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HomeMy WebLinkAbout2009-11-03- Library Commission SummaryKENAI LIBRARY COMMISSION KENAI COUNCIL CHAMBERS NOVEMBER 3, 2009 7:00 P.M. AGENDA ITEM 1: CALL TO ORDER ROLL CALL ITEM 2: AGENDA APPROVAL ITEM 3: APPROVAL OF MEETING SUMMARY October 6, 2009 ITEM 4: PERSONS SCHEDULED TO BE HEARD ITEM 5: OLD BUSINESS a. Discussion Library Expansion Project ITEM 6: NEW BUSINESS a. Discussion Laptop Lending Policies b. Discussion Preview FY201 1 Budget c. Discussion Possible December Meeting Change ITEM 7: REPORTS a. Director b. City Council Liaison ITEM 8: COMMISSION COMMENTS /QUESTIONS ITEM 9: PERSONS NOT SCHEDULED TO BE HEARD ITEM 10: INFORMATION a. Kenai City Council Action Agendas of October 7 and 21, 2009. b. Friends of the Library Board Meeting Minutes of October 13, 2009. c. Resolution No. 2009 -63 d. Commission Appointment Sharon Harris ITEM 11: ADJOURNMENT ITEM 1: Commissioners present: Commissioners absent: Staff /Council Liaison present: MOTION: ITEM 4: ITEM 5: 5 -a. KENAI LIBRARY COMMISSION KENAI COUNCIL CHAMBERS NOVEMBER 3, 2009 7:00 P.M. CHAIR EILEEN BRYSON, PRESIDING MEETING SUMMARY CALL TO ORDER ROLL CALL Chair Bryson called the meeting to order at approximately 7:01 p.m. Roll was confirmed as follows: A quorum was present. ITEM 2: AGENDA APPROVAL MOTION: K. Heus, C. Brenckle, E. Bryson, B. Peters, K. Glidden M. Graves Council Member M. Boyle and Library Director M. Joiner Commissioner Brenckle MOVED to approve the agenda as presented and Commissioner Peters SECONDED the motion. There were no objections. SO ORDERED. ITEM 3: APPROVAL OF MEETING SUMMARY October 6, 2009 Commissioner Peters MOVED to approve the October 6, 2009 meeting summary and Commissioner Glidden SECONDED the motion. There were no objections. SO ORDERED. PERSONS SCHEDULED TO BE HEARD None. OLD BUSINESS Discussion Library Expansion Project Director Joiner reviewed the most recent floor plan of the library expansion and noted the following: Changes in design since the Commission's last review. Weekly teleconferences were being held with the architect and she met with the design team in Anchorage last week for a full -day session. City manager had been very supportive of the director and staff during the last phase of design work. Heus No Graves Absent Brenckle Yes Bryson No Peters No Glidden Yes Concern with the number of parking spaces. It was hoped some of the trees on the south side of the building could be kept. Commissioner comments included: Concern with the comparative size of the men /women restrooms. Need to include changing tables in both restrooms. Concern whether self- checkout was a good idea as it was not popular in some retail establishments. ITEM 6: NEVI BUSINESS 6 a. Discussion Laptop Lending Policies Joiner reviewed the draft lending policy which was included in the packet and noted the following: Rasmuson funded the Kenai library laptop purchase based on Kenai using the Anchorage library's policy. Because the Library charges a $10.00 administrative fee for books, suggested a $25.00 administrative fee be charged for the laptop computers as it was proportionate to the value of the laptops and could be a deterrent for abuse of the equipment. Suggested removing the phrase "code of conduct" throughout the policy. MOTION: Commissioner Brenckle MOVED to approve the laptop policy with the Director's suggested amendments and Commissioner Glidden SECONDED the motion. There were no objections. SO ORDERED. Discussion followed related to the administrative fee with comments including: Concern the $10.00 administrative fee for books was excessive. Concern the charge above and beyond the cost of repair could be excessive. MOTION: Commissioner Brenckle MOVED the Commission approve an administrative fee as determined by the Director. Commissioner Glidden SECONDED the motion. VOTE: MOTION FAILED. LIBRARY COMMISSION MEETING NOVEMBER 3, 2009 PAGE 2 Commission requested Joiner to find out the Anchorage Library administrative fee. 6 -b. Discussion Preview FY2011 Budget Joiner discussed possible additions to the FY2011 budget including: Self- checkout which could be included in the expansion budget and would entail a handheld inventory device to work with the automation system. New staff computers (all six were out of warranty). Software online to replace some current reference books. Increase in the funds for operating supplies, rentals, and books. Joiner noted the expansion may be completed by late FY2011 and she had already begun discussions related to the budget. 6 -c. Discussion Possible December Meeting Change Joiner reported the architect would be unable to attend the December 1, 2009 Library Commission meeting to present the updated design, but was scheduled to present the plan to the City Council at its December 2, 2009 meeting. She suggested the Commission request its December 1 meeting to be moved to December 2, 2009, prior to the Council meeting in order for the Commission to see the presentation. Joiner noted she had discussed the issue with both the City Clerk and City Manager and they had no objections. Commissioner comments included another suggested choice of not changing the date of the meeting and attend the council meeting to see the presentation, however that would not allow the Commission to discuss the design. MOTION: Commissioner Peters MOVED to request the City Clerk to change the regularly scheduled meeting from December 1 to December 2, 2009 at 5:00 p.m. in order to hear the architect's presentation on the library expansion. Commissioner Heus SECONDED the motion. There were no objections. SO ORDERED. ITEM 7: REPORTS 7 -a. Director Joiner distributed a written report and summarized the events involving the theft of the piggy bank from the Library. 7 -b. City Council Liaison Council Member Boyle noted the following: Split -the -pot winner B. Molloy had donated the funds back to the Library. Emphasized the library expansion would be built to accommodate a second story. Introduced Council Member Ryan Marquis. LIBRARY COMMISSION MEETING NOVEMBER 3, 2009 PAGE 3 ITEM 8: COMMISSION COMMENTS /QUESTIONS Peters Stated he was looking forward to the December meeting. Brenckle Stated she had enjoyed working with Council Member Boyle and was looking forward to the December presentation. Heus Thanked Joiner for her efforts, welcomed Commissioner Glidden, and noted the Friends of the Library minutes indicated some funds would be going to the library through their gaming account. Glidden Bryson expansion. ITEM 9: ITEM 10: 10 -a. Kenai City Council Action Agendas of October 7 and 21, 2009. 10 -b. Friends of the Library Board Meeting Minutes of October 13, 2009. 10 -c. Resolution No. 2009 -63 10 -d. Commission Appointment Sharon Harris ITEM 11: MOTION: Commissioner Brenckle MOVED to adjourn and Commissioner Peters SECONDED the motion. There were no objections. SO ORDERED. There being no further business before the Commission, the meeting adjourned at approximately 8:40 p.m. Summary prepared and submitted by: l7 Carol L. Freas, City Clerk Stated she looked forward to her work on the Commission. Thanked Joiner for involving the staff in the planning of the PERSONS NOT SCHEDULED TO BE HEARD None. INFORMATION ADJOURNMENT LIBRARY COMMISSION MEETING NOVEMBER 3, 2009 PAGE 4