HomeMy WebLinkAbout2010-02-02 Library Commission PacketAGENDA
ITEM 1: CALL TO ORDER ROLL CALL
ITEM 2: AGENDA APPROVAL
ITEM 3: APPROVAL OF MEETING SUMMARY January 5, 2010
ITEM 4: PERSONS SCHEDULED TO BE HEARD
ITEM 5: OLD BUSINESS
a. Discussion Library Expansion Project Update
b. Discussion Goals and Objectives
ITEM 6: NEW BUSINESS
ITEM 7: REPORTS
KENAI LIBRARY COMMISSION
KENAI COUNCIL CHAMBERS
FEBRUARY 2, 2010
7:00 P.M.
a. Director
b. City Council Liaison
ITEM 8: COMMISSION COMMENTS /QUESTIONS
ITEM 9: PERSONS NOT SCHEDULED TO BE HEARD
ITEM 10: INFORMATION
a. Kenai City Council Action Agenda Items from January 6 and 20, 2010.
b. Summary of Robert's Rules
ITEM 11: ADJOURNMENT
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AGENDA
ITEM 1• CALL TO ORDER 85 ROLL CALL
ITEM 2: AGENDA APPROVAL
ITEM 3: ELECTION OF CHAIR AND VICE CHAIR
ITEM 4: APPROVAL OF MEETING SUMMARY December 2, 2009
ITEM 5: PERSONS SCHEDULED TO BE HEARD
ITEM 6: OLD BUSINESS
a. Discussion Library Expansion Project Update
b. Discussion FY2011 Budget Update
ITEM 7: NEW BUSINESS
a. Discussion Yearly Review of Goals and Objectives
b. Discussion Consideration of Service Charges /Handling Charge
ITEM 8: REPORTS
a. Director
b. City Council Liaison
ITEM 12: ADJOURNMENT
KENAI LIBRARY COMMISSION
KENAI COUNCIL CHAMBERS
JANUARY 5, 2010
7:00 P.M.
ITEM 9: COMMISSION COMMENTS /QUESTIONS
ITEM 10: PERSONS NOT SCHEDULED TO BE HEARD
ITEM 11: INFORMATION
a. Kenai City Council Action Agendas of December 2 and 16, 2009.
b. Alaska Library Construction Projects /Schedule of State Funding
Requests
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MEETING SUMMARY
ITEM 1: CALL TO ORDER ROLL CALL
Chair Bryson called the meeting to order at approximately 7:00 p.m. Roll was
confirmed as follows:
Commissioners present: M. Graves, C. Brenckle, E. Bryson, K.Glidden, S. Harris
Commissioners absent: R. Peters
Staff present: Library Director M. Joiner, Council Member R. Marquis
A quorum was present.
ITEM 2: AGENDA APPROVAL
MOTION:
KENAI LIBRARY COMMISSION
KENAI COUNCIL CHAMBERS
JANUARY 5, 2010
7:00 P.M.
CHAIR EILEEN BRYSON, PRESIDING
Commissioner Brenckle MOVED to approve the agenda as presented and
Commissioner Harris SECONDED the motion. There were no objections. SO
ORDERED.
ITEM 3: ELECTION OF CHAIR AND VICE CHAIR
MOTION:
Commissioner Brenckle MOVED to nominate Eileen Bryson as Chair and
Commissioner Glidden SECONDED the motion. There were no objections. SO
ORDERED.
MOTION:
Commissioner Brenckle MOVED to nominate Kimberly Glidden as Vice Chair and
Commissioner Harris SECONDED the motion. There were no objections. SO
ORDERED.
ITEM 4: APPROVAL OF MEETING SUMMARY December 2, 2009
MOTION:
Commissioner Brenckle MOVED to approve the meeting summary of December 2,
2009 and Commissioner Harris SECONDED the motion. There were no objections.
SO ORDERED.
ITEM 5: PERSONS SCHEDULED TO BE HEARD None
ITEM 6: OLD BUSINESS
6 a. Discussion Library Expansion Project Update
Library Director Joiner reported on the progress of the library design, noting the
schedule of meetings would lead to the project going to bid in May 2010 and Capital
Projects Manager Kevin Lyon is working to reduce the cost of the project.
6 b. Discussion FY2011 Budget Update
Joiner reported on the draft budget, noting maintenance contracts for software and a
portable inventory and circulation device would be included.
ITEM 7: NEW BUSINESS
7 a. Discussion Yearly Review of Goals and Objectives
Joiner reviewed the Goals and Objectives for 2009 and requested the Commission
have suggestions and changes to her prior to the next meeting. (February 2, 2010)
7 b. Discussion Consideration of Service Charges /Handling Charge
Joiner reviewed handling charges included in the service charges for the library and
noted staff and the public felt they were too high.
MOTION:
Commissioner Glidden MOVED to recommend handling charges be removed from
Library Regulations and Commissioner Brenckle SECONDED the motion. There were
no objections. SO ORDERED.
ITEM 8: REPORTS
8 a. Director Joiner reviewed the monthly library report.
8 b. City Council Liaison Council Member Marquis reported on the library
expansion project and the presentation to the City by the Friends of the Library of
monies for the expansion at the December 2, 2009 City Council meeting..
ITEM 9: COMMISSION COMMENTS /QUESTIONS
Harris noted she hoped to add more to the goals at the next meeting.
Brenckle congratulated the new chair and vice chair.
LIBRARY COMMISSION MEETING
JANUARY 5, 2010
PAGE 2
Glidden reported she looked forward to working on the Commission.
Bryson reported she hoped for public input on the library goals and objectives.
ITEM 10: PERSONS NOT SCHEDULED TO BE HEARD
ITEM 11: INFORMATION
11 a. Kenai City Council Action Agendas of December 2 and 16, 2009.
11 b. Alaska Library Construction Projects /Schedule of State Funding
Requests
ITEM 12: ADJOURNMENT
MOTION:
Commissioner Brenckle MOVED to adjourn and Commissioner Glidden SECONDED
the motion. There were no objections. SO ORDERED.
There being no further business before the Commission, the meeting was adjourned at
approximately 8:40 p.m.
Meeting summary prepared and submitted by:
Corene Hall, Deputy City Clerk
LIBRARY COMMISSION MEETING
JANUARY 5, 2010
PAGE 3
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Task Name L Duration Sian J Finish
Documents Available 0 days Tue 3 /9/10 Toe 3/0/10
Pre Bid (Council Chambers) 10:00 AM 0 days Fri 3/112/10 Fri 3/12/10
Last Day for Questions 0 days: Fri 3/19 /10 Fn 3/19/10
Final Addendum 2 days Tue 3/23/10 Wed 3/24/10
Bid Opening 200 PM 0 days Wed 3 /31/10 Wed 3/31/10
Appeal Period 10 days Wed 3/31/10 Sun 4 /11/10
Packet Deadline 0.25 days Tue 3/30/10 Tue 3/30/10
Council Award 0 days Wed 4/7 /10 Wed 4 /7/10
City Manager Issues Contact 0.25 days: Mon 4/12/10. Mon 4 /12/10
Notice to Proceed 0 days: Wed 4rnn0 Wed 4/21/10
Construction 400 days Wed 4/21/10 Tue 7/12 /11
Mobilization and Site Prev 2mts Wed 4/21/10 Tue 0/15/10
Building Construction (Addition) 10mons. Wed 6/16/10. Tue 3/22/11
Building Construction (Renovation) 4 mons Wed 3/23/11 Tue 7/12/11
Landscaping 4 wks Wed 5/10/11 Tue 6/14/11
i s o 7/g M io Addition loossitile downtime) 20 days: Wed 3/23/11 Tue 4/19 /11
Commissioning le Move-in to Renovation 20 days: Wed 7N3 /11 Tue 0 /0/11
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Goals and Objectives 2009
Kenai Community Library Commission
Item 512
Goal 1: Make recommendations to the Library and Council to improve library services and continue to
provide quality services to all library users.
Objective l: Maintain and extend effective library and information services for users by
providing library staff with training and support.
Objective 2: Increase the public's awareness of the value and use of the library's resources
and services by working closely with the media, developing relationships with community
groups and improving communication with individual citizens and local schools.
Objective 3: Continue to support programs by providing equipment, materials, technology
and individual help.
Objective 4: Encourage the library to design services and programs that target individuals
of diverse geographic, cultural, socioeconomic backgrounds, special needs, and other
underserved populations.
Objective 5: Support budget increases as they become necessary for additional library
personnel and services.
Objective 6: Review library policies and rules annually as well as the Library
Commissions' goals and objectives.
Objective 7: Evaluate the reinstatement of Sunday hours in the summer.
Goal 2: Provide support and assistance to the library director and staff in reviewing the present library
facilities and developing a building program plan.
Objective I: Commit to an annual review and reevaluation of the building and its
facilities.
Objective 2: Actively seek local, state, and federal support for a building program and
renovation of present library facilities.
Objective 3: Encourage the city administration to include eco- friendly "green"
considerations in the library building program.
Goal 3: The library will provide library users with a modern, clean, safe, accessible, and inviting facility
which encourages learning and leisure reading, provides access to up -to -date electronic resources
and fosters community discourse for all age groups.
Objective 1: The library will provide an up -to -date collection of current topics and titles in
a wide variety of formats; audio- visual technology, information databases and other
technological resources, arranged in a customer friendly manner for easy access.
Objective 2: The library will make available to all library users more popular items in
more formats and greater numbers to alleviate long waiting periods.
Goals and Objectives 2009
Kenai Community Library Commission
Objective 3: The library program will provide an environment for young people that is
rich in stories, literature, and reading material and support the development of the skills,
interests, and passions necessary to succeed in school, careers and life.
Objective 4: The library will present a welcoming place that supports teens' special
interests, developmental needs and enhances their interest in reading for pleasure.
Objective 5: The library will provide and promote classes and workshops to enable patrons
to become familiar with various services and technologies offered at the library.
Goa! 4: The library will serve as a centralized, convenient community destination by providing formal and
informal gathering spaces for a variety of programs, meeting spaces, and events.
Objective 1: Provide money in the budget for programming for all ages.
Objective 2: Encourage staff to apply for grants to support innovative programming.
Goal 5: The library's staff, commission and Friends will continue to find means, by way of grant writing
and private fund raising, to enhance the library's services and collections beyond what the local tax
support makes possible.
Objective 1: Promote the recruitment of library volunteers.
Objective 2: Work together towards a library expansion.
Objective 3: Exchange information and ideas for enhancing library programs.
Goal 6: Make recommendations to the City Council regarding capital and other improvements to the
library.
Goals Achieved:
Objective L Increase the materials budget.
Objective 2: Increase the opportunities for staff continuing education.
1. Review the facility to support compliance with the Americans with Disabilities Act.
2. Provide public access to legal resources while the courthouse undergoes renovations.
3. Recommend funding towards an updated automation system, including both software and
hardware.
Approved March 3, 2009
ITEM A: CALL TO ORDER
ACTION AGENDA
KENAI CITY COUNCIL REGULAR MEETING
JANUARY 6, 2010
7:00 P.M.
KENAI CITY COUNCIL CHAMBERS
http: /www.ci.kenai_ak.us
Item 104,
1. Pledge of Allegiance
2. Roll Call
3. Agenda Approval
4. Consent Agenda
*All items listed with an asterisk are considered to be routine and non-
controversial by the council and will be approved by one motion. There will be no
separate discussion of these items unless a council member so requests, in which case
the item will be removed from the consent agenda and considered in its normal
sequence on the agenda as part of the General Orders.
ITEM B: SCHEDULED PUBLIC COMMENTS (10 minutes)
ITEM C: UNSCHEDULED PUBLIC COMMENTS (3 minutes)
ITEM D: PUBLIC HEARINGS (Testimony limited to 3 minutes per speaker.)
1. PASSED UNANIMOUSLY. Ordinance No. 2460 -2009 Increasing
Estimated Revenues and Appropriations by $214,390.30 in the General
Fund for an American Recovery and Reinvestment Act (ARRA) Grant
Received Through the State of Alaska Community Revenue Sharing
Grant Program.
2. SUBSTITUTED AND PASSED UNANIMOUSLY. Resolution No. 2010-
01 Approving a Contract to North Star Paving Construction for the
Project Entitled Bridge Access Water and Sewer 2009 for the Total
Amount of $3,218,000.80.
3. PASSED UNANIMOUSLY. Resolution No. 2010 -02 Respectfully
Requesting the National Oceanic and Atmospheric Administration,
National Marine Fisheries Service, to Extend the Comment Period
Regarding the Proposed Rule Designating Critical Habitat for Cook Inlet
Beluga Whale to April 30, 2010 and Request a Public Hearing be Held in
Kenai, Alaska.
ITEM E: MINUTES
1. APPROVED. *Regular Meeting of December 16, 2009.
ITEM F: UNFINISHED BUSINESS
TABLED W/ REPORTS TO BE GIVEN AT EACH MEETING. Approval
Extension of Construction Schedule Lot 14, Block 1, Cook Inlet
Industrial Air Park Schilling Rentals
(Clerk's Note: At its December 16, 2009 meeting, the Kenai City Council extended the
previous postponement to January 6, 2010.)
2. POSTPONED TO 1/20/2010 WITH ADDITIONAL PUBLIC HEARING.
Resolution No. 2009 -68 Supporting the Alaska Coastal Communities
Global Climate Change Compact and Supporting the State of Alaska
Energy Policy as Proposed by the Tri- Borough Commission.
(Clerk's Note: At its December 16, 2009 meeting, the Kenai City Council substituted,
amended and passed Resolution No. 2009 -68. Subsequently, a motion for
reconsideration was made and passed. The resolution is now before the Council in
exactly the same condition it was in before taking the vote on the resolution as
amended. The resolution is open to debate and amendment. Because the public hearing
was held and closed, there is no further public comment or hearing.)
ITEM G: NEW BUSINESS
1. APPROVED. Ratification of Bills
2. APPROVED. Approval of Purchase Orders Exceeding $15,000
3. INTRODUCED /CONSENT AGENDA. *Ordinance No. 2461 -2010
Increasing Estimated Revenues and Appropriations by $34,000 in the
Water and Sewer Fund for the Performance of a Utility Rate Study.
4. APPROVED. Approval Commission /Committee Term Reappointments
5. CONTINUE LIAISONS Discussion Council Liaison
Commission /Committee Appointments
6. APPROVED. Approval Amendment to Lease Salamatof Seafoods,
Inc. Dock and Adjoining Lease.
ITEM H: COMMISSION /COMMITTEE REPORTS
1. Council on Aging
2. Airport Commission
3. Harbor Commission
4. Library Commission
5. Parks Recreation Commission
6. Planning Zoning Commission
7. Miscellaneous Commissions and Committees
a. Beautification Committee
b. Alaska Municipal League Report
c. Mini -Grant Steering Committee
d. Kenai Convention 8v Visitors Bureau
e. Reports of KPB Assembly, Legislators and Councils
ITEM 1: REPORT OF THE MAYOR
ITEM J: ADMINISTRATION REPORTS
1. City Manager
2. Attorney
3. City Clerk
ITEM K: DISCUSSION
1. Citizens (five minutes)
2. Council
ITEM L: PENDING LEGISLATION (This item lists legislation which will be
addressed at a later date as noted.)
Ordinance No. 2412 -2009 Amending KMC 13.40.040 to Provide for a Speed Limit
of Ten (10) Miles Per Hour While Driving Motorized Vehicles on a Portion of the North
Shore Public Beach Within the City of Kenai. (Clerk's Note: At the June 3, 2009, a
motion to adopt Ordinance No. 2412 -2009 was made and the ordinance was
subsequently postponed, no time certain. The motion to adopt Ordinance No. 2412 -2009
is active.)
EXECUTIVE SESSION None Scheduled
ITEM M: ADJOURNMENT
ITEM A: CALL TO ORDER
ACTION AGENDA
KENAI CITY COUNCIL REGULAR MEETING
JANUARY 20, 2010
7:00 P.M.
KENAI CITY COUNCIL CHAMBERS
http: /www.ci.kenai_ak. us
1. Pledge of Allegiance
2. Roll Call
3. Agenda Approval
4. Consent Agenda
*All items listed with an asterisk are considered to be routine and non-
controversial by the council and will be approved by one motion. There will be no
separate discussion of these items unless a council member so requests, in which case
the item will be removed from the consent agenda and considered in its normal
sequence on the agenda as part of the General Orders.
ITEM B: SCHEDULED PUBLIC COMMENTS (10 minutes)
1. Bryan Zak, South West Regional Director, Alaska Small Business
Development Center Services Provided for Small Businesses.
2. Paul D. Morrison Patriotism /Free Speech
ITEM C: UNSCHEDULED PUBLIC COMMENTS (3 minutes)
ITEM D: PUBLIC HEARINGS (Testimony limited to 3 minutes per speaker.)
1. PASSED. Ordinance No. 2461 2010 Increasing Estimated Revenues
and Appropriations by S34,000 in the Water and Sewer Fund for the
Performance of a Utility Rate Study.
2. AMENDED AND POSTPONED TO MAY 19, 2010. Resolution No.
2009 68 Supporting the Alaska Coastal Communities Global Climate
Change Compact and Supporting the State of Alaska Energy Policy as
Proposed by the Tri- Borough Commission.
(Clerk's Note: At its December 16, 2009 meeting, the Kenai City Council substituted,
amended and passed Resolution No. 2009 -68. Subsequently, a motion for
reconsideration was made and passed; the resolution was before the Council at its
January 6, 2010 meeting in exactly the same condition it was in before taking the vote
on the resolution as amended; the resolution was open to debate and amendment; no
public hearing was held because it had been closed at the 12/16/09 meeting; at the
January 6, 2010 meeting, a motion was passed to postpone the reconsideration of the
resolution to January 20, 2010 and include a public hearing.)
3. PASSED UNANIMOUSLY. Resolution No. 2010 -03 Authorizing
Administration to Enter Into a Memorandum of Agreement with Alaska
State Parks Design Construction for Development of a Master Site
Development Plan for a Small City Park on the Corner of Marathon Road
and Magic Avenue.
4. APPROVED BY CONSENT AGENDA. *Liquor License Renewal
George's Casino Bar
ITEM E: MINUTES
1. REMOVED AND POSTPONED TO FEBRUARY 3, 2010 MEETING
Regular Meeting of January 6, 2010.
ITEM F: UNFINISHED BUSINESS
1. APPOINT LIAISON TO KCVB /SMALLEY. Discussion Council Liaison
Commission /Committee Appointments
ITEM G: NEW BUSINESS
1. APPROVED. Ratification of Bills
2. APPROVED. Approval of Purchase Orders Exceeding $15,000
ITEM H: COMMISSION /COMMITTEE REPORTS
1. Council on Aging
2. Airport Commission
3. Harbor Commission
4. Library Commission
5. Parks Recreation Commission
6. Planning Zoning Commission
7. Miscellaneous Commissions and Committees
a. Beautification Committee
b. Alaska Municipal League Report
c. Mini -Grant Steering Committee
d. Kenai Convention Visitors Bureau
e. Reports of KPB Assembly, Legislators and Councils
ITEM I: REPORT OF THE MAYOR
ITEM J: ADMINISTRATION REPORTS
1. City Manager
2. Attorney
3. City Clerk
ITEM K: DISCUSSION
1. Citizens (five minutes)
2. Council
ITEM L: PENDING LEGISLATION (This item lists legislation which will be
addressed at a later date as noted.)
Ordinance No. 2412 -2009 Amending KMC 13.40.040 to Provide for a Speed Limit
of Ten (10) Miles Per Hour While Driving Motorized Vehicles on a Portion of the North
Shore Public Beach Within the City of Kenai. (Clerk's Note: At the June 3, 2009, a
motion to adopt Ordinance No. 2412 -2009 was made and the ordinance was
subsequently postponed, no time certain. The motion to adopt Ordinance No. 2412 -2009
is active.)
Approval Extension of Construction Schedule Lot 14, Block 1, Cook Inlet
Industrial Air Park Schilling Rentals. (Clerk's Note: At the January 6, 2010 meeting,
Council voted to table this item for 90 days, with a progress report to be given at each
council meeting.)
EXECUTIVE SESSION None Scheduled
ITEM M: ADJOURNMENT
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REMARKS
Should be used to readdress
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Can be used to "kill "a Motion
Standing or Ad Hoc (can be
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Only used by maker of Motion
Used to consider multiple
aspects of a Motion one at a
time or in seriatim
Request for verification of a
voting result
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