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Home My WebLink About2010-03-11 Airport Commission PacketAGENDA ITEM 1: CALL TO ORDER AND ROLL CALL ITEM 2: AGENDA APPROVAL ITEM 3: APPROVAL OF MEETING SUMMARY February 11, 2010 ITEM 4: PERSONS SCHEDULED TO BE HEARD ITEM 5: OLD BUSINESS a. Discussion FY2011 Budget ITEM 6: NEW BUSINESS a. Discussion Schedule Work Session for Airport Capital Improvement Program ITEM 7: REPORT a. Commission Chair b. Airport Manager c. City Council Liaison ITEM 11: ADJOURNMENT KENAI AIRPORT COMMISSION MARCH 11, 2010 KENAI CITY COUNCIL CHAMBERS 7:00 P.M. ITEM S: COMMISSIONER COMMENTS AND QUESTIONS ITEM 9: PERSONS NOT SCHEDULED TO BE HEARD ITEM 10: INFORMATION ITEMS a Kenai City Council Meeting Action Agendas for February 17 and March 3, 2010. b. Commission /Committee Appreciation Dinner Invitation. c. Airport Manager's Reports January and February 2010. d. Resolution No. 2010 -14 Authorizing the City Manager to Enter into a Bar and Lounge Concession Agreement for the Kenai Municipal Airport. PLEASE CONTACT U5 IF YOU WILL NOT BE ABLE TO ATTEND THE MEETING: CAROL 283 -8231 OR MARY 283 -7951 a. Commission Chair b. Airport Manager c. City Council Liaison ITEM 12: ADJOURNMENT KENAI AIRPORT COMMISSION FEBRUARY 11, 2010 KENAI CITY COUNCIL CHAMBERS 7:00 P.M. AGENDA ITEM 1: CALL TO ORDER AND ROLL CALL ITEM 2: AGENDA APPROVAL ITEM 3: APPROVAL OF MEETING SUMMARY January 14, 2010 ITEM 4: PERSONS SCHEDULED TO BE HEARD a. Marina Jarvis, Medallion Foundaiton Representative Program Update ITEM 6: OLD BUSINESS a. Discussion FY201 1 Draft Airport Budget ITEM 7: NEW BUSINESS a. Discussion Advertisements ITEM 8: REPORT ITEM 9: COMMISSIONER COMMENTS AND QUESTIONS ITEM 10: PERSONS NOT SCHEDULED TO BE HEARD ITEM 11: INFORMATION ITEMS Item 3. a. Kenai City Council Meeting Action Agendas for January 20, 2010 and February 3, 2010. b. January 2010 Airport Manager's Report MEETING SUMMARY ITEM 1: CALL TO ORDER AND ROLL CALL Chair Knackstedt called the meeting to order at approximately 7:00 p.m. Roll was confirmed as follows: Commissioners present: Commissioners absent: Staff /Liaison present: ITEM 2: AGENDA APPROVAL MOTION: KENAI AIRPORT COMMISSION FEBRUARY 11, 2010 KENAI CITY COUNCIL CHAMBERS 7:00 P.M. CHAIR HENRY KNACKSTEDT, PRESIDING J. Zirul, J. Bielefeld, H. Knackstedt, L. Porter, E. Mayer, G. Feeken, R. Rogers None Airport Manager M. Bondurant and Council Member J. Moore Commissioner Bielefeld MOVED for approval of the agenda as presented and Commissioner Mayer SECONDED the motion. There were no objections. SO ORDERED. ITEM 3: APPROVAL OF MEETING SUMMARY January 14, 2010 MOTION: Commissioner Bielefeld MOVED for approval of the January 14, 2010 meeting summary as presented and Commissioner Rogers SECONDED the motion. There were no objections. SO ORDERED. ITEM 4: PERSONS SCHEDULED TO BE HEARD a. Marina Jarvis, Medallion Foundation Representative Program Update Ms. Jarvis, Communications Director of Medallion Foundation reported the Foundation's desire to remove the Aircraft Training Device (ATD) out of the airport terminal for one year. The ATD would then be moved to the Soldotna Airport. Reasons for moving the equipment were explained as "lack of usage" at the Kenai Airport, Soldotna Airport's 500 aircraft tie -downs compared to Kenai's 50, and the closure of the flight school. The Foundation hoped to place another simulator at the Kenai airport next year. ITEM 6: OLD BUSINESS 6 a. Discussion FY2011 Draft Airport Budget Terry Eubank, Kenai Finance Director Eubank presented the draft FY11 Airport budget and noted the following: It would be the first balanced budget since 2001 with a little surplus The budget also included an increase to the fuel flowage fee, a ten percent increase to airline operating agreements, and reappraisal of the majority of the airport leases. There would be an appropriation of approximately $45,000 to purchase 22 acres back from the General Fund for the University property. The bar concession was out to bid. General discussion followed. A request was made to include fuel pump upgrades in the FY 1 1 budget. ITEM 7: NEW BUSINESS 7 -a. Discussion Advertisements A general discussion and review took place related to draft airport advertisements during which the Commission stated its desire for the advertisements to focus on the convenience of the airport, huge commuter market, and the availability of the Float Plane Basin. The Commission's comments would be relayed to the designer and updated advertisements would be included on the March, 2011 meeting agenda. ITEM 8: REPORT 8 -a. Commission Chair No report. 8 -b. Airport Manager Airport Manager Bondurant reported the following: Reminded the Commission to RSVP to the City Clerk if they wanted to attend the March 25, 2010 dinner. The bar concession was out to bid. The Airport Manager would be out of the office on February 16 to direct the Senior Winter Games Pool Tournament. 8 -c. City Council Liaison Council Member Moore reviewed the action agendas of the January 20 and February 3, 2010 council meetings which were included in the packet. ITEM 9: COMMISSIONER COMMENTS AND QUESTIONS Bielefeld Noted the greatest maintenance was available in Kenai. Knackstedt Suggested advertising the availability of the space to be vacated for the simulator space. ITEM 10: PERSONS NOT SCHEDULED TO BE HEARD None. AIRPORT COMMISSION MEETING FEBRUARY 11, 2010 PAGE 2 ITEM 11: 11 -a. 11 -b. ITEM 12: MOTION: Carol L. Freas, City Clerk INFORMATION ITEMS Kenai City Council Meeting Action Agendas for January 20, 2010 and February 3, 2010. January 2010 Airport Manager's Report. ADJOURNMENT Commissioner Porter MOVED for adjournment and Commissioner Zirul SECONDED the motion. There were no objections. SO ORDERED. There being no further business before the Commission, the meeting adjourned at approximately 9:07 p.m. Meeting summary prepared and submitted by: AIRPORT COMMISSION MEETING FEBRUARY 11, 2010 PAGE 3 Transfers In General Fund Capital Project Fund Airport Land Trust Fund Total Transfers In Expenditures Airport Terminal Airport Airfield Airport Administration Airport Other Buildings and Areas Airport Training Facility City of Kenai Fiscal Year 2011 Operating Budget Budget Projection Fund: 008 Airport Fund ItIMS. Original Department Actual Actual Budget Projection Proposed FY 2008 FY 2009 FY 2010 FY 2010 FY 2011 Revenues State Federal Grants 66,170 64,935 26,782 26,782 26,782 Usage Fees Fuel Sales 10,371 9,533 10,000 10,000 10,000 Fuel Flowage 87,724 68,000 25,000 22,500 Float Plane 1,946 1,274 1,800 1,800 1,800 Tie Down 12,748 9,590 12,000 12,000 12,000 Landing 127,814 221,188 247,500 247,500 272,250 Plane Parking 3,519 20,356 6,500 32,000 32,000 Total Usage Fees 156,398 349,665 345,800 328,300 350,550 Rents and Leases Land 400,912 459,441 425,000 460,000 480,000 Fish Hauling 2,890 10,242 7,000 7,000 7,000 Total Rents and Leases 403,802 469,683 432,000 467,000 487,000 Miscellaneous Penalty and Interest 2,236 1,834 3,000 3,000 3,000 Interest on Investments 971,333 144,598 80,000 80,000 80,000 Other 29,683 5,000 5,000 5,000 Total Miscellaneous 973,569 176,115 88,000 88,000 88,000 Terminal Revenue Parking Fees 115,977 167,017 206,000 170,000 190,000 Rents and Leases 91,304 179,268 160,000 200,000 210,000 Penalty and Interest 779 1,052 1,000 1,000 1,000 Car Rental Commissions 187,324 206,465 170,000 170,000 170,000 Advertising Commissions 7,581 7,422 7,000 7,000 7,000 Grants Miscellaneous 897 7,269 300 6,500 6,500 Total Terminal Revenue 403,862 568,493 544,300 554,500 584,500 110,000 1,000 1,000 1,000 152,536 11,540 291,937 310,000 891,268 968,157 274,076 291,937 311,000 892,268 969,157 Total Revenues 2,277,877 1,920,828 1,747,882 2,356,850 2,505,989 478,847 507,768 560,305 573,331 554,084 1,475,116 1,617,702 1,463,726 1,463,726 1,579,787 214,171 282,024 266,061 266,061 261,551 159,973 770,194 171,925 340,808 157,162 74,046 164,138 82,460 102,978 80,000 Total Expenditures Contribution To /(From) Fund Balance: Projected Lapse (6 Adjusted (Deficit) /Surplus Beginning Fund Balance Ending Fund Balance City of Kenai Fiscal Year 2011 Operating Budget Budget Projection Fund: 008 Airport Fund Original Department Actual Actual Budget Projection Proposed FY 2008 FY 2009 FY 2010 FY 2010 FY 2011 2,402,153 3,341,826 2,544,477 2,746,904 2,632,584 (124,276) (1,420,998) (796,595) (390,054) (126,595) 152,669 164,814 157,955 (643,926) (225,240) 31,360 5,276,209 5,151,933 3,431,928 3,730,935 3,505,695 5,151,933 3,730,935 2,788,002 3,505,695 3 537,055 City of Kenai Fiscal Year 2011 Operating Budget Airport Fund Summary by Line Item Original Department Increase Account Expense FY2009 Budget Amended Proposed (Decrease) Number Description Actual FY2010 Budget FY2011 FY10 Original Change Salaries and Benefits 0100 Salaries 339,586 350,920 350,920 351,466 546 0.16% 0200 Overtime 55,416 34,500 34,500 43,500 9,000 26.09% 0250 Holiday Pay 0300 Leave 12,726 13,327 13,327 12,654 (673) (5.05 0400 Medicare 5,224 4,991 4,991 5,910 919 18.41% 0450 Social Security 1,069 791 791 (791) (100.00 0500 PERS 129,168 106,569 106,569 110,435 3,866 3.63% 0600 Unemployment Insurance 1,919 1,919 1,942 23 1.20% 0700 Workers Compensation 13,493 12,531 12,531 11,772 (759) (6.06 0800 Health Life Insurance 67,101 62,000 62,000 69,750 7,750 12.50% 0900 Supplemental Retirement 8,442 9,090 9,090 9,100 10 0.11% Total Salaries Benefits 632,225 596,638 596,638 616,529 19,891 3.33% Maintenance and Operations 2021 Office Supplies 1,694 2,750 2,750 2,750 2022 Operating Repair Supplies 184,219 176,900 181,788 189,000 2024 Small Tools /Minor Equipment 27,701 21,500 21,599 14,800 2025 Snack Bar Supplies 2026 Computer Software 750 1,400 1,400 1,400 4531 Professional Services 85,064 85,600 86,500 53,000 4532 Communications 22,400 28,400 28,400 28,800 4533 Travel Transportation 6,624 13,759 13,759 10,100 4534 Advertising 8,453 14,300 14,300 15,400 4535 Printing Binding 2,982 6,650 6,650 5,500 4536 Insurance 98,900 104,000 104,000 102,300 4537 Utilities 312,533 322,910 322,910 353,805 4538 Repair Maintenance 330,727 279,960 300,478 293,580 4539 Rentals 12,576 17,960 17,960 20,000 4540 Equip. Fund Pmts. 4541 Postage 4666 Books 337 650 650 650 4667 Dues Publications 348 350 383 520 4999 General Contingency 40,000 40,000 40,000 5041 Miscellaneous 76,729 4,650 4,518 3,450 5045 Depreciation 5047 Grants to Agencies Total Maint. and Operations 1,172,037 1,121,739 1,148,045 1,135,055 13,316 1.19% Capital Outlay Transfers 8061 Land 8062 Buildings 95,000 8063 Improvements 136,338 8064 Machinery Equipment 20,000 9090 Transfers 1,286,226 Total Capital Outlay and Transfers 10,000 22,700 793,400 40,838 961,383 34,000 847,000 Department Total: 3,341,826 2,544,477 2,746,904 2,632,584 12,100 6.84% (6,700) (31.16 (32,600) (38.08 400 1.41% (3,659) (26.59 1,100 7.69% (1,150) (17.29 (1,700) (1.63 30,895 9.57% 13,620 4.86% 2,040 11.36% 170 48.57% (1,200) (25.81 (10,000) (100.00 11,300 49.78% 53,600 6.76% 1,537,564 826,100 1,002,221 881,000 54,900 6.65% 88,107 3.46% Total Maint. and Operations 354,855 393,789 398,677 372,510 (21,279) (5.40 Original Department Increase Account Expense FY2009 Budget Amended Proposed (Decrease) Number Description Actual FY2010 Budget FY2011 FY10 Original Change Salaries and Benefits 0100 Salaries 52,792 60,731 60,731 60,995 264 0.43% 0200 Overtime 6,231 1,250 1,250 1,250 0250 Holiday Pay 0300 Leave 1,904 2,205 2,205 2,181 (24) (1.09 0400 Medicare 884 931 931 934 3 0.32% 0450 Social Security 0500 PERS 20,930 17,138 17,138 17,404 266 1.55% 0600 Unemployment Insurance 321 321 322 1 0.31% 0700 Workers Compensation 2,634 2,479 2,479 2,330 (149) (6.01 0800 Health Life Insurance 12,401 14,000 14,000 15,750 1,750 12.50% 0900 Supplemental Retirement 1,337 1,961 1,961 2,008 47 2.40% Total Salaries Benefits 99,113 101,016 101,016 103,174 2,158 2.14% Capital Outlay Transfers 8061 Land 8062 Buildings 8063 Improvements 8064 Machinery Equipment 9090 Transfers Out Total Capital Outlay and Transfers City of Kenai Fiscal Year 2011 Operating Budget Fund: 008 Airport Fund Department: 61 Airport Terminal Maintenance and Operations 2021 Office Supplies 63 250 250 250 2022 Operating Repair Supplies 12,660 13,100 17,988 15,000 1,900 14.50% 2024 Small Tools /Minor Equipment 5,246 1,400 1,499 1,600 200 14.29% 2025 Snack Bar Supplies 2026 Computer Software 368 500 500 500 4531 Professional Services 2,500 2,500 1,000 (1,500) (60.00 4532 Communications 4,770 6,000 6,000 6,000 4533 Travel Transportation 2,600 2,600 2,600 4534 Advertising 473 1,500 1,500 1,000 (500) (33.33 4535 Printing Binding 300 650 650 500 (150) (23.08 4536 Insurance 9,000 9,900 9,900 9,600 (300) (3.03 4537 Utilities 129,711 139,029 139,029 145,980 6,951 5.00% 4538 Repair Maintenance 186,084 197,500 197,500 170,080 (27,420) (13.88 4539 Rentals 6,180 6,860 6,860 6,900 40 0.58% 4540 Equip. Fund Pmts. 4541 Postage 4666 Books 4667 Dues Publications 4999 Contingency 10,000 10,000 10,000 5041 Miscellaneous 2,000 1,901 1,500 (500) (25.00 5045 Depreciation 5047 Grants to Agencies 53,800 10,000 55,500 (10,000) (100.00 18,138 20,000 20,000 55,500 58,400 2,900 5.23% 53,800 65,500 73,638 78,400 12,900 19.69% Department Total: 507,768 560,305 573,331 554,084 (6,221) (1.11 City of Kenai Fiscal Year 2011 Operating Budget Fund: 008 Airport Fund Department: 61 Airport Terminal Account Manager Council Number Description Proposed Approved 2022 Operating and Repair Supplies Custodial and Institutional supplies 5,000 Ice melt chemicals for sidewalks 750 Miscellaneous Supplies 1,700 Short-term parking signage 2,500 Christmas decorations and lights 1,750 Flowers for outside planters and beds 3,300 15,000 2024 Small Tools and Minor Equipment Duplexing printer /copier /scanner /fax 1,600 4531 Professional Services Miscellaneous Engineering 1,000 4532 Communication Emergency elevator phone, Police, parking lot, FAA lines, office fax and computer lines 6,000 4533 Transportation DBE conference and meetings 2,600 4537 Utilities Utilities for Terminal Building and (1/2) airport generator 4539 Rentals Plant rental maintenance Rental of heaters, fans and other equipment needed for weather or repairs 8063 Improvements Other Than Buildings Relamp 14 Parking lot lights (LED) 145,980 4538 Repairs and Maintenance Janitorial service 70,000 Elevator service 2,000 Security services 60,000 Misc. repairs and maintenance 20,000 Roof repairs 7,500 Inspections (alarm, boiler, sprinklers, elevator, etc.) 2,600 Paving at south end of terminal 5,000 Security system maintenance 900 Quarterly drain flushing 880 Holiday window painting 1200 170,080 6,400 500 6,900 20,000 9090 Transfer to Other Funds To general fund: Central Administrative Costs 58,400 Capital Outlay Transfers 8061 Land 8062 Buildings 8063 Improvements 8064 Machinery Equipment 9090 Transfers Out Total Capital Outlay and Transfers City of Kenai Fiscal Year 2011 Operating Budget Fund: 008 Airport Fund Department: 62 Airport Airfield Original Department Increase Account Expense FY2009 Budget Amended Proposed (Decrease) Number Description Actual FY2010 Budget FY2011 FY10 Original 04 Change Salaries and Benefits 0100 Salaries 132,262 126,260 126,260 128,544 2,284 1.81% 0200 Overtime 48,480 32,000 32,000 41,000 9,000 28.13% 0250 Holiday Pay 0300 Leave 2,448 2,955 2,955 3,307 352 11.91% 0400 Medicare 2,694 2,338 2,338 2,506 168 7.19% 0450 Social Security 360 0500 PERS 53,800 43,759 43,759 47,405 3,646 8.33% 0600 Unemployment Insurance 731 731 768 37 5.06% 0700 Workers Compensation 8,805 7,723 7,723 7,090 (633) (8.20 0800 Health Life Insurance 28,074 18,000 18,000 20,250 2,250 12.50% 0900 Supplemental Retirement 3,333 3,379 3,379 3,342 (37) (1.09 Total Salaries Benefits 280,256 237,145 237,145 254,212 17,067 7.20% Maintenance and Operations 2021 Office Supplies 429 500 500 500 2022 Operating Repair Supplies 158,919 150,000 150,000 160,000 10,000 6.67% 2024 Small Tools /Minor Equipment 17,607 15,000 15,000 10,500 (4,500) (30.00 2025 Snack Bar Supplies 2026 Computer Software 30 200 200 200 4531 Professional Services 675 600 600 500 (100) (16.67 4532 Communications 14,565 16,000 16,000 16,500 500 3.13% 4533 Travel Transportation 2,784 2,500 2,500 2,500 4534 Advertising 231 300 300 300 4535 Printing Binding 460 1,000 1,000 1,000 4536 Insurance 88,700 91,700 91,700 90,100 (1,600) (1.74 4537 Utilities 155,917 158,881 158,881 166,825 7,944 5.00% 4538 Repair Maintenance 32,843 50,000 50,000 86,000 36,000 72.00% 4539 Rentals 4,301 8,600 8,600 8,100 (500) (5.81 4540 Equip. Fund Pmts. 4541 Postage 4666 Books 125 150 150 150 4667 Dues Publications 150 150 4999 Contingency 10,000 10,000 10,000 5041 Miscellaneous 284 150 150 150 5045 Depreciation 5047 Grants to Agencies Total Maint. and Operations 477,870 505,581 505,581 553,475 47,894 9.47% 22,700 22,700 14,000 (8,700) (38.33 859,576 698,300 698,300 758,100 59,800 8.56% 859,576 721,000 721,000 772,100 51,100 7.09% Department Total: 1,617,702 1,463,726 1,463,726 1,579,787 116,061 7.93% Account Number Description 2024 Small Tools and Minor Equipment Tools Equipment, misc ARFF Gear x 2 City of Kenai Fiscal Year 2011 Operating Budget Fund: 008 Airport Fund Department: 62 Airport Airfield 2022 Operating and Repair Supplies Sand, Urea, Clearway liquid runway de -icer, fire station 9090 Transfers to Other Funds To general fund: Police /Communication, Shop, Fire, and Centeral Administrative Costs Manager Council Proposed Approved 160,000 5,000 5,500 10,500 4531 Professional Services Training, physicals, Pre employment tests 500 4532 Communication Voice lines, alarm system, etc. 15,000 Cell Phones 1,500 16,500 4533 Transportation Fire and Ops personnel training 2,500 4538 Repairs and Maintenance Cracksealing 15,000 Tapley repair and service 1,000 Fence repair 5,000 Hydro Ax fence line 5,000 Misc. airport painting 5,000 System certifications (sprinklers, boilers, alarm, etc) 5,000 Misc. door and gate repairs 5,000 Runway centerline painting 30,000 Undefined 15,000 86,000 4539 Rentals Portable toilets 2,000 Backhoe 2,000 Roller for ski strip and parking areas 2,500 Dozer 1,000 Stage for Air Fair 600 8,100 8063 Improvement other than Buildings Relamp Fire Side and Sand Bay 14,000 758,100 Original Department Increase Account Expense FY2009 Budget Amended Proposed (Decrease) Number Description Actual FY2010 Budget FY2011 FY10 Original Change Salaries and Benefits 0100 Salaries 106,109 113,110 113,110 116,826 3,716 3.29% 0200 Overtime 476 0250 Holiday Pay 0300 Leave 6,680 5,626 5,626 5,812 186 3.31% 0400 Medicare 1,646 1,722 1,722 1,778 56 325% 0450 Social Security 0500 PERS 37,369 31,275 31,275 32,665 1,390 4.44% 0600 Unemployment Insurance 594 594 613 19 3.20% 0700 Workers Compensation 614 724 724 987 263 36.33% 0800 Health Life Insurance 17,876 20,000 20,000 22,500 2,500 12.50% 0900 Supplemental Retirement 2,652 2,500 2,500 2,500 Total Salaries Benefits 173,422 175,551 175,551 183,681 8,130 4.63% Maintenance and Operations 2021 Office Supplies 1,202 1,500 1,500 1,500 2022 Operating Repair Supplies 507 800 800 1,000 200 25.00% 2024 Small Tools /Minor Equipment 4,513 3,900 3,900 2,500 (1,400) (35.90 2025 Snack Bar Supplies 2026 Computer Software 352 500 500 500 4531 Professional Services 863 1,500 1,500 1,500 4532 Communications 3,054 5,100 5,100 5,000 (100) (1.96 4533 Travel Transportation 3,840 7,860 7,860 5,000 (2,860) (36.39 4534 Advertising 7,749 12,000 12,000 13,100 1,100 9.17% 4535 Printing Binding 2,222 3,000 3,000 3,000 4536 Insurance 1,200 2,400 2,400 2,600 200 8.33% 4537 Utilities 4538 Repair Maintenance 4539 Rentals 4540 Equip. Fund Pmts. 4541 Postage 4666 Books 212 500 500 500 4667 Dues Publications 348 350 383 370 20 5.71% 4999 Contingency 10,000 10,000 10,000 5041 Miscellaneous 940 1,500 1,467 800 (700) (46.67 5045 Depreciation 5047 Grants to Agencies Total Maint. and Operations 27,002 50,910 50,910 47,370 (3,540) (6.95 Capital Outlay Transfers 8061 Land 8062 Buildings 8063 Improvements City of Kenai Fiscal Year 2011 Operating Budget Fund: 008 Airport Fund Department: 63 Airport Administration 8064 Machinery Equipment 9090 Transfers Out 81,600 39,600 39,600 30,500 (9,100) (22.98 Total Capital Outlay and Transfers 81,600 39,600 39,600 30,500 (9,100) (22.98 Department Total: 282,024 266,061 266,061 261,551 (4,510) (1.70 City of Kenai Fiscal Year 2011 Operating Budget Fund: 008 Airport Fund Department: 63 Airport Administration Account Manager Council Number Description Proposed Approved 2022 Operating and Repair Supplies Misc 400 Fuel, Apt Mgr. Vehicle 600 1,000 4531 Professional Services Web site development 1,000 Hosting Fees 500 1,500 4532 Communication Telephone, fax, data 3,500 Airport Manager cell phone 500 Postage and misc. 1,000 5,000 4533 Transportation ERA coupon book for admin travel, (including finance, attorney, planner, council, fire police) 1,140 NW AAAE small airports mgt. training 2,500 Car Allowance 360 Marketing trips 1,000 5,000 4534 Advertising Advertising 7,000 Agenda Advertising Airport Commission 1,000 Air Fair 2,000 Aviation Trade Show 600 Local community program ads 1,500 NW AAAE Conference Sponsorship 1,000 13,100 4535 Printing and Binding Copy paper 500 Print cartridges 1,500 Professional copy /printing 1,000 3,000 5041 Miscellaneous Fed Express Chgs, Grants, CIP datasheets to FAA 100 Water Cooler and Water 450 Refreshments business mtgs. 250 800 9090 Transfers to Other Funds Central administrative costs (G /F) 30,500 Capital Outlay Transfers 8061 Land 8062 Buildings 8063 Improvements 8064 Machinery Equipment 9090 Transfers Out Total Capital Outlay and Transfers Department Total: City of Kenai Fiscal Year 2011 Operating Budget Fund: 008 Airport Fund Department: 64 Airport Other Buildings and Areas Original Department Increase Account Expense FY2009 Budget Amended Proposed (Decrease) Number Description Actual FY2010 Budget FY2011 FY10 Original Change Salaries and Benefits 0100 Salaries 48,423 50,819 50,819 45,101 (5,718) (11.25 0200 Overtime 229 1,250 1,250 1,250 0250 Holiday Pay 0300 Leave 1,694 2,541 2,541 1,354 (1,187) (46.71 0400 Medicare 692 692 0450 Social Security 709 791 791 (791) (100.00 0500 PERS 17,069 14,397 14,397 12,961 (1,436) (9.97 0600 Unemployment Insurance 273 273 239 (34) (12.45 0700 Workers Compensation 1,440 1,605 1,605 1,365 (240) (14.95 0800 Health Life Insurance 8,750 10,000 10,000 11,250 1,250 12.50% 0900 Supplemental Retirement 1,120 1,250 1,250 1,250 Total Salaries Benefits 79,434 82,926 82,926 75,462 (7,464) (9.00 Maintenance and Operations 2021 Office Supplies 500 500 500 2022 Operating Repair Supplies 12,133 13,000 13,000 13,000 2024 Small Tools /Minor Equipment 335 1,200 1,200 200 (1,000) (83.33 2025 Snack Bar Supplies 2026 Computer Software 200 200 200 4531 Professional Services 38,748 31,000 31,900 10,000 (21,000) (67.74 4532 Communications 11 1,300 1,300 1,300 4533 Travel Transportation 799 799 (799) (100.00 4534 Advertising 500 500 1,000 500 100.00% 4535 Printing Binding 2,000 2,000 1,000 (1,000) (50.00 4536 Insurance 4537 Utilities 9,227 5,000 5,000 16,000 11,000 220.00% 4538 Repair Maintenance 10,177 20,000 20,000 22,500 2,500 12.50% 4539 Rentals 2,095 2,500 2,500 5,000 2,500 100.00% 4540 Equip. Fund Pmts. 4541 Postage 4666 Books 4667 Dues Publications 4999 Contingency 10,000 10,000 10,000 5041 Miscellaneous 75,446 1,000 1,000 1,000 5045 Depreciation 5047 Grants to Agencies Total Maint. and Operations 148,172 88,999 89,899 81,700 (7,299) (8.20 95,000 136,338 20,000 291,250 542,588 167,983 770,194 167,983 171,925 340,808 157,162 (14,763) (8.59 Account Number Description 2022 Operating and Repair Supplies Building and Grounds Supplies Lands /FPBasin 100 LL Fuel FPB 4531 Professional Services Misc. Surveying, Engineering Water sampling 4535 Printing Binding Brochures 4538 Repairs and Maintenance General maintenance Float Plane Basin fuel station upgrade City of Kenai Fiscal Year 2011 Operating Budget Fund: 008 Airport Fund Department: 64 Airport Other Buildings Manager Council Proposed Approved 3,000 10,000 13,000 7,000 3,000 10,000 1,000 15,000 7,500 22,500 4539 Rentals Porta- toilets July 2009 June 2010 2,500 Equipment Rental (clean out slips) 2,500 5,000 5041 Miscellaneous Recording fees 1,000 Maintenance and Operations 2021 Office Supplies 2022 Operating Repair Supplies 2024 Small Tools /Minor Equipment 2025 Snack Bar Supplies 2026 Computer Software 4531 Professional Services 4532 Communications 4533 Travel Transportation 4534 Advertising 4535 Printing Binding 4536 Insurance 4537 Utilities 4538 Repair Maintenance 4539 Rentals 4540 Equip. Fund Pmts. 4541 Postage 4666 Books 4667 Dues Publications 4999 Contingency 5041 Miscellaneous 5045 Depreciation 5047 Grants to Agencies City of Kenai Fiscal Year 2011 Operating Budget Fund: 008 Airport Fund Department: 65 Airport Training Facility Original Department Increase Account Expense FY2009 Budget Amended Proposed (Decrease) Number Description Actual FY2010 Budget FY2011 FY10 Original Change Salaries and Benefits 0100 Salaries 0200 Overtime 0250 Holiday Pay 0300 Leave 0400 Medicare 0450 Social Security 0500 PERS 0600 Unemployment Insurance 0700 Workers Compensation 0800 Health Life Insurance 0900 Supplemental Retirement Total Salaries Benefits Capital Outlay Transfers 8061 Land 8062 Buildings 8063 Improvements 8064 Machinery Equipment 9090 Transfers Out Total Capital Outlay and Transfers 44,778 50,000 17,678 101,623 59 Department Total: 164,138 20,000 12.460 50,000 40,000 20,000 32,978 102,978 25,000 15,000 5,000 2,540 82,460 80.000 (10,000) (20.00 25.00% 20.39% Total Maint. and Operations 164,138 82,460 102,978 80,000 (2,460) (2.98 (2,460) (2.98 City of Kenai Fiscal Year 2011 Operating Budget Fund: 008 Airport Fund Department: 65 Airport Training Facility Account Manager Council Number Description Proposed Approved 4531 Professional Services Management fee to operator. Amount to be reduce dollar for dollar until eliminated based upon operator profitability. 4537 Utilities Utility subsidy to operator for space occupied by other facility tenants. 40,000 25,000 4538 Repairs and Maintenance General maintenance 11,450 Alert Alarm monitoring 1,600 Fire Control System fire extinguisher inspectin 250 Elevator maintenance 1,700 15,000 ITEM A: CALL TO ORDER ACTION AGENDA KENAI CITY COUNCIL REGULAR MEETING FEBRUARY 17, 2010 7:00 P.M. KENAI CITY COUNCIL CHAMBERS http: /www.ci.kenai.ak.us ITEM B: SCHEDULED PUBLIC COMMENTS (10 minutes) 1. Pledge of Allegiance 2. Roll Call 3. Agenda Approval 4. Consent Agenda *All items listed with an asterisk are considered to be routine and non- controversial by the council and will be approved by one motion. There will be no separate discussion of these items unless a council member so requests, in which case the item will be removed from the consent agenda and considered in its normal sequence on the agenda as part of the General Orders. 1. Ken Tarbox /Natasha Ala Kenai Birding Celebration, Kenai Wildlife Viewing Trail, and Birding Platform Update. 2. Dorothy Gray, Russian Orthodox Church Save America's Treasures Grant. ITEM C: UNSCHEDULED PUBLIC COMMENTS (3 minutes) ITEM D: PUBLIC HEARINGS (Testimony limited to 3 minutes per speaker.) 1. PASSED UNANIMOUSLY. Ordinance No. 2462 -2010 Increasing Estimated Revenues and Appropriations by $1,000 in the General Fund for Library Travel and Transportation. 2. PASSED UNANIMOUSLY. Ordinance No. 2463 -2010 Increasing Estimated Revenues and Appropriations by $7,092.12 in the General Fund for State Traffic Grant Overtime Expenditures. 3. PASSED UNANIMOUSLY. Ordinance No. 2464 -2010 Increasing Estimated Revenues and Appropriations by $8,524.80 in the General Fund for State Bureau of Highway Patrol Overtime Expenditures. 4. PASSED UNANIMOUSLY. Resolution No. 2010 -09 Authorizing Participation in the Library Construction and Major Expansion Matching Grant Program IOct 5. PASSED UNANIMOUSLY. Resolution No. 2010 -10 Awarding a Contract to Blazy Construction, Inc. for the Project Entitled Kenai Recreation Center Locker Room Upgrade 2010 for the Total Amount of $38,000.000. 6. PASSED UNANIMOUSLY. Resolution No. 2010 -11 Awarding a Contract to CH2M Hill, Inc. for the Project Entitled Water and Sewer Rate Study Update for the Total Amount of $34,000.00. 7. PASSED UNANIMOUSLY. Resolution No. 2010 -12 Authorizing a Budget Transfer Within the General Fund, Non Departmental for a Fiber Optic Link Between the Public Safety, Library and City Hall Buildings of the City. 8. APPROVED /CONSENT AGENDA. *Liquor License Renewal New Peking Restaurant, Restaurant /Eating Place. ITEM E: MINUTES 1. APPROVED /CONSENT AGENDA. *Regular Meeting of February 3, 2010. 2. APPROVED /CONSENT AGENDA. *January 12, 2010 Council Work Session Notes ITEM F: UNFINISHED BUSINESS ITEM G: NEW BUSINESS 1. APPROVED. Ratification of Bills 2. APPROVED. Approval of Purchase Orders Exceeding 515,000 3. APPROVED. Approval Mutual Rescission of Lease /Lot 14, Block 1, Cook Inlet Industrial Air Park David Schilling and Michael Schilling d /b /a Schilling Rentals. 4. APPROVED/BARRY ELDRIDGE. Approval Appointment /Reappointment Kenai Peninsula Economic Development District Board of Directors. ITEM H: COMMISSION /COMMITTEE REPORTS 1. Council on Aging 2. Airport Commission 3. Harbor Commission 4. Library Commission 5. Parks Recreation Commission 6. Planning Zoning Commission 7. Miscellaneous Commissions and Committees a. Beautification Committee b. Alaska Municipal League Report c. Mini -Grant Steering Committee d. Kenai Convention Visitors Bureau e. Reports of KPB Assembly, Legislators and Councils ITEM I: REPORT OF THE MAYOR ITEM J: ADMINISTRATION REPORTS 1. City Manager 2. Attorney 3. City Clerk ITEM K: DISCUSSION 1. Citizens (five minutes) 2. Council ITEM L: PENDING LEGISLATION (This item lists legislation which will be addressed at a later date as noted.) Ordinance No. 2412 -2009 Amending KMC 13.40.040 to Provide for a Speed Limit of Ten (10) Miles Per Hour While Driving Motorized Vehicles on a Portion of the North Shore Public Beach Within the City of Kenai. (Clerk's Note: At the June 3, 2009, a motion to adopt Ordinance No. 2412 -2009 was made and the ordinance was subsequently postponed, no time certain. The motion to adopt Ordinance No. 2412 -2009 is active.) Approval Extension of Construction Schedule Lot 14, Block 1, Cook Inlet Industrial Air Park Schilling Rentals. (Clerk's Note: At the January 6, 2010 meeting, Council voted to table this item for 90 days, with a progress report to be given at each council meeting.) Resolution No. 2009 -68 Supporting the Alaska Coastal Communities Global Climate Change Compact and Supporting the State of Alaska Energy Policy as Proposed by the Tri- Borough Commission. (Clerk's Note: At the January 20, 2010 Council Meeting, Resolution No. 2009 -68 was amended and reconsideration of the resolution was postponed to the May 19, 2010 council meeting.) Resolution No. 2010 -07 Amending the Administrative Policies and Procedures for the Preparation, Distribution and Publication of the City Council Agenda and Packet, Including Providing Direction Regarding the Time and Rules for Taking Public Comment. (Clerk's Note: At its February 3, 2010 meeting, the City Council postponed Resolution No. 2010 -07 to March 3, 2010.) EXECUTIVE SESSION None Scheduled ITEM M: ADJOURNMENT ITEM A: CALL TO ORDER ACTION AGENDA KENAI CITY COUNCIL REGULAR MEETING MARCH 3, 2010 7:00 P.M. KENAI CITY COUNCIL CHAMBERS http: /www.ci.kenai.ak.us 1. Pledge of Allegiance 2. Roll Call 3. Agenda Approval 4. Consent Agenda *All items listed with an asterisk are considered to be routine and non- controversial by the council and will be approved by one motion. There will be no separate discussion of these items unless a council member so requests, in which case the item will be removed from the consent agenda and considered in its normal sequence on the agenda as part of the General Orders. ITEM B: SCHEDULED PUBLIC COMMENTS (10 minutes) 1. David Caswell, State Director, Honor and Remember of Alaska Honor and Remember Flag. ITEM C: UNSCHEDULED PUBLIC COMMENTS (3 minutes) ITEM D: PUBLIC HEARINGS (Testimony limited to 3 minutes per speaker.) 1. POSTPONED, 4/21/2010. Resolution No. 2010 -07 Amending the Administrative Policies and Procedures for the Preparation, Distribution and Publication of the City Council Agenda and Packet, Including Providing Direction Regarding the Time and Rules for Taking Public Comment. (Clerk's Note: At its March 3, 2010 meeting, Council postponed Resolution No. 2010 -07 to April 17, 2010.) 2. PASSED UNANIMOUSLY. Resolution No. 2010 -13 Authorizing a Budget Transfer of $10,000 Within the Water and Sewer Special Revenue Fund Sewer Department. 3. PASSED UNANIMOUSLY. Resolution No. 2010 -14 Authorizing the City Manager to Enter Into a Bar and Lounge Concession Agreement for the Kenai Municipal Airport. 4. POSTPONED, NO TIME CERTAIN. Resolution No. 2010 -15 Opposing House Bill Number 266. 5. AMENDED AND PASSED UNANIMOUSLY. Resolution No. 2010 -16 Supporting Senate Bill Number 220. 6. FILE PROTEST. PROTEST LIQUOR LICENSE RENEWAL Alaskalanes, Inc., d /b /a Alaskalanes Bowling Center, License #297- Recreational Site. ITEM E: MINUTES 1. *Regular Meeting of February 17, 2010. 2. *January 4, 2010 Work Session Notes 3. *January 27, 2010 Work Session Notes 4. *December 8, 2009 Work Session Notes ITEM F: UNFINISHED BUSINESS ITEM G: NEW BUSINESS 1. APPROVED. Ratification of Bills 2. APPROVED. Approval of Purchase Orders Exceeding $15,000 3. INTRODUCED /CONSENT AGENDA. *Ordinance No. 2465 -2010 Increasing Estimated Revenues and Appropriations by $2,175 in the General Fund for a State Farm Insurance Grant Awarded for the Purchase of an Educational 911 Simulator Phone. 4. INTRODUCED /CONSENT AGENDA. *Ordinance No. 2466 -2010 Increasing Estimated Revenues and Appropriations by S1,500 in the General Fund City Manager Department to Prepare for the City's Application for the 2011 All- America City Award. 5. INTRODUCED /CONSENT AGENDA. *Ordinance No. 2467 -2010 Increasing Estimated Revenues and Appropriations by $1,481.45 in the General Fund for Ballistic Vest Reimbursements from the U.S. Department of Justice. 6. INTRODUCED /CONSENT AGENDA. *Ordinance No. 2468 -2010 Increasing Estimated Revenues and Appropriations by $11,687.50 in the General Fund for the Police Department to Purchase Equipment from Asset Forfeiture Funds Provided to the City of Kenai. 7. INTRODUCED /CONSENT AGENDA. *Ordinance No. 2469 -2010 Increasing Estimated Revenues and Appropriations by $10,000 in the General Fund Non Departmental to Provide a Grant for the Restoration of the Holy Assumption of the Virgin Mary Russian Orthodox Church, a National Historic Landmark, Located in Old Town Kenai. 8. INTRODUCED /CONSENT AGENDA. *Ordinance No. 2470 -2010 Increasing Estimated Revenues and Appropriations by $602 in the General Fund for Police Training Reimbursements from Internet Crimes Against Children (ICAC). 9. INTRODUCED /CONSENT AGENDA. *Ordinance No. 2471 -2010 Increasing Estimated Revenues and Appropriations by $15,000 in the General Fund Police Department to Purchase Equipment. 10. APPROVED. Approval Chevron North America Exploration and Production Company /Extension of Lease Alaska Fire Training Center. ITEM H: COMMISSION /COMMITTEE REPORTS 1. Council on Aging 2. Airport Commission 3. Harbor Commission 4. Library Commission 5. Parks Recreation Commission 6. Planning Zoning Commission 7. Miscellaneous Commissions and Committees a. Beautification Committee b. Alaska Municipal League Report c. Mini -Grant Steering Committee d. Kenai Convention Visitors Bureau e. Reports of KPB Assembly, Legislators and Councils ITEM I: REPORT OF THE MAYOR ITEM J: ADMINISTRATION REPORTS 1. City Manager 2. Attorney 3. City Clerk ITEM K: DISCUSSION 1. Citizens (five minutes) 2. Council ITEM L: PENDING LEGISLATION (This item lists legislation which will be addressed at a later date as noted.) REMOVED. Ordinance No. 2412 -2009 Amending KMC 13.40.040 to Provide for a Speed Limit of Ten (10) Miles Per Hour While Driving Motorized Vehicles on a Portion of the North Shore Public Beach Within the City of Kenai. (Clerk's Note: At the June 3, 2009, a motion to adopt Ordinance No. 2412 -2009 was made and the ordinance was subsequently postponed, no time certain. The motion to adopt Ordinance No. 2412 -2009 is active.) REMOVED BY MOTION/MOOT. Approval Extension of Construction Schedule Lot 14, Block 1, Cook Inlet Industrial Air Park Schilling Rentals. (Clerk's Note: At the January 6, 2010 meeting, Council voted to table this item for 90 days (April 6, 2010), with a progress report to be given at each council meeting.) Resolution No. 2009 -68 Supporting the Alaska Coastal Communities Global Climate Change Compact and Supporting the State of Alaska Energy Policy as Proposed by the Tri- Borough Commission. (Clerk's Note: At the January 20, 2010 Council Meeting, Resolution No. 2009 -68 was amended and reconsideration of the resolution was postponed to the May 19, 2010 council meeting.) EXECUTIVE SESSION Financial matters, disclosure of which could have an adverse effect on the City. ITEM M: CITY OF KENAI tOMMI.SSION, COMMITTEE OR BOARD EMBERS AN INVITATION FOR "'lU s ONE GUE!W WHAT: DINNER WHEN: MARCH 25, 2010 WHERE: CHALLENGER LEARNING CENTER TIME: 6:30 P.M. TO THANK YOU FOR YOUR PARTICIPATION, Tt}E AND EFFORTS AS A MEMBER OF YOUR CITY OF KENAI L i E MMISSION OR Cc.' 11717.. nau Municipal Airport Airport Protects: 'Lem 10c. Airport Manager's Report For January 2010 Taxiway F, G, H Lighting, Grading, Drainage Improvement: Winter shutdown. Apron Rehabilitation: Winter shutdown. Float Plane Basin Facility Improvement Project: The airport has received the Phase One Float Plane Basin Environmental Site Assessment from American Environmental. It is their opinion that the property is suitable for development with no environmental impacts expected from the identified sources. Annual FAA 139 Inspection: FAA representatives will be at the Kenai Airport from Tuesday, January 12 to Friday January 15 for an annual certification inspection. They will be reviewing ARFF curriculum and training records, quarterly fueling inspection records, airport inspections records, and other areas of the 139 regulations that the airport must comply with. FY11 Budget: We are busy formulating the airport budget. Some of the improvements planned for next year are additional vehicle parking lot landscaping and signage, terminal roof repairs, relamping of terminal parking lot lights, and a wind screen for the Pay Parking Station. 10 Annual Kenai Peninsula Air Fair is June 5, 2010. 2010 -01 Airport Projects: Taxiway F, G, H Lighting, Grading, Drainage Improvement: Winter shutdown. Apron Rehabilitation: Winter shutdown. Float Plane Basin Facility Improvement Project: The Airport has received the Phase One Float Plane Basin Environmental Site Assessment from American Environmental. It is their opinion that the property is suitable for development with no environmental impacts expected from the identified sources. Currently waiting for agency comments. FY11 Budget: The airport continues to work on budget documents. Peninsula Winter Games Ice Around Town: Derrick Stanton and Jacob Bisset designed and sculpted the Airports ice sculpture. Airport Manager's Report For February 2010 2010 -02 Bar /Lounge Concession Opportunity The Airport is advertising for a five year bar /lounge concession in the terminal building. Bids are due Tuesday, February 23 at 2:OOpm. Bid packets may be picked up in the Administrative Office at the north end of the terminal building. 10 Annual KPAF Update: Staff is actively working to secure sponsorships, military participation, static displays, and the design of the t -shirt. The Dixie Express, from the Band of the Pacific has confirmed their participation. So rain or shine, we will have really good music!! Caring for the Kenai Project: The airport is moving forward with Olivia Pfeiffer's project of using a dog for hazing birds on the airport this summer. We are waiting information from Fly Away Farms and State and Federal agencies on the permitting process. /Ac yYf KENAI. ALA SKA CITY OF KENAI RESOLUTION NO. 2010 -14 A RESOLUTION OF THE COUNCIL OF THE CITY OF KENAI, ALASKA, AUTHORIZING THE CITY MANAGER TO ENTER INTO A BAR AND LOUNGE CONCESSION AGREEMENT FOR THE KENAI MUNICIPAL AIRPORT. WHEREAS, on February 7, 2010 the City of Kenai advertised for bids for a Bar and. Lounge Concession in the Airport Terminal for a period of five (5} years; and, WHEREAS, one responsive bid was received on February 23, 2010 from Rosin Investments, Inc., for the contract year March 1, 2010 through February 28, 2015; and, WHEREAS, the bid amoun Bidder Rosin Investments, Inc. Base Rent plus a monthly percentage rate of gross safes WHEREAS, the City Administration has determined that this bid meets all the requirements. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, that the City Manager is authorized to enter into a Bar and Lounge Concession Agreement with Rosin Investments, Inc., for the period March 1, 2010 through February 28, 2015. PASSED BY THE COUNCIL OF THE CITY OF KENAI, ALASKA, this third day of March, 2010. ATTEST: Carol L. Freas, City Clerk Approved by Finance: 7 4A-- eceived was as follows: -19- Suggested by: Ad PAT PORTER, MAYOR Per Year 14,000 1.1% Ite W. ation Memo To: Rick R. Koch City Manager From: Mary L. Bondurant Airport Manager Date: February 24, 2010 Subject: Recommendation Bar and Lounge Concession Bids were solicited on February 7, 10 12, 2010, for the right to operate a Bar and Lounge Concession in the airport terminal building. One (1) individual picked up a bid packet and one bid was received at 2:OOpm on Tuesday, February 24. In connection with the offer, the bid was as follows: "Ser vtn i iQrecttar Kent& PenLvt ular 305 N. WILLOW S3'. SUrTE 209 KENAI, ALASKA 93611 f EL EPF ION E 907 -283 -7951 FAX 907 -283 -3737 Rosin Investments, Inc. $14,000 per year base rent plus a monthly percentage rate of 1.1% of gross sales Bid documents were reviewed for completeness and determined to be a responsive bid. It is recommended the City Manager enter into the Bar and Lounge Concession Agreement with Rosin Investments, Inc. www. ci.kenai.ak.us. -20-