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HomeMy WebLinkAbout2010-05-04 Library Commission PacketKENAI LIBRARY COMMISSION KENAI COUNCIL CHAMBERS MAY 4, 2010 7:00 P.M. AGENDA ITEM 1: CALL TO ORDER ROLL CALL ITEM 2: AGENDA APPROVAL ITEM 3: APPROVAL OF MEETING SUMMARY April 6, 2010 ITEM 4: PERSONS SCHEDULED TO BE HEARD ITEM 5: OLD BUSINESS a. Discussion Library Expansion Update ITEM 6: NEW BUSINESS a. Discussion Code of Conduct Policy b. Discussion Meeting Schedule ITEM 7: REPORTS a. Director b. City Council Liaison ITEM 8: COMMISSION COMMENTS /QUESTIONS ITEM 9: PERSONS NOT SCHEDULED TO BE HEARD ITEM 10: INFORMATION a. Kenai City Council Action Agenda Items from April 7 and 21, 2010. b. Friends of the Kenai Community Library Board Meeting Minutes of April 13, 2010. ITEM 11: ADJOURNMENT PLEASE CONTACT U5 IF YOU WILL NOT BE ABLE TO ATTEND THE MEETING: CAROL 283 -8231 OR,MARY JO 283 -4378 AGENDA ITEM 1: CALL TO ORDER ROLL CALL ITEM 2: AGENDA APPROVAL ITEM 3: APPROVAL OF MEETING SUMMARY March 2, 2010 ITEM 4: PERSONS SCHEDULED TO BE HEARD ITEM 5: OLD BUSINESS a. Discussion Library Expansion Update ITEM 6: NEW BUSINESS ITEM 7: REPORTS a. Director b. City Council Liaison ITEM 8: COMMISSION COMMENTS /QUESTIONS ITEM 9: PERSONS NOT SCHEDULED TO BE HEARD ITEM 10: INFORMATION a. Kenai City Council Action Agenda Items from March 3, 13 and 17, 2010 council meetings. b. 3/9/2010 Friends of the Kenai Community Library Meeting Minutes c. Examples of Library Codes of Conduct ITEM 11: ADJOURNMENT KENAI LIBRARY COMMISSION KENAI COUNCIL CHAMBERS APRIL 6, 2010 7:00 P.M. ITEM 1: CALL TO ORDER ROLL CALL Chair Bryson called the meeting to order at approximately 7:05 p.m. Roll was confirmed as follows: Commissioners present: Commissioners absent: Staff /Council Liaison present: ITEM 2: AGENDA APPROVAL MOTION: KENAI LIBRARY COMMISSION KENAI COUNCIL CHAMBERS APRIL 6, 2010 7:00 P.M. CHAIR EILEEN BRYSON, PRESIDING SUMMARY E. Bryson, J. Bookey, B. Peters, K. Glidden M. Graves, C. Brenckle, and S. Harris Library Director M. Joiner, Council Member R. Marquis Commissioner Peters MOVED for approval of the agenda as presented and Commissioner Glidden SECONDED the motion. There were no objections. SO ORDERED. ITEM 3: APPROVAL OF MEETING SUMMARY March 2, 2010 MOTION: Commissioner Bookey MOVED for approval of the March 2, 2010 meeting summary and Commissioner Peters SECONDED the motion. There were no objections. SO ORDERED. ITEM 4: PERSONS SCHEDULED TO BE HEARD None. ITEM 5: OLD BUSINESS 5 a. Discussion Library Expansion Update Director Joiner reported the following items: There were two expansion related ordinances on the April 7, 2010 council meeting agenda as well as a resolution to award the library construction contract to Blazy Construction. It appeared three additive alternates would be included in the award. An application was submitted to the State for the Library Matching Grant Program She was hopeful the program would be funded or the top six projects in the State would be funded (Kenai's project was in second place). ITEM 6: NEW BUSINESS None. ITEM 7: REPORTS 7 a. Director Joiner reported the following items: She would be speaking at the Kenai Chamber of Commerce on April 14 with regard to the library expansion project. Code of Conduct sample policies (included in the packet as information items) were there for the Commissioners to review and consider for the May meeting. Reports from workshops she recently attended were included as information items, i.e. Alaska Library Association and Public Library Association. She thanked the Commission for supporting the Library travel budget. The Library received a $4,000 grant from Walmart to put toward the expansion project for furnishings and technology for the teen area. The Girl Scouts raised $701 for the expansion project and would be presenting it at the April 21 council meeting. The Eagle Scouts would be helping to move shelving and books before construction. 7 b. City Council Liaison Council Member Marquis noted the following items: Reviewed action agendas for the March 3, 13, and 17, 2010 regular and special council meetings, which were included in the packet. The administrative policies discussion was postponed. The City was working toward submitting an A11- America City Award application in the next year. The City donated $10,000 toward the Russian Orthodox Church improvement project and S5,000 to the Kenai Watershed Forum to assist in the monitoring of the River and streams in the area. A resolution noting the 50th anniversary of the City's incorporation was passed at the March 17 meeting and events to celebrate would be planned throughout the year. ITEM 8: COMMISSION COMMENTS /QUESTIONS Bookey Thanked the Mayor and Council for the commission /committee dinner and was pleased a local construction firm would be awarded the library construction bid. Peters Thanked the Mayor and Council for the commission /committee dinner, adding the expansion project was a long time in coming. Bryson Stated she enjoyed the dinner; was excited about the award of contract; and, mentioned the library tea on Sunday, April 11, 2010. Glidden Thanked the Mayor and Council for the dinner and stated she was excited about the expansion project. LIBRARY COMMISSION MEETING APRIL 6, 2010 PAGE 2 ITEM 9: PERSONS NOT SCHEDULED TO BE HEARD Pat Porter, Mayor, 310 Rogers Road, Kenai Presented balloons to the Commission to celebrate the library project. ITEM 10: INFORMATION 10 -a. Kenai City Council Action Agenda Items from March 3, 13 and 17, 2010 council meetings. 10 -b. 3/9/2010 Friends of the Kenai Community Library Meeting Minutes 10 -c. Examples of Library Codes of Conduct ITEM 11: ADJOURNMENT MOTION: Commissioner Glidden MOVED to adjourn and Commissioner Peters SECONDED the motion. There were no objections. SO ORDERED. There being no further business before the Commission, the meeting was adjourned at approximately 7:30 p.m. Meeting summary prepared and submitted by: Carol L. Freas, City Clerk LIBRARY COMMISSION MEETING APRIL 6, 2010 PAGE 3 Anchorage Public Library Code of Conduct I.te togs The Anchorage Public Library strives to provide a welcoming, comfortable and respectful environment for all users. The following rules are established in support of that goal. Library users may not: Block access to doors, services or materials Bring in animals other than service animals Distribute or post materials not approved by the Library Director Eat or drink in prohibited areas Engage in lewd or offensive behavior Harass other Library users or staff verbally, physically, or sexually Leave children under age 8 years not actively supervised at all times by a responsible person 14 years or older Misuse rest rooms, including laundering and bathing Neglect to wear clothing and footwear Remove Library materials without checking them out Sell merchandise without prior permission from the Library Director Skateboard, roller, in -line, wheeled shoe skate or run inside the building Sleep or stay overnight Solicit for personal, political or religious purposes Steal, damage, alter or misuse library property Use abusive or profane language Use cell phones in a disruptive manner Users will be asked to refrain from any behavior if, in the judgment of Library staff /security, it disrupts the environment for other users or makes the library unsafe. This includes but is not limited to: Speaking loudly Having the volume loud enough to be heard by others through headphones or ear pods Gathering with more than two people around a computer Moving, altering or rearranging furniture and equipment Putting feet on furniture or walls Reeking of body odor, perfume, or cologne Conduct in violation of Federal, State or local law, ordinance, regulation or policy is prohibited in library facilities and on library grounds. Persons determined to be in violation of the Library Code of Conduct may be asked to leave, be barred from the Library or be prosecuted. Patrons should keep personal belongings with them at all times; the Library is not responsible for personal belongings. The Library Director may promulgate reasonable rules pertaining to the use of property and facilities of the Anchorage Public Library. No review by the Assembly is required. Such rules shall be set forth in writing and available for public review. (AO 83 -121) Recommended for approval: Library Advisory Board. January 21, 2009 Approved by: Karen Keller, Library Director. January 21, 2009 Sample web pages for Code of Conduct Policy http: /www.ci.osweeo.or.us /library /policy /conduct.htm htt :1 /www.hialeahfl.gov /dep /library /codecouduct.aspx http: /www.ci. south -pas ad ena.ca.us /iibrary /cod eofconduct.html http: /www.dallaslibrarv.org /about /librarv- codeCondu.ct.php http:// www .h.arvardpubliclibrary.org /h.pl codeofconduLt.htm http://jaxpubliclibrary,org/libicodeofconduct.html htt,x /www.manhassethbrar .or' /lib http: /www.roxanalihrarv.org /about -us/ library policies /library- code- of- conduct.html htti /www.n.Llib.va.us /solieies /code of conduct 23 se r 0 conduct Commission /Committee /Board Meeting Schedule Scheduled Meeting Days Planning Zoning Commission Twice monthly January through December, Second Fourth Wednesdays Library Commission Monthly First Tuesday of the month. Council on Aging Monthly Second Thursday of the month. Beautification Committee Meetings held March, May, July September Second Tuesday of the month. Parks Recreation Commission Meetings held January, April, July October I First Thursday of the month. Airport Commission Monthly Second Thursday of the month. Harbor Commission Monthly First Monday after first council meeting of the month. Advisory Cemetery Committee Monthly Third Thursday of the month. item bL KENAI CITY COUNCIL POLICY FOR COMMISSION, COMMITTEE, BOARD AND COUNCIL ON AGING MEETINGS AND WORK SESSIONS Commission, Committee Board Reappointment: If, after a term (or consecutive term) of appointment has been completed, a commission, committee or board member would like to be reappointed for an additional term, an application must be submitted to council for consideration and approval. Formation of Subcommittees of Commissions, Committees or Boards A subcommittee of a commission, committee or board may be formed for a specific function if upon review by administration, it is indicated the subcommittee would be a governmental body and a subcommittee of a public entity and if the formation is approved by Council. If a subcommittee is approved by Council, the meetings of the subcommittee must be open to the public; meeting notices shall be posted on the Official City Bulletin Board in Kenai City Hall and on the city website at least five (5) days prior to the meeting; and the meetings may be electronically recorded and the recordings (the official record) stored in the City Clerks Office. Meeting Schedules: Until further notice, the commission /committee meeting schedule is as follows: 1. Commission, committees and boards, including Library, Parks Recreation and Airport Commissions and Beautification Committee, shall meet as listed above. 2. Council on Aging shall meet monthly at the Kenai Senior Center. 3. Planning Zoning Commission and the Personnel Arbitration Board is exempted from this meeting directive. 4. Commissions, committees, boards and the Council on Aging may, with the City Clerk's approval and notification of Council and City Manager, hold special meetings (for a specific purpose) on an as- needed basis. 5. Commission, committee and board meetings may be cancelled by the City Clerk, with notification of Council and City Manager, if cancellation is warranted, i.e. lack of agenda items, pre knowledge of lack of quorum, etc. 6. All commission, committee and board meetings (except Council on Aging) will be held at Kenai City Hall and begin at 7:00 p.m. Council on Aging meetings will be held at the Kenai Senior Center and begin at 4:30 p.m. October through April, and 7:00 p.m., May through September. Exceptions for subcommittee meetings may be made with advance notice to and approval by the City Clerk. KENAI CITY COUNCIL POLICY FOR COMMISSION, COMMITTEE, BOARD AND COUNCIL ON AGING MEETINGS AND WORK SESSIONS PAGE 2 7. Any additional commissions, committees, or boards formed will be set and incorporated into the following meeting schedule by the City Council. Minutes /Meeting Recording: 8. Excepting the Planning Zoning Commission and Personnel Arbitration Board, responsibility of taking notes and electronically recording the commission, committee, board meetings, falls to the department liaison (staff member) to the specific meeting group. 9. Summary minutes will be produced by the City Clerk from the department liaison notes and provided to the City Council as official records of the meetings. 10. Electronic recordings of the meeting group, except the Planning Zoning Commission, shall be kept for two years. 11. Planning Zoning Commission meeting recordings shall continue to be kept for six years. Work Sessions: 12. Commission, committees and boards shall receive the City Clerks approval to hold work sessions to be held on a date other than that of a regularly scheduled meeting or at a time immediately prior to a regularly scheduled meeting, i.e. a 6:00 p.m. work session before a 7:00 p.m. meeting. 13. Work sessions may not be held without the approval of the City Clerk unless they occur on the night of and at the time of a regularly- scheduled advertised meeting. 14. During work sessions, only items on the work session agenda may be discussed and no formal actions may be taken. 15. All commission, committee and board meetings must be given appropriate public notice. EFFECTIVE: This directive shall take effect November 20, 2008 and remain in effect until modified by the Kenai City Council. Approved by the Kenai City Council on the 19th dar‘of N. n be 200 ATTEST: Carol L. Freas, City Clerk clf Revised 11/19/08 PAT PORTE MAYOR ITEM A: CALL TO ORDER ACTION AGENDA KENAI CITY COUNCIL REGULAR MEETING APRIL 7, 2010 7:00 P.M. KENAI CITY COUNCIL CHAMBERS http: /www.ci.kenai.ak.us Item IDa 1. Pledge of Allegiance 2. Roll Call 3. Agenda Approval 4. Consent Agenda *All items listed with an asterisk are considered to be routine and non- controversial by the council and will be approved by one motion. There will be no separate discussion of these items unless a council member so requests, in which case the item will be removed from the consent agenda and considered in its normal sequence on the agenda as part of the General Orders. ITEM B: SCHEDULED PUBLIC COMMENTS (10 minutes) ITEM C: UNSCHEDULED PUBLIC COMMENTS (3 minutes) ITEM D: PUBLIC HEARINGS (Testimony limited to 3 minutes per speaker.) 1. AMENDED/PASSED UNANIMOUSLY. Ordinance No. 2472 2010 Making Corrective Amendments to the Development Requirements Table in KMC 14.24.020 Providing for Rear Setbacks of Ten (10) Feet in the Light Industrial (IL), Heavy Industrial (IH), Central Commercial (CC), General Commercial (CG), and Central Mixed Use Zones (CMU). 2. PASSED UNANIMOUSLY. Ordinance No. 2473 2010 Increasing Estimated Revenues and Appropriations by $1,300 in the General Fund for a Library Grant. 3. Ordinance No. 2475 2010 Increasing Estimated Revenues by $2,029,343.75 and Appropriations by $2,023,595 in the Debt Service Fund. a. PASSED UNANIMOUSLY. Substitute /Ordinance No. 2475 2010 Increasing Estimated Revenues by $2,029,343.75 and Appropriations by $2,023,289.94 in the Debt Service Fund. 4. Ordinance No. 2474 2010 Increasing Estimated Revenues and Appropriations by $4,660,000 in the Library Improvements Capital Project Fund. a. PASSED UNANIMOUSLY. Substitute /Ordinance No. 2474 -2010 Increasing Estimated Revenues and Appropriations by $4,775,516 in the Library Improvements Capital Project Fund. 5. PASSED UNANIMOUSLY. Ordinance No. 2476 -2010 Authorizing a Budget Transfer Within the General Fund and Increasing Estimated Revenues and Appropriations in the Kenai Multipurpose Facility Capital Project Fund for Installation of Energy Efficient Lighting. 6. PASSED UNANIMOUSLY. Ordinance No. 2477 -2010 Authorizing a Budget Transfer Within the General Fund and Increasing Estimated Revenues and Appropriations in the Kenai Comprehensive Plan Project Fund. 7 PASSED UNANIMOUSLY. Resolution No. 2010 -20 Approving a Cooperative Agreement Between the Alaska Department of Fish and Game and the City of Kenai for Kenai River Personal Use Fishery North Shore Fishery Support Improvements and Authorizing the City Manager to Sign the Agreement on Behalf of the City of Kenai. 8. PASSED UNANIMOUSLY. Resolution No. 2010 -21 Awarding a Contract to Blazy Construction, Inc. for the Project Entitled, "Kenai Community Library Expansion and Renovation 2010" for the Total Amount of 54,178,516.00. 9. PASSED UNANIMOUSLY. Resolution No. 2010 -22 Authorizing the Purchase of a Truck for the Capital Projects Manager from the Capital Projects Management Fund. 10. POSTPONED TO JULY 7, 2010. Resolution No. 2010 -23 Opposing "An Initiative Creating an Alaska Anti Corruption Act" Which Will be on the 2010 Alaska Primary Election Ballot. 11. REMOVED AS PROTEST /ADDED TO CONSENT AGENDA AND APPROVED00. PROTEST OF LIQUOR LICENSE RENEWAL L&M Ventures Inc., d/b /a Little Ski -Mo Drive Inn 12. WITHDRAWN. WITHDRAWAL OF PROTEST Liquor License Renewal/Alaskalanes, Inc., d/b /a Alaskalanes Bowling Center Recreational Site 13. APPROVED /CONSENT AGENDA. *Liquor License Renewal Alaska Chinook Lodge (License #4726) /Lodge- Seasonal (May 1 October 31). ITEM E: MINUTES 1. APPROVED /CONSENT AGENDA. *Special Meeting of March 13, 2010. 2. APPROVED /CONSENT AGENDA. *Regular Meeting of March 17, 2010. ITEM F: UNFINISHED BUSINESS 1. APPROVED. Discussion /Action Item Town Hall Meeting ITEM G: NEW BUSINESS 1. APPROVED. Ratification of Bills 2. APPROVED. Approval of Purchase Orders Exceeding $15,000 3. INTRODUCED /CONSENT AGENDA. *Ordinance No. 2478 -2010 Increasing Estimated Revenues and Appropriations by $895 in the General Fund for Training Reimbursements form Internet Crimes Against Children (ICAC). 4. APPROVED. Action Item Deed of Trust /Assignment of Lease and Security Assignment of Lease Loroc, LLC /Lot 7A, Block 1, FBO Subdivision, Fed Ex Addition (Federal Express). 5. APPROVED. Action Item Amendments to Leases /Rate Changes Kenai Golf Course. 6. APPROVED. Discussion /Action Item Bir Hazing /Airport Dog from Flyaway Farms. 7. SCHEDULED /6/7 16/2010. Discussion Schedule Annual Evaluations of City Manager, City Attorney and City Clerk. 8. RESOLUTION TO FOLLOW/PROCEED WITH COLLECTIONS. Discussion Enforcement Actions for City Code Violations and Collection of Civil Penalties. ITEM H: COMMISSION /COMMITTEE REPORTS 1. Council on Aging 2. Airport Commission 3. Harbor Commission 4. Library Commission 5. Parks Recreation Commission 6. Planning 8s Zoning Commission 7. Miscellaneous Commissions and Committees a. Beautification Committee b. Alaska Municipal League Report c. Mini -Grant Steering Committee d. Kenai Convention 85 Visitors Bureau e. Reports of KPB Assembly, Legislators and Councils ITEM I: REPORT OF THE MAYOR ITEM J: ADMINISTRATION REPORTS 1. City Manager 2. Attorney 3. City Clerk ITEM K: DISCUSSION 1. Citizens (five minutes) 2. Council EXECUTIVE SESSION Pursuant to AS 29.20.020, AS 44.62.310, KMC 1.15.030, and Kenai Charter, Section 2 -6: To discuss matters the immediate knowledge of which would clearly have an adverse effect upon the finances of the City of Kenai and to obtain advice from City Attorney: (1) Kenai Landing, Inc.; (2) Potential Land Sale (TransCanada); and, (3) Ma Pa Alaskan Treasures, Inc. /Robert Debora Loveall lease dispute. DIRECTION GIVEN to City Attorney and City Manager to work on and monitor the Kenai Landing issue; directed the City Manager to monitor the issue with TransCanada and potential sale of property; and, directed City Attorney and City Manager to follow City Code with regard to Ma Pal Alaskan Treasures, Inc. ITEM L: PENDING LEGISLATION (This item lists legislation which will be addressed at a later date as noted.) Resolution No. 2009 68 Supporting the Alaska Coastal Communities Global Climate Change Compact and Supporting the State of Alaska Energy Policy as Proposed by the Tri- Borough Commission. (Clerk's Note: At the January 20, 2010 Council Meeting, Resolution No. 2009 -68 was amended and reconsideration of the resolution was postponed to the May 19, 2010 council meeting.) Resolution No. 2010 07 Amending the Administrative Policies and Procedures for the Preparation, Distribution and Publication of the City Council Agenda and Packet, Including Providing Direction Regarding the Time and Rules for Taking Public Comment. (Clerk's Note: At its March 3, 2010 meeting, Council postponed Resolution No. 2010 -07 to the second council meeting in April, 2010 (April 21, 2010). The motion to adopt is active.) Resolution No. 2010 15 Opposing House Bill Number 266. (Clerk's Note: At its March 3, 2010 meeting, Resolution No. 2010 -15 was postponed, no time certain.) ITEM M: ADJOURNMENT ITEM A: CALL TO ORDER ACTION AGENDA KENAI CITY COUNCIL REGULAR MEETING APRIL 21, 2010 7:00 P.M. KENAI CITY COUNCIL CHAMBERS http: /www.ci.kenai.ak.us 1. Pledge of Allegiance 2. Roll Call 3. Agenda Approval 4. Consent Agenda *AI1 items listed with an asterisk are considered to be routine and non- controversial by the council and will be approved by one motion. There will be no separate discussion of these items unless a council member so requests, in which case the item will be removed from the consent agenda and considered in its normal sequence on the agenda as part of the General Orders. ITEM B: SCHEDULED PUBLIC COMMENTS (10 minutes) 1. Shannon Elsey, Leader, Girl Scout Troop 545 Library Donation /Library Expansion Needs from 7 -8 Age Perspective. 2. Graydon Cowgill Kenai Friendship Mission, Inc. ITEM C: UNSCHEDULED PUBLIC COMMENTS (3 minutes) ITEM D: PUBLIC HEARINGS (Testimony limited to 3 minutes per speaker.) 1. PASSED UNANIMOUSLY. Ordinance No. 2478 -2010 Increasing Estimated Revenues and Appropriations by $895 in the General Fund for Training Reimbursements form Internet Crimes Against Children (ICAC). 2. Resolution No. 2010 -07 Amending the Administrative Policies and Procedures for the Preparation, Distribution and Publication of the City Council Agenda and Packet, Including Providing Direction Regarding the Time and Rules for Taking Public Comment. (Clerk's Note: At its March 3, 2010 meeting, Council postponed Resolution No. 2010 -07 to the second council meeting in April, 2010 (April 21, 2010). The motion to adopt is active.) a. AMENDED, PASSED UNANIMOUSLY. Substitute Resolution No. 2010 -07 amending the Administrative Policies and Procedures for the Preparation, Distribution and Publication of the City Council Agenda and Packet, Including Providing Direction Regarding the Time and rules for Taking Public Comment. 3. AMENDED, PASSED UNANIMOUSLY. Resolution No. 2010 -24 Supporting Passage of United States Congressional Bill H.R. 1034 by the 111th Congress, Designating the Honor and Remember Flag as a National Emblem to Recognize and Honor Members of the United States Armed Forces Who Died in the Line of Duty. 4. APPROVED, CONSENT AGENDA. Liquor License Renewal MITAK LLC, d /b /a .406 Family Sports Cafe #4555) /Beverage Dispensary- Tourism. ITEM E: MINUTES 1. APPROVED. *Regular Meeting of April 7, 2010. ITEM F: UNFINISHED BUSINESS ITEM G: NEW BUSINESS 1. APPROVED. Ratification of Bills 2. APPROVED. Approval of Purchase Orders Exceeding $15,000 3. INTRODUCED /CONSENT AGENDA. *Ordinance No. 2479 -2010 Amending KMC Chapter 1.10, The Council, to Add a New Section Establishing Procedures for the Use of Council Chambers and the City Clerk's Conference Room. 4. INTRODUCED /CONSENT AGENDA. *Ordinance No. 2480 -2010 Amending KMC Chapter 1.15, Rules of Order, to Establish the Form of the Council Agenda and Set the Order of Business, to Explain the Consent Agenda and List of Pending Legislation, and to Make Conforming Amendments. 5. INTRODUCED /CONSENT AGENDA. *Ordinance No. 2481 -2010 Increasing Estimated Revenues and Appropriations by $150,000 in the Personal Use Fishery Capital Projects Fund. 6. APPROVED. Action Item Mutual Rescission of Lease ENA, LLC. /Lots 5 6, Block 1, FBO Subdivision (Everts). 7. APPROVED. Action Item Consent to Assignment /Assignment of Lease Ocean Beauty Seafoods, Inc. /Tract C, Kenai Tidelands No. 2. 8. APPROVED. Action Item Consent to Assignment /Security Assignment Dan O. Pitts /Lot 1A, FBO Subdivision. ITEM 11: COMMISSION /COMMITTEE REPORTS 1. Council on Aging 2. Airport Commission 3. Harbor Commission 4. Library Commission 5. Parks Recreation Commission 6. Planning Zoning Commission 7. Miscellaneous Commissions and Committees a. Beautification Committee b. Alaska Municipal League Report c. Mini -Grant Steering Committee d. Kenai Convention Visitors Bureau e. Reports of KPB Assembly, Legislators and Councils ITEM I: REPORT OF THE MAYOR ITEM J: ADMINISTRATION REPORTS 1. City Manager 2. Attorney 3. City Clerk ITEM I{: DISCUSSION 1. Citizens (five minutes) 2. Council EXECUTIVE SESSION None Scheduled ITEM L: PENDING LEGISLATION (This item lists legislation which will be addressed at a later date as noted.) Resolution No. 2009 -68 Supporting the Alaska Coastal Communities Global Climate Change Compact and Supporting the State of Alaska Energy Policy as Proposed by the Tri- Borough Commission. (Clerk's Note: At the January 20, 2010 Council Meeting, Resolution No. 2009 -68 was amended and reconsideration of the resolution was postponed to the May 19, 2010 council meeting. The motion to adopt is active.) Resolution No. 2010 -15 Opposing House Bill Number 266. (Clerk's Note: At its March 3, 2010 meeting, Council postponed Resolution No. 2010 -15, no time certain. The motion to adopt is active.) Resolution No. 2010 -23 Opposing "An Initiative Creating an Alaska Anti Corruption Act" Which Will be on the 2010 Alaska Primary Election Ballot. (Clerk's Note: At its April 7, 2010 meeting, Council postponed Resolution No. 2010 -23 to its July 7, 2010 meeting. The motion to adopt is active.) ITEM M: ADJOURNMENT FRIENDS OF KENAI COMMUNITY LIBRARY ne tv. %Q TUESDAY APRIL 13, 2010 MINUTES Present: Nedra Evenson, Paul Turner Ph.D., Sal Mattero, Anita Necessary, Brendyn Shiflea, and M.J. Loveland Absent: Sandy Lewis, Craig Jung, Barb Christian Guest(s): Kathy Heus Librarian: Mary Jo Joiner Call to Order: Sal called the meeting to order at 5:45 PM. Minutes: Brendyn moved approval of the minutes, and Nedra seconded the motion. It passed with no objections. Approval of the Agenda: Nedra moved approval of the agenda, and Brendyn seconded the motion, which passed unanimously. Librarian's Report: The city awarded the contract for construction of the library addition to Blazy including all three add -ons. Wal -Mart gave an opening day grant for the library addition for $4000. The library has submitted a request for construction to the legislature. This legislative request appears positive at this time but is in flux, and the request is $1.5 million. Girl Scout Troop 505 has raised $701, and it was given to the Friends for library construction. The Friend's office supplies, files, material, and drawers will be moved to the back of the building as the library is shifted around for construction, and Brendyn volunteered to take responsibility for this. Mary Jo is making a presentation to the Kenai Chamber of Commerce about the building project. Mary Jo was appointed to the Advisory Council on Libraries by Governor Parnell. Treasurers' Report: Income from spring fling was $10,365.29. The checking at FNBA is for $38,345.21, and the building fund at FNBA is $18,095.08. Old Business: Annual Goals and Objectives for 2010 This were reviewed, questions were asked, and a motion was made by Brendyn and seconded by Nedra to approve these. This passed unanimously. Kenai River Festival This is Saturday June 12 and Sunday June 13 Kim was going to chair this but resigned from the board. Discussion resulted in motion by Brendyn to not have a booth, seconded by Nedra. This was passed with no objection. High Tea Anita reviewed this successful fund raising event. She thanked Vicki Johnsonfreeze for the brainstorming idea for the book give away. Every attendee left with a book. Minutes of the Friends April 13, 2010 Page 2 New Business: Next Check Presentation to the City for $35,000 Paul moved that we have a public presentation for the check, and seconded by Brendyn. It passed without objection. Sal is taking responsibility for this and will announce the cumulative total the Friends have donated to the city. Memorial Sculpture for Emily This was available to view at the meeting. BP Gift BP made a gift of $150,000 to the Friends for the library addition. Insurance Event Coverage for Book Sale The quote from MJ from Walters and Associates for the book sale was $384 for one week. Discussion focused on this keen expense over the total revenue that is typical for the sale. Book Sale MJ will work with Kan Mohn to coordinate moving books from EDD. Vickie Johnsonfreeze was thanked for moving books every week to EDD. Already Read books will pick up the left over books this year. There was discussion about pulling any remaining books that could be used for prizes, gifts, and fund raising. Kathy and Vickie are sorting the hooks for the sale. Fundraising Opportunities Sal felt the October dinner is the next fundraising goal. Sal asked everyone to note the responsibilities they signed up for the fundraiser. If you have any questions, contact Sal. Catering options were discussed including negotiating about the price, the menu options, and other means to control costs. The price of the tickets was discussed. Adjournment: The meeting was adjourned at 6:43 PM, and the next meeting is May 11 at 5:45 at the United Methodist Church. Note: A copy of these minutes has been emailed to the Library Commission and Ryan Marquis. Respectfully Submitted, Paul E. Turner, Ph.D. Secretary