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Home My WebLink About2010-01-05 Library Commission PacketITEM 7: NEW BUSINESS KENAI LIBRARY COMMISSION KENAI COUNCIL CHAMBERS JANUARY 5, 2010 7:00 P.M. AGENDA ITEM 1: CALL TO ORDER ROLL CALL ITEM 2: AGENDA APPROVAL ITEM 3: ELECTION OF CHAIR AND VICE CHAIR ITEM 4: APPROVAL OF MEETING SUMMARY December 2, 2009 ITEM 5: PERSONS SCHEDULED TO BE HEARD ITEM 6: OLD BUSINESS a. Discussion Library Expansion Project Update b. Discussion FY2011 Budget Update a. Discussion Yearly Review of Goals and Objectives b. Discussion Consideration of Service Charges /Handling Charge ITEM 8: REPORTS a. Director b. City Council Liaison ITEM 9: COMMISSION COMMENTS /QUESTIONS ITEM 10: PERSONS NOT SCHEDULED TO BE HEARD ITEM 11: INFORMATION ITEM 12: a. Kenai City Council Action Agendas of December 2 and 16, 2009. b. Alaska Library Construction Projects /Schedule of State Funding Requests ADJOURNMENT PLEASE CONTACT US IF YOU WILL NOT BE ABLE TO ATTEND THE MEETING: CAROL 283 -8231 OR,MARY JO 283 -4378 ITEM 11: ADJOURNMENT KENAI LIBRARY COMMISSION KENAI COUNCIL CHAMBERS DECEMBER 2, 2009 5:00 P.M. AGENDA ITEM 1: CALL TO ORDER ROLL CALL ITEM 2: AGENDA APPROVAL ITEM 3: APPROVAL OF MEETING SUMMARY November 3, 2009 ITEM 4: PERSONS SCHEDULED TO BE HEARD a. Brian Meissner, ECI /Hyer Architects Library Expansion ITEM 5: OLD BUSINESS ITEM 6: NEW BUSINESS ITEM 7: REPORTS a. Director b. City Council Liaison ITEM 8: COMMISSION COMMENTS /QUESTIONS ITEM 9: PERSONS NOT SCHEDULED TO BE HEARD ITEM 10: INFORMATION Stem 3 a. Kenai City Council Action Agendas of November 4, 2009. b. Friends of the Library Board Meeting Minutes of November 10, 2009. c. "Why I Love the Library Comments d. Statewide Public Library Construction Projects Matrix MEETING SUMMARY ITEM 1: CALL TO ORDER ROLL CALL Chair Bryson called the meeting to order at approximately 5:05 p.m. Roll was confirmed as follows: Commissioners present: Commissioners absent: Staff /Council Liaison present: A quorum was present. ITEM 2: AGENDA APPROVAL MOTION: MOTION: KENAI LIBRARY COMMISSION KENAI COUNCIL CHAMBERS DECEMBER 2, 2009 5:00 P.M. CHAIR EILEEN BRYSON, PRESIDING Commissioner concerns included: Air Exchanger Parking Spaces Computer Stations Donor Opportunities Rest Rooms and Changing Tables K. Heus, C. Brenckle, E. Bryson, R. Peters, S. Harris M. Graves, K. Glidden Library Director M. Joiner, Council Member R. Marquis Commissioner Peters MOVED to approve the agenda with meeting date corrected and Commissioner Brenckle SECONDED the motion. There were no objections. SO ORDERED. ITEM 3: APPROVAL OF MEETING SUMMARY November 3, 2009 Commissioner Brenckle MOVED to approve the meeting summary of November 3, 2009 and Commissioner Peters SECONDED the motion. There were no objections. SO ORDERED. ITEM 4: PERSONS SCHEDULED TO BE HEARD 4 -a. Brian Meissner, ECI /Hyer Architects Library Expansion Meissner gave an update of the expansion plan, noting changes made and reported bid documents would be ready prior to March 9, 2010. ITEM 5: OLD BUSINESS None ITEM 6: NEW BUSINESS None ITEM 7: REPORTS 7 -a. Director Library Director Joiner reported an increase in circulation from last year; the lap top lending ordinance would be on the Council agenda later that evening; and, reviewed the customer service workshop held last month. 7 -b. City Council Liaison Council Member Marquis reviewed the action agenda items included in the packet. ITEM 8: COMMISSION COMMENTS /QUESTIONS Peters, Heus, Brenckle and Bryson welcomed new commissioner Harris. Heus reported there would be a breakfast with Santa fund raiser later in the month. Harris thanked the commissioners for their warm welcome. ITEM 9: PERSONS NOT SCHEDULED TO BE HEARD ITEM 10: INFORMATION 10 -a. Kenai City Council Action Agendas of November 4, 2009. 10 -b. Friends of the Library Board Meeting Minutes of November 10, 2009. 10 -c. "Why I Love the Library" Comments 10 -d. Statewide Public Library Construction Projects Matrix ITEM 11 ADJOURNMENT MOTION: Commissioner Peters MOVED to adjourn and Commissioner Heus SECONDED the motion. There were no objections. SO ORDERED. There being no further business before the Commission, the meeting was adjourned at approximately 6:17 p.m. Meeting summary prepared and submitted by: Corene Hall, Deputy City Clerk LIBRARY COMMISSION MEETING DECEMBER 2, 2009 PAGE 2 Goals and Objectives 2009 Kenai Community Library Commission Item In. Goal 1: Make recommendations to the Library and Council to improve library services and continue to provide quality services to all library users. Objective 1: Maintain and extend effective library and information services for users by providing library staff with training and support. Objective 2: Increase the public's awareness of the value and use of the library's resources and services by working closely with the media, developing relationships with community groups and improving communication with individual citizens and local schools. Objective 3: Continue to support programs by providing equipment, materials, technology and individual help. Objective 4: Encourage the Library to design services and programs that target individuals of diverse geographic, cultural, socioeconomic backgrounds, special needs, and other underserved populations. Objective 5: Support budget increases as they become necessary for additional library personnel and services. Objective 6: Review library policies and rules annually as well as the Library Commissions' goals and objectives. Objective 7: Evaluate the reinstatement of Sunday hours in the summer. Goal 2: Provide support and assistance to the library director and staff in reviewing the present library facilities and developing a building program plan. Objective 1: Commit to an annual review and reevaluation of the building and its facilities. Objective 2: Actively seek local, state, and federal support for a building program and renovation of present Library facilities. Objective 3: Encourage the city administration to include eco- friendly "green" considerations in the library building program. Goal 3: The library will provide library users with a modern, clean, safe, accessible, and inviting facility which encourages learning and leisure reading, provides access to up -to -date electronic resources and fosters community discourse for all age groups. Objective 1: The library will provide an up -to -date collection of current topics and titles in a wide variety of formats; audio visual technology, information databases and other technological resources, arranged in a customer- friendly manner for easy access. Objective 2: The library will make available to all library users more popular items in more formats and greater numbers to alleviate long waiting periods. Goals Achieved: Approved March 3, 2009 Goals and Objectives 2009 Kenai Community Library Commission Objective 3: The library program will provide an environment for young people that is rich in stories, literature, and reading material and support the development of the skills, interests, and passions necessary to succeed in school, careers and life. Objective 4: The library will present a welcoming place that supports teens' special interests, developmental needs and enhances their interest in reading for pleasure. Objective 5: The library will provide and promote classes and workshops to enable patrons to become familiar with various services and technologies offered at the library. Goal 4: The library will serve as a centralized, convenient community destination by providing formal and informal gathering spaces for a variety of programs, meeting spaces, and events. Objective 1: Provide money in the budget for programming for all ages. Objective 2: Encourage staff to apply for grants to support innovative programming. Goal 5: The library's staff, commission and Friends will continue to find means, by way of grant writing and private fund raising, to enhance the library's services and collections beyond what the local tax support makes possible. Objective 1: Promote the recruitment of library volunteers. Objective 2: Work together towards a library expansion. Objective 3: Exchange information and ideas for enhancing library programs. Goal 6: Make recommendations to the City Council regarding capital and other improvements to the library. Objective 1: Increase the materials Midget. Objective 2: Increase the opportunities for staff continuing education. 1. Review the facility to support compliance with the Americans with Disabilities Act. 2. Provide public access to legal resources while the courthouse undergoes renovations. 3. Recommend funding towards an updated automation system, including both software and hardware. APPENDICES LIBRARY REGULATIONS BORROWERS' CARDS a. All transactions will require the presence of a valid library identification card which will be issued to a resident filing an application, and accepting responsibility for the usage thereof. No card will be issued to a minor under eighteen (18) years of age unless the application, and acceptance of responsibility, is signed by the minor and also by a parent or legal guardian. The responsible adult must be a current cardholder and be willing to assume the responsibility for the minor for misuse or abuse of the privileges of library usage. b. Where privileges have been suspended on a card of a minor, privileges on a card of a parent or legal guardian with legal custody of the minor may be suspended by giving prior written notice of suspension to such parent or a legal guardian at the address on the library record, and will remain in effect until the overdue materials have been returned, and /or the late fees, charges, or penalties on the suspended card have been paid in full. (Amended during 7 -7 -99 supplement, 12 -1 -00 supplement, 12 -1 -06 supplement, 10 -1 -08 supplement) 2. LATE FEES a. Ten cents ($0.10) per day on four (4) week books. b. One dollar ($1.00) per day on videos, DVD's and non -book materials. c. Three dollars ($3.00) per day on cassette players, screens or projectors. d. The maximum late fee accrual per item is set at ten dollars ($10.00). (Kenai Supp. No. 93, 10 -08) APX -36 (Amended during 7 -7 -99 supplement, 12 -1 -00 supplement, 9 -7 -02 supplement, 12 -1 -06 supplement) 3. SERVICE CHARGES a. Ten dollars ($10.00) handling charge for books or other materials that are lost or damaged beyond repair. This is in addition to full replacement costs. If the current price of the item is unavailable, default replacement costs are as follows: Twenty -five dollars ($25.00) for Adult Fiction Thirty-five dollars ($35.00) for Adult Non fiction Thirty-five dollars ($35.00) for Alaska Fiction Forty -five dollars ($45.00) for Alaska Non fiction Fifteen dollars ($15.00) for Juvenile Fiction Twenty -five dollars ($25.00) for Juvenile Non fiction Fifteen dollars ($15.00) for Easy Fiction Twenty -five dollars ($25.00) for Easy Non fiction Twenty dollars ($20.00) for Music CD Five dollars ($5.00) for Periodical Forty dollars ($40.00) for CD -ROM Forty-five dollars ($45.00) for Government Document Twenty dollars ($20.00) for Audiocassette Twenty -five dollars ($25.00) for Videos and DVD's b. Five dollars ($5.00) handling charge for damaged books that may be rebound, in addition to rebind charges. c. Twenty dollars ($20.00) for proctoring tests. (Amended during 7 -7 -99 supplement, 12 -1 -00 supplement, 9 -7 -02 supplement, 12 -1 -06 supplement, 10 -1 -08 supplement) ITEM A: CALL TO ORDER ACTION AGENDA KENAI CITY COUNCIL REGULAR MEETING DECEMBER 2, 2009 7:00 P.M. KENAI CITY COUNCIL CHAMBERS http: /www.ci.kenai.ak.us Mem IOa. 1. Pledge of Allegiance 2. Roll Call 3. Agenda Approval 4. Consent Agenda *All items listed with an asterisk are considered to be routine and non- controversial by the council and will be approved by one motion. There will be no separate discussion of these items unless a council member so requests, in which case the item will be removed from the consent agenda and considered in its normal sequence on the agenda as part of the General Orders. ITEM B: SCHEDULED PUBLIC COMMENTS (10 minutes) 1. Brian Meissner, ECI /Hyer Architects Library Expansion 2. John Bost, Mikunda, Cottrell and Company Comprehensive Annual Financial Report 3. Sal Mattero, Friends of the Kenai Community Library Check Presentation for the Building E Find Natasha Ala 8s Laura Forbes, Kenai Convention 8s Visitor Center Performance Management Survey /Association of State Local Histories ITEM C: UNSCHEDULED PUBLIC COMMENTS (3 minutes) ITEM D: PUBLIC HEARINGS (Testimony limited to 3 minutes per speaker.) 1. PASSED UNANIMOUSLY. Ordinance No. 2456 -2009 Increasing Estimated Revenues and Appropriations by $2,000 in the General Fund for Police Overtime 2. PASSED UNANIMOUSLY. Ordinance No. 2457 -2009 Increasing Estimated Revenues and Appropriations by $8,719.15 in the General Fund for Repairs Made to the Departments Police Records Managements System that Failed Unexpectedly. 3. PASSED UNANIMOUSLY. Ordinance No. 2458 -2009 Increasing Estimated Revenues and Appropriations by $825.00 in the General Fund for Training funds Provided by the Alaska Police Standards Council. 4. PASSED UNANIMOUSLY. Resolution No. 2009 -67 Authorizing the City Manager to Enter into a Vending Machine Concession Agreement for the Kenai Municipal Airport and Alaska Fire Training Facility. 5. POSTPONED /DECEMBER 16, 2009. Resolution No. 2009 -68 Supporting the Alaska Coastal Communities Global Climate Change Compact. 6. PASSED UNANIMOUSLY. Resolution No. 2009 -69 Authorizing Amendment of the Kenai Community Library Policies to Adopt Rules Regarding In- Library Laptop Loans. 7. APPROVED BY CONSENT AGENDA. *APPROVAL OF LIQUOR LICENSE RENEWALS Uptown Motel /Back Door Lounge #2237 (Beverage Dispensary Tourism/ Duplicate) Uptown Motel /Louie's 1859 (Beverage Dispensary Tourism) ITEM E: MINUTES 1. AMENDED AND APPROVED UNANIMOUSLY. *Regular Meeting of November 24, 2009. ITEM F: UNFINISHED BUSINESS ITEM G: NEW BUSINESS 1. APPROVED. Ratification of Bills 2. APPROVED. Approval of Purchase Orders Exceeding $15,000 3. INTRODUCED /CONSENT AGENDA. *Ordinance No. 2459 -2009 Appropriating Sixteen Thousand Dollars (S16,000.00) to Increase the Compensation to the Kenai Convention and Visitors Bureau, Inc. 4. REFERRED TO AIRPORT COMMISSION FOR REVIEW/BACK TO COUNCIL DECEMBER 16, 2009. Approval Extension of Construction Schedule /Lot 14, Block 1, Cook Inlet Industrial Air Park Subdivision Currently Leased to David and Michael Schilling d /b /a Schilling Rentals. 5. APPROVED. Approval Utility Easement to Homer Electric Association, Inc. Fiber -Optic Cable Placement /Ten Foot Wide Strip of Land Situated Within Tract A -1 -B, Baron Park Subdivision Fire Addition. 6. SCHEDULED FOR JANUARY 21, 2010, 6:00 P.M. Discussion Schedule Board of Adjustment Hearing ITEM H: COMMISSION /COMMITTEE REPORTS 1. Council. on Aging 2. Airport Commission 3. Harbor Commission 4. Library Commission 5. Parks Recreation Commission 6. Planning Zoning Commission 7. Miscellaneous Commissions and Committees a. Beautification Committee b. Alaska Municipal League Report c. Mini -Grant Steering Committee d. Kenai Convention Visitors Bureau e. Reports of KPB Assembly, Legislators and Councils ITEM I: REPORT OF THE MAYOR ITEM J: ADMINISTRATION REPORTS 1. City Manager 2. Attorney 3. City Clerk ITEM K: DISCUSSION 1. Citizens (five minutes) 2. Council ITEM L: PENDING LEGISLATION (This item lists legislation which will be addressed at a later date as noted.) Ordinance No. 2412 -2009 Amending KMC 13.40.040 to Provide for a Speed Limit of Ten (10) Miles Per Hour While Driving Motorized Vehicles on a Portion of the North Shore Public Beach Within the City of Kenai. (Clerk's Note: At the June 3, 2009, a motion to adopt Ordinance No. 2412 -2009 was made and the ordinance was subsequently postponed, no time certain. The motion to adopt Ordinance No. 2412 -2009 is active.) EXECUTIVE SESSION None Scheduled ITEM M: ADJOURNMENT ITEM A: CALL TO ORDER ACTION AGENDA KENAI CITY COUNCIL REGULAR MEETING DECEMBER 16, 2009 7:00 P.M. KENAI CITY COUNCIL CHAMBERS http: /www.ci.kenai.ak.us 1. Pledge of Allegiance 2. Roll Call 3. Agenda Approval 4. Consent Agenda *All items listed with an asterisk are considered to be routine and non- controversial by the council and will be approved by one motion. There will be no separate discussion of these items unless a council member so requests, in which case the item will be removed from the consent agenda and considered in its no „ial sequence on the agenda as part of the General Orders. ITEM B: SCHEDULED PUBLIC COMMENTS (10 minutes) 1. Brad Hibberd and Joe Gallagher, Homer Electric Association, Inc. (HEA) HEA Interconnection Guidelines. ITEM C: UNSCHEDULED PUBLIC COMMENTS (3 minutes) ITEM D: PUBLIC HEARINGS (Testimony limited to 3 minutes per speaker.) 1. Ordinance No. 2459 2009 Appropriating Sixteen Thousand Dollars ($16,000.00) to Increase the Compensation to the Kenai Convention and Visitors Bureau, Inc. PASSED UNANIMOUSLY. Substitute Ordinance No. 2459 2009 Increasing Estimated Revenues and Appropriations by $31,000 in the General Fund to Increase the Compensation to the Kenai Convention and Visitors Bureau, Inc. (KCVB). 2. AMENDED BY SUBSTITUTING SUBSTITUTE A. Resolution No. 2009- 68 Supporting the Alaska Coastal Communities Global Climate Change Compact. (Clerk's Note: At its December 2, 2009 meeting, the City Council postponed Resolution No. 2009 -68 for a second public hearing to be held at its December 16, 2009 meeting.) a. AMENDED AND PASSED/RECONSIDERATIONAT 1 /6/10 COUNCIL MEETING. Substitute A, Resolution No. 2009 -68 Supporting the Alaska Coastal Communities Global Climate Change Compact. b. WITHDRAWN. Substitute B, Resolution No. 2009 -68 Supporting the Goals and Objectives of the Alaska Coastal Communities Global Climate Change Compact and Supporting the State of Alaska Energy Policy as Proposed by the Tri- Borough Commission. 3. PASSED UNANIMOUSLY. Resolution No. 2009 -70 Recognizing the Kenai Public Health Center for Its Recent Efforts in Preparing the Community for the H 1N 1 Virus. 4. PASSED UNANIMOUSLY. Resolution No. 2009 -71 Supporting the Efforts of the Kenai Peninsula Food Bank "Building to Nourish" Campaign to Secure Both Public and Private Financial Support to Match a Rasmuson Foundation Grant for Building Renovations and Upgrades that Will Enhance the Food Bank's Efforts to Provide More Food to the Increasing Numbers of Hungry Within the Kenai Peninsula Borough. 5. PASSED UNANIMOUSLY. Resolution No. 2009 -72 Requesting the Kenai Peninsula Borough to Allocate $2,000,000 of Its Volume Cap of Recovery Zone Economic Development Bonds to the City of Kenai for Issuance to Fund the City's Library Expansion Project. 6. PASSED UNANIMOUSLY. Resolution No. 2009 -73 Approving the Facilities Management Agreement for the Kenai Visitors Cultural Center to the Kenai Convention Visitors Bureau From January 1, 2010 to December 31, 2013. 7. PASSED UNANIMOUSLY Resolution No. 2009 -74 Awarding the Bid to Wright Line for the Kenai Communication Center Ergonomic Upgrade 2009 for the Total Amount of 29,881.94. 8. PASSED UNANIMOUSLY. Resolution No. 2009 -75 Approving an Application for a Staffing For Adequate Fire and Emergency Response (S.A.F.E.R.) Grant from the U.S. Department of Homeland Security. 9. *Liquor License Renewal Country Liquor #1308 /Package Store ITEM E: MINUTES 1. *Regular Meeting of December 2, 2009. ITEM F: UNFINISHED BUSINESS 1. POSTPONED TO 1/6/10. Approval Extension of Construction Schedule /Lot 14, Block 1, Cook Inlet Industrial Air Park Subdivision Currently Leased to David and Michael Schilling d /b /a Schilling Rentals. (Clerk's Note: At its December 2, 2009 meeting, the City Council referred the Extension of Construction Schedule to the Airport Commission for review and comment and requested the item be returned for Council consideration at its December 16, 2009 meeting.) ITEM G: NEW BUSINESS 1. APPROVED. Ratification of Bills 2. Approval of Purchase Orders Exceeding $15,000. 3. *Ordinance No. 2460 -2009 Increasing Estimated Revenues and Appropriations by $214,390.30 in the General Fund for an American Recovery and Reinvestment Act (ARRA) Grant Received Through the State of Alaska Community Revenue Sharing Grant Program. 4. APPROVED. Approval Mutual Rescission of Lease /Arctic Barnabas Ministries, Inc. Lot 9A, Block 5, General Aviation Apron Subdivision No. 5. 5. NO DIRECTION GIVEN. Discussion Direct Administration to Investigate Feasibility of Annexation of Properties in Cannery Road and Kalifornsky Beach Road Areas. ITEM H: COMMISSION /COMMITTEE REPORTS 1. Council on Aging 2. Airport Commission 3. Harbor Commission 4. Library Commission 5. Parks Recreation Commission 6. Planning Zoning Commission 7. Miscellaneous Commissions and Committees a. Beautification Committee b. Alaska Municipal League Report c. Mini -Grant Steering Committee d. Kenai Convention Visitors Bureau e. Reports of KPB Assembly, Legislators and Councils ITEM I: REPORT OF THE MAYOR ITEM J: ADMINISTRATION REPORTS 1. City Manager 2. Attorney 3. City Clerk ITEM K: DISCUSSION 1. Citizens (five minutes) 2. Council ITEM L: PENDING LEGISLATION (This item lists legislation which will be addressed at a later date as noted.) Ordinance No. 2412 -2009 Amending KMC 13.40.040 to Provide for a Speed Limit of Ten (10) Miles Per Hour While Driving Motorized Vehicles on a Portion of the North Shore Public Beach Within the City of Kenai. (Clerk's Note: At the June 3, 2009, a motion to adopt Ordinance No. 2412 -2009 was made and the ordinance was subsequently postponed, no time certain. The motion to adopt Ordinance No. 2412 -2009 is active.) EXECUTIVE SESSION Pending Litigation and Financial Matters ITEM M: ADJOURNMENT Ittem 10•b.