HomeMy WebLinkAbout2010-03-02 Library Commission PacketITEM 6: NEW BUSINESS
ITEM 7: REPORTS
KENAI LIBRARY COMMISSION
KENAI COUNCIL CHAMBERS
MARCH 2, 2010
7:00 P.M.
AGENDA
ITEM 1: CALL TO ORDER ROLL CALL
ITEM 2: AGENDA APPROVAL
ITEM 3: APPROVAL OF MEETING SUMMARY February 2, 2010
ITEM 4: PERSONS SCHEDULED TO BE HEARD
ITEM 5: OLD BUSINESS
a. Discussion Library Expansion Update
b. Discussion Goals and Objectives
a. Director
b. City Council Liaison
ITEM 8: COMMISSION COMMENTS /QUESTIONS
ITEM 9: PERSONS NOT SCHEDULED TO BE HEARD
ITEM 10: INFORMATION
a. Kenai City Council Action Agenda Items from February 3 and 17, 2010.
b. Commission /Committee Appreciation Dinner Invitation
c. Friends of the Kenai Community Library Board Minutes of
February 9, 2010.
ITEM 11: ADJOURNMENT
PLEASE CONTACT US IF YOU WILL NOT BE ABLE TO
ATTEND THE MEETING:
CAROL 283 -8231 OR,MARY JO 283 -4378
ITEM 7: REPORTS
KENAI LIBRARY COMMISSION
KENAI COUNCIL CHAMBERS
FEBRUARY 2, 2010
7:00 P.M.
AGENDA
ITEM 1: CALL TO ORDER ROLL CALL
ITEM 2: AGENDA APPROVAL
ITEM 3: APPROVAL OF MEETING SUMMARY January 5, 2010
ITEM 4: PERSONS SCHEDULED TO BE HEARD
ITEM 5: OLD BUSINESS
a. Discussion Library Expansion Project Update
b. Discussion Goals and Objectives
ITEM 6: NEW BUSINESS
a. Director
b. City Council Liaison
ITEM 8: COMMISSION COMMENTS /QUESTIONS
ITEM 9: PERSONS NOT SCHEDULED TO BE HEARD
ITEM 10: INFORMATION
Ittfr3.
a. Kenai City Council Action Agenda Items from January 6 and 20, 2010.
b. Summary of Roberts Rules
ITEM 11: ADJOURNMENT
KENAI LIBRARY COMMISSION
KENAI COUNCIL CHAMBERS
FEBRUARY 2, 2010
7:00 P.M.
VICE CHAIR ROBERT PETERS, PRESIDING
MEETING SUMMARY
ITEM 1: CALL TO ORDER 8t ROLL CALL
Vice Chair Peters called the meeting to order at approximately 7:05 p.m. Roll was
confirmed as follows:
Commissioners present:
Commissioners absent:
Staff /Council Liaison present:
A quorum was present.
ITEM 2: AGENDA APPROVAL
MOTION:
M. Graves, C. Brenckle, J. Bookey, R. Peters
E. Bryson, K. Glidden, S. Harris
Library Director M. Joiner, Council Member
R. Marquis
Commissioner Brenckle MOVED to approve the agenda as presented and
Commissioner Graves SECONDED the motion. There were no objections. SO
ORDERED.
ITEM 3: APPROVAL OF MEETING SUMMARY January 5, 2010
MOTION:
Commissioner Brenckle MOVED to approve the meeting summary of January 5, 2010
and Commissioner Bookey SECONDED the motion. There were no objections. SO
ORDERED.
ITEM 4: PERSONS SCHEDULED TO BE HEARD None
ITEM 5: OLD BUSINESS
5 a. Discussion Library Expansion Project Update
Library Director Joiner reported on current status of the project, noting changes to
parking and the timeline for the bid process. Joiner distributed the agenda and notes
from the January 27, 2010 City Council work session regarding the project.
5 b. Discussion Goals and Objectives
Commission discussed postponing the item to the March 2, 2010 meeting. No action
was taken.
ITEM 6: NEW BUSINESS None
ITEM 7: REPORTS
7 -a. Director Joiner reported on Resolution No. 2010 -15, Resolution No.
2010 -14 and Ordinance No. 2462 -2010, all of which relate to library business and
which would be discussed at the February 3, 2010 City Council Meeting.
7 -b. City Council Liaison Council Member Marquis reviewed the action
agendas of the January 6 and 20, 2010 City Council meetings which were included in
the packet.
ITEM 8: COMMISSION COMMENTS /QUESTIONS
Graves welcomed Bookey to the Commission.
Brenckle noted her excitement on the expansion and noted she would not be at the
March 2, 2010 meeting.
Bookey noted she was looking forward to working on the Commission.
Peters welcomed Bookey and noted interest in preserving the trees across the street
from the Library to retain a "campus like feel" to the area.
ITEM 9: PERSONS NOT SCHEDULED TO BE HEARD None
ITEM 10: INFORMATION
10 -a. Kenai City Council Action Agenda Items from January 6 and 20, 2010.
10 -b. Summary of Roberts Rules
ITEM 11: ADJOURNMENT
MOTION:
Commissioner Brenckle MOVED to adjourn and Commissioner Graves SECONDED
the motion. There were no objections. SO ORDERED.
There being no further business before the Commission, the meeting was adjourned at
approximately 7:54 p.m.
Meeting summary prepared and submitted by:
Corene Hall, Deputy City Clerk
LIBRARY COMMISSION MEETING
FEBRUARY 2, 2010
PAGE 2
Goals and Objectives 2010
Kenai Community Library Commission
Goal 1: Make recommendations to the Library and Council to improve library services and continue to
provide quality services to all library users.
Objective 1: Maintain and extend effective library and information services for users by
providing library staff with training and support.
Objective 2: Increase the public's awareness of the value and use of the library's resources
and services by working closely with the media, developing relationships with community
groups and improving communication with individual citizens and local schools.
Objective 3: Continue to support programs by providing equipment, materials, technology
and individual help.
Objective 4: Encourage the library to designservices` and programs that target individuals
of diverse geographic, cultural, socioeconomic backgrounds, special needs, and other
underserved populations.
Objective 1 Commit to an annual revie
facilities.
es a
Sunday hours
Objective 5: Support budget increases as they become necessary fof additional library
personnel and services.
Objective 6: Review library policies and
Commissions' goals and objectives.
Objective 7: Evaluate the reinstatement o
Goal 2: Continue to work to enhance the physical space in the libb
ually as well as the Library
he summer.
and reevaluation of the building and its
Item 5b0
Objective 2: Encourage continued fundraising to complete the additive alternates in
the library construction plan.
Objective 3: Encourage continued fundraising for furnishing and fixtures in the
newly expanded library.
Objective 4: Work with the library staff and community on a transition plan to
maintain services during construction.
Goal 3: The library will provide library users with a modern, clean, safe, accessible, and inviting facility
which encourages learning and leisure reading, provides access to up -to -date electronic resources
and fosters community discourse for all age groups.
Objective 1: The library will provide an up -to -date collection of current topics and titles in
a wide variety of formats; audio visual technology, information databases and other
technological resources, arranged in a customer friendly manner for easy access.
Objective 2: The library will make available to all library users more popular items in
more formats and greater numbers to alleviate long waiting periods.
Goals and Objectives 2010
Kenai Community Library Commission
Objective 3: The library program will provide an environment for young people that is
rich in stories, literature, and reading material and support the development of the skills,
interests, and passions necessary to succeed in school, careers and life.
Objective 4: The library will present a welcoming place that supports teens' special
interests, developmental needs and enhances their interest in reading for pleasure.
Objective 5: The library will provide and promote classes and workshops to enable patrons
to become familiar with various services and technologies offered at the library.
Goal 4: The library will serve as a centralized, convenient community destination by providing formal and
informal gathering spaces for a variety of programs, meeting spaces, and events.
Objective 1: Provide money in the budget for programming for all ages.
Objective 2: Encourage staff to apply for grants to support innovative programming.
Objective 3: Before completion of the library expansion project develop policies that
will govern the use of the new public spaces including the private study rooms,
conference room and meeting rooms.
Goals Achieved:
Goal 5: The library's staff, commission and Friends will continue to find means, by way of grant writing
and private fund raising, to enhance the library's services and collections beyond what the local tax
support makes possible.
Objective 1: Promote the recruitment of library volunteers.
Objective 3: Exchange information and ideas for enhancing library programs.
Goal 6: Make recommendations to the City Council regarding capital and other improvements to the
libra
Objective 1: Increase the'inaterials budget.
Objective 2: Increase the opportunities for staff continuing education.
1. Provide support and assistance to the library director and staff in reviewing the present library
facilities and developing a building program plan.
2. Work together towards a library expansion.
ITEM A: CALL TO ORDER
ACTION AGENDA
KENAI CITY COUNCIL REGULAR MEETING
FEBRUARY 3, 2010
7:00 P.M.
KENAI CITY COUNCIL CHAMBERS
http: www.ci.kenai.ak.us
Item IOa
1. Pledge of Allegiance
2. Roll Call
3. Agenda Approval
4. Consent Agenda
*All items listed with an asterisk are considered to be routine and non-
controversial by the council and will be approved by one motion. There will be no
separate discussion of these items unless a council member so requests, in which case
the item will be removed from the consent agenda and considered in its normal
sequence on the agenda as part of the General Orders.
ITEM B: SCHEDULED PUBLIC COMMENTS (10 minutes)
1. Ryan Huss Oil Runoff /Ryan's Creek
ITEM C: UNSCHEDULED PUBLIC COMMENTS (3 minutes)
ITEM D: PUBLIC HEARINGS (Testimony limited to 3 minutes per speaker.)
1. PASSED UNANIMOUSLY. Resolution No. 2010 -04 Authorizing
Amendment of the Regulations of the Kenai Community Library to
Eliminate Handling Charges to Borrowers for Replacement of Lost or
Damaged Materials.
2. PASSED UNANIMOUSLY. Resolution No. 2010 -05 Authorizing the
City to Issue General Obligation Bonds in the Principal Amount of Not to
Exceed S2,000,000 to Provide Funds for the Planning, Designing,
Acquiring Property for, and Constructing Library Capital Improvements,
Fixing Certain Details of Such Bonds and Authorizing Their Sale.
3. PASSED UNANIMOUSLY. Resolution No. 2010 -06 Designating the
City as a Recovery Zone for the Purpose of Issuing Recovery Zone
Economic Development Bonds.
4. POSTPONED TO MARCH 3, 2010. Resolution No. 2010 -07
Amending the Administrative Policies and Procedures for the
Preparation, Distribution and Publication of the City Council Agenda and
Packet, Including Providing Direction Regarding the Time and Rules for
Taking Public Comment.
5. PASSED UNANIMOUSLY. Resolution No. 2010 -08 Awarding a
Contract to Northstar Paving and Construction, Inc. for the Project
Entitled Lawton Drive Water Main Extension 2010 for the Total Amount
of $619,580.00.
6. APPROVED BY CONSENT AGENDA. *Liquor License Renewals
i Pizza Hut #9, License #2596 Restaurant /Eating Place
Fraternal Order of Eagles #3525, License #337 Club
American Legion Post #20, License #1380 Club
Upper Deck, License #2993 Beverage Dispensary- Tourism
Wal -Mart Supercenter 4474, License #4878 Package Store
ITEM E: MINUTES
1. AMENDED AND APPROVED. *Regular Meeting of January 6, 2010.
2. AMENDED AND APPROVED. *Regular Meeting of January 20, 2010.
ITEM F: UNFINISHED BUSINESS
ITEM G: NEW BUSINESS
1. APPROVED. Ratification of Bills
2. Approval of Purchase Orders Exceeding $15,000 NONE.
3. INTRODUCED BY CONSENT AGENDA. *Ordinance No. 2462 -2010
Increasing Estimated Revenues and Appropriations by $1,000 in the
General Fund for Library Travel and Transportation.
4. 1Iv[RODUCED BY CONSENT AGENDA. *Ordinance No. 2463 -2010
Increasing Estimated Revenues and Appropriations by $7,092.12 in the
General Fund for State Traffic Grant Overtime Expenditures.
5. INTRODUCED BY CONSENT AGENDA. *Ordinance No. 2464 -2010
Increasing Estimated Revenues and Appropriations by 58,524.80 in the
General Fund for State Bureau of Highway Patrol Overtime
Expenditures.
6. APPROVED. Approval Fourth Amendment to Lease Salamatof
Seafoods, Inc. Dock and Adjoining Lease /Non Exclusive License to Allow
Access to Leased Properties.
7. APPROVED. Approval Arctic Barnabas Ministries Lease
Application /Lot 5, Block 5, Amended Plat of General Aviation Apron No.
1 Subdivision.
8. SCHEDULED FOR APRIL 19 AND 20, 2010. Discussion Schedule
Budget Work Sessions
ITEM H: COMMISSION /COMMITTEE REPORTS
1. Council on Aging
2. Airport Commission
3. Harbor Commission
4. Library Commission
5. Parks Recreation Commission
6. Planning Zoning Commission
7. Miscellaneous Commissions and Committees
a. Beautification Committee
b. Alaska Municipal League Report
c. Mini -Grant Steering Committee
d. Kenai Convention Visitors Bureau
e. Reports of KPB Assembly, Legislators and Councils
ITEM I: REPORT OF THE MAYOR
ITEM J: ADMINISTRATION REPORTS
1. City Manager
2. Attorney
3. City Clerk
ITEM K: DISCUSSION
1. Citizens (five minutes)
2. Council
ITEM L: PENDING LEGISLATION (This item lists legislation which will be
addressed at a later date as rioted.)
Ordinance No. 2412 -2009 Amending KMC 13.40.040 to Provide for a Speed Limit
of Ten (10) Miles Per Hour While Driving Motorized Vehicles on a Portion of the North
Shore Public Beach Within the City of Kenai. (Clerk's Note: At the June 3, 2009, a
motion to adopt Ordinance No. 2412 -2009 was made and the ordinance was
subsequently postponed, no time certain. The motion to adopt Ordinance No. 2412 -2009
is active.)
Approval Extension of Construction Schedule Lot 14, Block 1, Cook Inlet
Industrial Air Park Schilling Rentals. (Clerk's Note: At the January 6, 2010 meeting,
Council voted to table this item for 90 days, with a progress report to be given at each
council meeting.)
Resolution No. 2009 -68 Supporting the Alaska Coastal Communities Global
Climate Change Compact and Supporting the State of Alaska Energy Policy as
Proposed by the Tri- Borough Commission.
(Clerk's Note: At its January 20, 2010 meeting, Resolution No. 2009 -68 was amended
and reconsideration of the resolution was postponed to the May 19, 2010 council
meeting.)
EXECUTIVE SESSION Consultation with City Attorney regarding pending litigation
and strategy, disclosure of which could have an adverse impact upon the finances of
the City.
Council met in Executive Session with City Attorney Stearns regarding pending
litigation and gave the City Attorney instructions as to how to continue.
ITEM M: ADJOURNMENT
ITEM A: CALL TO ORDER
ACTION AGENDA
KENAI CITY COUNCIL REGULAR MEETING
FEBRUARY 17, 2010
7:00 P.M.
KENAI CITY COUNCIL CHAMBERS
http:/ /www.ci.kenai.ak.us
1. Pledge of Allegiance
2. Roll Call
3. Agenda Approval
4. Consent Agenda
*All items listed with an asterisk are considered to be routine and non-
controversial by the council and will be approved by one motion. There will be no
separate discussion of these items unless a council member so requests, in which case
the item will be removed from the consent agenda and considered in its normal
sequence on the agenda as part of the General Orders.
ITEM B: SCHEDULED PUBLIC COMMENTS (10 minutes)
1. Ken Tarbox /Natasha Ala Kenai Birding Celebration, Kenai Wildlife
Viewing Trail, and Birding Platform Update.
2. Dorothy Gray, Russian Orthodox Church Save America's Treasures
Grant.
ITEM C: UNSCHEDULED PUBLIC COMMENTS (3 minutes)
ITEM D: PUBLIC HEARINGS (Testimony limited to 3 minutes per speaker.)
1. PASSED UNANIMOUSLY. Ordinance No. 2462 2010 Increasing
Estimated Revenues and Appropriations by 51,000 in the General Fund
for Library Travel and Transportation.
2. PASSED UNANIMOUSLY. Ordinance No. 2463 2010 Increasing
Estimated Revenues and Appropriations by 57,092.12 in the General
Fund for State Traffic Grant Overtime Expenditures.
3. PASSED UNANIMOUSLY. Ordinance No. 2464 2010 Increasing
Estimated Revenues and Appropriations by $8,524.80 in the General
Fund for State Bureau of Highway Patrol Overtime Expenditures.
4. PASSED UNANIMOUSLY. Resolution No. 2010 09 Authorizing
Participation in the Library Construction and Major Expansion Matching
Grant Program.
5. PASSED UNANIMOUSLY. Resolution No. 2010 -10 Awarding a
Contract to Blazy Construction, Inc. for the Project Entitled Kenai
Recreation Center Locker Room Upgrade 2010 for the Total Amount of
$38,000.000.
6. PASSED UNANIMOUSLY. Resolution No. 2010 -11 Awarding a
Contract to CH2M Hill, Inc. for the Project Entitled Water and Sewer Rate
Study Update for the Total Amount of 534,000.00.
7. PASSED UNANIMOUSLY. Resolution No. 2010 -12 Authorizing a
Budget Transfer Within the General Fund, Non Departmental for a Fiber
Optic Link Between the Public Safety, Library and City Hall Buildings of
the City.
8. APPROVED /CONSENT AGENDA. *Liquor License Renewal New
Peking Restaurant, Restaurant /Eating Place.
ITEM E: MINUTES
1. APPROVED /CONSENT AGENDA. *Regular Meeting of February 3, 2010.
2. APPROVED /CONSENT AGENDA. *January 12, 2010 Council Work
Session Notes
ITEM F: UNFINISHED BUSINESS
ITEM G: NEW BUSINESS
1. APPROVED. Ratification of Bills
2. APPROVED. Approval of Purchase Orders Exceeding $15,000
3. APPROVED. Approval Mutual Rescission of Lease /Lot 14, Block 1,
Cook Inlet Industrial Air Park David Schilling and Michael Schilling
d /b /a Schilling Rentals.
4. APPROVED/BARRY ELDRIDGE. Approval
Appointment /Reappointment Kenai Peninsula Economic Development
District Board of Directors.
ITEM H: COMMISSION /COMMITTEE REPORTS
1. Council on Aging
2. Airport Commission
3. Harbor Commission
4. Library Commission
5. Parks Recreation Commission
6. Planning Zoning Commission
7. Miscellaneous Commissions and Committees
a. Beautification Committee
b. Alaska Municipal League Report
c. Mini -Grant Steering Committee
d. Kenai Convention Visitors Bureau
e. Reports of KPB Assembly, Legislators and Councils
ITEM I: REPORT OF THE MAYOR
ITEM J: ADMINISTRATION REPORTS
1. City Manager
2. Attorney
3. City Clerk
ITEM K: DISCUSSION
1. Citizens (five minutes)
2. Council
ITEM L: PENDING LEGISLATION (This item lists legislation which will be
addressed at a later date as noted.)
Ordinance No. 2412 -2009 Amending KMC 13.40.040 to Provide for a Speed Limit
of Ten (10) Miles Per Hour While Driving Motorized Vehicles on a Portion of the North
Shore Public Beach Within the City of Kenai. (Clerk's Note: At the June 3, 2009, a
motion to adopt Ordinance No. 2412 -2009 was made and the ordinance was
subsequently postponed, no time certain. The motion to adopt Ordinance No. 2412 -2009
is active.)
Approval Extension of Construction Schedule Lot 14, Block 1, Cook Inlet
Industrial Air Park Schilling Rentals. (Clerk's Note: At the January 6, 2010 meeting,
Council voted to table this item for 90 days, with a progress report to be given at each
council meeting.)
Resolution No. 2009 -68 Supporting the Alaska Coastal Communities Global
Climate Change Compact and Supporting the State of Alaska Energy Policy as
Proposed by the Tri- Borough Commission. (Clerk's Note: At the January 20, 2010
Council Meeting, Resolution No. 2009 -68 was amended and reconsideration of the
resolution was postponed to the May 19, 2010 council meeting.)
Resolution No. 2010 -07 Amending the Administrative Policies and Procedures for
the Preparation, Distribution and Publication of the City Council Agenda and Packet,
Including Providing Direction Regarding the Time and Rules for Taking Public
Comment. (Clerk's Note: At its February 3, 2010 meeting, the City Council postponed
Resolution No. 2010 -07 to March 3, 2010.)
EXECUTIVE SESSION None Scheduled
ITEM M: ADJOURNMENT
flemIOir&
CITY OF KENAI
^C MISSION, COMMITTEE BOARD
MEMBERS
...N ILVITATION
FOR YOU s ONE ("Ir.
WHAT: DINNER
WHEN: MARCH 25. 2010
WHERE: CHALLENGER LEARNING CEN1
TIME: 6:30 P::M.
TO THANK YOU FOR YOUR PARTICIPA c. J0N. T9111:
AND EFFORTS AS A MEMBER OF YOUR
CITY OF KENAI
Agri. 2OMMISSION OR COI` 1-a
FRIENDS OF KENAI COMMUNITY LIBRARY
TUESDAY, FEBRUARY 2010
MINUTES
I 10 c.
Present: Nedra Evenson, Paul Turner Ph.D., Craig Jung, Sal Mattero, Anita Necessary, Barb
Christian, Kim Denesen, and Brendyn Shiflea
Absent: Sandy Lewis
Guest: Dee Gaddis, Kathy Heus, Donna Peterson
Librarian: Mary Jo Joiner
Call to Order: Sal called the meeting to order at 5:45 PM.
Minutes: Paul moved unanimous consent for approval of the minutes which was passed with no
objection.
Approval of the Agenda: Paul moved unanimous consent for approval of the agenda which
passed with no objection.
Treasurers' Report: Brendyn reviewed the current report. The checking account is $37,240.79,
and the savings building fund is $7,988.78. Discussion focused on filing the taxes.
Librarian's Report: The building addition is going forward with the bonds being sought for a
portion of the building cost. The building project goes out to bid March 1 and is due March 31.
She has met with the architects to iron out more details, and there are more meetings.
Old Business:
New Member: M. J. Loveland has applied to be a new member. Paul moved unanimous consent
for Ms. Loveland to be on the Friend's Board.
Raffle: Sal delegated the responsibilities for the raffle.
Fundraising: Donna talked about her broad view of fundraising for the matching grant with
Rasmuson. Donna is organizing the sale of tiles and soliciting funds from corporations,
businesses, and individuals.
Calendar Sales: The consensus was to reduce the price to the cost of the purchase $5.50 a
calendar.
New Business:
2010 Membership Tea We will organize the annual tea membership drive at the next meeting.
Barbara and Nedra will assume responsibility for this. Kathy reviewed what was done last year
for generating labels, and we have used names of those who purchased raffle tickets last year and
last year's membership list. We have used about 300 -400 tea bags. We need mailing labels,
stamps, large envelops, small envelops, and tea bags. The membership foul' and other materials
were sent out by Kathy in an email several days ago. When the membership forms come back
from members, they go to Brendyn for invoicing and noting the membership data base, and then
to Paul for writing a thank you and acknowledgment with the receipt.
June Book Sale Keri Mohn is going to coordinate this. Kim is going to help. The dates are
being worked out for this. It is planned for sometime in June.
March 12 Fundraiser Donna and Kathy discussed the Spring Fling. Brenda Ahlberg is helping
with the art items.
Kenai Chamber Presentations Donna and Mary Jo are trying to schedule a presentation for the
library for fundraising for the matching funds with the Rasmuson Foundation.
High Tea Anita is organizing this event as a fundraiser in April.
Candy Barbara discussed this. It has been decided not order more candy.
Adjournment: The meeting was adjourned at 6:53 PM after a motion from Kim which passed
with no objections, and the next meeting is March 9 at 5:45 PM.
Note: A copy of these minutes has been emailed to the Library Commission and Ryan Marquis.
Respectfully Submitted,
Paul E. Turner, Ph.D.
Secretary