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HomeMy WebLinkAbout2009-02-19 Mini-Grant Steering Committee PacketITEM 6: NEW BUSINESS MINI -GRANT STEERING COMMITTEE MEETING FEBRUARY 19, 2009 4:00 P.M. CLERK /COUNCIL CONFERENCE ROOM KENAI CITY HALL AGENDA ITEM 1: CALL TO ORDER ROLL CALL ITEM 2: ELECTION OF CHAIR As VICE -CHAIR ITEM 3: AGENDA APPROVAL ITEM 4: MEETING SUMMARY May 22, 2008 ITEM 5: OLD BUSINESS a. Discussion Uncompleted Projects 1. KCHS Workforce Development Center "Steel Salmon" 2. Kenai Chamber of Commerce "Old Town Signage" 3. Kenai Visitors Convention Bureau "50th Anniversary Logo Design" Review of Applications Kaleidoscope School of Arts Sciences "Kolor the Kenai II" ITEM 6: ANNOUNCEMENTS ITEM 7: ADJOURNMENT ITEM 8: ADJOURNMENT MINI -GRANT STEERING COMMITTEE MEETING MAY 22, 2008 4:00 P.M. CLERK /COUNCIL CONFERENCE ROOM KENAI CITY HALL AGENDA ITEM 1: CALL TO ORDER ROLL CALL ITEM 2: ELECTION OF OFFICERS ITEM 3: AGENDA APPROVAL ITEM 4: MEETING SUMMARY May 21, 2007 ITEM 5: OLD BUSINESS a. Discussion /Recommendation Amendments to Mini -Grant Focus ITEM 6: NEW BUSINESS a. Review of Applications 1. Kaleidoscope School of Arts Sciences "Kolar Kenai" 2. Kenai Chamber of Commerce "Old Town Signage Project" 3. Kenai Visitors Cultural Center "50th Anniversary Logo Project" ITEM 7: INFORMATION ITEMS a. 2/21/08 C. Freas memorandum, "Preparation of Commission /Committee Packets." MINI -GRANT STEERING COMMITTEE MEETING MAY 22, 2008 4:00 P.M. CLERK /COUNCIL CONFERENCE ROOM KENAI CITY HALL CHAIR PRO TEMPORE TINA BALDRIDGE, PRESIDING MEETING SUMMARY ITEM 1: CALL TO ORDER as ROLL CALL Mayor Porter called the meeting to order at approximately 4:00 p.m. Roll was confirmed as follows: Committee Members present: P. Porter, T. Baldridge, L. Reese, T. Wisniewski Committee Members absent: P. Carty A quorum was present. ITEM 2: ELECTION OF OFFICERS Election of Officers was postponed until the next meeting. ITEM 3: AGENDA APPROVAL The agenda was approved as presented. ITEM 4: MEETING SUMMARY May 21, 2007 The meeting summary of May 21, 2007 was approved as presented. ITEM 5: OLD BUSINESS 5 -a. Discussion /Recommendation Amendments to Mini Grant Foiins Discussion included not changing the policy and leaving it as is until further research could be done. Recommendation from the committee included being able to fill out the application and submit it online. ITEM 6: NEW BUSINESS 6 -a. Review of Applications 6 -al. Kaleidoscope School of Arts Sciences "Kolor Kenai" MOTION: Porter YES Baldridge YES Reese YES Wisniewski YES Carty ABSENT Porter YES Baldridge YES Reese YES Wisniewski YES Carty ABSENT Porter YES Baldridge YES Reese YES 1 Wisniewski YES Carty ABSENT Committee Member Wisniewski MOVED to approve "Kolor Kenai" with the stipulation the materials would be purchased locally as stated in the grant application. Committee Member Porter SECONDED the motion. VOTE: MOTION PASSED UNANIMOUSLY. 6 -a2. Kenai Chamber of Commerce "Old Town Signage Project" MOTION: Committee Member Reese MOVED to approve "Old Town Signage Project" with the stipulation the signs be hand made, not commercially made. Committee Member Wisniewski SECONDED the motion. VOTE: MOTION PASSED UNANIMOUSLY. 6 -a3. Kenai Visitors Cultural Center "50th Anniversary Logo Project" MOTION: Committee Member Reese MOVED to approve $250 for the "50th Anniversary Logo Project" iron pour design only. Committee Member Wisniewski SECONDED the motion. VOTE: MOTION PASSED UNANIMOUSLY. ITEM 7: INFORMATION ITEMS 7 -a. 2/21/08 C. Freas memorandum, "Preparation of Commission/ Committee Packets." ITEM 8: ADJOURNMENT MINI -GRANT STEERING COMMITTEE MEETING MAY 22, 2008 PAGE 2 There being no further business before the Committee, the meeting was adjourned at approximately 4:35 p.m. Meeting summary prepared and submitted by: Corene Hall, Deputy City Clerk MINI -GRANT STEERING COMMITTEE MEETING MAY 22, 2008 PAGE 3 Applicant Project Award Date Funding Approved Project Status KCHS Workforce Development Center Steel Salmon January 1, 2007 $500.00 $450.00 sent 3/12/07 Waiting on completion of project and submission of Mini -Grant Report Form. Kenai Chamber of Commerce Old Town Signage Project May 22, 2008 $500.00 $450.00 sent 7/2/08 Waiting on completion of project and submission of Mini -Grant Report Form. Kenai Visitors Convention Bureau 50 Anniversary Logo Design May 22, 2008 $250.00 Letter of Agreement not submitted no funds forwarded. theuZ KENAA ALASKA MEMORANDUM TO: Mini -Grant Steering Committee Members FROM: Carol L. Frees, City Clerk DATE: February 12, 200 RE: PROJECT UPDATES 'Villa, with a Past, Ci wit) 5 210 Fidalgo Avenue, Kenai, Alaska 99oiii -7794 Telephone: (907) 283 -7535 Fax: (907) 283 -3014 www.ci.kenai.ak.us At this time there are three uncompleted projects. Specific information follows: Does the Committee direct reminder letters be forwarded to the grantees? the u/of KENAI, March 12, 2007 Steve Schoessler Workforce Development Center Kenai Central High School 9583 Kenai Spur Highway Kenai, AK 99611 with a Past, Gc y with a Fature 210 Fidalgo Avenue, Kenai, Alaska 99611 -7794 Telephone: (907) 283 -7535 Fax: (907) 283 -3014 www.ci.kenai.ak.us RE: CITY OF KENAI MINI -GRANT STEEL SALMON PROJECT NINETY PERCENT (90 AWARD At its meeting on January 30, 2007, the Mini -Grant Steering Committee approved your Mini -Grant Application for the Steel Salmon Project. As indicated in the application documents, upon submittal of the City of Kenai Mini -Grant Letter of Agreement, an award of 90% of the grant award will be forwarded for initial costs of the project. We are in receipt of your Letter of Agreement, and have therefore, enclosed our check in the amount of $450.00, representing 90% of the award. Upon completion of the project and the submittal of the completed Mini Grant Report Form (copy enclosed), the remaining ten percent of the project award will be forwarded to you. If you have any questions, please contact me at 283 -7535, extension 231 or cfreas@ci.kenai.ak.us. CITY OF KENAI Carol L. Freas City Clerk clf Enclosures City of Kenai Mini -Grant Letter of Agreement Grant Number: 5 Date Received: 2 /i5/,per/ FUNDING RECIPIENT I NAME: CS C' V PROJECT NAME: CSit° SC` vy\Q Y\ DATE OF FUNDING: /Yo /C 7 Recipient agrees to the following: Additional Terms and Conditions: Date: x /Z /L%' ile The City of Kenai is pleased to award funding for a mini -grant in the amount of 5U0 Payment of 90% of the total will be made upon receipt of this signed Letter of Agreement. 1. To use mini -grant funds only for the project or purpose described in the mini -grant application. 2. To submit a Mini -Grant Report Form within thirty (30) days of completion of the project. 3. To comply with the terms and conditions of the mini -grant award. 4. To submit expense receipts using the Mini -Grant Report From for purchases made with mini -grant funds. 5. 6. RECI TENT CITY OF KENAI (print) t rp Date: -1/47 limen C-en f the dly of KENAI, ALASKA tic ciyaf KENAA ALASKA July 2, 2008 Kenai Chamber of Commerce Tina Baldridge, Executive Director 402 Overland Drive Kenai, AK 99611 CITY OF KEENAI Carol L Freas City Clerk clf Enclosures "I/cllaye with a Past, Gc with aFuture" 210 Fidalgo Avenue, Kenai, Alaska 99611 -7794 Telephone: (907) 283 -7535 Fax: (907)283 -3014 www.ci.kenai.ak.us RE: CITY OF KENAI MINI-GRANT "Old Town Signage" Project NINETY PERCENT (90%) AWARD At its May 22, 2008 meeting, the Mini -Grant Steering Committee approved your Mini Grant Application for the above referenced project. As indicated in the application documents, upon submittal of the City of Kenai Mini -Grant Letter of Agreement, an award of 90% of the grant award will be forwarded for initial costs of the project. We are in receipt of your Letter of Agreement, and have therefore, enclosed our check in the amount of $450.00, representing 90% of the award. Upon completion of the project and the submittal of the completed Mini -Grant Report Form (copy enclosed), the remaining ten percent of the project award will be forwarded to you. If you have any questions, please contact me at 283 -7535, extension 231 or cfreas(ivci. kenai. ak. u s. From:KEHAI CHAMBER OF COMMERCE 5. FUNDING RECIPIENT NAME: PROJECT NAME: S, &o. (f i S�- P_p$I Ci k G o U u senthtt `OF DATE OF FUNDING: _lV 4/v' Obt tAnd The City of Kenai is pleased to award funding for a mini -grant in the amount of Payment of ninety percent (90 of the total will be made upon receipt of this signed Letter of Agreement. Recipient agrees to the following: I. To use mini -grant funds only for the project or purpose described in the mini -grant application. 2. To submit a Mini -Grant Report Form within thirty (30) days of completion of the project. 3. To comply with the terms and conditions of the mini -grant award. 4. To submit expense receipts using the Mini -Grant Report From for purchases made with mini -grant funds. Additional Terms and Conditions: 6. RECIPIENT Date: aim) 907 283 7183 08/24/2008 09:33 11790 P.002/002 City of Kenai Mini -Grant Letter of Agreement Grant Number: 7 Date Received.: 40 4 p CITY OF KENAI (print) �J 4.. Date: 6/2 V1/42 the uf of KENAA� SKA May 28, 2008 Natasha Ala Kenai Visitors Cultural Center 11471 Kenai Spur Highway Kenai, AK 99611 RE: CITY OF KENAI "TOGETHER WE CAN' MINI GRANT PROGRAM APPROVAL OF PROJECT FUNDING "50th Anniversary Logo Design" Thank you for submitting your City of Kenai "Together We Can" Mini -Grant application for funding the above referenced project, We were very pleased to receive the application and believe your enthusiasm for this project is commendable. At its May 22, 2008 meeting, the Mini -Grant Steering Committee reviewed and approved your application with the following stipulation: awarded $250 for the iron pour sign design only. The Committee is pleased to grant you $250.00 for the 50th Anniversary Logo Design project. Enclosed is a Letter of Agreement. Please complete the Letter and return it as soon as possible to the Kenai City Clerk, 210 Fidalgo Avenue, Kenai. Upon receipt of the signed letter, payment of 90% of the total will be made to you. Also enclosed is a Mini -Grant Report Faun, which is due to this office within 30 days of completion of your project. If you have any questions, please contact me through the Kenai City Clerk at 283 -7535, extension 231. Pat Porter Mayor clf Enclosures °Village with a Past, Gc y with a Future 210 Fidalgo Avenue, Kenai, Alaska 99611 -7794 Telephone: (907) 283 -7535 Fax: (907) 283 -3014 www.ci.kenai.ak.us Applicant: Kt;nca; Ji 5', #oe Applicant Address: City of Kenai Mini -Grant Application Grant Number: tete Date Received: C I v4 CLA rr.L, Ce Date:_ ______o ism Phone: ,2 K3 l `i 1 1 Email Address:_ v�u4<.3 L, Gv ,y 5 Contact Person: akc,s,, f4to Phone: v y Project Title: 5 ©t' Arr q cc5G r -sc (-ego is c v. C.,- KP v�4� n ncl t�5;9n `T Project Start/End Dates: inrv54 E r n 2 Total Project Cost: IS 0 0 Amount Requested: Y¢ S o 0 Please check: 501(c)(3) Non -profit Organization BIN* 92- OI 2 6 0 9 2 (New grantees should attach a copy of their IRS Letter of Determination.) Society /Group• fl Individual* '"There may be a tax liability for grant awards to non- exempt entities. 1. Provide a brief description of your organization, society, group, or entity. As an individual applicant, describe your involvement in the community and your experience /expertise as it relates to this project. (Attach separate sheet, if necessary.) Kevva: 5;4 -ori tCte,00.rgL P ,h ec siv.v1:Ch4o0,, o'cscx,i Lov105 1 ;ten i5 4 prc o�2 c�rj h0 in; to< i Q (+5 a nr) Cu k r g 6 C Ygn r d W Q- akv c\\ rx G cio S'� -i,.�u -�-�ie-v� �M a r Ke o q ©r Revised 8/16/06 isroc pcoSilr Q. !q Ice SKo `¢-c r ITEM (Material or service needed to complete your project. COST (Estimated cost of the items.) STORE OR SUPPLIER* (Where you will purchase this item or eerviceJ 3+� Q Ti9Si16 v. lr,1o,rt. 500 S C\v :c "Ten r\p55 2. Describe the project for which you are requesting funding. Include a project timeline and an explanation of how the project will benefit the community. (Attach separate sheet, if necessary 41•43, are Q n Ci nr fnr e� �h Ccwt Ln On rn s 'r i o�ha [ern o{ ai- er,c4l5 t i5od KQn in CO I. .9 k)e or a1 hn,:., (ins;�.,.,n 4 a p; r.rt 44 -Nai- ro c\ of 0 Rr r4 r 3. Please complete a simple budget for this project. Grants over $500 must be approved by the Kenai City Council. Total grant request: 5. Have you received a City of Kenai Mini -Grant before? Yes No If yes, most current award: Project title: Project dates: Amount of grant: SOO The City requests material bought with City grant funds be purchased within the City of Kenai, if possible. 4. How will you know if your project Is successful? Wiz. l 1 c r IL LA-) i >n o. CC) n 1+P P Lc w. 4 O C ate w-Q- w- -1�ov r C' V C��^� V1.∎,A 1n o Cr),,+r',,\A GS Fi c1,o5r Lr1nr Revised 8/16/06 Did you comply with the Letter of Agreement? I certify the information contained in this application, including all attachments and support material, is true and correct. I understand the grant funds, if granted, will be used only for the project or purpose described in this application. I understand ninety percent (90 of the funds approved will be provided in advance. The balance will be paid at the completion of the project and report filed with the steering committee, Signatory must be an authorized of for an organization. Student applications must also be signed /approved by a teacher. Applicant Signature: .ar F A-- Date r (5, aa6u Name Printed: Nc,\ -4-5 k A k Title: cx e c t j D (if applicable) Approval (Teacher) Signature: Name Printed: Title: (if applicable) Revised 8/ 16/06 E Yes No (If no, attach a current status of your project.) tit Applicant: Applicant Address: tiy9 TV V-V V I T)r f2c I Y 'tT& 11 K1.6 e-3 Date: 1 /16 o"I Phone: 0 Email Address: ,/d Contact Person: u Phone: P. /n, Project Title: ICOl(r Y ICLPIrx It Project Start/End Dateae Total Project Cost: 6 Revised 8/16/06 City of Kenai Mini -Grant Application Grant Number: Date Received: //5 /va Amount Requested: 5 i. O')[) Please check: F-501(c)(3) Non profit Organization EIN# qr9 -0r, ;3 (New grantees should attach a copy of their IRS Letter of Determination.) Society /Group* n Individual" 'There may be a tax liability for grant awards to non- exempt entitles. 1. Provide a brief description of your organization, society, group, or entity, As an individila] applicant, describe your involvement in the community and your experience /expertise as it relates to this project, (Attach separate sheet, if necessary.) I P 0 C P a C. C10 e r 40) la A lib a 1 i Q IP i IF ds( fl tam !a. r 1 0 0 t sm It 1 ti Describe the project for which you are requesting funding. Include a project timeline and an .explanation of how the project will benefit the community. (Attach separate sheet, if necessary.) 1 T OP Y7Dr e )o 1t Miiitiarerannit 3. Please complete a simple budget for this project. Grants over $500 must be approved by the Kenai City Council. ITEM (Material or service needed to com.lete our .ro ect. COST (Estimated cost of the items.) STORE OR SUPPLIER` (Where you will purchase this item or service. Total grant request: 5nf, Or *The City requests material bought with City grant funds be purchased within the City of Kenai, if possible. 4. How will you know if your project is successful? 5. Have you received a City of Kenai Mini -Grant before If yes, most current award: Project title. Project dates: 4 0 Revised 8/16/06 Amount of grant Yes (Th. of 45 0 a A.•roval Tea Signature: Name Printed: Title: Did you comply with the Letter of Agreement? Yes Applicant Signature: Name Printed: Title: fl I certify the information contained in this application, including all attachments and support material, is true and correct. I understand the grant funds, if granted, will be used only for the project or purpose described in this application. I understand ninety percent (90 of the funds approved will be provided in advance. The balance will be paid at the completion of the project and report filed with the steering committee. Signatory must be an authorized officer for an organization. Student applications must also be signed /approved by a teacher. Revised 8/16/06 r i .Zeta rfetatitArilliff iv stags f l 's'i'c No (If no, attach a current status of your project.) Date: f applicable) (if applicable)