sharon Harris
ADJOURNMENT
PLEASE CONTACT US IF YOU WILL NOT BE
ABLE TO ATTEND THE MEETING:
CAROL 283 -8231 OR,
MARY JO 283 -4378
KENAI LIBRARY COMMISSION
KENAI COUNCIL CHAMBERS
OCTOBER 6, 2009
7:00 P.M.
IL. 3.
AGENDA
ITEM 1: CALL TO ORDER ROLL CALL
ITEM 2: AGENDA APPROVAL
ITEM 3: APPROVAL OF MEETING SUMMARY September 1, 2009
ITEM 4: PERSONS SCHEDULED TO BE HEARD
ITEM 5: OLD BUSINESS
a. Discussion Library Expansion Project
ITEM 6: NEW BUSINESS
a. Discussion City of Kenai Pandemic Flu Emergency Response Plan
ITEM 7: REPORTS
a. Director
b. City Council Liaison
ITEM 8: COMMISSION COMMENTS /QUESTIONS
ITEM 9: PERSONS NOT SCHEDULED TO BE HEARD
ITEM 10: INFORMATION
a. Kenai City Council Action Agendas of September 2 and 16, 2009.
b. Friends of the Library Board Meeting Minutes of September 8, 2009.
c. "Libraries at the Heart of Our Communities" Article Planning
Commissioners Journal
ITEM 11: ADJOURNMENT
MEETING SUMMARY
ITEM 1: CALL TO ORDER ROLL CALL
Chair Bryson called the meeting to order at approximately 7:01 p.m. Roll was
confirmed as follows:
Commissioners present:
Commissioners absent:
Staff /Council Liaison present:
A quorum was present.
ITEM 2:
MOTION:
MOTION:
KENAI LIBRARY COMMISSION
KENAI COUNCIL CHAMBERS
OCTOBER 6, 2009
7:00 P.M.
CHAIR EILEEN BRYSON, PRESIDING
AGENDA APPROVAL
Commissioner Peters MOVED to approve the agenda as presented and Commissioner
Graves SECONDED the motion. There were no objections. SO ORDERED.
ITEM 3: APPROVAL OF MEETING SUMMARY September 1, 2009
Commissioner Peters MOVED to approve the meeting summary of September 1, 2009
and Commissioner Graves SECONDED the motion. There were no objections. SO
ORDERED.
ITEM 4: PERSONS SCHEDULED TO BE HEARD None
ITEM 5: OLD BUSINESS
5 a. Discussion Library Expansion Project
Director Joiner reported Library staff had met with Brian Meissner of ECI /Hyer to
work on the final plans, noting there would be weekly teleconferences; the architect
would make a presentation at the December Commission meeting; and, engineers
would meet with Building Department personnel.
ITEM 6: NEW BUSINESS
M. Graves, E. Bryson, R. Peters, K. Glidden
K. Heus, C. Brenckle
Library Director M. Joiner, Council Member M. Boyle
6 a. Discussion City of Kenai Pandemic Flu Emergency Response Plan
Joiner reviewed the City of Kenai Pandemic Flu Emergency Response Plan and noted
the Library would be providing information to the public, adding hand sanitizing
stations and instructing staff to stay home if sick.
ITEM 7: REPORTS
7 a. Director Joiner reported the Library would receive $14,294 as a result
of the Tier I Rasmuson application to be used for laptop computer loaning and noted
the 60th birthday party was a success.
7 b. City Council Liaison Council Member Boyle noted approximately
twenty percent (20 of students had been out of school and noted he may be
assigned to another commission after the election.
ITEM 8: COMMISSION COMMENTS /QUESTIONS
Commissioners welcomed Glidden to the Commission and thanked Boyle for serving
as the Council liaison for the past year.
ITEM 9: PERSONS NOT SCHEDULED TO BE HEARD
ITEM 10: INFORMATION
10 a. Kenai City Council Action Agendas of September 2 and 16, 2009.
10 b. Friends of the Library Board Meeting Minutes of September 8, 2009.
10 c. "Libraries at the Heart of Our Communities" Article Planning
Commissioners Journal
ITEM 11:
MOTION:
ADJOURNMENT
Commissioner Peters MOVED to adjourn and Commissioner Graves SECONDED the
motion. There were no objections. SO ORDERED.
There being no further business before the Commission, the meeting was adjourned at
approximately 7:31 p.m.
Meeting summary prepared and submitted by:
Corene Hall, Deputy City Clerk
LIBRARY COMMISSION MEETING
OCTOBER 6, 2009
PAGE 2
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Kenai Community Library
In- Library Laptop Loan Policy
Laptop computers are available to patrons for use in the library only. A valid Kenai Community Library
card must be presented at check out and a Laptop Liability form must be filled out and on file.
Patrons must be at least 13 years of age to borrow a laptop. Patrons 13 -17 years of age must have a
parent or legal guardian sign a liability form in person before first check -out. Patrons 13 -17 years old
who do not have a Kenai Community Library card because of parental choice, must provide written
authorization from a parent or legal guardian. The parent /legal guardian assumes responsibility for the
laptop on their Kenai Community Library card. A library card is considered valid if the patron's
information is current and the account is in good standing.
Laptops are available for loan on a first -come, first served basis. Holds or advance bookings are not
available. Laptops should never be left unattended. Users must abide by the Internet Safety Policy and
the Code of Conduct. No food or drink is allowed when using the laptop.
The loan period is 2 hours. Laptops are checked out and returned to the circulation desk. Upon return of
the laptop, users are required to wait while the computer is checked to ensure all equipment is intact.
Loan period may be extended subject to staff approval. Laptops must be returned at least 30 minutes
prior to library closing.
Documents should be saved to a USB drive. The library does not provide these devices. All user files will
be deleted when the laptop is turned off. Printing from the laptop is not available. The Library is not
responsible for lost files for any reason.
The user agrees to assume any and all liability for the cost of repair or replacement in the event of loss
due to theft, damage whether intentional or unintentional, negligence or misuse. A repair fee will be
levied for damaged laptops based on the cost of the repairs plus an administrative fee. Any laptop
equipment malfunctions should be reported immediately to library staff. Fees for the laptop computer,
power cord or adapter will be charged based on replacement cost.
Laptop Liablility Form
A patron's record must be in good standing in order to borrow a laptop. Please initial in space provided
after reading each point.
I acknowledge that use of the laptop is governed by the Library's Internet Safety Policy and
Code of Conduct and I agree to comply with these.
_I have read and agree to the terms of the Laptop Policy.
_I understand that this equipment is on 2 -hour library loan with one 2 -hour renewal and
cannot leave the library.
_I will inspect the laptop upon checking it out to confirm that it is in good working condition.
I will not tamper with the hardware or software.
I agree to protect this equipment from theft and /or damage.
_I will not leave the laptop unattended.
_I will not have food or drink in the work area when using the laptop.
_I acknowledge that the Library is not responsible for damage to files or removable media.
_I understand that the Library is not responsible for lost files and I am responsible for saving
my work on a device (e.g.. flash drive) of my own.
I agree to return the laptop to the Circulation Desk by the time due and personally give it to
a library staff member. I will return the laptop no later than 30 minutes before the Library
closes.
Laptop privileges may be revoked if a borrower violates any part of this agreement.
My signature below indicates that I have read the Laptop Liability Form. I acknowledge that I am
financially responsible for the laptop while signed out in my name. I agree to abide by these conditions
of use.
User signature
Printed Name Kenai Library Card No.
Parent or Guardian signature (for patrons 13 -17 years) Kenai Library Card No.
Printed Name
Telephone
Date
ITEM A: CALL TO ORDER
ACTION AGENDA
KENAI CITY COUNCIL REGULAR MEETING
OCTOBER 7, 2009
7:00 P.M.
KENAI CITY COUNCIL CHAMBERS
http://www.ci.kenaLak.us
1. Pledge of Allegiance
2. Roll Call
3. Agenda Approval
4. Consent Agenda
*All items listed with an asterisk are considered to be routine and non-
controversial by the council and will be approved by one motion. There will be no
separate discussion of these items unless a council member so requests, in which case
the item will be removed from the consent agenda and considered in its normal
sequence on the agenda as part of the General Orders.
ITEM B: SCHEDULED PUBLIC COMMENTS (10 minutes)
1. Stacia D. Rustad, Athletic Director, Kenai Central High School
Athletic Booster Club /Spirit Flags and Calendar Program.
ITEM C: UNSCHEDULED PUBLIC COMMENTS (3 minutes)
Rem 10
ITEM D: PUBLIC HEARINGS (Testimony limited to 3 minutes per speaker.)
PASSED. Ordinance No. 2441 2009 Declaring that Lots 12, 13, 14,
15 and 16, Block 3, East Addition, Townsite of Kenai, Kenai, Alaska, Also
Known as 600, 602, 604, 606 and 608 Peninsula Avenue, Kenai, Alaska,
Whose Last Record Owner Under Borough Assessment Records was the
First Baptist Church, 5432 E. Northern Lights Boulevard, #416,
Anchorage, Alaska, Shall be Retained by the City of Kenai for a Public
Purpose.
2. PASSED UNANIMOUSLY. Ordinance No. 2442 2009 Increasing
Estimated Revenues and Appropriations by $108,656 in the General
Fund for Upgrade of the Dispatch Center and Pass Through Funds to the
Cities of Soldotna and Homer.
3. PASSED UNANIMOUSLY. Ordinance No. 2443 2009 Increasing
Estimated Revenues and Appropriations by $2,517.77 in the Airport
Fund Training Facility, Repair and Maintenance for Major
Maintenance on the Facility's Emergency Breathing System Compressor.
4. PASSED UNANIMOUSLY. Ordinance No. 2444 2009 Increasing
Estimated Revenues and Appropriations by $46,651 in the General Fund
for the Purchase of In -Car Video Cameras and Portable Breath Test
Instruments Made Possible Through an Alaska Highway Safety Office
Equipment Grant.
ITEM E: MINUTES
1. *Regular Meeting of September 16, 2009.
ITEM F: UNFINISHED BUSINESS
ITEM G NEW BUSINESS
1. APPROVED. Ratification of Bills
2. APPROVED. Approval of Purchase Orders Exceeding $15,000
3. INTRODUCED /CONSENT AGENDA. *Ordinance No. 2445 -2009
Declaring Kenai Senior Center Dining Room Chairs Surplus and Obsolete
and Authorizing Disposal by Donation.
4. INTRODUCED /CONSENT AGENDA. *Ordinance No. 2446 -2009
Increasing Estimated Revenues and Appropriations in the Water and
Sewer and Bridge Access Water and Sewer Extension Capital Projects
Fund as Proceeds From the Alaska Department of Environmental
Conservation Alaska Clean Water Fund.
5. INTRODUCED /CONSENT AGENDA. *Ordinance No. 2447 -2009
Increasing Estimated Revenues and Appropriations by $62,000 in the
Dune Rehabilitation Conservation Capital Project Fund for Installation
of Protective Fencing Around Dune Habitat at the South Shore Mouth of
the Kenai River.
6. INTRODUCED /CONSENT AGENDA. *Ordinance No. 2448 -2009
Increasing Estimated Revenues and Appropriations by $50,000 in the
Kenai Multipurpose Facility Capital Project Fund for Installation of
Energy Efficient Lighting.
7. INTRODUCED /CONSENT AGENDA. *Ordinance No. 2449 -2009
Increasing Estimated Revenues and Appropriations by $26,000 in the
General and Kenai Avenue Properties Capital Project Fund for Clearing of
the Properties in Preparation for the Kenai Bluff Erosion Project.
8. INTRODUCED /CONSENT AGENDA. *Ordinance No. 2450 -2009
Increasing Estimated Revenues and Appropriations in the Water and
Sewer and Bridge Access Water and Sewer Extension Capital Projects
Fund as Proceeds From the Alaska Department of Environmental
Conservation Alaska Drinking Water Fund.
9. INTRODUCED /CONSENT AGENDA. *Ordinance No. 2451 -2009
Increasing Estimated Revenues and Appropriations by $2,000,000 in the
Kenai Bluff Stabilization Capital Projects Fund for a Grant Received From
the State of Alaska Department of Commerce and Community and
Economic Development.
10. AMENDED/APPROVED. Approval Submission of Resolutions to
Alaska Conference of Mayors and Alaska Municipal League Smnking in
Places of Employment.
11. RESCHEDULED /NOVEMBER 24, 2009. Discussion Rescheduling
November 18, 2009 Council Meeting
12. PREPARE RESOLUTION /10/21/09. Discussion Kenai Convention
Visitors Bureau /Visitor Guide Funding
ITEM H: COMMISSION /COMMITTEE REPORTS
1. Council on Aging
2. Airport Commission
3. Harbor Commission
4. Library Commission
5. Parks Recreation Commission
6. Planning Zoning Commission
7. Miscellaneous Commissions and Committees
a. Beautification Committee
b. Alaska Municipal League Report
c. Mini -Grant Steering Committee
d. Advisory Cemetery Committee
e. Kenai Convention Visitors Bureau
f. Reports of KPB Assembly, Legislators and Councils
ITEM I. REPORT OF THE MAYOR
ITEM J: ADMINISTRATION REPORTS
1. City Manager
2. Attorney
3. City Clerk
ITEM K: DISCUSSION
1. Citizens (five minutes)
2. Council
ITEM L: PENDING LEGISLATION (This item lists legislation which will be
addressed at a later date as noted.)
Ordinance No. 2362 -2008 Amending the Official Kenai Zoning Map by Rezoning
Tract A, Papa Joe's Subdivision, Chumley Replat From Rural Residential 1 (RR1) to
Limited Commercial (LC).
Ordinance No. 2412 -2009 Amending KMC 13.40.040 to Provide for a Speed Limit
of Ten (10) Miles Per Hour While Driving Motorized Vehicles on a Portion of the North
Shore Public Beach Within the City of Kenai. (Clerk's Note: At the June 3, 2009, a
motion to adopt Ordinance No. 2412 -2009 was made and the ordinance was
subsequently postponed, no time certain. The motion to adopt Ordinance No. 2412 -2009
is active.)
EXECUTIVE SESSION Financial Matter and Legal Advice on Pending Litigation
Matter
ITEM NI: ADJOURNMENT
ITEM A: CALL TO ORDER
ACTION AGENDA
KENAI CITY COUNCIL REGULAR MEETING
OCTOBER 21, 2009
7:00 P.M.
KENAI CITY COUNCIL CHAMBERS
http://www.ci.kenai.ak.us
1. Pledge of Allegiance
2. Roll Call
3. CERTIFIED. CERTIFICATION OF ELECTION
4. ADMINISTERED. ADMINISTER OATHS OF OFFICE
5. Agenda Approval
6. Consent Agenda
*All items listed with an asterisk are considered to be routine and non-
controversial by the council and will be approved by one motion. There will be
no separate discussion of these items unless a council member so requests, in
which case the item will be removed from the consent agenda and considered in
its normal sequence on the agenda as part of the General Orders.
ITEM B: SCHEDULED PUBLIC COMMENTS
ITEM C: UNSCHEDULED PUBLIC COMMENTS
ITEM D: PUBLIC HEARINGS
1. PASSED UNANIMOUSLY. Ordinance No. 2445 -2009 Declaring Kenai
Senior Center Dining Room Chairs Surplus and Obsolete and
Authorizing Disposal by Donation.
2. PASSED UNANIMOUSLY. Ordinance No. 2446 -2009 Increasing
Estimated Revenues and Appropriations in the Water and Sewer and
Bridge Access Water and Sewer Extension Capital Projects Fund as
Proceeds From the Alaska Department of Environmental Conservation
Alaska Clean Water Fund.
3. PASSED UNANIMOUSLY. Ordinance No. 2447 -2009 Increasing
Estimated Revenues and Appropriations by S62,000 in the Dune
Rehabilitation Conservation Capital Project Fund for Installation of
Protective Fencing Around Dune Habitat at the South Shore Mouth of the
Kenai River.
4. PASSED UNANIMOUSLY. Ordinance No. 2448 -2009 Increasing
Estimated Revenues and Appropriations by $50,000 in the Kenai
Multipurpose Facility Capital Project Fund for Installation of Energy
Efficient Lighting.
5. Ordinance No. 2449 -2009 Increasing Estimated Revenues and
Appropriations by S26,000 in the General and Kenai Avenue Properties
Capital Project Fund for Clearing of the Properties in Preparation for the
Kenai Bluff Erosion Project.
a. SUBSTITUTED AND PASSED UNANIMOUSLY. Substitute
Ordinance No. 2449 -2009 Increasing Estimated Revenues and
Appropriations by $3,500 in the General Fund Land Administration for
Cost Incurred for Maintaining Properties Foreclosed Upon for Non
Payment of Property Taxes.
6. PASSED UNANIMOUSLY. Ordinance No. 2450 -2009 Increasing
Estimated Revenues and Appropriations in the Water and Sewer and
Bridge Access Water and Sewer Extension Capital Projects Fund as
Proceeds From the Alaska Department of Environmental Conservation
Alaska Drinking Water Fund.
7. PASSED UNANIMOUSLY. Ordinance No. 2451 -2009 Increasing
Estimated Revenues and Appropriations by $2,000,000 in the Kenai
Bluff Stabilization Capital Projects Fund for a Grant Received From the
State of Alaska Department of Commerce and Community and Economic
Development.
8. PASSED UNANIMOUSLY. Resolution No. 2009 -61 Adopting the City
of Kenai Capital Improvements Plan Priority List for State and Federal
Funding Requests for the Fiscal Year 2011.
9. PASSED UNANIMOUSLY. Resolution No. 2009 -62 Authorizing a
Budget Transfer within the General Fund, Parks Department for
Construction of a Foundation for a Donated Gazebo.
10. PASSED UNANIMOUSLY. Resolution No. 2009 -63 Authorizing
Amendment of the Regulations of the Kenai Community Library to
Change the Late Fee and Services Charge Schedules and to Make
Typographical /Grammatical Revisions.
11. PASSED UNANIMOUSLY. Resolution No. 2009 -64 Approving the
Purchase of Advertising in the 2010 Kenai Visitors Guide in the Amount
of $10,000.
12. REMOVED FROM AGENDA. *Liquor License Renewal
Acapulco Mexican Restaurant
ITEM E: MINUTES
1. APPROVED. *Regular Meeting of October 7, 2009.
ITEM F: UNFINISHED BUSINESS
ITEM G: NEW BUSINESS
1. APPROVED. Ratification of Bills
2. APPROVED. Approval of Purchase Orders Exceeding $15,000
3. INTRODUCED /CONSENT AGENDA. *Ordinance No. 2452 -2009
Increasing Estimated Revenues and Appropriations by $110,278 in the
Capital Projects Management Fund for the Establishment of the Fund.
4. INTRODUCED /CONSENT AGENDA. *Ordinance No. 2453 -2009
Increasing Estimated Revenues and Appropriations by S1,500 in the
General Fund Library Staff Travel Funded by a State of Alaska
Department of Education Early Development Division of Libraries,
Archives and Museums Grant.
5. INTRODUCED /CONSENT AGENDA. *Ordinance No. 2454 -2009
Increasing Estimated Revenues and Appropriations by $14,924 in the
General Fund Library for a Grant Received from the Rasmuson
Foundation for the Purchase of Laptop Computers and Equipment for
the Library Laptop Lending Program.
6. INTRODUCED /CONSENT AGENDA. *Ordinance No. 2455 -2009
Enacting KMC 14.20.235 to Establish a Process and Standards for the
Siting, Construction, and Operation of Wind Energy Systems (Wind
Turbines) as Permitted Secondary Uses and Accessory Structures.
7. APPROVED. Approval Mutual Termination of Airport Terminal Lease
Ginger Ribelin, d /b /a Ribelin Real Estate
8. SET WORK SESSION FOR DECEMBER 8, 2009 AT 6:00 P.M.
Discussion 2009 Dip Net Report
9. SET WORK SESSION FOR DECEMBER 8, 2009 AT 6:00 P.M.
Discussion Schedule Work Session /Management of North Beach
(motor vehicles, camping, camp fires, off -road vehicles)
10. INSTRUCTED ADMINISTRATION TO BRING ORDINANCE TO FUTURE
MEETING. Discussion Commissions /Committee Telephonic Meeting
Participation
ITEM H: COMMISSION /COMMITTEE REPORTS
1. Council on Aging
2. Airport Commission
3. Harbor Commission
4. Library Commission
5. Parks Recreation Commission
6. Planning Zoning Commission
7. Miscellaneous Commissions and Committees
a. Beautification Committee
b. Alaska Municipal League Report
c. Mini -Grant Steering Committee
d. Advisory Cemetery Committee
e. Kenai Convention Visitors Bureau
f. Reports of KPB Assembly, Legislators and Councils
ITEM I: REPORT OF THE MAYOR
ITEM J: ADMINISTRATION REPORTS
1. City Manager
2. Attorney
3. City Clerk
ITEM K: DISCUSSION
1. Citizens (five minutes)
2. Council
ITEM L: PENDING LEGISLATION (This item lists legislation which
will be addressed at a later date as noted.)
1. Ordinance No. 2362 -2008 Amending the Official Kenai Zoning Map
by Rezoning Tract A, Papa Joe's Subdivision, Chumley Replat From
Rural Residential 1 (RR1) to Limited Commercial (LC).
2. Ordinance No. 2412 -2009 Amending KMC 13.40.040 to Provide for a
Speed Limit of Ten (10) Miles Per Hour While Driving Motorized Vehicles
on a Portion of the North Shore Public Beach Within the City of Kenai.
(Clerk's Note: At the June 3, 2009, a motion to adopt Ordinance No. 2412-
2009 was made and the ordinance was subsequently postponed, no time
certain. The motion to adopt Ordinance No. 2412 -2009 is active.)
EXECUTIVE SESSION None scheduled.
ITEM M: ADJOURNMENT
FRIENDS OF KENAI COMMUNITY LIBRARY
TUESDAY, OCTOBER 13, 2009
MINUTES
Present: Nedra Evenson, Paul Turner Ph.D., Tom Walker, Sandy Lewis, Sal Mattero, Anita
Necessary, Barb Christian
Absent: Craig Jung
Guest(s) Kim Denesen, Brendyn Shiflea, Heather Floyd
Librarian: Mary Jo Joiner
Call to Order: Sal called the meeting to order at 5:45 PM.
Minutes: Paul moved unanimous consent of the minutes, and it passed with no objections.
J ±e,v LOb
Approval of the Agenda: Tom moved approval of the agenda, and Nedra seconded a motion for
approval. It passed with no objection.
New Member Applications: Kim Denesen and Brendyn Shiflea attended the meeting and
described their interests in joining the Friends Board. Tom moved to elect Kim and Brendyn to
the board, and Nedra seconded the motion. It passed unanimously.
Librarian's Report: Mary Jo reviewed the activities of the library for the month. A Rasmuson
Foundation Grant was received for $14,924 for a lending laptop program for use in the library.
Old Business:
Finances: Sal took our paperwork in for doing our annual taxes due November 15. Sal is
working with the accountant to change our fiscal year to a calendar year.
Treasurer's Report Sandra has outlined the tasks for Brendyn for treasurer. Brendyn will look
into the cost of insurance for the board.
Raffle Tom outlined the status for the raffle next week. He distributed a sign up sheet for tasks
for Thursday October 22 through Saturday night October 24. Tom will meet with Barb, Nedra,
and Sal tomorrow to organize the bags for Saturday night. The Spur Highway Spankers will
perform Saturday night after the dinner. There are about 95 tickets available for sale at this time.
Tom recommends that $5800 be dispersed from the Friends Gaming Account. Nedra moved that
we contribute $5800 from the gaming account to the City of Kenai for the building, and Barb
seconded the motion. It passed with no objection.
Website Activity Heather will be updating the website with new members.
Minutes of the Friends
October 13, 2009
Page 2
New Business:
Records Retention and Filing System Sal reviewed this.
Fundraising Update ACS will contribute 5500 for a fireplace tile. Dee has volunteered to take
on selling the hands idea, a hundred dollars per hand. There are 500 that will be sold.
Process for Memorials Nedra outlined the procedures she has for processing all memorials at
the library.
Submit Ideas /Infoiunation for Fall /Winter Newsletter Sal asked for ideas for this.
Christmas with Santa Julie had the idea of having a children's pancake breakfast with photos
with Santa to be held by PJs as a fund raising idea.
Adjournment: The meeting was adjourned at 6:40, and the next meeting is November 10.
Note: A copy of these minutes has been emailed to the Library Commission and Mike Boyle.
Respectfully Submitted,
Paul F. Turner, Phil,
Secretary
he city oi
KE AL ALASKA
CITY OF KENAI
RESOLUTION NO. 2009 -63
Bern IOc.
Suggested by: Library
A RESOLUTION OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, AUTHORIZING
AMENDMENT OF THE REGULATIONS OF THE KENAI COMMUNITY LIBRARY TO
CHANGE THE LATE FEE AND SERVICES CHARGE SCHEDULES AND TO MAKE
TYPOGRAPHICAL/ GRAMMATICAL REVISIONS.
WHEREAS, the City Council has adopted regulations governing the fines and charges
assessed by the Kenai Community Library when a borrower does not timely return an
item or when an item is damaged or lost; and,
WHEREAS, the schedule for service charges in the library regulations is no longer
current with respect to the material classification systems used by the Library's new
computer automation system; and,
WHEREAS, the new computer automation system implemented at the Kenai
Community Library also sets protocols for lending that does not allow for a renewal
period on items borrowed that is different from the initial lending period; and,
WHEREAS, the current practice is to loan materials for an initial four -week period
with a two -week renewal period; and,
WHEREAS, the Library Commission recommends changing the lending period for most
items (books) from four weeks, with a two -week renevvai period, to three weeks with a
three -week renewal period in order to increase circulation; and,
WHEREAS, library patrons are accustomed to a combined six -week lending and
renewal period and this would remain the same with the new automation system and
revised fee schedule; and,
WHEREAS, amendments to the fees and charges section of the library regulations are
necessary to meet the goals of increased circulation and to be consistent with the new
automation system; and,
WHEREAS, the Library Commission has evaluated the proposed changes in the late
fee and service charges schedule of the library polices and recommends these changes
be adopted.
NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI,
ALASKA, that paragraphs 2 and 3 of the library regulations for the Kenai Community
Library are hereby amended to read as follows:
New Text Underlined; [DELETED TEXT BRACKETED
Resolution No. 2009 -63
Page 2 of 3
2. LATE FEES
Ten cents ($0.10) per day on books loaned for a threeL3) week period [FOUR (4) WEEK
BOOKS],
b. One dollar ($1.00) per day on videos, DVD[']s and non -book materials.
c. Three dollars ($3.00) per day on cassette players, screens or projectors.
d. The maximum late fee accrual per item is [SET AT] ten dollars ($10,00).
SERVICE CHARGES
a. Full replacement costs of books or other materials that are lost or damaged beyond repair, plus
either a five dollar 5.00 handiin char >e for periodicals. IRS publications, maps and pamphlets
or a ten [TEN] dollar[S] ($10.00) handling charge for hooks and [OR] other materials that are lost
or damaged beyond repair. The [THIS] handling charge is due in addition to the full replacement
cost[S] of the lost or damaged item.
b. If the current replacement cost [PRICE] of the lost or damaged item is In available, the default
replacement cost[S] for each item is [ARE] as follows:
Twenty -five dollars ($25.00) for hardback [ADULT FICTION] books
Thirty -five dollars ($35.00) for juvenile reference materialsfADULT NON FICTION]
[THIRTY -FIVE DOLLARS ($35.00) FOR ALASKA FICTION
FORTY -F1VE DOLLARS ($45.00) FOR ALASKA NON FICTION
FIFTEEN DOLLARS ($15.00) FOR JUVENILE FICTION
TWENTY -FIVE DOLLARS (525.00) FOR JUVENILE NON- FICTION
FIFTEEN DOLLARS ($15.00) FOR EASY FICTION
TWENTY -FIVE DOLLARS ($25.00) FOR EASY NON- FICTION]
Twenty dollars ($20.00) for m[M]usic CDs
Five dollars (55.00) for p[P]eriodicals
Forty dollars ($40.00) for CD -ROMs
Forty -five dollars ($45.00) for Alaskan g[G]overnment d[D]ocuments
Twenty dollars ($20.00) for audio books [AUDIOCASSETTE]
Twenty -five dollars ($25.00) for v[V]ideos and DVD[']s
Twenty -five dollars ($25,001 for interlibrary Loan materials or the actual cost charged to the City
of Kenai by the lending library, whichever is higher
Forty -five dollars ($45.00) for adult reference materials
Twenty dollars ($20.00) for juvenile kits
Thirty-five dollars ($35.00) for microfilm reels or for microfiche flat films
Fifteen dollars ($15.00) for paperback books
New Text Underlined [DELETED TEXT BRACKETED]
Resolution No. 2009 -63
Page 2 of 3
Actual cost' for rebinding a damaged book that may be rebound slur a'five [FIVE] dollar[S]
($5.00) handling charge [FOR DAMAGED BOOKS THAT MAY BE REBOUND, IN
ADDITION TO REBIND CHARGES]. The handling charge is due in addition to the cost of
rebinding the damaged book.
d[C]. Twenty dollars ($20.00) for proctoring tests.
c[B].
PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this 21st day of
October, 2009.
AI PEST:
Sixty dollars (60.00) for fishin g rods and reels
Corey Hall, Deputy City Clerk
Approved by Finance:
New Text Underlined; ;DELETED TEXT BRACKETED]
PAT PORTER, MAYOR
the c#
KENAI, ALASKA
MEMO
TO: Krista Stearns
FROM: Mary Jo Joiner
DATE: 15 October 2009
SUBJECT: Library Regulations
Vi /taye with a Past, CI with a Future
210 Fidalgo Avenue, Kenai, Alaska 99611 -7794
Telephone: 907 -283 -7535 FAX: 907 283 -3014 1 1111'
1992
At their meeting of August 4, 2009, the Library Commission reviewed those sections of the Kenai City
Code that relate to the library regulations. The proposed changes regard the late fee and service charges
only. The late fees have been changed to reflect an initial loan period of three (3) weeks instead of the
current one of four (4) weeks. We currently have an initial loan period of 4 weeks with a 2 week renewal.
Our new automation system does not allow for a renewal period that differs from the initial loan. period.
Our library customers are accustomed to, effectively a six week loan. period. This allows us to retain that
loan period. The effective change will be that fines will begin to accrue at the end of the initial three week
period instead of after the first four weeks.
The new automation system allows us to set default pricing according to item type rather than by item
classification. These service charges have been assigned by item type. We found in setting the defaults that
we had some materials that had not been covered under the existing regulations and have added those at the
end of the list.
DATE:
NAME:
ltie c& of
KENAI, im ALASKA
Home Fax No.
Ra Al E
Resident of the City of Kenai?
Business Fax No.
May we includ- your contact infrlr
include?
2§"
Residence Address 1.1 D 3 POr13
Mailing Address p D• &O X 1 ZZ
EMPLOYER: 140/n dos Vo /id 1& Ti
n 4't Job tf e
NAME OF SPOUSE: John C 14 S
Cu ent membership in organizations: 6.
BACKGROUND AND PERSONAL DATA
CANDIDATES FOR APPOINTMENT COMMITTEES AND
COMMISSIONS
rs
hri JP.
RECEIVED
SEP 1 6 2009
RENAL CI ry C' E
on on our web page? ALL If not all, what information may we
Past organizational memberships:
COMMITTEES OR COMMISSIONS IN WHICH YOU ARE INTERESTED:
DO YOU WANT TO BE INVOLVED WITH THIS COM
WHAT BACKGROUND, EXPERIENCE, OR CREDENTIALS DO YOU POSSESS TO BRING TO THE BOARD,
COMMISSION OR COMMITTEE MEMBERSHIP?
CITY OF KEN1a2M 106.
"Village with a past City with a f;
How long?
ke rhoo /4l- 99 6if
a
ISSION R COMMITTE
RETURN TO:
KENAI CITY CLERK
210 FIDALGO AVENUE
KENAI, AK 99611
HONE: 283 -7535, EXT. 231
FAX: 283 -5068
Home T le one No. 2S 3 --O66/
Business Telephonres� No 61
Email Email Address: ..5% I}1On /'•p I a c-5 a /atS tr