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Home My WebLink About2009-10-27 KCVB MinutesConvention Visitors Bureau,:.. Board of Directors Jacquie Steckel, President December, 2010 Marion Nelson, Vice President December, 2009 Shawn Maltby, Secret December, 2011 Fred Braun, Director December, 2011 Celia Anderson, Director December, 2011 Sharon Brower, Directo December, 2010 Janet Schmidt, Director December, 2011 Ron Malston Director 2010 Immediate Past President Councilman Hal Smalley City of Kenai Liaison REGULAR MEETING October 27, 2009 President Jacquie Steckel AGENDA CALL TO ORDER ROLL CALL B. APPROVAL OF AGENDA C. APPROVAL OF MINUTES urer D. PERSONS SCHEDULED TO BE HEARD E. FINANCIAL REPORT 1. Monthly Financials P. UNFINISHED BUSINESS 1. Management Agreement with the City of Kenai 2. 2010 Kenai Visitors Guide G. NEW BUSINESS 1. Organizational Restructuring 2. Programs Exhibits A. 2010 summer show B. Kenai Industry Musc 2. Executive Directors Report 1. BOARD COMMENTS J. ADJOURNMENT —Next Meeting November 30,2009 uhrt Willia MISSION To premote the membership of the Kenai Convention &Visitors Bureau and the city of Kenai through destination marketing. To support economic: development of the city of Kenai through the visitor's industry. To serv as the professional facility manager of the Kenai Visitors &Cultural Center. 'Co promote the history, arts and culture of Kenai and Alaska. CALL TO ORDER A. Call to Order and Roll Call Present: Directors Braun, Malstein, Steckel, Nelson, Anderson, Brower, Schmidt, Maltby Also present: Kenai City Councilmember Bob Molloy and Natasha Ala, Executive Director B. APPROVAL OF AGENDA The agenda was approved as distributed C. APPROVAL OF MINUTES No minutes available D. PERSON PRESENT SCHEDULED TO BE HEARD None E. FINANCIAL REPORT 1. Approved as submitted F. UNFINISHED BUISNESS Kenai Visitors Convention Bureau, Inc Regular Board Meeting October 27, 2009 Jacquie Steckel Presiding MINUTES Management Contract with the City of Kenai u'2 (L4 loop 3G 2 o Ala presented the Board with a packet of infomtation which included every correspondence to date between the KCVB and the City of Kenai. Ala, to date had not received a response from the City of Kenai regarding the KCVB letter and contract submitted to the City Manager on September 11, 2009. Ala and Steckel stated that they had met with the City Manager on October 20 °i regarding the 2010 Kenai Visitor Guide and the management contract. The City Manager was not positive regarding the prospect of moving forward in the negotiations. The City Manager told Ala and Steckel that the City would put the contract out for RFP by January if the negotiations did not progress. The City Manager said he would be writing the KCVB a formal letter of response (to our September 1 I letter) by October 30 2, 2010 Kenai Visitor Guide The Kenai City Council unanimously voted to approve 510,000 for the 2010 Kenai Visitors Guide. Thor Evenson has been commissioned to produce artwork for the 2010 cover, G. NEW BUISNESS 1. Organizational Restructu H. J. g Due to the serious financial difficulties experienced by the KCVB, Ala presented the Board with options to restructure the organization for the purpose of reducing expenses. The Board instructed Ala to make the following changes. The KCVB Finance Director position would be illuminated. KCVB accounting and finance will he handled by Ala who will work with Hammer Accounting to conduct the finances for the organization. The Center would remain close on Mondays, but remain open under normal operating hours Tuesday though Saturday. All fiill- time hourly staff would be reduced to working four days per week. 2 Programs Exhibits a. 2010 Summer Show The 2010 summer show will be an exhibit of the icons, objects, paintings and historic photographs of the Russian Orthodox Church. A committee comprised of Peggy Amess, Dorothy Grey, Laura Forbes, Father Thomas and Natasha Ala has been meeting and developed a project description for the exhibit scheduled to open April 23, and run through September 2010. b. Kenai Industry Museum John Williams John Williams had been asked to curate a permanent exhibit at the Center on the history of oil and gas in Kenai. Williams is interested in perhaps creating a museum in Kenai dedicated to industry. The Board discussed this idea and supports Williams in moving forward with the project. REPORTS Executive Director Ala provided an overview of her report. BOARD COMMENTS ADJOURNMENT The next scheduled KCVB Board me Monday, November 30, 2009 g will take place on